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  • Intellectual Property Director - Oakland, CA, Job ID 81874

    University of California Agriculture and Natural Resources 3.6company rating

    Assistant property manager job in Oakland, CA

    This position is posted as an Intellectual Property Director 2, but an Intellectual Property Director 1 may be considered depending on the level of experience of the hired applicant. The University of California, Agriculture and Natural Resources (UC ANR) brings the power of UC research and education to all 58 counties of California. UC ANR employs more than 1,600 academic and staff personnel and operates with an annual budget exceeding $300 million. We manage 10 Research and Extension Centers across the state and are present in every county and across all UC campuses, working with communities, farmers, ranchers, youth, and policymakers to develop practical, science-based solutions. Our programs advance sustainable agriculture, healthy food systems, natural resources, youth development, and community resilience, improving the lives of all Californians. Position Summary: This position will utilize best practices in intellectual property and technology transfer to ensure that discoveries and innovations emerging from UC ANR research and outreach continue to benefit the people of California and beyond. This position is a career appointment that is 100% fixed. The home department for this position is IMM Office Associate Vice President - Business Operations. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Pay Scale: Intellectual Property Director 1: $138,200/year to $204,700/year Intellectual Property Director 2: $176,100/year to $266,000/year The budgeted salary range that the University reasonably expects to pay for the Intellectual Property Director 2 position is $150,000 to $210,000. Job Posting Close Date: This job is open until filled. The first application review date will be 10/28/2025. Key Responsibilities: 40% Strategic Leadership, Policy, and Governance Provides strategic direction and plays a key role in developing institution-wide policies related to intellectual property, patents, licensing, and conflicts of interest. Advises senior leadership on policy exceptions and high-level legal or operational issues. Exercises delegated authority for contracts and major organizational decisions involving finance, staffing, and compliance. Interacts with senior management to ensure alignment across departments and functional areas. Approves or provides input on settlements of legal disputes. 40% Industry, External Relations, and Technology Exchange Directs and oversees activities that facilitate technology transfer and collaboration between the university and the private sector. Establishes and maintains relationships with industry executives, venture capitalists, entrepreneurship organizations, and economic development entities. Develops and implements strategies to expand partnerships and promote innovation across key sectors. Promotes the dissemination of new ideas and research to the broader public and industry communities. 20% Organizational Development and Capacity Building Advises and consults with departments, faculty, and organizational leaders on strategic and operational matters. Identifies organizational training needs and implements development programs for multiple audiences. Establishes and manages internal processes for effective intellectual property and departmental operations. Requirements: Bachelor's degree in related area. Demonstrated ability to communicate with diverse audiences. Expert understanding of applicable laws/policies/principles for intellectual property/technology transfer/commercialization, economic development, private-public partnerships and has excellent connections to further these initiatives. In-depth understanding of national and international developments in the management of IP license and related agreements. Strong financial, management, and leadership skills. Understands and appreciates research enterprise in an academic institution as it relates to intellectual property and technology commercialization. Preferred Skills: Advanced Degree Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=81874&PostingSeq=3&SiteId=17&language Cd=ENG&FOCUS=Applicant Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6db531eb197b274ca813d1dc612330fd
    $150k-210k yearly 3d ago
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  • Indirect Tax-Property Tax -Senior

