Assistant jobs in Pensacola, FL - 90 jobs

Program Assistant - Education Assistance Program Pay * W2 (with 56 hours PTA): $24.50/hr Business Unit: L&TD Systems & Alignment Labor Type: Business Professional Reports To: Assistant Manager Years of Experience: 1-5 years Work Authorization: US Citizens, Green Card Holders, TN Visa, Green Card EADs Roles Open: 1 Max Submissions: 3 Position Summary We are seeking a detail-oriented and service-driven Program Assistant to support the Education Assistance Program. This role is responsible for managing employee cases, processing tuition reimbursements, coordinating course registrations, and supporting payroll-related activities tied to educational benefits. The ideal candidate is organized, customer-focused, and comfortable working across HR, payroll, and finance teams to ensure a seamless employee experience. Key Responsibilities Case Management * Serve as the primary point of contact for employees participating in the Education Assistance Program * Track and manage individual cases from submission through completion * Respond to employee inquiries in a timely and professional manner Reimbursement Processing * Review and validate documentation for tuition and fee reimbursements * Ensure compliance with program policies and eligibility requirements * Coordinate with finance and payroll teams to ensure accurate and timely payments Registration Coordination * Assist employees with course registration processes as needed * Maintain records of approved institutions, programs, and courses * Monitor deadlines and ensure required documentation is submitted on time Payroll & Compliance Support * Partner with payroll to ensure proper tax treatment of reimbursements * Maintain confidentiality and comply with data privacy and employment regulations * Support audits and reporting related to education assistance benefits Program Improvement * Identify opportunities to streamline processes and improve the employee experience * Assist with updates to program materials, FAQs, and internal communications * Support reporting and data collection for program evaluation Qualifications Required * Bachelor's degree in Business Administration, Human Resources, or a related field (or equivalent experience) * 2+ years of experience in program administration, HR operations, or employee benefits * Strong organizational skills with high attention to detail * Excellent written and verbal communication skills * Proficiency in Microsoft Office Suite * Experience using ServiceNow or similar case management systems Preferred * Familiarity with payroll processes and education reimbursement programs * Experience in a corporate HR or Learning & Development environment * Ability to manage multiple priorities in a fast-paced setting * Customer-focused mindset with a passion for employee development About Seneca Resources At Seneca Resources, we are more than just a staffing and consulting firm-we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact. When you work with Seneca, you're choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way. Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.

BRMi is seeking an Educational Assistance Program Assistant to support a large financial services client in Pensacola FL. We are seeking a detail-oriented and service-driven Program Assistant to support our Education Assistance Program. This role is responsible for managing team member cases, processing reimbursements, coordinating registrations, and facilitating payroll interactions related to educational benefits. The ideal candidate will ensure a smooth and efficient experience for employees pursuing educational development through the program. **Hybrid 3 days per week in Pensacola FL.** Benefits: • Comprehensive Medical, Dental, and Vision Insurance • Employer-Paid Life Insurance • Employer-Paid Short-Term and Long-Term Disability Insurance • 401(k) • Paid Time Off (PTO) that includes Vacation Leave, Sick Leave, and 11 Paid Holidays • Educational Assistance Salary: $40K-$50K Click here to learn about BRMi's culture. Click here to see BRMi's Glassdoor reviews Responsibilities Case Management: Serve as a point of contact for team members participating in the education assistance program. Track and manage individual cases from submission through completion. Provide timely responses to inquiries and support requests. Reimbursement Processing: Review and verify documentation for tuition and fee reimbursements. Ensure compliance with program policies and eligibility criteria. Coordinate with finance and payroll teams to process payments accurately and on time. Registration Coordination: Assist team members with course registration processes when applicable. Maintain records of approved institutions, programs, and courses. Monitor deadlines and ensure timely submission of required documentation. Payroll & Compliance Support: Collaborate with payroll to ensure accurate tax treatment of reimbursements. Maintain confidentiality and compliance with data privacy and employment regulations. Support audits and reporting requirements related to the program. Program Improvement: Identify opportunities to streamline processes and enhance the employee experience. Assist in updating program materials, FAQs, and internal communications. Support data collection and reporting for program evaluation and improvement. Qualifications Bachelor's degree in Business Administration, Human Resources, or a related field (or equivalent experience). 2+ years of experience in program administration, HR operations, or employee benefits. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and experience with ServiceNow or case management systems. Familiarity with payroll processes and education reimbursement policies is a plus. Preferred Attributes: Customer-focused mindset with a passion for supporting employee development. Ability to manage multiple priorities in a fast-paced environment. Experience working in a corporate HR or learning and development setting. ** BRMi will not sponsor applicants for work visas for this position.** **This is a W2 opportunity only** EOE/Minorities/Females/Vet/Disabled We are an equal opportunity employer that values diversity and commitment at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, marital status, physical or mental disability, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.

