Assistant property manager jobs in California

IS REMOTE Must live within 100 Miles Possibility of going to on-site as needed Lease Administrator III (SH2002731) ****Keys**** Commercial property experience - not residential or apartments Lease administration skills vs property manager Understands different commercial lease types, and the differences between Base Year, Gross and NNN Leases Can conduct CAM and NNN reviews/audits - knows which costs are to be paid by the tenant vs the landlord Understands how to calculate CPI increases and other escalations to base rent. Understands Options, Right of First Refusal, Right of First Offer, etc. Understands insurance provisions in a lease. knowledge to understand and interpret general lease language. Summary Interprets, abstracts, manages, and administers real estate leases and other contract documents for Sutter Health system-wide, including owned and non-owned properties and physician and nonphysician leases. Creates and produces reports in response to business needs, tracks status of lease transactions, notifies necessary parties of critical dates, prepares lease-related notices and communications, participates in due diligence reviews for real property acquisitions and dispositions, assists management in the resolution of issues/disputes with third party Tenants and Landlords, and attends to the execution and delivery of legal documents. Mentors and trains other staff in all key functions, processes and systems of the department. Oversees the update of database information, makes recommendations for process and procedures enhancements, and ensures accuracy of the data base records for the owned and leased real estate interests of Sutter Health and its affiliates, related companies, subsidiaries and joint ventures. Description: These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development). JOB ACCOUNTABILITIES: Lease Administration and Abstraction • Reviews, interprets, analyzes, comprehends, and abstracts various types of real estate documents such as lease agreements, amendments, options, right of first offers, assignments, property purchase agreements and other legal agreements. • Abstracts and audits all lease and real estate documents using a standardized lease abstracting protocol to capture all key lease data and payment schedules. Interprets and summarizes all salient lease data into the lease administration system. • Interprets lease documentation to determine financial responsibility between Landlord and Tenant for building and premise operating costs; establishes recurrent payables and receivables schedules for the duration of the contract term. • Determines, monitors, and reports to key stakeholders all critical lease dates, such as commencements, expirations, renewal, contraction critical dates, purchase agreements and options, and monitors and notifies all necessary parties, including updates to the lease administration system. • Manages all Stark compliance reporting duties in accordance with SH Physician Lease Compliance Policy for all property and lease records; reports accurately and timely in both CoStar and TracT Manager; advises Real Estate and Office of General Counsel (OGC) of risk areas when noticed. • Oversees all estoppel certificate and Subordination Non-Disturbance Attornment (SNDA) requests; completes critical lease information and data input for the forms for approval by OGC; ensures proper tracking of same. • Manages all vendor set-up documentation; obtains correct W-9 and associated vendor ID's from accounting; prepares all lease and contract files in standardized format; identifies and locates any missing file documents to assure Policy compliance. • Maintains up to date knowledge of Lease Administration database fields, system, processes, and workflow. Financial Management • Coordinates monthly (or more frequent) payment of base rents, Common Area Maintenance (CAM), Triple Net Lease (NNN) and/or other operating expense costs for assigned real estate portfolio in accordance with the lease contract or other contract documents such as easement agreements, parking agreements, and reciprocal use agreements. • Generates third party and physician charges, rent statements, insures accurate aged receivable reporting; calculates and implements accurate late fee and interest charges as applicable, and coordinates with legal counsel and the Real Estate management team on any unlawful detainer or other legal actions that may be taken. • Reviews, audits, negotiates and resolves any erroneous billing, statement or non-contract compliant charges to maintain a continuous current reconciled account with each Landlord and Tenant. • Ensures that all Consumer Price Index and other scheduled monetary increases are calculated accurately and implemented on time; resolves dispute with Landlord and Tenants. • Ensures accurate balance sheet recording of security deposits; ensures proper refund calculations and disbursements upon lease expiration. • Records, tracks and monitors compliance with the lease contract pertaining to Tenant Improvement allowances; ensures timely collection efforts with PM. • Processes all Certificates of Insurance (COI) requests and compliance with contract documents through the SH Risk portal; coordinates any discrepancies and unusual requirements through the Risk department. • Acts as department liaison with all landlord and tenant vendors; prepares welcome packages, requests key information needed; establishes and maintains vendor data base within CoStar; coordinates with Finance to secure vendor numbers; and makes sure vendor information and #'s are accurate; no duplicates. Record Management and Reporting • Maintains the lease administration system files and hard copy files. • Generates lease abstracts and reports in response to business needs, including monthly property reports and system level portfolio summaries as requested by Leadership. • Analyzes building floor plans, stacking diagrams, and measurements in accordance with Building Owners Managers Association (BOMA) standards; links each property and lease record to the floor plan data and identify discrepancies and erroneous or misleading data relative to floor circulation, calculation of load factors, and rentable/usable determinations. Builds and maintains accurate building rent rolls showing occupied, non-occupied and available space and costs of same. Project Management • Works on special projects as they arise including assisting with market data; SCHEMS reporting, space availability research/reporting, Net Present Value analysis and such. • Oversees, designs and integrates real estate data base with other data bases such as Lawson, Projecto, Tableau, Rosetta Stone. EDUCATION: Equivalent experience will be accepted in lieu of the required degree or diploma. Bachelor's TYPICAL EXPERIENCE: 5 years recent relevant experience SKILLS AND KNOWLEDGE: Ability to interpret, understand, administer and explain real estate and lease documents. Computer proficient including working knowledge of Microsoft Word, Outlook, Excel, Power Point and Adobe products. Verbal and written communication skills. solid interpersonal and conflict resolution abilities. communicates effectively with internal staff and external vendors including multiple levels of leadership & key stakeholders. Knowledge of accounting principles used in the preparation of financial statements and accounting system overview and internal control review Self-motivated with ability to work independently with limited supervision and maintain clearly organized supporting documentation. Knowledgeable in writing and implementing policies and procedures. Ability to manage large workloads from various sources. Responsibilities Assist all outside vendors with property issues Manage property inventory Solve all maintenance requests filed by property inhabitants Supervise all property staff Qualifications 1 - 3 years of property experience At least 1 year in a supervisory or management role Detail-oriented and strong communication skills Required Education • Bachelor's

