What Does an Assistant Program Coordinator Do?

An assistant program coordinator performs administrative support tasks and assists in organizing programs and activities under a program coordinator's supervision. Their responsibilities typically include monitoring the expenditures and schedules, preparing and processing documents, handling calls and correspondence, creating requests and proposals, communicating with vendors and suppliers, and updating records. They must also assist staff in various tasks and resolve issues promptly and efficiently. When it comes to employment opportunities, an assistant program coordinator may work at learning institutions, government agencies, and private companies.

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Assistant Program Coordinator Responsibilities

Here are examples of responsibilities from real assistant program coordinator resumes representing typical tasks they are likely to perform in their roles.

Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
Create PowerPoint presentations, brochures and visual enhancements.
Input data using Microsoft spread sheet and create PowerPoint presentations detailing information collect pertaining to efficiency of center programs.
Coordinate and facilitate a bi-weekly empowerment program design to provide pregnant teen mothers with career development opportunities and positive life skills.
Provide care/supervision, oversight, and accountability for program participants in compliance with DoD.

Assistant Program Coordinator Job Description

When it comes to understanding what an assistant program coordinator does, you may be wondering, "should I become an assistant program coordinator?" The data included in this section may help you decide. Compared to other jobs, assistant program coordinators have a growth rate described as "much faster than average" at 13% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of assistant program coordinator opportunities that are predicted to open up by 2028 is 52,200.

On average, the assistant program coordinator annual salary is $41,444 per year, which translates to $19.93 an hour. Generally speaking, assistant program coordinators earn anywhere from $29,000 to $57,000 a year, which means that the top-earning assistant program coordinators make $24,000 more than the ones at the lower end of the spectrum.

Once you've become an assistant program coordinator, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a program assistant, coordinator assistant, service coordinator, and program facilitator.

Learn More About Assistant Program Coordinator Job Descriptions

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5 Assistant Program Coordinator Resume Examples

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Louis Miller Assistant Program Coordinator Contact Information Chicago, IL (650) 555-1852 lmiller@example.com Skills Residential Life Ensure Compliance Incident Reports EHS Recognition Events Community Outreach Intellectual Disabilities Youth Development Social Programs Appropriate Curriculum Employment History Assistant Program Coordinator 2019 - Present DEPAUL UNIV Chicago, IL Develop effective lines of communication among staff in response to crisis situations and major facility issues. Facilitated professional seminars for community groups exercising verbal and written communication. Participated in training that developed staff for areas of mental health, rehabilitation, counseling and mentoring. Coordinate IEP team planning, curriculum development, implementation and assessment for students with special educational disabilities. Internship Coordinator 2018 - 2019 AXA Chicago, IL Write psychosocial assessments and formulate initialtreatment plans. Trained new volunteers through their first response disaster site. Worked extensively with print vendor and pre-press vendor to ensure accuracy and meet deadlines. Resident Advisor 2017 - 2018 Center for Development of Human Services Chicago, IL Fostered healthy community in residential life made up of people from diverse backgrounds by organizing events to enhance individual awareness and integrity Provided a myriad of services to help individuals become more independent with daily living activities using a person centered approach. Prepare and conduct educational programming to help students develop socially, intellectually and academically to ensure a cohesive campus community. Organized and compiled programming reports for 16 Resident Advisors for the Associate Dean of Students/Director of Residential Life. Pass supplies, converse with residents and help CNA's whenever needed. Assisted residents with personal care (bathing, dressing, shaving, feeding etc.) Education Bachelor's Degree Psychology 2014 - 2017 University of Illinois at Chicago Chicago, IL


