Assistant jobs in Oxnard, CA - 847 jobs

Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Join a well-established and growing firm where you'll play a key role supporting a busy litigation team. We're looking for a detail-oriented, tech-savvy professional who can manage a variety of responsibilities in a fast-paced, collaborative environment. Key Responsibilities & Qualifications Provide administrative and litigation support throughout all stages of commercial/business litigation. Draft, revise, and prepare legal documents, including pleadings, discovery, and correspondence. Manage court filings-particularly California state and federal electronic filings. Maintain attorney calendars, deadlines, and case-related schedules. Assist with trial preparation, including exhibits, binders, and logistics. Organize and manage case files and document production. Communicate effectively with clients, court staff, and internal teams. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413080

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Personal Assistant to A-List Celebrity | Los Angeles, CA | $150k A high-profile celebrity based in Los Angeles is seeking a discreet, proactive, and exceptionally organized Personal Assistant to manage both professional and personal priorities. This is a fast-paced, high-visibility role for someone who thrives under pressure, anticipates needs before they arise, and can operate with the utmost discretion. What You'll Do: Manage a dynamic calendar, including meetings, appearances, events, and personal commitments. Coordinate domestic and international travel with meticulous attention to detail. Handle correspondence, communications, and scheduling with professionalism and discretion. Support day-to-day personal and household needs, including errands, appointments, and special projects. Act as a trusted liaison between the celebrity, management team, collaborators, and external partners. Who You Are: Experienced supporting high-profile individuals or executives. Extremely organized, adaptable, and solutions oriented. Tech-savvy and comfortable managing multiple priorities simultaneously. Discreet, professional, and confident working in a fast-paced, high-stakes environment. Please submit your resume for consideration.