Join an acute care hospital serving a thriving Florida community and make an impact as a versatile Sonographer. This dynamic opportunity allows you to work with a wide range of patient populations, including adult, pediatric, and OB/GYN, while contributing to a team-focused, patient-centered environment. Shift Details Evenings, Monday-Thursday Rotating weekends Exact shift hours to be shared during interview Compensation and Benefits Competitive compensation commensurate with experience $5,000 sign-on bonus Relocation assistance available on a case-by-case basis Evening shift differential: $2/hour Night shift differential: $3/hour Comprehensive health, dental, and vision coverage 401(k) plan with company match Employee stock purchase plan Paid time off, family leave, and disability coverage Tuition and certification assistance Employee assistance programs and wellness resources Why Join Us Collaborative, family-oriented work culture Exposure to a wide variety of exams: general, vascular, OB/GYN, pediatric Opportunity to develop and expand clinical skills Access to advanced diagnostic imaging technology Recognition and career development programs Your Role Perform diagnostic ultrasound exams across multiple modalities Provide high-quality imaging for adult, pediatric, OB/GYN, and vascular patients Collaborate with physicians and interdisciplinary teams to support patient care Maintain accurate patient records and ensure compliance with hospital protocols Contribute to a positive, professional, and patient-focused work environment About the Location This Florida community offers a mix of urban amenities and outdoor recreation, with parks, cultural attractions, and local dining. Enjoy a comfortable lifestyle in a welcoming area with convenient access to beaches, entertainment, and regional hubs.

Join Marquee Dental Partners as an Orthodontic Dental Assistant! Pay: $18-20/hr, depending upon experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Full-time, Monday-Thursday Our Orthodontic Dental Assistants are valued and recognized for their contributions serving as the heartbeat of our office. We want to invest in your career engagement and development. Responsibilities Provide superior chair-side clinical support to Orthodontist by charting, patient education, operatory set-up and clean-up Manage patient flow by responding to changes, prioritizing the next Operatory room for the Orthodontist and update Orthodontist on patient's status. Fabricate and fit orthodontic appliances and materials for patients, including but not limited to retainers, wires, or bands as prescribed by the orthodontist. Take intraoral scans when prescribed by the Orthodontist for diagnostic purposes. Takes and processes X-Rays Performs friendly patient hand-offs Escorts the patient to check-out. Completes sterilization processes for equipment and operatory Monitors all laboratory cases and ensure they are ready for the next day's schedule Qualifications 2+ years experience in Orthodontic Assisting preferred, but not mandatory Spanish speaking a plus and will be financially rewarded High school diploma or equivalent X-Ray certification, or the ability to acquire in a timely manner Detail-oriented with strong patient focus Partner with team and contribute to welcoming environment for patients Equal Opportunity Employer

Job Description The YMCA READS! Assistant works at one of our local schools in Pensacola, Florida to help the YReads Site Coordinator during YMCA Reads! hours (12 to 5 p.m. Monday through Thursday) to ensure that outlined program goals and procedures are being achieved. Additional responsibilities include: assisting in student supervision, helping to maintain order, and positively reinforcing "good choices" when appropriate, maintaining necessary paperwork, and assuming responsibilities if the coordinator is absent. YReads is a reading program that uses curriculum-based literacy instruction to help struggling reads in areas of phonetics, sight word recognition, spelling, fluency, vocabulary, and comprehension.