Christine Washington Assistant Program Coordinator Contact Info Fort Lauderdale, FL (560) 555-9420 cwashington@example.com Skills PediatricsHRADLEmergencyAdministrative FunctionsProgram StaffRNDevelopment ProgramsInternetPatient Care Employment History Assistant Program Coordinator 2019 - Present TMS Health Fort Lauderdale, FL License in-home Childcare Provider, Sacramento, CA Owner, Child Care Manager Provided weekly development and implemented various curriculum activities. Performed general clerical activities; filing, schedule events, create correspondence, and develop/present PowerPoint's. Assist facilitators in implementing educational programs and services. Provided home visits and connections to local community resources to ensure all case plan goals were being met. Program Manager Internship 2018 - 2019 Florida Atlantic University Fort Lauderdale, FL Participate in online communication with participants. Collaborate with county health department staff, social workers and public health educators to schedule workshops. Student Nurse (Part-Time) 2016 - 2018 Holy Cross Hospital Fort Lauderdale, FL Analyzed complex needs of acute care patients, provided personalized education, performed successful discharges Provide nursing care on Orthopedic, Med/Surg, and Telemetry units for up to six patients. Work in the Transplant ICU taking care critically ill patient after transplant. Observed and took vital signs during chemotherapy administration with the supervision of two RN's. Education Bachelor's Degree Nursing 2015 - 2018 Broward College Fort Lauderdale, FL


Christine Washington Assistant Program Coordinator Fort Lauderdale, FL (560) 555-9420 cwashington@example.com Experience Assistant Program Coordinator2019 - Present TMS Health•Fort Lauderdale, FL License in-home Childcare Provider, Sacramento, CA Owner, Child Care Manager Provided weekly development and implemented various curriculum activities. Performed general clerical activities; filing, schedule events, create correspondence, and develop/present PowerPoint's. Assist facilitators in implementing educational programs and services. Provided home visits and connections to local community resources to ensure all case plan goals were being met. Program Manager Internship2018 - 2019 Florida Atlantic University•Fort Lauderdale, FL Participate in online communication with participants. Collaborate with county health department staff, social workers and public health educators to schedule workshops. Student Nurse (Part-Time)2016 - 2018 Holy Cross Hospital•Fort Lauderdale, FL Analyzed complex needs of acute care patients, provided personalized education, performed successful discharges Provide nursing care on Orthopedic, Med/Surg, and Telemetry units for up to six patients. Work in the Transplant ICU taking care critically ill patient after transplant. Observed and took vital signs during chemotherapy administration with the supervision of two RN's. Skills PediatricsHRADLEmergencyAdministrative FunctionsProgram StaffRNDevelopment ProgramsInternetPatient Care Education Bachelor's Degree Nursing2015 - 2018 Broward College•Fort Lauderdale, FL

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Assistant Program Coordinator Skills and Personality Traits

We calculated that 14% of Assistant Program Coordinators are proficient in CPR, Developmental Disabilities, and Mental Health. They’re also known for soft skills such as Compassion, Organizational skills, and Time-management skills.

We break down the percentage of Assistant Program Coordinators that have these skills listed on their resume here:

CPR, 14%
Provide quarterly training for: CPR, First Aid, and various security techniques.
Developmental Disabilities, 9%
Work one-on-one with individuals with developmental disabilities using intervention support to help achieve a higher quality of life.
Mental Health, 9%
Supervised Residence Managers and Behavioral Health Counselors that provided direct services to mental health consumers.
Professional Development, 7%
Managed and implemented student engagement programs and facilitated professional development workshops and events.
Crisis Intervention, 5%
Provided ethical individual clinical supervision for 8-12 Crisis Intervention Specialists and monitored their caseload progress.
Community Outreach, 5%
Planned and implemented community outreach through education presentations and collaboration meetings with physicians.

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Some of the skills we found on assistant program coordinator resumes included "cpr," "developmental disabilities," and "mental health." We have detailed the most important assistant program coordinator responsibilities below.

The most important skills for an assistant program coordinator to have in this position are compassion. In this excerpt that we gathered from a assistant program coordinator resume, you'll understand why: "social and human service assistants often work with people who are in stressful and difficult situations" According to resumes we found, compassion can be used by a assistant program coordinator in order to "provided and promoted excellent interpersonal skills encouraging an increase in employee and customer compassion. "

While it may not be the most important skill, we found that many assistant program coordinator duties rely on organizational skills. This example from a assistant program coordinator explains why: "social and human service assistants must often complete lots of paperwork and work with many different clients." This resume example is just one of many ways assistant program coordinators are able to utilize organizational skills: "managed administration of non-profit program ensured that the program was delivered properly community outreach organizational support of the program"

Another skill that is quite popular among assistant program coordinators is time-management skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a assistant program coordinator resume: "social and human service assistants often work with many clients" This example from a resume shows how this skill is used: "complete data collection for multiple assigned studies on time, within budget, and exceeding project goals. "