At TI Communities, we are committed to creating vibrant and thriving communities that enhance the lives of our residents. We specialize in managing residential properties that provide exceptional living experiences. With a strong focus on quality, innovation, and sustainability, we strive to be a leader in the real estate industry. As the Assistant Property Manager, you will play a crucial role in upholding our mission. You will be part of a dynamic team that strives for excellence. We value innovation, professionalism, and a strong commitment to resident satisfaction. WHAT WE OFFER: Renewal bonus Leasing bonus Free medical Dental Vision 401k matching Paid time off Company paid holidays (including your birthday!) Volunteer time off (up to 16 hours) Housing discount (after 90 days) Pet insurance FSA HSA HOW YOU WILL MAKE AN IMPACT Assist the Property Manager in all aspects of property management, including LIHTC recertification/requalification, apartment occupancy, leasing, rent collection, resident enrichment, and customer service. Ensure property is in compliance with all regulatory agreements, program guidelines, and company procedures. Assist with recertifications. Coordinate compliance inspections. Contribute to marketing and leasing efforts to attract prospective residents. Conduct property tours, highlighting the unique features and benefits of our communities. Assist in the screening and selection process of prospective residents. Ensure accurate and up-to-date records of apartment availability and occupancy rates. Manage the leasing process, including the preparation and execution of lease agreements. Provide exceptional customer service to prospective and current residents. Address inquiries and concerns promptly and professionally. Timely collection of rent payments from residents and maintenance of accurate records. File evictions when necessary. Collaborate with the Property Manager and the Impact Team to organize and coordinate community events and activities. Foster positive relationships with residents and address their concerns effectively. Coordinate maintenance requests and ensure prompt resolution. Stay informed about industry trends and best practices to continuously improve service delivery. WHAT YOU NEED TO SUCCEED Previous experience in property management or customer service is strongly desired. LIHTC Certification or Specialization Strong interpersonal and communication skills, with the ability to build rapport with diverse individuals. Excellent organizational and time management abilities to handle multiple tasks effectively. Proficiency in property management software and the Microsoft Office suite. Knowledge of Fair Housing regulations and leasing practices is an advantage. Flexibility to work evenings and weekends, as required. OUR CORE VALUES Instill Hope Expect Excellence Inspire Service Embody Integrity Exude Joy TI Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Santa Clara, CA 95054 Salary: 75-88K The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives RESPONSIBILITIES: Property Maintenance: Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary Weekly vacancy inspections as directed by SPM/PM Complete project walk-throughs as requested by SPM/PM, utilizing a walk-through checklist Continue an ongoing familiarity with all projects to assist SPMs/PMs Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments Work with the PA and assist in maintaining property management files in an orderly and efficient manner Work with the PA and assist in maintaining the HVAC maintenance compliance program and tenant insurance compliance program Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program Work with the PA and assist in processing contracts Tenant/Vendor Relations: Assist in performing tenant move-in and move-out walk-throughs and creating punch lists. Follow through with scheduling of work to obtain completion of punch list items. Re-inspect as required Work with PA to coordinate facets of tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates Assist in processing and coordinating tenant requests for service. Follow through request to completion, including scheduling vendor work and tenant notification Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required Assist with follow-up of corrective items to tenants and vendors as directed by SPM/PM Financial: Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents Work with PA to follow up with tenants on delinquencies, send letters as required, and assess late charges if required. Complete analysis of tenant accounts as necessary Work with SPM/PM on monthly review and approval of rent rolls, rent-up, and tenant statements Review and approval of invoices up to the approved limit Work with PA and assist with the preparation of three-day notices, Notices of Non-Responsibility Works with his/her SPM/PM and accountant in the preparation of annual budgets, re-forecasting, reporting, and financial performance of the property Assist SPM/PM with monthly/quarterly/annual reporting preparation as well as submittal to clients and ensure reporting is accurate and on time as required Read Emon Dmon meters and work with SPM/PM and PA to calculate utility bill-backs to tenants, as required General: Work with SPM/PM to ensure status report information is correct and current Work with the PA in processing incoming/outgoing daily mail for SPM/PM, copying, federal express package preparation, and drop Cover for PA in his/her absence as required Assist in departmental projects as required On-call rotation (one week as backup; following week on call) Know all properties and understand all emergency procedures Respond to emergencies, including on-site, as required Perform as part of the Emergency Response Team as required Perform functions for VP as required Participate in the overall property management team effort when requested REQUIREMENTS: Physical Requirements include: Ability to lift and carry up to 25 pounds Ability to stoop, crouch, bend, kneel, climb, and reach with hands and arms Ability to climb stairs frequently throughout the workday. Able to sit for extended periods of time Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers Other Requirements: Full-time salary position At least 3+ years of directly relevant Commercial Real Estate Property Management experience Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint Familiarity with maintenance accounting and/or budgeting software (Kardin) Effectively prioritize, multitask, and time manage Excellent people skills Strong working knowledge of general office equipment (copiers, scanners) Ability to effectively communicate both orally and in writing with peers, managers, and clients Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality Proactive, initiate follow-through Work well in teams The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00932