Who We Are About Ascend At Ascend, we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies, overwhelming workloads, and the elusive work-life balance. It's time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number; you're a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and comprehensive resources. Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives. Founded in January 2023, Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. Elevate your career at Saltmarsh! Saltmarsh is seeking an organized, detail-oriented, and welcoming Administrative Specialist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth. What You'll Do As an Administrative Specialist, you will: Greet and welcome clients, visitors, and team members with a positive and professional attitude. Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly. Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed. Handle incoming and outgoing mail, deliveries, and packages efficiently. Maintain a neat and organized reception area, ensuring a welcoming environment. Provide administrative support to various departments, including data entry, document preparation, and filing. Must be able to confidently manage emergencies, resolve complaints, handle inquiries from solicitors, and respond to questions from clients and internal staff Assist with the organization of firm events, including client meetings, team gatherings, and training sessions. Support special projects and other administrative tasks as assigned. Who You Are We're looking for driven, client-focused candidates with: 2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting. Strong organizational and multitasking abilities with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members. Ability to maintain confidentiality and handle sensitive information appropriately. Positive attitude, adaptability, and a commitment to providing exceptional service. & Proficiency in Microsoft Office Suite. What We Offer Saltmarsh invests in their employees' growth, development, and work-life balance by offering: Paid time off and 12 firm paid holidays Professional development opportunities, including training and certifications Leadership opportunities Major medical, dental, and vision insurance Employer-paid life insurance Long-term disability coverage 401(k) with profit sharing Equity program for Senior Managers+ and top performing Managers Location This position is onsite at Saltmarsh's Pensacola office with hours being 8am-5pm CST Monday through Friday. Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family. Apply now and let's build something amazing together! How to Apply Submit your information in the application section directly below! This will include: Basic contact information Resume/CV and optional cover letter upload Work eligibility and compensation Voluntary demographic & self-ID questions For further questions or inquiries about the role, please reach out to Olivia Riley, Sr. Recruiter at *******************************.

Who We Are About Ascend At Ascend, we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies, overwhelming workloads, and the elusive work-life balance. It's time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number; you're a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and comprehensive resources. Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives. Founded in January 2023, Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. Elevate your career at Saltmarsh! Saltmarsh is seeking an organized, detail-oriented, and welcoming Administrative Specialist to join our team. In this vital role, you will be the first point of contact for clients and visitors, while also providing essential administrative support to ensure the smooth operation of our office. Your professionalism, efficiency, and friendly demeanor will reflect Saltmarsh's commitment to excellence and legendary service. At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth. What You'll Do As an Administrative Specialist, you will: * Greet and welcome clients, visitors, and team members with a positive and professional attitude. * Answer and direct phone calls, manage the main office email account, and respond to inquiries promptly. * Assist with scheduling meetings, coordinating conference rooms, and maintaining calendars as needed. * Handle incoming and outgoing mail, deliveries, and packages efficiently. * Maintain a neat and organized reception area, ensuring a welcoming environment. * Provide administrative support to various departments, including data entry, document preparation, and filing. * Must be able to confidently manage emergencies, resolve complaints, handle inquiries from solicitors, and respond to questions from clients and internal staff * Assist with the organization of firm events, including client meetings, team gatherings, and training sessions. * Support special projects and other administrative tasks as assigned. Who You Are We're looking for driven, client-focused candidates with: * 2-3 years of experience in an administrative or receptionist role, preferably in a professional services setting. * Strong organizational and multitasking abilities with a keen attention to detail. * Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members. * Ability to maintain confidentiality and handle sensitive information appropriately. * Positive attitude, adaptability, and a commitment to providing exceptional service. * & Proficiency in Microsoft Office Suite. What We Offer Saltmarsh invests in their employees' growth, development, and work-life balance by offering: * Paid time off and 12 firm paid holidays * Professional development opportunities, including training and certifications * Leadership opportunities * Major medical, dental, and vision insurance * Employer-paid life insurance * Long-term disability coverage * 401(k) with profit sharing * Equity program for Senior Managers+ and top performing Managers Location This position is onsite at Saltmarsh's Pensacola office with hours being 8am-5pm CST Monday through Friday. Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family. Apply now and let's build something amazing together! How to Apply Submit your information in the application section directly below! This will include: * Basic contact information * Resume/CV and optional cover letter upload * Work eligibility and compensation * Voluntary demographic & self-ID questions For further questions or inquiries about the role, please reach out to Olivia Riley, Sr. Recruiter at *******************************.

