Research Summary. Here are some key points about hiring assistant program coordinators in the United States:

  • In the United States, the median cost per hire an assistant program coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new assistant program coordinator to become settled and show total productivity levels at work.

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How Much Does it Cost to Hire an Assistant Program Coordinator

Hiring an assistant program coordinator comes with both the one-time cost per hire and ongoing costs. The cost of recruiting assistant program coordinators involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of assistant program coordinator recruiting as well the ongoing costs of maintaining the new employee.

Assistant program coordinators earn a median yearly salary is $41,444 a year in the US. However, if you're looking to find assistant program coordinators for hire on a contract or per-project basis, hourly rates typically range between $13 and $27.

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How to hire an Assistant Program Coordinator, step by step

To hire an assistant program coordinator, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a assistant program coordinator:

  • Step 1: Identify your needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Writing an assistant program coordinator job description
  • Step 5: Post the job
  • Step 6: Interview process
  • Step 7: Send a job offer and onboard your new assistant program coordinator
  • Step 8: Go through the checklist for the hiring process

Identify Your Needs

Before you get started with hiring an assistant program coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

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An assistant program coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, assistant program coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

Here's a comparison of the average salaries of common assistant program coordinator roles:

Type Of Assistant Program CoordinatorDescriptionHourly Rate
Assistant Program CoordinatorSocial and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.$13-27
Service CoordinatorA service coordinator is responsible for assisting the management team in providing the best services for the clients based on their specifications. Service coordinators' duties include managing clients' requests and inquiries, providing client updates, monitoring changes and plan adjustments, and recommending strategic procedures to improve services... Show More$13-26
Program FacilitatorProgram facilitators have good skills in communication, empathy, active listening, conversation, conflict management, and consensus-building. They also have a keen understanding of group dynamics, management, and how to create an inclusive environment... Show More$12-27

Create An Ideal Candidate Profile

Before creating an assistant program coordinator job description, imagine the ideal employee for this position and begin creating a profile. What skills do they have and what responsibilities do they have to be proficient in?

Here are some of the most common assistant program coordinator skills:

Common Skills:
  • CPR
  • Developmental Disabilities
  • Mental Health
  • Professional Development
  • Crisis Intervention
  • Community Outreach
  • Community Agencies
  • Community Resources
  • Staff Training
  • Substance Abuse
  • Payroll
  • Staff Schedules
  • Program Development
  • Syllabus
Check All Skills

Here is a list of common responsibilities that assistant program coordinators may be expected to fulfill:

  • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
  • Create PowerPoint presentations, brochures and visual enhancements.
  • Input data using Microsoft spread sheet and create PowerPoint presentations detailing information collect pertaining to efficiency of center programs.
  • Coordinate and facilitate a bi-weekly empowerment program design to provide pregnant teen mothers with career development opportunities and positive life skills.
  • Provide care/supervision, oversight, and accountability for program participants in compliance with DoD.
Check all Duties

Beyond the basics, you should also consider how well a candidate fits into your company culture. In other words, you should think about how your ideal assistant program coordinator will live by the company's mission statement and contribute to the team dynamic you already have in place.

Most Common States For Assistant Program Coordinators In The US

Rank #State# Of Jobs% of PopulationAvg. Salary

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Make A Budget

Including a salary range in your job description is a great way to entice the best and brightest candidates. An assistant program coordinator salary can vary based on several factors:

  • Location. For example, assistant program coordinators' average salary in alabama is 36% less than in new jersey.
  • Seniority. Entry-level assistant program coordinators earn 49% less than senior-level assistant program coordinators.
  • Certifications. An assistant program coordinator with a few certifications under their belt will likely demand a higher salary.
  • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant program coordinator's salary.

Updated March 16, 2023

Assistant Program Coordinator Salary Estimate


$19.93 hourly

Entry level Salary
$29,000 yearly

Assistant Program Coordinator Average Salary By Location

RankStateAvg. SalaryHourly RateJob Count
2New York$48,410$231

Assistant Program Coordinator Average Salary By Company

Writing an Assistant Program Coordinator Job Description

A job description for an assistant program coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an assistant program coordinator job description:

Example of Full Job Description

The Assistant Lecturer & Online Program Coordinator will teach two courses per term in the 11-month program and provide primary leadership for all aspects of the online MS in Information and Communication Science (ICS) degree program, including recruiting, partnerships, curriculum, student success and retention, and career placement.
Duties and Responsibilities:

Job Duty 1 - Serve as faculty member for the ICS online Master's program.