Assistant Property Manager - Student Housing | Riverside, CA Grow your real estate career with HH Red Stone! HH Red Stone is a fast-growing property management company specializing in student housing. We're looking for an experienced and motivated Assistant Property Manager to support operations at one of our student communities in Riverside, CA. This is a great opportunity for someone who thrives in a high-energy environment, enjoys mentoring others, and wants to be a key part of delivering exceptional resident experiences. What You'll Do: As Assistant Property Manager, you'll be the right hand to the Property Manager, supporting all aspects of property operations, from leasing and resident relations to rent collections and vendor coordination. Key Responsibilities: Process rent payments, enforce lease policies, and support delinquency follow-up Handle day-to-day leasing tasks: give tours, process applications, prepare lease paperwork, and track renewals Assist in resolving resident concerns quickly and professionally Manage work order intake and help oversee service request follow-up Support property inspections, inventory, and physical upkeep standards Assist in budget tracking, accounts payable, and property reporting Step in as Acting Property Manager when the Manager is off-site Help coach leasing team members and drive resident retention efforts Perform additional duties as assigned by management Who We're Looking For: 1-3 years of property management or leasing experience (student housing is a plus) Strong organizational skills and attention to detail Experience using Microsoft Office and property management software (RealPage/OneSite preferred) Knowledge of Fair Housing guidelines (or willingness to complete certification) High school diploma or GED required What You'll Get: Full benefits package: medical, dental, vision, life insurance, and 401(k) Growth opportunities within a fast-expanding company Supportive team environment with mentorship and hands-on training A dynamic work culture that values initiative and accountability Ready to join a company where your ideas, experience, and ambition matter? Whether you're stepping up from a Leasing Consultant role or already have APM experience, this is your opportunity to build your career with a company that's redefining student housing. Note: This job description offers a general overview and may evolve as needed. Reasonable accommodations will be made for qualified individuals with disabilities. HH Red Stone is an Equal Opportunity Employer. We're committed to a diverse and inclusive team and welcome applicants of all backgrounds.

Our next Assistant Property Manager is responsible for assisting the Property Manager with the overall operations of a portfolio of commercial shopping centers based out of our Santa Ana, CA office. Not only are strong organization and communications skills key in this position, but also the ability to foster relationships at all levels; with tenants, vendors, and coworkers. A successful Assistant Property Manager will be able to coordinate property maintenance and repairs, assist with the CAM reconciliation and budget processes, and be an efficient member of a team. Duties/Responsibilities Process daily/weekly invoices pertinent to portfolio in Yardi A/P system. Assist in preparing and monitoring Accounts Receivables, Accounts Payables, variance reports, gross sales reports, and certified rent rolls. Answer tenant calls/emails, respond to inquiries or route as necessary. Monitoring and collecting rent including tracking of any unpaid balances. Obtain bids for property projects and services. Prepare service contracts, Possession Letters, Rent Commencement Letters, etc. Assist in the preparation and review of quarterly and annual CAM conciliations. Assist in the preparation of annual operating budgets, as well as reforecasting. Prepare semi-annual tax billings, insurance billings and other tenant billings along side our 3rd party accounting team. Coordinate and schedule vendor maintenance on properties throughout portfolio. Distribute monthly tenant statements and review for accuracy. Participate in timely site inspections/walk-throughs of properties, which will require travel. Respond to after-hour emergency calls relating to the property when necessary. Participate in activities needed to support and promote the company culture. Qualifications An Associate's degree or equivalent from a college or technical school; or 2-3 years of related experience and/or training; or equivalent combination of education and experience. An understanding of CAM and budget processes. Proficient with Yardi and Kardin preferred; similar systems ok. Ability to read and interpret leases, CC&R's and REA's; or similar technical documentation. Proficient with Microsoft Office suite (Outlook, Excel, Word) and Adobe Acrobat. Excellent communications (written and verbal) & customer service skills. Willing and able to travel to sites. Benefits Medical Insurance (Kaiser and Anthem) - Company covers 75% of total premium Dental Insurance - flat rate of $25/month Vision Insurance - 100% covered for employee Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid) Voluntary Life Insurance option 401k with matching (up to 3% match, 100% vested from enrollment) Health Savings Account (HSA) Paid time off (accrued) 48 hours of Sick time Volunteer time off 10 paid holidays Holiday break Celebrations and festivities throughout the year About our Company Property Management Advisors (PMA) is a retail shopping center focused property management firm with offices in Santa Ana, CA and Phoenix, AZ. With over 4.7 million square feet of retail properties under management throughout the United States, PMA has an extensive background of implementing creative and effective solutions to complex real estate management matters. The principal strength of PMA is its ability to direct and manage resources, to enhance property values for its clients, and to establish positive relationships with clients, tenants and vendors. Property Management Advisors is an equal opportunity employer. This is not a remote or hybrid position.