Job Description Join Marquee Dental Partners as an Orthodontic Dental Assistant! Pay: $18-20/hr, depending upon experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Full-time, Monday-Thursday Our Orthodontic Dental Assistants are valued and recognized for their contributions serving as the heartbeat of our office. We want to invest in your career engagement and development. Responsibilities Provide superior chair-side clinical support to Orthodontist by charting, patient education, operatory set-up and clean-up Manage patient flow by responding to changes, prioritizing the next Operatory room for the Orthodontist and update Orthodontist on patient's status. Fabricate and fit orthodontic appliances and materials for patients, including but not limited to retainers, wires, or bands as prescribed by the orthodontist. Take intraoral scans when prescribed by the Orthodontist for diagnostic purposes. Takes and processes X-Rays Performs friendly patient hand-offs Escorts the patient to check-out. Completes sterilization processes for equipment and operatory Monitors all laboratory cases and ensure they are ready for the next day's schedule Qualifications 2+ years experience in Orthodontic Assisting preferred, but not mandatory Spanish speaking a plus and will be financially rewarded High school diploma or equivalent X-Ray certification, or the ability to acquire in a timely manner Detail-oriented with strong patient focus Partner with team and contribute to welcoming environment for patients Equal Opportunity Employer

The Office Administrator plays a key role in supporting daily operations within our staffing agency. This position ensures smooth office functions, provides administrative support to recruiters and management, and helps maintain an organized, efficient, and professional workplace. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities may shift quickly. Key ResponsibilitiesAdministrative & Office Support Serve as the first point of contact for visitors, candidates, and clients; greet guests and manage incoming phone calls and emails. Maintain a clean, organized, and professional office environment. Manage office supplies, equipment, and inventory; coordinate with vendors for maintenance and replenishment. Handle incoming and outgoing mail, packages, and courier services. Schedule meetings, interviews, and conference room bookings. Candidate & Recruiter Support Assist with candidate onboarding tasks, such as collecting employment documents, conducting background checks, and verifying I-9 forms. Enter and update candidate profiles in applicant tracking systems (ATS) and staffing databases. Help recruiters coordinate interviews, testing, orientation sessions, and follow-up communication. Ensure accurate and timely completion of new-hire paperwork. Client & Assignment Support Prepare and send client documents including contracts, assignment confirmations, and weekly reports. Assist with timesheet collection and data entry; support payroll processing by ensuring needed information is submitted accurately and on time. Maintain client and assignment files, ensuring compliance with agency and regulatory requirements. Compliance & Recordkeeping Maintain personnel files, audit documentation, and compliance records according to staffing industry standards. Support the implementation of agency policies, safety protocols, and HR compliance requirements. Assist with EEO reporting, tracking of certifications, and other compliance-related tasks. General Support Provide administrative assistance to the branch manager and recruiting team as needed. Help coordinate office events, training sessions, and team meetings. Contribute to process improvement initiatives to enhance office efficiency and client/candidate experience. Qualifications 1-3 years of administrative experience; experience in a staffing agency or HR environment preferred. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ATS or CRM systems. Ability to maintain confidentiality and handle sensitive information with professionalism. Strong customer service skills and a positive, team-oriented attitude. High school diploma required; associate degree or higher preferred. Working Conditions Full-time, in-office role, 8am-5pm, Monday-Friday, 1 hr lunch. Will be opening office in the morning, so preferred, 7:45am arrival. Fast-paced environment with frequent interaction with candidates, clients, and internal staff.