    Ernst & Young Oman 4.7company rating

    Assistant property manager job in San Francisco, CA

    At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Handling tax in such a large, sophisticated organization takes more than just a technical understanding of current tax practices. As a Property Tax Senior, we'll look to you to apply your knowledge to a wide range of tax areas and processes, devising strategic outcomes to some very complex issues. In return, you can expect the support of some of the most engaging colleagues around, as well as plenty of opportunities to progress your career. The opportunity Our tax function is constantly evolving, and it's here you'll find everything you need to grow as we do. It's all about taking on new skills and responsibilities as they arise, and making the most of our dedicated mentors and training programs. Your key responsibilities You'll spend much of your time supporting client engagements by participating in day-to-day interactions with clients, providing a quality work product and driving delivery of services to meet deadlines. You'll continuously build on your technical competence by keeping up to date on trends, developments and legislation that impact our clients. Skills and attributes for success Demonstrate an understanding of complex commercial real and personal property tax concepts and effectively apply tax knowledge to client situations Develop and deliver quality tax advice with timely and responsive services and work products that exceed client expectations Identify and offer opportunities for other special services Prepare quality, practical approaches to the client's tax situation and arrive at appropriate conclusions Strong analytical skills and attention to detail. To qualify for the role, you must have A bachelor's degree and a minimum of 3 years of relevant property tax consulting experience or equivalent experience in business or industry Broad exposure to state and local taxation Excellent organizational, analytical and verbal/written communication skills Willingness to travel as needed, and working in a balanced hybrid environment Ideally, you'll also have MBA or JD degrees CPA or CMI designations Experience in a professional services environment What we look for We're interested in people who are ready to become a part of a highly engaged, diverse, and dynamic team to help us continue to make a real difference to our clients. If you have a strong client focus, the ability to develop meaningful relationships and the ambition to deliver above and beyond expectations, this role is for you. What we offer you We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $81,700 to $135,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $98,100 to $153,500. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well‑being. Are you ready to shape your future with confidence? Apply today. EY accepts applications for this position on an on‑going basis. For those living in California, please click here for additional information. EY focuses on high‑ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. EY | Building a better working world EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets. Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi‑disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories. EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ************************** . #J-18808-Ljbffr
    $98.1k-153.5k yearly 2d ago
  • Assistant Property Manager

    Ti Communities 4.6company rating

    Assistant property manager job in Oakland, CA

    At TI Communities, we are committed to creating vibrant and thriving communities that enhance the lives of our residents. We specialize in managing residential properties that provide exceptional living experiences. With a strong focus on quality, innovation, and sustainability, we strive to be a leader in the real estate industry. As the Assistant Property Manager, you will play a crucial role in upholding our mission. You will be part of a dynamic team that strives for excellence. We value innovation, professionalism, and a strong commitment to resident satisfaction. WHAT WE OFFER: Renewal bonus Leasing bonus Free medical Dental Vision 401k matching Paid time off Company paid holidays (including your birthday!) Volunteer time off (up to 16 hours) Housing discount (after 90 days) Pet insurance FSA HSA HOW YOU WILL MAKE AN IMPACT Assist the Property Manager in all aspects of property management, including LIHTC recertification/requalification, apartment occupancy, leasing, rent collection, resident enrichment, and customer service. Ensure property is in compliance with all regulatory agreements, program guidelines, and company procedures. Assist with recertifications. Coordinate compliance inspections. Contribute to marketing and leasing efforts to attract prospective residents. Conduct property tours, highlighting the unique features and benefits of our communities. Assist in the screening and selection process of prospective residents. Ensure accurate and up-to-date records of apartment availability and occupancy rates. Manage the leasing process, including the preparation and execution of lease agreements. Provide exceptional customer service to prospective and current residents. Address inquiries and concerns promptly and professionally. Timely collection of rent payments from residents and maintenance of accurate records. File evictions when necessary. Collaborate with the Property Manager and the Impact Team to organize and coordinate community events and activities. Foster positive relationships with residents and address their concerns effectively. Coordinate maintenance requests and ensure prompt resolution. Stay informed about industry trends and best practices to continuously improve service delivery. WHAT YOU NEED TO SUCCEED Previous experience in property management or customer service is strongly desired. LIHTC Certification or Specialization Strong interpersonal and communication skills, with the ability to build rapport with diverse individuals. Excellent organizational and time management abilities to handle multiple tasks effectively. Proficiency in property management software and the Microsoft Office suite. Knowledge of Fair Housing regulations and leasing practices is an advantage. Flexibility to work evenings and weekends, as required. OUR CORE VALUES Instill Hope Expect Excellence Inspire Service Embody Integrity Exude Joy TI Communities is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
    $43k-62k yearly est. 1d ago
  • Assistant Property Manager

