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How to hire an assistant production coordinator

Assistant production coordinator hiring summary. Here are some key points about hiring assistant production coordinators in the United States:

  • There are currently 14,387 assistant production coordinators in the US, as well as 70,196 job openings.
  • Assistant production coordinators are in the highest demand in El Cajon, CA, with 2 current job openings.
  • The median cost to hire an assistant production coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new assistant production coordinator to become settled and show total productivity levels at work.

How to hire an assistant production coordinator, step by step

To hire an assistant production coordinator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire an assistant production coordinator:

Here's a step-by-step assistant production coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write an assistant production coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new assistant production coordinator
  • Step 8: Go through the hiring process checklist

What does an assistant production coordinator do?

An assistant production coordinator provides support to the production coordinator by performing various administrative and clerical tasks. It usually entails processing documents, preparing presentations and reports, handling calls and correspondence, liaising with internal and external parties such as suppliers and distributors, organizing files, managing appointments and schedules, and running errands as necessary. They may also participate and work together with the production coordinator in setting goals, arranging activities, establishing guidelines, managing staff, and monitoring operations to ensure a smooth and efficient workflow.

Learn more about the specifics of what an assistant production coordinator does
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  1. Identify your hiring needs

    Before you start hiring an assistant production coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    An assistant production coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, assistant production coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    Here's a comparison of assistant production coordinator salaries for various roles:

    Type of Assistant Production CoordinatorDescriptionHourly rate
    Assistant Production Coordinator$15-25
    Production Team LeaderA production team leader is in charge of leading and overseeing the efforts of a production team, ensuring projects are carried out in adherence to its goals and timelines. It is their duty to set guidelines and objectives, manage budgets and schedules, liaise with internal and external parties, and assess the performance of team members... Show more$12-28
    Production LeaderA production leader usually works at a manufacturing plant or a similar setting. They are primarily responsible for overseeing all processing operations and workforce performance, ensuring efficiency and timeliness... Show more$14-30
  2. Create an ideal candidate profile

    Common skills:
    • CPR
    • Purchase Orders
    • Production Schedules
    • Payroll
    • POS
    • WIP
    • Music Videos
    • Production Reports
    • Travel Arrangements
    • Administrative Tasks
    • Production Process
    • Lifeguard
    • Line Sheets
    • Photoshop
    Check all skills
    Responsibilities:
    • Manage and refine the metadata system for a photography database -communicate with customers over e-mail with regards to advertisement proofs
    • Work under USDA regulations with daily inspectors and HACCP inspection.
    • Implement safe work habits and wearing proper PPE when handling product.
    • Improve the presentation tools of the marketing department by creating PowerPoint presentations.
    • Handle ATM Cash/Image deposit queues by researching overages and shortages for ATM's being service.
    • Insure all personnel have proper PPE and conduct daily safety briefings before allowing factory personnel to begin work.
    More assistant production coordinator duties
  3. Make a budget

    Including a salary range in your assistant production coordinator job description helps attract top candidates to the position. An assistant production coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for an assistant production coordinator in South Dakota may be lower than in Wyoming, and an entry-level assistant production coordinator usually earns less than a senior-level assistant production coordinator. Additionally, an assistant production coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average assistant production coordinator salary

    $42,343yearly

    $20.36 hourly rate

    Entry-level assistant production coordinator salary
    $33,000 yearly salary
    Updated December 16, 2025

    Average assistant production coordinator salary by state

    RankStateAvg. salaryHourly rate
    1California$56,835$27
    2Massachusetts$48,833$23
    3New York$46,572$22
    4Nevada$45,538$22
    5Minnesota$43,383$21
    6Illinois$41,630$20
    7Pennsylvania$40,165$19
    8Ohio$39,791$19
    9Tennessee$35,518$17

    Average assistant production coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Mattel$48,421$23.28
    2EXOS$44,649$21.473
    3URBN$42,995$20.674
    4SPAR Group$42,751$20.55
    5Boston Public Health Commission$39,429$18.962
    6Skechers$38,683$18.604
    7Powell Valley Care Ctr$38,378$18.45
    8University of Maryland, Baltimore$37,612$18.088
  4. Writing an assistant production coordinator job description

    An assistant production coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an assistant production coordinator job description:

    Assistant production coordinator job description example

    Bachman's was founded in 1885 and remains a family-owned business, with fifth-generation Bachman family members leading the company today. Bachman's operates six full-service Floral, Gift & Garden Centers throughout the Twin Cities, a gift shop in the Galleria, a Hardscapes Center in Farmington, and 28 floral departments within Lunds & Byerlys grocery stores. Additionally, Bachman's operates indoor and outdoor landscaping divisions, a weddings and special events department, a wholesale nursery division, seven acres of greenhouses, and a 670-acre growing range in Lakeville, Minn., which produces many of the plants, flowers, and landscaping products sold by Bachman's today.
    The Assistant Nursery Person-Nursery Container Production position will be a part of a union.

    DUTIES:

    + Assist with all Nursery Person Duties as directed.

    + Mix potting soil as directed.

    + Provide work Direction to Nursery helpers and seasonal employees as directed.

    + Operate all nursery equipment as directed.

    + Maintain communication with supervisor on all pest or cultural problems and needs.

    + Perform light vehicle maintenance duties. Report equipment problems to supervisor immediately.

    + Maintain and submit accurate records paperwork as necessary.

    + Perform other duties that includes duties of lower classifications as directed.

    QUALIFICATIONS:

    + High School diploma plus two-year certificate or related field and one-year nursery production experience.

    + A working knowledge of common land scape plants in Minnesota preferred.

    + Alternative qualifications are two years of nursery landscape production setting or one year as a nursery helper or seasonal nursery worker at Bachman's.

    + Must be able to operate variety of nursery equipment possibly including farm tractor, skid loader, forklift, front-end-loader, tree spade, and semi-tractor/trailer.

    + Plant health knowledge and pesticide application experience very desirable.

    + Microsoft office knowledge a plus.

    + Conversational Spanish speaking ability preferred.

    + MNLA Nursery Professional Certification preferred.

    Schedule/ Benefits:

    + 7:00-3:30p Monday- Friday, some weekends and OT

    + Union Medical, Dental, Vision, and Life Insurance

    + 401K program

    + Health Savings Account

    This position is a Union job.

    Bachman's is an Equal Employment Employer

    Powered by JazzHR
  5. Post your job

    There are various strategies that you can use to find the right assistant production coordinator for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your assistant production coordinator job on Zippia to find and recruit assistant production coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with assistant production coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new assistant production coordinator

    Once you've decided on a perfect assistant production coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire an assistant production coordinator?

There are different types of costs for hiring assistant production coordinators. One-time cost per hire for the recruitment process. Ongoing costs include employee salary, training, onboarding, benefits, insurance, and equipment. It is essential to consider all of these costs when evaluating hiring a new assistant production coordinator employee.

You can expect to pay around $42,343 per year for an assistant production coordinator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for assistant production coordinators in the US typically range between $15 and $25 an hour.

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