About Us Have you ever wondered why we rely on harmful chemicals and artificial ingredients to maintain our body's health? We have. After years of battling on-and-off tonsillitis, our founder Carly Kremer finally found relief in an ingredient called propolis: a combination of tree and plant resin created by bees to protect the hive. We aren't just creating cleaner alternatives to the traditional medicine cabinet; we're creating all-around cleaner products. Period. We merge modern science with natural medicine to prove that clean medicine can actually work. We believe that today's most common health problems can be solved with better-for-you ingredients found right in nature. We source the highest-quality, humane ingredients, and we never water them down with artificial extras. We care about the world around us and the people in it. It's what drives our entire brand. We don't just care because it's cool; it's our genuine belief that our products empower you to take your health into your own hands. We're all better human beings when we feel our best, right? About the Role We are seeking a highly organized, proactive Personal Assistant to provide dedicated, hands-on support to our Founder, Carly Kremer. This role is focused on managing the Carly's day-to-day personal operations, including managing her inbox and communications, scheduling support, logistics, errands, and overall organization, as well as coordination related to her personal brand and public-facing activity. The scope of this role is intentionally broad and dynamic. Tasks are assigned directly by the Founder and evolve based on personal needs, business priorities, and day-to-day realities. While this job description outlines core responsibilities, it is not exhaustive. Success in this role requires strong initiative, excellent judgment, comfort switching between different types of tasks, and a genuine enjoyment of creating order and follow-through. This role is best suited for someone who takes pride in ensuring everything is organized, completing tasks, making things run smoothly, and who enjoys being a trusted right hand! This is a full-time role with core working hours aligned to PST. Due to the nature of executive and personal support, flexibility outside standard business hours is occasionally required. We strive to plan ahead wherever possible and value sustainable working patterns. Key Duties & Responsibilities Founder Personal & Day-to-Day Support Provide ongoing personal support to the Founder, acting as a trusted extension of her across both professional and personal matters Anticipate needs and proactively handle tasks before they become urgent without being asked Provide real-time, in-the-moment support, including schedule changes, logistics, directions, technology troubleshooting, and ad hoc requests Be available for periodic in-person support, typically 1-2 hours per day as needed Handle personal errands such as grocery shopping, pickups/drop-offs, and local tasks Support household and personal organization projects (closets, pantry, systems, etc.) Complete personal and professional paperwork, forms, and applications on behalf of the Founder Send gifts on behalf of the Founder, including sourcing, ordering, tracking, and follow-up Inbox & Communication Management Take full responsibility for managing the Founder's email inbox, including: Reviewing, organizing, and triaging incoming messages Prioritizing urgent and time-sensitive communications Ensuring messages are responded to, delegated, archived, or otherwise resolved in a timely manner Drafting and sending responses as appropriate, and routing items requiring the Founder's attention clearly and efficiently Maintain a high standard of organization and follow-through to ensure the inbox remains clear, current, and under control Handle sensitive and confidential communications with discretion and sound judgment Support management of direct messages across social platforms as directed, including: Responding to messages related to scheduling, RSVPs, collaborations, and logistics Maintaining thoughtful, professional communication in the Founder's voice Flagging important conversations, opportunities, or issues for follow-up Ensure inquiries and requests are acknowledged, routed, and closed out appropriately Scheduling, Travel & Logistics Support calendar organization and scheduling logistics for the Founder Book and manage personal and professional travel, accommodations, and transportation Coordinate logistics for appointments, appearances, meetings, and commitments Be comfortable driving locally to support meetings, errands, and logistics as needed Anticipate logistical needs related to meetings, events, and travel Projects, Retreats & Events Support special projects as assigned by Carly requiring independent execution and follow-through Assist with the planning and organization of company retreats (along with the HR Manager), including scheduling, logistics, vendor coordination, and execution Assist with planning and running events as needed Social Media & External Coordination Support the Founder's personal brand activity through coordination and logistics (not strategy ownership), including: Working closely with the Marketing Team on scheduling, bookings, and timing Coordinating logistics for appearances, collaborations, or content days Booking hair, makeup, styling, or other preparation needs for events, podcasts, content shoots etc. in coordination with relevant partners Help manage inbound requests related to personal brand activity as directed Ensure smooth communication between internal teams and external partners Systems, Organization & Problem Solving Create and maintain systems that improve efficiency and reduce friction Identify inefficiencies and proactively suggest practical solutions Take ownership of closing loops, tracking follow-ups, and ensuring nothing falls through the cracks Job Requirements: Minimum 2+ years of experience in a fast-paced personal support, assistant, or similar role Must hold a valid, full driver's license and be comfortable driving as required for role-related responsibilities (e.g., meetings, errands, logistics, event support). Excellent, professional written English skills Comfortable using and learning new software Ability to work independently and meet deadlines Excellent organizational skills, attention to detail and multitasking ability Proficiency in G-Suite, MS Office, Outlook Proficiency with social media platforms such as TikTok, Instagram, Substack etc. About You: Loves creating order and maintaining well-organized systems Naturally anticipates needs and takes initiative without being asked Takes pride in follow-through and closing things out Has a strong work ethic and is willing to dive into whatever needs to be done Is trustworthy, reliable, and discreet Adapts easily to the Founder's communication style and preferences Has a positive, patient, and can-do attitude Is thoughtful and resourceful (e.g., sending thank-you notes or gifts without being asked) Actively looks for ways to improve processes and make life easier for others Enjoys supporting someone long-term and growing with the company Location, Comp & Benefits This is a full-time role with core working hours aligned to PST. Due to the nature of the role, flexibility outside standard business hours is occasionally required. We are a fully remote organization; however, this person must be located in Los Angeles, due to periodic in-person support requirements related to founder support, meetings, events, and logistics. Health benefits from day 1 Unlimited time off plan from day 1 401K match Work from home stipend paid monthly Employee Discount & send outs Equity within the company Paid Pregnancy & Parental Leave As an equal opportunity employer, Beekeepers' Naturals is authentically committed to fostering a diverse and inclusive workplace. We sincerely believe all applicants, employees, vendors and community members deserve to experience, as a basic and fundamental human right, a genuine sense of belonging and acceptance, so they can both realize their greatest potential and also because, simply put, it's the right thing to do.