About the Role We are seeking an experienced Property Supervisor to oversee a portfolio of 200+ residential units across multiple locations in the Glendale, Burbank, and Pasadena areas. This role is not onsite but requires regular travel between properties as needed. The ideal candidate is highly organized, knowledgeable about California and local housing laws, and experienced in managing multi-site residential assets. Key Responsibilities Oversee daily operations of a multi-location residential portfolio (200+ units) Coordinate and manage vendors, maintenance teams, and contractors Handle and track work orders, ensuring timely and efficient completion Provide exceptional resident support, addressing tenant inquiries and service requests Manage leasing and renewals, including unit showings and applicant screening Support marketing efforts, including listing units and increasing property visibility Ensure compliance with city, county, and state regulations, including Fair Housing laws Monitor property conditions and recommend improvements Prepare and maintain operational reports, budgets, and documentation Required Qualifications Valid California driver's license and reliable personal vehicle Active California Real Estate License Experience managing 200+ units across multiple locations (required) Strong knowledge of Fair Housing, local housing codes, and tenant/landlord laws Experience with property management software (e.g., Yardi, AppFolio, Buildium) Excellent communication, organization, and problem-solving skills Ability to work independently with minimal supervision Compensation $65,000-75,000 base salary Medical and dental insurance Commission potential Mileage reimbursement

Job Title: Property Manager Company: Trumark Real Estate Management Duration: PERM Pay Rate: $65,000-$75,000 About the Role We are seeking an experienced Property Supervisor to oversee a portfolio of 200+ residential units across multiple locations in the Glendale, Burbank, and Pasadena areas. This role is onsite but requires regular travel between properties as needed. The ideal candidate is highly organized, knowledgeable about California and local housing laws, and experienced in managing multi-site residential assets. Key Responsibilities Oversee daily operations of a multi-location residential portfolio (200+ units) Coordinate and manage vendors, maintenance teams, and contractors Handle and track work orders, ensuring timely and efficient completion Provide exceptional resident support, addressing tenant inquiries and service requests Manage leasing and renewals, including unit showings and applicant screening Support marketing efforts, including listing units and increasing property visibility Ensure compliance with city, county, and state regulations, including Fair Housing laws Monitor property conditions and recommend improvements Prepare and maintain operational reports, budgets, and documentation Required Qualifications Valid California driver's license and reliable personal vehicle Active California Real Estate License Experience managing 200+ units across multiple locations (required) Strong knowledge of Fair Housing, local housing codes, and tenant/landlord laws Excellent communication, organization, and problem-solving skills Ability to work independently with minimal supervision Nice to Have Skills & Experience • Experience with property management software (e.g., Yardi, AppFolio, Buildium) • IREM Certification (Institute of Real Estate Management) Compensation $65-$75,000 base salary Medical and dental insurance Commission potential Mileage reimbursement

A leading multi-property management group is seeking an experienced Property Manager to oversee daily operations and ensure exceptional resident satisfaction across assigned communities. This role requires strong organizational and leadership skills, attention to detail, and the ability to balance multiple priorities in a dynamic environment. As the Property Manager, you will be responsible for maintaining operational efficiency, regulatory compliance, and overall property performance. You'll serve as the main point of contact between residents, ownership, and internal teams - ensuring that every property runs smoothly and that all tenants feel valued and supported. Key Responsibilities Operational Oversight Manage day-to-day property operations, including rent collection, work orders, move-ins, and move-outs within Yardi. Monitor and report on occupancy, rent readiness, and maintenance schedules. Review and approve invoices and payables while maintaining accurate records. Leasing & Advertising Ensure active and compliant advertising across approved platforms (e.g., Craigslist, Facebook Marketplace, Avail). Process applications, including Section 8 and RFTA workflows, within established timelines. Oversee property showings, leasing activities, and resident communications. Compliance & Reporting Prepare and deliver all required tenant notices and maintain accurate documentation in city portals. Conduct regular property walks to assess safety, cleanliness, and curb appeal. Complete monthly reports, market rent surveys, and annual unit inspections. Leadership & Communication Collaborate with ownership and regional teams to address operational issues and prioritize improvements. Maintain clear, professional communication with residents, vendors, and team members. Promote a culture of accountability, service excellence, and proactive problem-solving. Qualifications 2+ years of experience in property management, operations, or administrative support. Proficiency with Yardi, Paylocity, or similar property management systems preferred. Strong organizational, multitasking, and time management skills. Excellent communication skills and the ability to respond effectively to emergencies. Commitment to compliance, professionalism, and high-quality resident service. About Vangst Vangst is the cannabis industry's leading hiring platform - connecting top companies with exceptional talent across every sector, from operations to executive leadership. Whether it's on-demand staffing or full-time placement, we help professionals find their perfect fit in one of the fastest-growing industries in the country. We've partnered with 1,200+ businesses and helped thousands of professionals build careers in cannabis. Recognized by Fast Company as one of the Most Innovative Companies, Vangst is on a mission to fill every job in the cannabis space. 📍 Headquartered: Denver, CO 🌎 Backed by: Lerer Hippeau, Colle Capital, Casa Verde Capital, and more 💡 Ready to grow your career? Apply today through Vangst and take the next step in shaping the future of cannabis operations.