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Office Automation professional with experience developing policy objectives to support the 39th Information Operations Squadron (39 IOS) from Hurlburt Field, FL. What You'll Be Doing: The Office Automation professional directs, plans and develops policy objective for the 39th Information Operations Squadron (39 IOS) implementation by personnel and staff. Provides guidance on policies and procedures; monitors all aspects of program performance and ensures program agreements are carried out IAW appropriate guidelines according to the What Required Qualifications You'll Bring: Bachelor's degree or higher (preferably in a STEM related field) or Approved Equivalent Experience. Minimum of 2 years of Office Automation experience. IAT/M Level II certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment. Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Bilingual candidates preferred. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Schedule: Monday through Friday, 8:30am to 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Job Description Dr. Ruben Timmons, owner and director of Regenerative Medicine and Pain Management Physicians, is dedicated to optimizing healing treatments that help patients return to activities of daily living, work, exercise, and sports while improving overall quality of life. The C-Arm Fluoroscopy Assistant is responsible for operating C-arm fluoroscopy equipment during procedures, assisting with procedural imaging, and maintaining all procedure-related equipment and inventory. This position requires the physical ability to safely move, position, and operate C-arm fluoroscopy equipment, as well as stand for extended periods during procedures. Daily responsibilities include preparing procedure rooms, gathering supplies and materials based on the procedure schedule, and cleaning, sanitizing, and/or sterilizing OR equipment and instruments. Due to the fast-paced nature of certain clinic days, this position requires someone who can communicate effectively, adapt quickly, work efficiently, type proficiently, and stay organized. The assistant will use the clinic's electronic medical records system (training provided), must adhere to all patient privacy policies, and maintain a high level of professionalism at all times. Operating room hours are generally 9:00 a.m. to 4:45 p.m., weekdays only, with a lunch break. The position typically involves working three to five days per week on a rotating schedule: Mondays and every other Friday are based at the Gulf Breeze office, while Tuesdays, Thursdays, and occasional Wednesdays are at the downtown Pensacola office. On days when no procedures are scheduled, the Procedure Assistant will serve as a clerical or clinical backup, which may include front desk coverage, assisting with paperwork in preparation for upcoming clinic days, or helping the medical assistants with patients. These responsibilities allow the position to be full-time, though part-time hours can be accommodated if preferred. Applicants must submit a resume to be considered for employment. Medical office experience is helpful but not required.

Job Title: Office Assistant (Focusing on Fence Permitting and Install Scheduling) Department: Office Superstars Only! If you're a highly reliable, hyper-organized professional who excels at managing a diverse workflow and takes pride in flawless execution, then read on and apply! We only hire true office professionals. Summary: We are seeking a driven and highly reliable Office Assistant to join our team in Milton, Florida. The ideal candidate will be the central hub of our office, utilizing exceptional organizational skills to manage communications, scheduling, office paperwork, and payment processing. This role is essential for ensuring smooth operations and providing top-tier support to our internal teams and clients. We offer paid training, a predictable schedule, and a competitive starting wage that rewards your critical role within the company. Job Responsibilities: Primary Point of Contact: Act as the main point of communication for the office, directing inquiries both internally and externally. Permitting & Locates: Manage the prompt and accurate process of submitting permits for installations and projects, and submit utility locates via 811. Scheduling Coordination: Efficiently schedule installations and schedule sales appointments, maintaining organized calendars for key personnel. Inbound Call Management: Route inbound customer calls to the appropriate departments or individuals. Customer Support: Provide support and handle customer inquiries via phone and email, resolving issues professionally and efficiently. Payment Processing: Process customer payments through various methods, including POS, website platforms, and vendor dashboards. Account Reconciliation: Accurately apply payments to customer accounts. Operational Assistance: Assist operations personnel with various support tasks to ensure project flow and completion. Professional Interaction: Interact with client and co-workers in a pleasant, professional, and courteous manner at all times. Knowledge Development: Proactively develop knowledge in our industry, products, and processes to become a knowledgeable resource. Other Duties: Perform other duties as necessary to ensure the continuous, smooth operation of the office. Job Requirements: Education: High school diploma or equivalent required. Experience: Minimum of 1 year of experience in an Office Assistant or Receptionist role preferred. Proven experience taking and applying customer payments. Minimum of 1 year of scheduling experience for sales or installations preferred. Skills: Excellent communication, interpersonal, and telephone skills. Exceptional organizational skills and meticulous attention to detail. Proficient in using modern office software and applications (e.g., Microsoft Office, Google Workspace). Ability to learn and effectively utilize specialized industry software, vendor dashboards, and our internal processes quickly. Self-motivated and results-oriented with a strong focus on task completion. Strong problem-solving skills to address scheduling conflicts or customer challenges. Essential Qualifications: Must be 18 years of age or older. Must be authorized to work in the United States. Must pass a background check and drug screening. Ability to reliably commute to the office location. Ability to effectively manage time and prioritize a high volume of diverse tasks. The Superior Candidate Will: Present a Professional Image: Maintain a consistently polished and professional demeanor. Demonstrate a Strong Work Ethic: Possess a high level of motivation, reliability, and initiative. Uphold High Integrity: Maintain the highest level of integrity and ethical conduct when handling confidential information and financial transactions. Possess a Drive for Success: Exhibit a commitment to achieving organizational efficiency goals. Be a Team Player: Collaborate effectively with all teams (Sales, Operations, Management) and contribute to a positive office environment. Salary and Benefits: Pay: Starting at $21.00 per hour. Schedule: Typical schedule is Monday through Friday, 9:00 AM to 4:00 PM (approximately 35 hours per week). 9:00 AM to 4:30 PM in the busy season. Benefits: Paid time off; 401k with match; health insurance; technical training. Deadline: Applications will be accepted until the position is filled. We are an Equal Opportunity Employer