    GJL Partners

    Assistant property manager job in Fremont, CA

    Compensation: $85,000-$100,000 base + bonus Benefits: Health care, 401(k), commuter benefits, lunch stipend About the Role We are seeking a detail-oriented and proactive Assistant Property Manager to support the management of a portfolio of commercial and multifamily properties across the San Francisco Bay Area. This role is ideal for someone with strong financial and operational experience who wants hands-on exposure to property management while working closely with senior property managers and ownership. You will play a critical role in financial management (collections, AP/AR), tenant relations, vendor coordination, and day-to-day property operations, ensuring assets are well-run and tenants receive a high level of service. Key Responsibilities Financial & Accounting Support Manage rent collections, monitor delinquencies, and follow up with tenants Handle accounts payable and accounts receivable (AP/AR) Assist with monthly financial reporting, CAM reconciliations, and variance explanations Review invoices for accuracy and coding; coordinate timely payments Support annual budgeting and reforecasting processes Property Operations Assist with daily operations for commercial and multifamily properties Coordinate with vendors and contractors for maintenance, repairs, and capital projects Track work orders and ensure timely resolution Support property inspections and ensure compliance with local regulations Tenant & Vendor Relations Serve as a point of contact for tenants regarding billing, service requests, and general inquiries Assist with lease administration, including abstracts, renewals, and move-ins/move-outs Maintain positive relationships with vendors, utilities, and service providers Administrative & Reporting Maintain accurate property records, leases, and certificates of insurance Support audits and lender requests as needed Assist senior property managers with special projects and portfolio initiatives Qualifications Required 2+ years of experience in commercial and/or multifamily property management Strong experience with collections, AP/AR, and basic property accounting Proficiency with property management software (e.g., Yardi, AppFolio, MRI, or similar) Solid Excel skills (budgets, reconciliations, reporting) Strong organizational skills and attention to detail Excellent communication and follow-up skills Preferred Experience in the San Francisco Bay Area market CAM reconciliation experience Real estate license (or willingness to obtain) Experience supporting multiple properties or mixed-use portfolios Compensation & Benefits Base salary: $85,000-$100,000 (depending on experience) Performance bonus Health care benefits 401(k) Commuter benefits Lunch stipend Growth opportunities within a stable and expanding real estate platform
    $85k-100k yearly 18h ago
  • Senior Property Manager: Mission-Driven Housing Leader

    Abode 3.9company rating

    Assistant property manager job in San Francisco, CA

    A leading nonprofit organization in San Francisco is seeking a Senior Property Manager to oversee multiple housing sites. The role involves ensuring quality housing for vulnerable populations, managing staff, and collaborating with external partners. Ideal candidates should have substantial property management experience and a high school diploma. Notably, the position offers competitive compensation of $80,000 to $88,000 annually and extensive benefits including health coverage and professional development opportunities. #J-18808-Ljbffr
    $80k-88k yearly 4d ago
  • Commercial Property Manager

    Wmfha

    Assistant property manager job in San Francisco, CA

    Property Manager (Commercial) - Temporary Schedule: Onsite, Monday-Friday Duration: Temporary (minimum 2 months; potential to extend or convert) Pay Rate: $50-$55/hr About the Opportunity We are partnering with a real estate development company to identify an experienced Commercial Property Manager to support two commercial buildings (primarily office with some retail/restaurant). This role is fully onsite and reports directly to the Asset Manager. This is a hands‑on role with full responsibility for the financial, operational, and administrative management of both properties. Residential property management experience will not be considered. Portfolio Overview Two commercial buildings located in San Francisco (94105 / 94107). Mixed‑use assets with a strong office focus. Key Responsibilities Commercial Property Operations Oversee daily operations, inspections, and maintenance for both commercial buildings. Partner with engineering, security, janitorial, parking, and landscaping vendors. Monitor preventative maintenance schedules and tenant work orders (Angus or similar). Manage parking operations and identify revenue optimization opportunities. Financial & Accounting Management (Critical Requirement) Own all property‑level financials (no on‑site accounting support). Prepare and analyze budgets, monthly variance reports, accruals, and expense tracking. Manage CAM estimates, reconciliations, and recoveries. Review payables, receivables, aging reports, and tenant billbacks. Monitor expenses against budgets and contracts; prepare AFE requests. Lease & CAM Administration Maintain accurate lease abstracts, CAM abstracts, stacking plans, and options in Yardi. Support lease renewals, rent adjustments, operating expense reconciliations, and LOC tracking. Manage Right of Entry and License Agreements. Tenant & Vendor Relations Serve as the primary point of contact for commercial tenants. Build strong, professional tenant relationships through proactive communication. Oversee vendor performance and contract compliance. Reporting & Compliance Prepare monthly and quarterly operational reports. Support insurance compliance, emergency preparedness, and risk management initiatives. Qualifications (Must Haves) 4-5+ years of commercial property management experience (office, retail, or mixed‑use). Strong financial background, including CAM, budgets, accruals, and variance reporting. Hands‑on experience with lease abstracts and CAM administration. Proficiency with Yardi and MS Excel (Angus a plus). Professional communication style and strong organizational skills. Ideal Candidate Commercial Property Manager who owns the financials end‑to‑end. Bachelor's Degree preferred. Detail‑oriented, organized, and self‑directed. Comfortable working fully onsite in a professional office environment. Commercial property management experience required; residential backgrounds will not align. #J-18808-Ljbffr
    $50-55 hourly 2d ago
  • Property Manager