Your new company We have partnered with a leading REIT owner-operator of shopping centers with a strong reputation in the industry. This organization is growing nationwide and offers a dynamic environment for real estate professionals. We are seeking to hire a Property Manager responsible for overseeing multiple shopping centers in the Bay Area. Your new role Oversee the preparation and implementation of operating budgets and evaluate budget performance Manage tenant improvements, capital improvements, maintenance and repair projects Coordinate company-wide initiatives and programs Interface with other departments such as leasing, development, accounting, construction, and finance, as well as third-party vendors Maintain strong tenant relationships and ensure operational excellence What you'll need to succeed Minimum of 5+ years of retail commercial property management experience, with preference for candidates holding CSM, CPM, or CCIM designations In-depth knowledge of commercial real estate operations, facility maintenance practices, and property management accounting standards and systems Strong financial aptitude and advanced proficiency in Excel Familiarity with property management software such as MRI, Yardi, or Kardin is preferred What you'll get in return Competitive salary Bonus and equity incentives Comprehensive benefits package Hybrid schedule: 3 days in the office Opportunity to join a long-term investor organization that values its people and communities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Smith Commercial Management, Inc. is a boutique Commercial Property Management Company located in Morgan Hill, CA. We are looking for an experienced Commercial Property Manager to join our Team! Our ideal candidate has excellent communication skills, and a positive attitude, is a problem-solver with outstanding attention to detail, and has the ability to collaborate with team members. This person will be responsible for managing a portfolio of Commercial properties (office, retail, and/or industrial) in the Greater Bay Area. The ability to multi-task, manage complex schedules, take initiative, and meet deadlines in a fast-paced environment is essential for the position. As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from daily operations and financial activities to maintaining important relationships with our tenants, property owners, and vendors. Compensation Package: $ 85K-93K + year-end gift Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Workplace: Where is the office? Our office is located within the Cochrane Business Ranch complex in Morgan Hill. The office is open Monday - Friday from 8:30 am -5 pm. This is an in-person position as we do not offer remote or hybrid schedules. What is the office environment? While each person has a set list of duties and responsibilities, we often collaborate and foster a Team atmosphere. Our office is aesthetically pleasing with living plants and artwork, and our kitchen is always fully stocked with snacks and beverages to cultivate a supportive and productive work environment! Responsibilities: Lease administration to include collections and compliance. Familiar with lease agreements, extensions, amendments, and other related documents Negotiate and document transactions with existing tenants Perform routine property site inspections Bid, negotiate, and manage all vendor contracts Accurately abstract all leases into Yardi Voyager Interface with property owners on an ongoing basis to maintain positive relationships Prepare operating and capital budgets, annual expense reconciliations, and tenant billbacks on time. Have a strong knowledge and understanding of CPI adjustments, escalations, recoveries, etc. Oversee and manage all tenant improvements, market-ready work, and property construction projects Approval of property expenses and payment vouchers Ensure tenant compliance with all insurance requirements Arrange for alterations, maintenance, repairs, and upgrades in accordance with the budget or management plan Communicate with Service Coordinator on tenant service requests Manage tenant move-in/move-out process Post tenant payments in Yardi-Elevate, A/R review, prepare past due notices and statements to tenants Review month-end financial reports and send to clients Prepare and send out tenant notices, memorandums and other communication Research and analyze services i.e.: garbage, utilities, and other work for proper service levels Other duties as may be assigned Required Skills, Knowledge, and Experience: A high school diploma or a general education degree (GED) is required. Associates' or Bachelor's degree strongly preferred A California Real Estate Salesperson or Broker license is required A valid driver's license, own a reliable vehicle, and maintain automobile insurance 3+ years of commercial real estate property management with increasing responsibilities. Please note that candidates with only residential property management experience will not be considered at this time Proficiency in the use of Microsoft Office Suite, Yardi Systems required Familiarity with Zoom, Slack, and Asana preferred Exceptional customer service skills Excellent oral, written, and interpersonal communication skills Ability to analyze, discern, prioritize, and problem solve Strong time-management and multitasking abilities Maintain the confidentiality of company information Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers Driving in varying weather conditions to properties is regularly required