The RFS Assistant will be responsible for assuring the completeness and accuracy of securities related documentation, as well as performing all acts required as a representative on any new walk-in security business. This position will support the job activities of a RFS Financial Consultant/Sales Manager and will support, where necessary, in the training and sales effort of Annuity and Securities Representatives. The RFS Assistant will be responsible for assisting customers, both existing and new, in the Securities area. RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER Responsibilities * Help maintain good customer relations on a continuing basis * Assist sales effort of the Manager by serving as a resource person and answering questions concerning all aspects of security transaction including, but not limited to, questions concerning qualifications, paperwork, and any other issue that may inhibit the sale * Assist in organizing workflows and preparation of documents, memos, and various Financial Services correspondence. Read correspondence and memos directed to the manager, handle those of a routine nature either by writing, telephoning a response, or redirecting matters to proper parties to expedite handling * Handle problems and questions from Platform Securities Representatives, Dedicated Representatives, Platform Annuity Agents, and clients. Also, assist dedicated representative(s) with securities documents, maintaining the files and managing appointment schedules * Handle daily operational concerns and bring matters to a satisfactory conclusion * Assist dedicated Representative/Manager in screening appointments, answering customer calls, and contacting existing customers * Manage and coordinate the bank office function to ensure compliance with established policies and procedures * Assist agents when their existing customers have questions or problems * Order all supplies as requested by representative * Process all new account paperwork for securities sales * Responsible for sending funds to correct place * Make and maintain files on all security customers * Responsible for verifying that all new accounts receive a confirmation notice and that they are established correctly * Assist customers as needed, i.e. account balances, completing transactions, and any paperwork questions * Assist fund companies when additional information is needed regarding an account * File all new and quarterly statements on each security account * Maintain checks and securities log on all items sent out * Maintain all required compliance files and upload online as required * Responsible for sending securities paperwork to LPL Financial * Order all literature, forms, applications, and prospectus as needed * Assist branches as needed * Audit all reports that come from LPL Financial relating to Securities * Process all documentation from third-party firm relating to Securities and upload online as required * Address problems with third-party firm as related to booking business and reports; respond to and fix these problems relating to Securities * Process all incoming mail for department relating to Securities * Perform other related duties as assigned Qualifications * High school diploma or equivalent required * Minimum of 1 year of working in an FINRA regulated Environment experience * Minimum of 1 year of coordinating securities and Annuity Sales Training experience * Minimum of 1 year of coordinating annuity processing and paperwork experience * Active Series 6 or 7, Series 63, and State Life insurance or ability to obtain in 6 months * Strong knowledge of processing stock transactions, Mutual funds and variable annuities transactions is preferred * Good organizational skills and the ability to perform multiple tasks with limited supervision * Good analytical and problem solving skills * Good human relations and communications skills with aptitude for sales and marketing * Extensive knowledge of stock, mutual fund, annuity and other securities sales and processing procedures and knowledge of the delivery system for these products * Good computer and key board skills Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus. Work Environment The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May". This is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law. This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their Acentria team in Destin, FL . The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team's concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve client concerns Schedules conference room reservations Maintains acceptable standards with respect to company attendance policy Adheres to agency customer service standards Education & Experience: High School diploma or equivalent Insurance experience preferred Why settle for less, come work for the best! As a Foundation Risk Partners Company, Acentria Insurance was named Best Agency to Work For (Insurance Journal) and Insurance Industry Employer of Choice for four straight years! Our goal is to provide an environment that fosters both personal and professional growth - while creating a workplace that feels like home. Disclaimer: While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary. Equal Employment Opportunity (EEO): FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law. Benefits: FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!