In order for certain assistant program coordinator responsibilities to be completed, the job requires the skill "communication skills." According to an assistant program coordinator resume, "social and human service assistants talk with clients about the challenges in their lives and assist them in getting help" As an example, this snippet was taken directly from a resume about how this skill applies: "enhance professional development skills of communication, organization, and leadership. "

Yet another important skill that an assistant program coordinator must demonstrate is "interpersonal skills." Social and human service assistants must make their clients feel comfortable discussing sensitive issues This is clearly demonstrated in this example from an assistant program coordinator who stated: "facilitated daily groups on interpersonal skills, decision making, anger management and problem solving. "

While "problem-solving skills" is listed last on this skills list, don't underestimate its importance to assistant program coordinator responsibilities. The skill is described by this resume snippet, "social and human service assistants help clients find solutions to their problems" Here is an example of how this skill is used, "provided supportive counseling, problem resolution and crisis intervention sessions. "

See the full list of assistant program coordinator skills.

We've found that 63.5% of assistant program coordinators have earned a bachelor's degree. Furthermore, 14.5% earned their master's degrees before becoming an assistant program coordinator. While it's true that most assistant program coordinators have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every eight assistant program coordinators did not spend the extra money to attend college.

The assistant program coordinators who went onto college to earn a more in-depth education generally studied psychology and business, while a small population of assistant program coordinators studied criminal justice and communication.

Once you've obtained the level of education you're comfortable with, you might start applying to companies to become an assistant program coordinator. We've found that most assistant program coordinator resumes include experience from May Institute, Open Sky Community Services, and Apis. Of recent, May Institute had 26 positions open for assistant program coordinators. Meanwhile, there are 24 job openings at Open Sky Community Services and 6 at Apis.

But if you're interested in companies where you might earn a high salary, assistant program coordinators tend to earn the biggest salaries at Emory University, Minnesota State Fair, and University of California, Berkeley. Take Emory University for example. The median assistant program coordinator salary is $53,135. At Minnesota State Fair, assistant program coordinators earn an average of $52,107, while the average at University of California, Berkeley is $49,705. You should take into consideration how difficult it might be to secure a job with one of these companies.

View more details on assistant program coordinator salaries across the United States.

Some other companies you might be interested in as a assistant program coordinator include University of Washington, Boston University, and Americorps. These three companies were found to hire the most assistant program coordinators from the top 100 U.S. educational institutions.

The industries that assistant program coordinators fulfill the most roles in are the non profits and health care industries. But the highest assistant program coordinator annual salary is in the government industry, averaging $41,967. In the education industry they make $40,012 and average about $39,670 in the health care industry. In conclusion, assistant program coordinators who work in the government industry earn a 18.3% higher salary than assistant program coordinators in the professional industry.

The three companies that hire the most prestigious assistant program coordinators are:

May Institute26 Assistant Program Coordinators Jobs
Open Sky Community Services24 Assistant Program Coordinators Jobs
Apis6 Assistant Program Coordinators Jobs

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What Program Assistants Do

Program assistants are usually entry-level or junior employees assigned to a department that handles a specific program in the organization. They assist the team they are assigned to in the implementation of the programs. They usually take care of administrative or clerical activities while also getting exposure to actual program management. Program assistants get trained to handle agendas from inception, to sourcing, to implementation, to evaluation. They may also handle documentary support for business cases or other presentation materials that the team may need for a specific part of the program management cycle.

In this section, we take a look at the annual salaries of other professions. Take program assistant for example. On average, the program assistants annual salary is $6,251 lower than what assistant program coordinators make on average every year.

Even though assistant program coordinators and program assistants have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require cpr, developmental disabilities, and community outreach in the day-to-day roles.

There are some key differences in responsibilities as well. For example, an assistant program coordinator responsibilities require skills like "mental health," "professional development," "crisis intervention," and "community agencies." Meanwhile a typical program assistant has skills in areas such as "patients," "customer service," "data entry," and "hr." This difference in skills reveals how truly different these two careers really are.

Program assistants receive the highest salaries in the government industry coming in with an average yearly salary of $41,993. But assistant program coordinators are paid more in the government industry with an average salary of $41,967.