At 4over, we are committed to building a diverse and inclusive workplace welcoming to people of all backgrounds. Providing our employees with job training and opportunities for growth, development, and advancement. We take pride in fostering a safe environment for all employees. Summary: The Assistant Press Operator assists the Press Operator and Lead Press operator in the basic setup and maintenance of the presses verifying proper paper sheet sizes and types. They are also responsible for ensuring that all presses are supplied and fed with required quantities of paper and other consumables. Schedule: 3rd shift, Sunday - Thursday, eight or more hours per day, five days per week based on business needs. Primary schedule will be 9:00 PM - 5:30 AM, or similar. Training may occur at other times. Salary Range: $19.00 To 25.00 Hourly Compensation commensurate with experience. At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding. Essential Duties and Responsibilities include the following: Checks paper sheet size/type etc., and verify materials required Assists with managing the preparation of next jobs to be printed Assist with press maintenance tasks and cleaning Support the Lead Press Operator by completing tasks as directed to keep the press running Actively remove waste items for recycling Complete and maintain all required paperwork, records, documents, etc. Ensure all equipment, tools, and workstation are in good working order and is free of safety hazards Report workplace hazards to management immediately Wear all assigned Personal Protective Equipment (PPE) when required Report all work related injuries, illnesses, and/or near misses to management immediately Keep all work area/station in compliance with our housekeeping guidelines Follow and comply with all safety and work rules and regulations Maintain departmental housekeeping standards, such as keeping floors swept and absent of debris that may be a work hazard Regularly perform general housekeeping duties in your work area(s) Adhere to all safety policies and protocols and maintain a safe working environment Attend all department/company meetings Other duties as assigned For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description. Qualifications * One (1) years' experience working experience as Sheet Fed Press Operator (Komori preferred) Preferred * High School Diploma or GED equivalency 4over Company History: 4over was founded in February of 2001. What started off as creating business cards and web page designs by a husband and wife, quickly flourished. Since the company was founded, we are now a private equity owned company growing and expanding across many states. Through our 4over Core Attributes, we are committed to meeting and exceeding customer expectations, cultivating and nurturing our relationships, providing excellence and caring for others. Health and Life Insurance- Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care 4over pays 100% of the employee's premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000 Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment 401(k) Retirement Plan New employees are eligible to enroll the first of the month, following 1 month of employment Semi-annual open enrollment (January 1st and July 1st) Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation Immediate Vesting Holidays and PTO * 9 Paid Holidays * Accumulating PTO to be used after 90-days of continuous and active full-time service 4over is an Equal Opportunity employer. It provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, religion, disability, or any other legally protected status and takes affirmative action to recruit, employ, train, and promote qualified minorities, women, covered veterans, and individuals with disabilities.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Growing and dynamic Non-Profit organization is looking to hire MULTIPLE Administrative Assistant's to support various departments of the company. **Previous experience working in a Non-Profit, an organization that provides services to children and/or adults with developmental disabilities, Fundraising/Grant, Charitable Organization, Schools, Mental Health Organization, Homeless Shelters. Museum, Library, Research Institutes, Hospitals, Public Clinics, Labor Unions, Political Organization, Churches and Synagogues, Volunteer Service Organizations:, Environmental Organizations and or Civic Leagues are a plus** JOB DUTIES: -Provides support to Executive Director and support other members of management when needed. -Organizing meetings, trainings and events, compiling and maintaining program data, ordering supplies, and maintaining calendar for the team -Assists with program specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation. -Responsible for typing letters, memorandums, reports, proposals, grants and other reporting data. -Assists in coordination of meetings for the Board of Directors and its various committees. -When and if applicable, provides both written and oral translation services as needed. -Greets visitors, answers phones, schedule appointments, maintain calendars, filing, faxing, scanning and photocopying documents. -Reviews and distributes incoming mail and maintains postage account. -Orders supplies, schedules maintenance of office equipment, and liaise with building management and headquarters on facility management. -Maintains/tracks invoices, coordinates billing/invoicing and compiles month end reports. -Attends on-site and in-person meetings and training sessions. -Other duties as assigned by management. QUALIFICATIONS -Proficient with Microsoft Excel, Outlook, Word and PowerPoint. -Speak, read and write in Spanish. -Minimum typing speed of 40 wpm. -High school diploma or general education degree (GED) required -College degree is a plus. For immediate consideration submit resume to Azuri Ross in the AppleOne Hill Downtown Los Angeles office. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Dental Front Office Coordinator A community-based health organization is seeking a detail-oriented and patient-focused Dental Front Office Coordinator to support dental and specialty services. This role is essential to ensuring smooth front office operations, excellent customer service, and accurate patient registration. The ideal candidate demonstrates professionalism, cultural sensitivity, and a commitment to high-quality patient care in a fast-paced clinical environment. Key Responsibilities Front Office & Patient Services Schedule patient appointments and manage multi-line telephone operations Greet patients and visitors, providing clear directions and assistance upon arrival Register patients accurately and timely for dental and specialty services Maintain and update patient demographics and records in the electronic system Assist patients with appointment-related questions and provide accurate visit information Insurance & Financial Coordination Conduct financial triage and process dental insurance information Verify coverage and understand various dental insurance requirements Referrals & Coordination Complete, process, and follow up on internal and external dental referrals Coordinate with clinical and administrative staff to ensure continuity of care Customer Service & Compliance Deliver excellent customer service both in person and over the phone Maintain confidentiality and uphold patient rights Support organizational policies related to customer service, safety, and performance improvement Work Environment Community clinic setting that is clean and professional Office-based role with regular interaction with patients and staff May include light noise and typical clinic activity Occasional travel within the community may be required Position Requirements Required Qualifications High School Diploma or equivalent Minimum of two (2) years of dental front office or dental clerical experience Knowledge of basic dental terminology and dental insurance processes CPR certification Bilingual proficiency in English and Spanish Strong computer skills and ability to learn new systems quickly Excellent customer service, interpersonal, and telephone communication skills Strong time management and organizational skills Ability to work evenings and Saturdays as needed Ability to work collaboratively in a team environment and adapt to different clinic workflows Preferred Qualifications Certified Dental Assistant (CDA) Proficiency in Microsoft Office (Word, Excel, Outlook)