    Insight Global

    Assistant property manager job in San Francisco, CA

    Insight Global is seeking a Property Manager that will support the Assets Manager in overseeing the physical operations and administrative functions of two of our client's commercial property - currently one is completed leased and the other is 85% leased. This role requires a seasoned professional who can hit the ground running with minimal training, manage high-value tenants, and deliver a white-glove experience. The ideal candidate will be highly organized, financially savvy, and an excellent communication. This role will be fully onsite Monday - Friday Additional Responsibilities Include: Manage building operations: Oversee staff and vendors (janitorial, security, engineering, etc.), maintain records, and ensure compliance with corporate policies. Conduct inspections: Regularly inspect property areas, log issues in Angus, and ensure timely repairs and budgeting. Lead tenant relations: Host meetings, resolve concerns, manage surveys, and maintain strong communication with tenants. Oversee vendor performance: Act as primary contact, inspect completed work, and maintain contracts and PO tracking. Support risk management: Coordinate emergency drills, maintain incident records, and ensure insurance compliance. Review payables: Validate invoices, resolve discrepancies, and monitor utility postings and spreadsheets. Manage receivables: Run aging reports, follow up on outstanding payments, and coordinate revenue recognition. Handle reporting and budgets: Prepare annual budgets, monthly forecasts, and operational reports; monitor expenses. Administer leases and CAM: Maintain abstracts and reconciliations, support renewals, and manage Right of Entry agreements. Ensure record accuracy: Maintain electronic files (leases, contracts, correspondence) per retention policies. Desired Skills and Experience: 4 years in commercial real estate Strong understanding of financial concepts and applications : preparing financial reports, monthly variance reports, CAM reconciliation Experience managing vendors and high-value tenants Proven ability to deliver white-glove tenant service. Proficient in Microsoft Excel (budget files, formulas). Skilled in Outlook for scheduling and communication. Yardi experience Compensation: $50/hr to $57/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
    $50 hourly 3d ago
  • Senior Property Manager