On average, program assistants reach similar levels of education than assistant program coordinators. Program assistants are 4.9% less likely to earn a Master's Degree and 0.8% less likely to graduate with a Doctoral Degree.

What Are The Duties Of a Coordinator Assistant?

A coordinator assistant is responsible for performing administrative and clerical tasks, depending on a senior coordinators' advice. Coordinator assistants respond to customers' inquiries and concerns, preparing reports, scheduling meetings, assisting in organizing company events, providing recommendations on improving business operations, and building a good reputation for the business. Other responsibilities include ensuring customer satisfaction and attracting potential client partnerships that would drive revenues for the industry, increasing the company's profitability, and helping achieve the organization's long-term goals and objectives.

The next role we're going to look at is the coordinator assistant profession. Typically, this position earns a lower pay. In fact, they earn a $8,184 lower salary than assistant program coordinators per year.

A similarity between the two careers of assistant program coordinators and coordinator assistants are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "cpr," "payroll," and "event planning. "

While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that assistant program coordinator responsibilities requires skills like "developmental disabilities," "mental health," "professional development," and "crisis intervention." But a coordinator assistant might use skills, such as, "patients," "customer service," "data entry," and "patient care."

On average, coordinator assistants earn a lower salary than assistant program coordinators. There are industries that support higher salaries in each profession respectively. Interestingly enough, coordinator assistants earn the most pay in the government industry with an average salary of $34,766. Whereas, assistant program coordinators have higher paychecks in the government industry where they earn an average of $41,967.

In general, coordinator assistants study at lower levels of education than assistant program coordinators. They're 8.0% less likely to obtain a Master's Degree while being 0.8% less likely to earn a Doctoral Degree.

How a Service Coordinator Compares

A service coordinator is responsible for assisting the management team in providing the best services for the clients based on their specifications. Service coordinators' duties include managing clients' requests and inquiries, providing client updates, monitoring changes and plan adjustments, and recommending strategic procedures to improve services. Service coordinators must be highly-knowledgeable with the matters concerning the organization they work for, ensuring that they could explain their products and services well to meet clients' needs.

The service coordinator profession generally makes a lower amount of money when compared to the average salary of assistant program coordinators. The difference in salaries is service coordinators making $652 lower than assistant program coordinators.

While looking through the resumes of several assistant program coordinators and service coordinators we discovered that both professions have similar skills. These similarities include skills such as "developmental disabilities," "mental health," and "crisis intervention," but they differ when it comes to other required skills.

Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from assistant program coordinator resumes include skills like "cpr," "professional development," "community outreach," and "staff training," whereas a service coordinator might be skilled in "customer service," "social work," "patients," and "social services. "

Additionally, service coordinators earn a higher salary in the government industry compared to other industries. In this industry, they receive an average salary of $43,853. Additionally, assistant program coordinators earn an average salary of $41,967 in the government industry.

Service coordinators typically study at similar levels compared with assistant program coordinators. For example, they're 2.0% less likely to graduate with a Master's Degree, and 0.9% less likely to earn a Doctoral Degree.

Description Of a Program Facilitator

Program facilitators have good skills in communication, empathy, active listening, conversation, conflict management, and consensus-building. They also have a keen understanding of group dynamics, management, and how to create an inclusive environment. Their daily tasks will be to assist in the organization and implementation of recreation or work programs, and organizing employee training corporate programs.

Now, we'll look at program facilitators, who generally average a lower pay when compared to assistant program coordinators annual salary. In fact, the difference is about $1,420 per year.

According to resumes from both assistant program coordinators and program facilitators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "cpr," "developmental disabilities," and "mental health. "

Even though a few skill sets overlap, there are some differences that are important to note. For one, an assistant program coordinator might have more use for skills like "staff training," "payroll," "staff schedules," and "syllabus." Meanwhile, some program facilitators might include skills like "program curriculum," "group discussions," "youth development," and "behavioral strategies" on their resume.

Program facilitators earn a higher salary in the professional industry with an average of $37,723. Whereas, assistant program coordinators earn the highest salary in the government industry.

The average resume of program facilitators showed that they earn similar levels of education to assistant program coordinators. So much so that the likelihood of them earning a Master's Degree is 0.3% less. Additionally, they're less likely to earn a Doctoral Degree by 0.2%.

Updated October 2, 2020