The Property Manager is responsible for efforts in the day-to-day implementation of policies and procedures that will assure well-managed, well-maintained properties, placing maximum emphasis on positive responses to the concerns of tenants, as well as environmental and fire life safety issues in concurrence with the owner's goals and objectives. It is also the responsibility of the Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners and vendors, but also to focus on productivity and results. General Job Duties: Respond to and resolve all tenant requests/problems positively and promptly. Assign work orders to maintenance team and follow up to ensure quality work was performed completely and timely. Review and approve all payables in Yardi Payscan. Set-up and maintain common area utility accounts with local providers. Collect rent and communicate with AR dept. Direct Assistant Property Manager (APM) in drafting of tenant monthly rent statements and posting of cash receipts. Draft correspondence as necessary to administer lease provisions including all notices, defaults, COI requests, and commencement letters. Perform tenant lockouts. Maintain lease files and other property records as required by company policy. Assist controller with preparation of monthly financial reports. Assist Regional Manager in preparation of annual operating budgets and tenant annual escrows. Assist Regional Manager in preparation of annual operating expense reconciliations. Oversee billing and collection of all tenant billbacks. This includes sub-meter reading calculations, parking fees, electricity overtime, HVAC overtime, and TI overages. Coordinate all Tenant move-ins and move-outs. Assist APM with lease administration duties. Obtain bids, negotiate pricing, contract, and manage all necessary construction projects including capital repairs and tenant improvements while maximizing resources. Initiate, contract, and administer all necessary services to maintain the property such as interior and exterior landscaping, janitorial, security, fires systems, and elevators. Coordinate holiday decorations, tenant events, and holiday gifts for tenants. Assist with acquisitions and dispositions. Perform quarterly property inspections and routinely visit tenants and conduct space inspections to ensure compliance of lease requirements. Conduct performance evaluations of direct reports. Additional responsibilities as required by the Asset Manager and/or Regional Director. Other Requirements: 5 years of Commercial Property Management experience; office buildings, medical facilities, warehouse, industrial and retail shopping plazas. Must have Commercial experience On-call and available to work when called in after hours. State Real Estate License is a plus. Proficiency in Microsoft Office - Word, Excel, Outlook, SharePoint and Teams. Proficiency in property management software - Yardi, MRI or AppFolio. BGSF is an equal opportunity employment provider.

InterSolutions is a full-service recruiting agency specializing in the property management industry. At InterSolutions, we are dedicated to finding the best permanent fit for our customers, and the best job searching experience for our candidates to land their dream job! We are currently searching for a direct hire Property Manager for a portfolio of 250 single family rental homes in Orange County, CA. If you're a licensed real-estate professional with a property management background looking to take the next step in their career, apply now! Essential Job Functions: ·Oversees all leasing, and sales for the properties · Achieves financial solvency through cost reduction and implementing systems to achieve 0% rent delinquency · Communicates with property owners regarding their rental properties ·Develops and utilizes sound rent collection procedures, including following up with delinquent accounts ·Monitors landlord-tenant relations and mediates disputes when necessary ·Provides excellent customer service and follow through to residents ·Develops marketing plan to drive traffic to properties for rent Knowledge Skills and Abilities: · Minimum of 1-3 years of experience as a Property Manager · Experience with App Folio required · California Real Estate License · Ability to lead staff to meet job duties and expectations · Ability to communicate (orally and in writing) in a professional manner when dealing with employees and company contacts · Adequate computer skills to perform essential functions listed above · Basic accounting/financial record keeping knowledge

Job Title: Marketing Manager Term: Full time and Permanent Pay Ranges: $110,000 - $140,000/year Team Structure: Initial hire (0-1 direct reports), supporting the sales team Note: The client in in ADU industry. We need someone who has worked in Real Estate/ Building Construction and the like) Role Overview As Marketing Manager, you will be a key driver of our lead generation and sales enablement efforts. You'll partner with the Sales team to build a robust pipeline of qualified leads, design and execute trade shows and offline events, and coordinate marketing initiatives that strengthen company's brand presence and customer acquisition. You will operate in a hands-on capacity-setting strategy, executing campaigns, measuring outcomes, and optimizing continuously. Key Responsibilities Develop and execute a marketing strategy tied to sales targets and lead generation goals (volume, quality, conversion). Partner with the Sales team on lead hand-off processes, lead nurturing flows, and conversion tracking. Plan, coordinate and execute trade shows, conferences, home-building / ADU-industry events, open houses, customer-story showcases, and other offline marketing activities. Manage end-to-end event logistics: booth design, collateral development, vendor coordination, staffing plans, budget management, on-site execution and post-event follow-up. Create and oversee marketing collateral, presentations, brochures, signage, direct mail, event swag and other offline assets; ensure brand consistency and high-quality creative output. Establish and optimize lead-capture mechanisms at events, measurement frameworks, and reporting dashboards. Work cross-functionally with internal teams (sales, operations, design, product) to align messaging, value proposition, customer experience and marketing outcomes. Monitor, analyze and report on marketing metrics (lead volume, cost per lead, pipeline conversion, ROI of events) and provide actionable insights and recommendations for continuous improvement. Stay current on industry marketing trends, offline/experiential marketing best practices, competitive landscape and new event opportunities. Provide leadership and mentoring as the team grows (0-1 direct report for now), gradually building out capabilities for lead generation and event marketing. Qualifications 7+ years of marketing experience with a strong focus on lead generation, event/trade-show marketing, and offline/experiential marketing programs. Proven track record of partnering with sales teams and contributing to measurable revenue or pipeline results. Hands-on experience planning and executing large-scale trade shows/events, including budgeting, logistics, vendor coordination, staffing and follow-up. Excellent project management skills, high attention to detail, ability to manage multiple initiatives simultaneously and meet deadlines. Strong analytical capabilities: comfortable with marketing metrics, data-driven decision-making, dashboards, ROI tracking and reporting. Excellent verbal and written communication skills: able to craft compelling messaging and collaborate cross-functionally. Creative mindset with ability to think strategically and execute tactically-comfortable in a fast-paced environment and building from ground up. Self-starter mentality, with leadership presence even without large team structure; ability to mentor and grow a team in the future. Adept at using marketing tools and technologies (CRM integration, event management platforms, lead capture systems). Willingness to be on-site in San Jose, CA and travel to events as required. Benefits: Insurance, Health, Dental, Vision, and PTO, Sick Leave, National Holiday.