    BH Properties 3.8company rating

    Assistant property manager job in San Francisco, CA

    BH Properties is a private commercial real estate investment firm focused on value‑add acquisitions in office, industrial, retail, and multi‑family properties throughout the Western United States, along with investments in distressed debt and ground leases. The Company is vertically integrated, with offices in Los Angeles, San Francisco, Seattle, Riverside, Phoenix, Dallas, and Houston, and is able to acquire and close transactions without the need for lengthy due diligence periods. Our 31‑year track‑record and balance sheet allow us to move quickly and creatively, structuring acquisitions to satisfy seller needs in a highly competitive market. Today, the Company owns and operates approximately 10M square feet across 18 states. Position The Senior Property Manager will report to the Senior Asset Manager. Location San Francisco, CA Responsibilities Conduct periodic property visits and inspections to make sure properties are well‑maintained and building systems are fully functional. Establish and maintain positive relationships with tenants, addressing tenant concerns as well as ensuring compliance with the requirements per the lease agreement. Establish and maintain positive vendor relationships. Troubleshoot issues, identify areas that need attention or improvement, and make recommendations or provide solutions. Oversee projects as needed or as directed by management. Assist leasing team and broker during lease negotiations regarding tenant improvement, costing and related matters. Bid, negotiate and present recommendations for approval projects such as tenant improvements, repairsand renovations. Ensure competitive bidding process and thorough review of project scope and costs. Oversee the construction of approved projects, ensuring timely completion within scope and budget. Review and approve operating expenses in accordance with company policies and procedures. Assist in determining CAM expenses and in the review of CAM reconciliation and collection. Prepare annual budgets and monitor actual expenses to ensure budgets are met. Submit required reports timely and participate in periodic property status meetings with detailed and accurate information. Qualifications Bachelor's Degree Minimum of 5-7 years of broad‑based commercial property management experience. Strong communication skills with both internal and external customers and at all levels within the organization. Good understanding of contracts, leases and leasing objectives. Skilled in customer service and tenant relations. Ability to initiate bid requests, vendor and contractor management. Ability to present self and company in a professional manner in all customer communications and actions. Solid time management skills with the ability to prioritize, organize and successfully balance multiple tasks and requests. Must be able to exhibit initiative and work independently. Must have a strong work ethic and the ability to work in a fast‑paced environment. Must be a team player and work well with Senior Management, tenants, contractors, Accounting team, and other daily contacts. MS Office proficiency expected. Experience with Yardi a plus. Compensation $110K-$130K We offer a generous and comprehensive compensation & benefits package, along with the opportunity for professional growth and development within a well‑capitalized, entrepreneurial, and growing real estate investment group. #J-18808-Ljbffr
    $110k-130k yearly 4d ago
  • Commercial Property Manager

    Torp Group

    Assistant property manager job in Santa Clara, CA

    Looking to work for an exciting team in commercial real estate? Seeking to work directly under a leader who empowers their team and provides growth potential? This is the job for YOU!! Third Party property management team is looking for a Property Manager to support office and industrial spaces the southern Bay Area - San Jose and surrounding areas. Company covers 100% of the cost of healthcare premium for the employee, with minimal cost for dental and vision, amazing bonus package, bonus potential, and collective team environment. Company is highly reputable and takes great care of their employees, and customers! Company is tenant focused, providing various amenities and specialty events. What are my responsibilities? Visiting properties in the South Bay Communicating with potential tenants Showing spaces alongside brokers Selecting and managing vendors Managing contractors for TI and Cap Ex projects Managing budgets for construction projects as needed Working through renewals with existing tenants Handling tenant issues/concerns Overseeing accounts payable/receivable Managing property compliance Preparing CAM's Processing billing to tenants Preparing yearly budget and variance reports Generating financial reporting for owners Mentoring a Property Assistant Preparing property events and tenant appreciation functions Special Skills: Ability to multi-task and prioritize projects Strong listening and people skills Ability to guide and mentor others Must have: 2+ years as a Property Manager, with prior APM experience (commercial industry experience required) BA or BS CA RE license a MUST Ability to commit for up to a year project, potentially longer
    $71k-131k yearly est. 18h ago
  • Assistant Property Manager