Administrative Assistant - Human Resources Support Onsite in Van Nuys, CA About the Role: We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our Human Resources team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has strong organizational skills. Key Responsibilities: Provide administrative support to the HR department, including scheduling meetings, maintaining records, and preparing reports Assist with onboarding processes and employee documentation Handle confidential information with discretion and professionalism Respond to employee inquiries and direct them to appropriate resources Coordinate HR-related events and activities Maintain accurate and up-to-date HR files and databases Qualifications: Previous experience in an administrative or HR support role preferred Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent organizational and time management skills Strong verbal and written communication abilities Ability to maintain confidentiality and handle sensitive information High attention to detail and accuracy Schedule: Full-time, onsite in Van Nuys, CA Compensation: $25 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

WME is seeking an experienced Assistant for Partner Agent in our Motion Picture Department. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will not be afraid of a heavy workload in a fast pace environment and supporting strong personalities. Excellent benefits and intercompany growth opportunity come with the position. Responsibilities: · Maintain an awareness of the agent's obligations (internal and external) to anticipate needs · Manage heavy call volume · Schedule meetings based on a complex calendar · Take notes in meetings and calls · Other administrative duties as required Core Competencies: · Must be detailed oriented and able to handle complex instructions with care and follow-through. · Must be an excellent multi-tasker and have proven problem-solving abilities. · Demonstrates accuracy and thoroughness in execution of assigned tasks. · Friendly and open demeanor with ability to maintain confidentiality at all times. · Ability to adapt to changes and work in a fast paced, demanding environment. · Dependable and proactive. Able to prioritize the workload and use time efficiently. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Company DescriptionJobs for Humanity is partnering with CEDARS-SINAI to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: CEDARS-SINAI Job Description Join Cedars-Sinai! Cedars-Sinai Medical Center has been ranked the #1 hospital in California and #2 hospital in the nation by U.S. News & World Report, 2022‑23 Cedars-Sinai was awarded the Advisory Board Company's Workplace of the Year which is an award that recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We also have a great benefits package and competitive compensation which explains why U.S. News & World Report has named us one of America's Best Hospitals! Why work here? Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation. A Little More About What You Will be Doing The Ophthalmic Assistant helps the Ophthalmologist and Optometrist in the diagnostic testing, examination, education, and treatment of patients. Escorts patients to examining rooms, takes detailed medical histories, and determines the reason for the visit. Checks patients pupils, muscle, visual acuity, extra ocular movements Presents patient history summary and alerts Ophthalmologist/Optometrist to changes in visual acuity, elevated extra ocular pressure or blood pressure, etc. Annotates patient charts with exam and treatment results Assists with office procedures including performing diagnostic and eye function tests including Visual Acuity (Verbal and Non-Verbal), Tonometry via Tonopen and Goldmann Applanation, Pachymetry with Pachymeter or Corneal Topography, Automated Lensometry, Non Subjective Autorefractometry/Keratometry, Ocular Coherence Tomography (Posterior and Anterior Segments), Pupil Assessments, Motility Assessments, Visual Field Testing (confrontation/Amsler grids/Humphrey Visual Fields), Anterior Chamber Evaluation, Fundus Photography, IOL coherence (A-scan and B-Scan), Schirmer's Stereopsis, Ishihara Color Plates