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Become An Assistant Project Manager

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Working As An Assistant Project Manager

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $42,740

    Average Salary

What Does An Assistant Project Manager Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant Project Manager

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant Project Manager jobs

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Average Length of Employment
Project Manager 3.6 years
Project Engineer 3.4 years
Project Supervisor 3.2 years
Project Director 3.1 years
Project Team Lead 2.5 years
Top Employers Before
Internship 9.3%
Manager 2.9%
Estimator 2.8%
Owner 2.4%
Top Employers After
Owner 3.1%
Manager 3.0%
Consultant 2.8%
Estimator 2.3%
Internship 2.1%

Assistant Project Manager Demographics

Gender

Male

58.6%

Female

38.5%

Unknown

2.9%
Ethnicity

White

76.0%

Hispanic or Latino

11.3%

Asian

9.4%

Unknown

2.5%

Black or African American

0.8%
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Languages Spoken

Spanish

48.8%

French

11.1%

Italian

4.9%

Mandarin

4.8%

Chinese

4.6%

Arabic

4.5%

Portuguese

3.4%

Russian

3.3%

German

3.1%

Japanese

2.6%

Greek

1.8%

Korean

1.4%

Vietnamese

1.1%

Polish

1.0%

Hindi

0.8%

Swedish

0.7%

Cantonese

0.7%

Carrier

0.5%

Hebrew

0.5%

Dutch

0.4%
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Assistant Project Manager Education

Schools

University of Phoenix

12.9%

Drexel University

6.0%

Wentworth Institute of Technology

5.9%

Northeastern University

5.9%

Arizona State University

5.7%

Florida International University

5.5%

University of Florida

5.3%

New York University

5.3%

Auburn University

4.6%

University of Alabama

4.4%

Texas A&M University

4.2%

Pennsylvania State University

4.2%

University of Houston

3.9%

Michigan State University

3.9%

Temple University

3.8%

Liberty University

3.8%

Villanova University

3.7%

University of Texas at Austin

3.7%

Clemson University

3.5%

New Jersey Institute of Technology

3.5%
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Majors

Business

26.3%

Construction Management

14.2%

Civil Engineering

8.6%

Project Management

6.2%

Architecture

4.4%

Management

4.4%

Mechanical Engineering

3.9%

Marketing

3.7%

Communication

3.3%

Psychology

3.1%

Finance

3.1%

Accounting

3.1%

Computer Science

2.4%

Electrical Engineering

2.4%

Political Science

2.1%

Criminal Justice

1.9%

Engineering

1.8%

Computer Information Systems

1.8%

English

1.8%

Biology

1.6%
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Degrees

Bachelors

46.7%

Masters

19.9%

Other

18.0%

Associate

8.2%

Certificate

4.3%

Doctorate

1.8%

Diploma

0.8%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Assistant Project Manager Salaries

Job Title Company Location Start Date Salary
Assistant Project Manager Technip USA, Inc. Houston, TX Nov 12, 2015 $150,000
Assistant Project Manager Technip USA, Inc. Houston, TX Aug 04, 2016 $147,784
Assistant Project Manager Technip USA, Inc. Houston, TX Sep 08, 2016 $142,800
Assistant Project Manager Technip USA, Inc. Houston, TX Dec 14, 2016 $137,904
Assistant Project Manager, Design & Construction Tishman Speyer Properties, L.P. New York, NY Jan 09, 2016 $130,000
Assistant Project Manager Skanska USA Building, Inc. New York, NY Dec 15, 2016 $125,000
Assistant Project Manager Cyient, Inc. Sunnyvale, CA Sep 15, 2016 $108,992
Assistant Project Manager Webcor Construction LP San Francisco, CA Aug 27, 2016 $108,410
Assistant Project Manager Cambridge Cm, Inc. Palo Alto, CA Sep 22, 2015 $107,591
Assistant Project Manager Alterra International Holdings, LLC Dallas, TX Aug 15, 2016 $100,922
Assistant Project Manager Largo Concrete, Inc. Campbell, CA Aug 26, 2016 $100,256
Assistant Project Manager Cambridge Cm, Inc. Palo Alto, CA Sep 25, 2015 $100,256 -
$123,698
Assistant Project Manager JDS Construction Group LLC New York, NY Sep 14, 2016 $100,000
Assistant Project Manager M. A. Mortenson Company Minneapolis, MN Jan 10, 2015 $79,600 -
$106,950
Assistant Project Manager M. A. Mortenson Company Minneapolis, MN Dec 10, 2015 $79,600 -
$106,950
Assistant Project Manager Cyient, Inc. Everett, WA Jun 30, 2015 $79,560
Assistant Project Manager Cyient, Inc. Everett, WA Sep 30, 2015 $79,560
Assistant Project Manager Exlservice.Com, LLC Jersey City, NJ Aug 26, 2016 $79,498 -
$104,498
Assistant Project Manager Exlservice.Com, LLC Jersey City, NJ Aug 18, 2016 $79,498 -
$104,498
Assistant Project Manager Smislova, Kehnemui and Associates, P.A. Potomac, MD Dec 18, 2015 $71,240
Assistant Project Manager Plaza Construction LLC New York, NY Jan 11, 2016 $70,000
Assistant Project Manager Plaza Construction LLC New York, NY Sep 16, 2016 $70,000
Assistant Project Manager Plaza Construction LLC New York, NY Sep 09, 2016 $70,000
Assistant Project Manager Smislova, Kehnemui and Associates, P.A. Potomac, MD Apr 05, 2016 $70,000 -
$78,000
Asst. Project Manager Cyient, Inc. Columbus, OH Sep 13, 2015 $69,826
Assistant Project Manager Allied Heating & Air Conditioning Co., Inc. San Rafael, CA Oct 09, 2016 $69,597 -
$84,595

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Top Skills for An Assistant Project Manager

GeneralContractorsProjectManagementSafetySubmittalsVendorsRFIProceduresProposalsProjectScopeConstructionProjectsProjectSchedulePurchaseOrdersFinancialArchitectsPayrollOwnersFacilityCADJobSiteCustomerService

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Top Assistant Project Manager Skills

  1. General Contractors
  2. Project Management
  3. Safety
You can check out examples of real life uses of top skills on resumes here:
  • Worked alongside master carpenters and general contractors.
  • Project Management for all company programs to ensure completion and accuracy.
  • Explained and demonstrated weapon safety and other fundamentals and techniques of marksmanship.
  • Processed and distributed construction submittals.
  • Managed activities of superintendents, subcontractors and vendors.

Top Assistant Project Manager Employers

Assistant Project Manager Videos

Career Advice on becoming a Project Manager by Michael G (Full Version)

Career Advice on becoming an IT Project Manager by Madeline N (Full Version)

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