Job Duty 2 - Work with the Department of Online and Strategic learning as the faculty lead for marketing, recruitment, and enrollment for the online MS in ICS degree.

Job Duty 3 - Work with university CRM system to engage with prospective students. The primary purpose of this engagement will be for recruitment. This will include arranging information sessions; providing remediation strategies to ineligible students; and developing corporate partnerships for enrollment and placement.

Job Duty 4 - Serve as Academic Advisor to incoming and continuing online students MS in ICS degree. This includes course scheduling, career counseling, and student success.

Job Duty 5 - Provide pedagogical support to online graduate faculty teaching in the MS in ICS degree.

Job Duty 6 - Provide reporting information to the Director as needed.

Job Duty 7 - Will serve as proxy with respect to MS in ICS issues when Director is unavailable.

Job Duty 8 - Provide on-going development of an assessment program of the MS in ICS degree. This includes, but is not limited to, monitoring student outcomes at course and program levels.

Job Duty 9 - Work with Director to schedule online ICS courses; coordinate with adjunct faculty; coordinate with other BSU faculty; and provide input on load reports for the online ICS courses.

Job Duty 10 - Regularly attend departmental and other required meetings.

Job Duty 11 - Coordinate professional development and social learning program for students in the online MS in ICS degree.

Job Duty 12 - Perform other duties as assigned.

Post A Job

There are various strategies that you can use to find the right assistant program coordinator for your business:

  • Consider promoting from within or recruiting from your existing workforce.
  • Ask for referrals from friends, family members, and current employees.
  • Attend job fairs at local colleges to find candidates who meet your education requirements.
  • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

Post your job online:

  • Post your assistant program coordinator job on Zippia to find and recruit assistant program coordinator candidates who meet your exact specifications.
  • Use field-specific websites.
  • Post a job on free websites.

Interview Process

Your first interview with assistant program coordinator candidates should focus on their interest in the role and their specific background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

Don't forget to include a few questions that give a candidate chance to expand on their strengths in their own words. Asking about their special skills might reveal things you'd miss otherwise. At this point, candidates who are good enough can move on to the technical interview.

The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

Send A Job Offer And Onboard Your New Assistant Program Coordinator

Once you've found the assistant program coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary, as well as the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer needs to be competitive if you really like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

Go Through The Checklist For The Hiring Process

  • Determine employee type (full-time, part-time, contractor, etc.)
  • Submit a job requisition form to the HR department
  • Define job responsibilities and requirements
  • Establish budget and timeline
  • Determine hiring decision makers for the role
  • Write job description
  • Post job on job boards, company website, etc.
  • Promote the job internally
  • Process applications through applicant tracking system
  • Review resumes and cover letters
  • Shortlist candidates for screening
  • Hold phone/virtual interview screening with first round of candidates
  • Conduct in-person interviews with top candidates from first round
  • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
  • Conduct background checks on top candidates
  • Check references of top candidates
  • Consult with HR and hiring decision makers on job offer specifics
  • Extend offer to top candidate(s)
  • Receive formal job offer acceptance and signed employment contract
  • Inform other candidates that the position has been filled
  • Set and communicate onboarding schedule to new hire(s)
  • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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Hiring Assistant Program Coordinators FAQs

How Much Does A Good Assistant Program Coordinator Cost?

A good assistant program coordinator costs $19.93 an hour in the US. However, it can vary based on factors such as the assistant program coordinator experience, abilities, industry, and the specific requirements of your business.

What Are The Duties Of An Assistant Program Coordinator?

The duties of an assistant program coordinator are:
  • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
  • Create PowerPoint presentations, brochures and visual enhancements.
  • Input data using Microsoft spread sheet and create PowerPoint presentations detailing information collect pertaining to efficiency of center programs.

Should I Hire An Assistant Program Coordinator With No Experience?

Yes, you should hire an assistant program coordinator with no experience. Hiring an entry-level assistant program coordinator with no experience offers versatility for your team. They may lack some qualifications, but are adaptable and have not yet formed problematic habits. However, more training may be required compared to experienced.

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