    Pop-Up Talent 4.3company rating

    Assistant property manager job in Santa Clara, CA

    Santa Clara, CA 95054 (onsite) Salary: 75-88K The Assistant Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives RESPONSIBILITIES: Property Maintenance: Regular, periodic inspections of properties as directed by SPM/PM (minimum of 2 times per month; 1 time per week is preferable) to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary Weekly vacancy inspections as directed by SPM/PM Complete project walk-throughs as requested by SPM/PM, utilizing a walk-through checklist Continue an ongoing familiarity with all projects to assist SPMs/PMs Perform administrative functions for SPM/PM as requested, including typing general correspondence, proposals, reports, and lease amendments Work with the PA and assist in maintaining property management files in an orderly and efficient manner Work with the PA and assist in maintaining the HVAC maintenance compliance program and tenant insurance compliance program Work with SPM/PM and PA to assist in scheduling hazmat audits and administrative coordination of the program Work with the PA and assist in processing contracts Tenant/Vendor Relations: Assist in performing tenant move-in and move-out walk-throughs and creating punch lists. Follow through with scheduling of work to obtain completion of punch list items. Re-inspect as required Work with PA to coordinate facets of tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates Assist in processing and coordinating tenant requests for service. Follow through request to completion, including scheduling vendor work and tenant notification Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required Assist with follow-up of corrective items to tenants and vendors as directed by SPM/PM Financial: Responsible for accounts receivable as requested by SPM/PM. Monitor receivables for all properties and ensure the timely receipt of all rents Work with PA to follow up with tenants on delinquencies, send letters as required, and assess late charges if required. Complete analysis of tenant accounts as necessary Work with SPM/PM on monthly review and approval of rent rolls, rent-up, and tenant statements Review and approval of invoices up to the approved limit Work with PA and assist with the preparation of three-day notices, Notices of Non-Responsibility Works with his/her SPM/PM and accountant in the preparation of annual budgets, re-forecasting, reporting, and financial performance of the property Assist SPM/PM with monthly/quarterly/annual reporting preparation as well as submittal to clients and ensure reporting is accurate and on time as required Read Emon Dmon meters and work with SPM/PM and PA to calculate utility bill-backs to tenants, as required General: Work with SPM/PM to ensure status report information is correct and current Work with the PA in processing incoming/outgoing daily mail for SPM/PM, copying, federal express package preparation, and drop Cover for PA in his/her absence as required Assist in departmental projects as required On-call rotation (one week as backup; following week on call) Know all properties and understand all emergency procedures Respond to emergencies, including on-site, as required Perform as part of the Emergency Response Team as required Perform functions for VP as required Participate in the overall property management team effort when requested REQUIREMENTS: Physical Requirements include: Ability to lift and carry up to 25 pounds Ability to stoop, crouch, bend, kneel, climb, and reach with hands and arms Ability to climb stairs frequently throughout the workday. Able to sit for extended periods of time Must be able to hear, talk, and see well enough to communicate with coworkers and customers via phone, email, or in person Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers Other Requirements: Full-time salary position At least 3+ years of directly relevant Commercial Real Estate Property Management experience Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint Familiarity with maintenance accounting and/or budgeting software (Kardin) Effectively prioritize, multitask, and time manage Excellent people skills Strong working knowledge of general office equipment (copiers, scanners) Ability to effectively communicate both orally and in writing with peers, managers, and clients Dependable and flexible, as well as possessing the ability to maintain a high level of confidentiality Proactive, initiate follow-through Work well in teams The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00932
    $42k-63k yearly est. 18h ago
  • Commercial Property Manager

    Vaco By Highspring

    Assistant property manager job in San Francisco, CA

    Property Manager (Commercial) - Temporary Schedule: Onsite, Monday-Friday Duration: Temporary (minimum 2 months; potential to extend or convert) Pay Rate: $50-$55/hr About the Opportunity We are partnering with a real estate development company to identify an experienced Commercial Property Manager to support two commercial buildings (primarily office with some retail/restaurant). This role is fully onsite and reports directly to the Asset Manager. This is a hands-on role with full responsibility for the financial, operational, and administrative management of both properties. Residential property management experience will not be considered. Portfolio Overview Two commercial buildings located in San Francisco (94105 / 94107) Mixed-use assets with a strong office focus Key Responsibilities Commercial Property Operations Oversee daily operations, inspections, and maintenance for both commercial buildings Partner with engineering, security, janitorial, parking, and landscaping vendors Monitor preventative maintenance schedules and tenant work orders (Angus or similar) Manage parking operations and identify revenue optimization opportunities Financial & Accounting Management (Critical Requirement) Own all property-level financials (no on-site accounting support) Prepare and analyze budgets, monthly variance reports, accruals, and expense tracking Manage CAM estimates, reconciliations, and recoveries Review payables, receivables, aging reports, and tenant billbacks Monitor expenses against budgets and contracts; prepare AFE requests Lease & CAM Administration Maintain accurate lease abstracts, CAM abstracts, stacking plans, and options in Yardi Support lease renewals, rent adjustments, operating expense reconciliations, and LOC tracking Manage Right of Entry and License Agreements Tenant & Vendor Relations Serve as the primary point of contact for commercial tenants Build strong, professional tenant relationships through proactive communication Oversee vendor performance and contract compliance Reporting & Compliance Prepare monthly and quarterly operational reports Support insurance compliance, emergency preparedness, and risk management initiatives Qualifications (Must Haves) 4-5+ years of commercial property management experience (office, retail, or mixed-use) Strong financial background, including CAM, budgets, accruals, and variance reporting Hands-on experience with lease abstracts and CAM administration Proficiency with Yardi and MS Excel (Angus a plus) Professional communication style and strong organizational skills Ideal Candidate Commercial Property Manager who owns the financials end-to-end Bachelor's Degree preferred Detail-oriented, organized, and self-directed Comfortable working fully onsite in a professional office environment Commercial property management experience required; residential backgrounds will not align
    $50-55 hourly 4d ago
  • Commercial Property Manager