Have experience in commercial property management and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Bay Area based commercial management company is looking to add a Property Assistant to a beautiful peninsula portfolio based in Foster City. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, great medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support a wonderful Property Manager who is looking to mentor a great Assistant. Responsibilities: Answering phones and greeting incoming guests or tenants Maintaining all files for tenants Executing a variety of events at the property Assisting tenants with specialty concierge services Supporting Property Manager with various projects Gathering certificates of insurance and business licenses Managing expiration dates for both certificates and license Dispatching maintenance for tenant requests Communicating with vendors and contractors Maintaining vendor files Receiving and coding incoming accounts payable Scheduling meetings for Manager Coordinating tenant appreciation days Preparing correspondence and reports for Manager Communicating with tenants about external improvements or cleaning schedules Resolving customer/tenant questions or concerns Desired Skills: Ability to work well with others Ability to prioritize Detailed Required Skills: BA or BS degree Intermediate MS Office skills 1+ year of commercial Property Coordinator or Property Assistant (preferred)

Regional Manager, Property Management - Roseville, Sacramento and Bay Area Portfolio Reports to: Senior Regional Manager/VP, Property Management Supervisory Responsibilities: Yes Job Classification: Regular, Full Time, Exempt JOB DUTIES AND RESPONSIBILITIES: The Regional Manager, Property Management oversees a portfolio of USA communities which could consist of family, senior, conventional and/or affordable designated by their supervisors. The anticipated portfolio will consist of about 8 properties and approximately 1,200 units. The portfolio includes locations Roseville, Sacramento and the Bay Area. Candidates must be based in or near portfolio. The Regional Manager, Property Management will make decisions in order to achieve the overall objectives of each community. Hire, train, lead, and motivate a team of district and community managers. Use strong communication, organizational, and Interpersonal skills. Detail oriented and flexible to be able to work individually or in a team environment. Supervise all employees within assigned portfolio to ensure they are following company policies and procedures. Monitor marketing needs and make recommendations to improve marketing activity, review occupancy status and maximize rent schedules. Review and approves expenditures within specified budgetary guidelines. Resolve resident relation issues. Complete performance evaluations on supervised employees Review/audit property administrative, accounting, and maintenance areas to ensure compliance with established policies and procedures. Review and approve all timecards and time off requests. Preparation of annual operating budgets. Complete required quarterly lender and regional reports. Responsible for the mentoring and counseling of each supervised employee. Coordinate a successful communication system with community managers and corporate team. Review and approve expenditures within budget and negotiate and evaluate contracts. Approve and be involved in all on-site personnel hires, status changes, and terminations. Monitor, support, and suggest marketing improvements and review and suggest rent increases. Conduct quarterly regional inspections/audits to ensure all properties properly maintain all processes and procedures Conduct consistent support site visits to ensure that the team and business are running efficiently and effectively. Compensation: Depending on experience, starting at $125,000/annually plus bonus REQUIRED SKILLS, QUALIFICATIONS AND ABILITIES: Education/Experience: Bachelor's degree or job experience may substitute for degree. Leadership Experience A minimum of 2 years' experience as a Regional Property Supervisor. Knowledge of Section 42 Tax Credit Program, HUD, RHCP and local city and state programs 3 years' experience managing/supervising multiple properties. Must be comfortable with regular travel to the Bay Area. Skills: Problem solving- must be able to identify and resolve problems in a time manner. Customer service - respond promptly to resident/customer needs. Oral communication - speak clearly and professionally in positive and negative situations. Written communication - writes clearly and informatively. Teamwork - gives and welcomes feedback. Contributes to building a positive team spirit; supports everyone's efforts to succeed. Managing people- be able to effectively and manage individuals in order to encourage growth and success. Organizational support - follows company's policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values. Other Requirements, Including Travel: Working weekends, overtime and travel may be required. Monthly and quarterly site visits to communities in portfolio Attend and participate in all investor, bank, SHRA, CTCAC, and all tax credit property inspections. When you join the USA team, you'll find a collaborative work environment and the opportunity to develop your talents in an organization that provides needed services to those in our communities. We also offer: Medical, dental, vision, and chiropractic insurance. Paid time off, including holidays and 8 hours of paid volunteer time per year. Unpaid time off. Bonus program eligibility. A wellness incentive program. 401(k) retirement savings plan with company match. Life insurance Pre-tax healthcare and dependent care flexible spending accounts. Regular training opportunities and career development planning. Tuition assistance and professional designation reimbursement. Employee Referral Bonus Program A scholarship opportunity for dependents of full-time employees. Find out more about what it's like to work for USA at *************************************** USA Properties Fund, Inc. is an Equal Opportunity Employer and a drug-free workplace.