and/or other tests as directed Assists with office procedures including RK surgery, irrigation of Nasolacrimal duct, chalazion excision and tear duct probes Administers topical medications or diagnostic drugs as required by the Ophthalmologist/Optometrist for testing or treatment including cycloplegiacs, mydriatics, and topical anesthetics that are not controlled substances Schedules surgeries, calling surgical center, verifying times with patients, and preparing charts, pre-admission and consent forms. Schedules patients with other doctors for consultation as required. Counsels patients in the office and on the phone concerning physician's orders, use of drops, contact lenses, medications, and answers questions concerning surgery Orders contact lenses, fits prescription lenses, writes prescriptions, and approves medication refills under physician's instructions Performs environmental cleaning and disinfection of clinical areas including equipment sterilization Education High school diploma or GED required Successful completion of an accredited program for Ophthalmic Assistant preferred Experience 1 year of related experience and/or training; or equivalent combination of education and experience Licenses/Certification Basic Life Support (BLS) from American Heart Association or American Red Cross required Certified Ophthalmic Assistant (COA) designation preferred Working Title: Opthalmic Assistant - Vision Center Department: Vision Center Business Entity: Cedars-Sinai Medical Care Foundation Job Category: Imaging Job Specialty: Diagnostic Imaging Position Type: Full-time Shift Length: 8 hour shift Shift Type: Day Base Pay:$21.70 - $32.55

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. This position provides administrative support to music video commissioners and is responsible for coordinating various aspects of video production. You will also serve as a liaison between the video department, a variety of internal label departments, artist management, and video production teams. What you'll do: Provide administrative support; examples include (but are not limited to) meeting management, processing and tracking invoices, expense reports, and ordering supplies. Assist commissioner with video solicitation, circulation of budgets for approval, pre-production needs (wardrobe, rider requests, glam, security etc.), and post-production needs Track all costs, payments, and contracts related to each production project and facilitate payments and contracts with A&R Administration department Maintain databases (directors, production company, stylists, hair/makeup, editors, DP's etc) Book employee and artist/camp glam, travel, hotels, and transportation Assist with video productions, meetings, and events on location as requested Act as a liaison with other departments, executives, employees, clients and external partners to provide assistance with miscellaneous requests in a timely and efficient manner Who you are: Someone with prior administrative experience in a professional business environment. You're able to work effectively and maintain composure in a fast-paced, high pressure, and high-volume environment. Passion and knowledge of all things pop culture (music, art, artists, videos, and current trends) are your jam and something you are well-versed in. A resourceful multitasker with excellent time management and organizational skills. A confident communicator who's great with people and is a dedicated team player. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details. The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.California Pay Range$42,000-$42,000 USD

If you are seeking a new opportunity or would simply like to learn more about locum tenens, give Weatherby a call today for details. 1 week a month to start 15 patients per day on average Outpatient general neurology with EMG/EEG procedures required Inpatient credentialing would be a bonus Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $200.00 to $275.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051

Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office tel Executive, Executive Assistant, VIP, Reservations, Assistant, Department Leader, Business Services