Qualifications Minimum Qualifications: * High School graduate or GED equivalent * Excellent communication and keyboarding skills * Working knowledge of word processing programs Desired Qualifications: * Previous health related or secretarial experience * Basic knowledge of PC based spreadsheet programs Responsibilities Performs general clerical, administrative and secretarial services according to department standards. This level usually functions as a department secretary.

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Job Description ~~SERIOUS INQUIRIES ONLY!!~~ Liberty Electric Contractors is a 21-year family owned business in Pace, FL. We are adding to our team and currently searching for a hard-working, dedicated, friendly Office Assistant who strives for success and is ready to settle into a potential career path opportunity! We are committed to serving our customers and community with superior workmanship and paramount service and strive for excellence within our industry. This is a perfect opportunity to join a diligent team that appreciates attentiveness and focuses on growth and professionalism. --This position weighs heavily on proper grammar, attention to detail, multi-tasking, organization, and time management. Qualifications/Experience: High school diploma or equivalent certification required Preferred - One year of clerical/secretarial experience in an office setting High level of professionalism in all aspects of the work environment Superb customer service skills (both verbal and written) with the ability to demonstrate communications proficiently and effectively with our customers and team members Responsibilities: Assist customers Answer telephone calls and route calls accordingly Coordinate/compile/process paperwork associated with current workload File, copy, scan paperwork physically and digitally Process payments Direct correspondence with county & city permitting offices, inspectors, contractors, & field staff Accurately record correspondence within the realm of work relationships Confirm appointments Maintain our current and prior files (purging and archiving files) Maintain daily functions according to established procedures Commitment to complete tasks by deadlines Meet our customers needs with the ability to give the most excellent customer service Work effectively -- both independently and in group settings in a team environment Proficiency in multi-tasking, time management, and attention to detail Skilled in MS Word - Excel is a plus but not require ~~~ Excellent attendance~~~ Benefits: · NO Weekends · Annual reviews/raises · Health Insurance · Dental Insurance · Vision Insurance · Life Insurance · PTO · Paid Holidays · 401K Office hours are 8:00AM-4:00PM Monday-Friday. Pay is dependent on Experience

Destin Surgery Centerhas an exciting opportunity for a Business Office Payment Posting, Full Time. Destin Surgery Center is a great location with benefits and competitive pay for the right candidate! This position is responsible for covering any aspect of the business office necessary. Primary duties will include medical records and chart preparation but will also entail scheduling, insurance verification, financial counseling, patient calls, and medical record audits. Successful candidates will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. We offer competitive wages and benefits to include medical and dental insurance, 401(k), paid time off and life insurance. Hours are 9-5 M-Th and 9-4 on Fri. DUTIES AND RESPONSIBILITIES: * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts surgeries within required deadline * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Verifies insurance * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with medical offices * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Hospital or medical office experience preferred but not required. WILL TRAIN THE RIGHT CANDIDATE! * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Required Experience: Original Req# 79531