Property Manager - Student Housing | Riverside, CA Grow your real estate career with HH Red Stone! HH Red Stone is a fast-growing property management company specializing in student housing. We're looking for a dynamic and experienced Property Manager to lead operations at one of our communities in Riverside, CA. This is an excellent opportunity for a motivated leader who thrives in a fast-paced environment, enjoys mentoring a team, and is passionate about delivering an exceptional living experience for residents. What You'll Do As the Property Manager, you'll oversee all aspects of daily operations, including leasing, financial performance, staff supervision, resident satisfaction, and facility upkeep. You'll serve as the face of the community and a key liaison between residents, vendors, and corporate leadership. Key Responsibilities Lead the property team in achieving leasing, occupancy, and retention goals Oversee rent collection, delinquency management, and lease enforcement Manage property budgets, financial reporting, and expense tracking Supervise and develop on-site staff, including leasing and maintenance teams Ensure compliance with company policies, Fair Housing laws, and local regulations Partner with marketing teams to execute outreach, resident events, and social media campaigns Oversee maintenance requests, inspections, and vendor coordination to maintain high property standards Handle escalated resident issues and foster a positive community environment Collaborate with corporate departments on reporting, audits, and operational initiatives Who We're Looking For 3-5 years of property management experience (student housing experience preferred) Proven leadership and team management skills Strong financial acumen and understanding of property budgets Experience with Microsoft Office and property management software (RealPage/OneSite preferred) Excellent communication, organizational, and problem-solving skills High school diploma or GED required; bachelor's degree preferred Knowledge of Fair Housing and local housing regulations What You'll Get Competitive base salary ($75,000-$85,000 annually, depending on experience) Full benefits package: medical, dental, vision, life insurance, and 401(k) Bonus eligibility tied to property performance and occupancy goals Career growth within a rapidly expanding organization Supportive leadership, hands-on training, and collaborative culture

Your new company We have partnered with a leading REIT owner-operator of shopping centers with a strong reputation in the industry. This organization is growing nationwide and offers a dynamic environment for real estate professionals. We are seeking to hire a Property Manager responsible for overseeing multiple shopping centers in the Bay Area. Your new role Oversee the preparation and implementation of operating budgets and evaluate budget performance Manage tenant improvements, capital improvements, maintenance and repair projects Coordinate company-wide initiatives and programs Interface with other departments such as leasing, development, accounting, construction, and finance, as well as third-party vendors Maintain strong tenant relationships and ensure operational excellence What you'll need to succeed Minimum of 5+ years of retail commercial property management experience, with preference for candidates holding CSM, CPM, or CCIM designations In-depth knowledge of commercial real estate operations, facility maintenance practices, and property management accounting standards and systems Strong financial aptitude and advanced proficiency in Excel Familiarity with property management software such as MRI, Yardi, or Kardin is preferred What you'll get in return Competitive salary Bonus and equity incentives Comprehensive benefits package Hybrid schedule: 3 days in the office Opportunity to join a long-term investor organization that values its people and communities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Insight Global is searching for a Property Coordintator to join a dynamic property management team supporting multiple commercial properties in Menlo Park, CA. This role is ideal for candidates with strong organizational, financial, and communication skills who thrive in a fast-paced environment. The Property Coordinator will play a key role in ensuring efficient day-to-day operations and delivering exceptional service to tenants and stakeholders. This is a contract role and looking to start immediately and will go for 3 months with potential to convert. This role will be fully onsite Monday - Friday. Responsibilities Support daily property management operations for multiple properties Manage office administration, digital file organization, and visitor coordination Provide telephone coverage and backup for front desk duties Process invoices, assign codes, and ensure alignment with budgets Track receivables/payables and resolve discrepancies Assist with annual budget preparation and monthly financial reporting Maintain compliance documentation and certificates of insurance Coordinate tenant relations, events, move-ins/outs, and communications Monitor work order system and ensure timely completion of maintenance requests Liaise with vendors and oversee contract compliance, performance, and scheduling Conduct property walks, inspections, and prepare punch lists Assist with leasing support, including document management and coordinating tours Collaborate with internal teams on leasing, marketing, and investor activities Desired Skills and Experience: At least 2 years in commercial real estate Strong office procedure knowledge; typing speed 60+; excellent spelling and grammar Proficient in Microsoft Excel (budget files, formulas),Yardi, and SharePoint experience Skilled in Outlook for scheduling and communication. Plusses: Multi building / campus experience Compensation: $30/hr to $35/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Your new company We have partnered with a leading REIT owner-operator of shopping centers with a strong reputation in the industry. This organization is growing nationwide and offers a dynamic environment for real estate professionals. We are seeking to hire a Property Manager responsible for overseeing multiple shopping centers in the Bay Area. Your new role Oversee the preparation and implementation of operating budgets and evaluate budget performance Manage tenant improvements, capital improvements, maintenance and repair projects Coordinate company-wide initiatives and programs Interface with other departments such as leasing, development, accounting, construction, and finance, as well as third-party vendors Maintain strong tenant relationships and ensure operational excellence What you'll need to succeed Minimum of 5+ years of retail commercial property management experience, with preference for candidates holding CSM, CPM, or CCIM designations In-depth knowledge of commercial real estate operations, facility maintenance practices, and property management accounting standards and systems Strong financial aptitude and advanced proficiency in Excel Familiarity with property management software such as MRI, Yardi, or Kardin is preferred What you'll get in return Competitive salary Bonus and equity incentives Comprehensive benefits package Hybrid schedule: 3 days in the office Opportunity to join a long-term investor organization that values its people and communities What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.