    Smith Commercial Management, Inc.

    Assistant property manager job in Morgan Hill, CA

    Smith Commercial Management, Inc. is a boutique Commercial Property Management Company located in Morgan Hill, CA. We are looking for an experienced Commercial Property Manager to join our Team! Our ideal candidate has excellent communication skills, and a positive attitude, is a problem-solver with outstanding attention to detail, and has the ability to collaborate with team members. This person will be responsible for managing a portfolio of Commercial properties (office, retail, and/or industrial) in the Greater Bay Area. The ability to multi-task, manage complex schedules, take initiative, and meet deadlines in a fast-paced environment is essential for the position. As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from daily operations and financial activities to maintaining important relationships with our tenants, property owners, and vendors. Compensation Package: $ 85K-93K + year-end gift Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Workplace: Where is the office? Our office is located within the Cochrane Business Ranch complex in Morgan Hill. The office is open Monday - Friday from 8:30 am -5 pm. This is an in-person position as we do not offer remote or hybrid schedules. What is the office environment? While each person has a set list of duties and responsibilities, we often collaborate and foster a Team atmosphere. Our office is aesthetically pleasing with living plants and artwork, and our kitchen is always fully stocked with snacks and beverages to cultivate a supportive and productive work environment! Responsibilities: Lease administration to include collections and compliance. Familiar with lease agreements, extensions, amendments, and other related documents Negotiate and document transactions with existing tenants Perform routine property site inspections Bid, negotiate, and manage all vendor contracts Accurately abstract all leases into Yardi Voyager Interface with property owners on an ongoing basis to maintain positive relationships Prepare operating and capital budgets, annual expense reconciliations, and tenant billbacks on time. Have a strong knowledge and understanding of CPI adjustments, escalations, recoveries, etc. Oversee and manage all tenant improvements, market-ready work, and property construction projects Approval of property expenses and payment vouchers Ensure tenant compliance with all insurance requirements Arrange for alterations, maintenance, repairs, and upgrades in accordance with the budget or management plan Communicate with Service Coordinator on tenant service requests Manage tenant move-in/move-out process Post tenant payments in Yardi-Elevate, A/R review, prepare past due notices and statements to tenants Review month-end financial reports and send to clients Prepare and send out tenant notices, memorandums and other communication Research and analyze services i.e.: garbage, utilities, and other work for proper service levels Other duties as may be assigned Required Skills, Knowledge, and Experience: A high school diploma or a general education degree (GED) is required. Associates' or Bachelor's degree strongly preferred A California Real Estate Salesperson or Broker license is required A valid driver's license, own a reliable vehicle, and maintain automobile insurance 3+ years of commercial real estate property management with increasing responsibilities. Please note that candidates with only residential property management experience will not be considered at this time Proficiency in the use of Microsoft Office Suite, Yardi Systems required Familiarity with Zoom, Slack, and Asana preferred Exceptional customer service skills Excellent oral, written, and interpersonal communication skills Ability to analyze, discern, prioritize, and problem solve Strong time-management and multitasking abilities Maintain the confidentiality of company information Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers Driving in varying weather conditions to properties is regularly required
    $85k-93k yearly 2d ago
  • Manager, Sales - Commercial Real Estate

    Kastle Systems International, LLC 3.6company rating

    Assistant property manager job in San Francisco, CA

    Who We Are: At Kastle we are a leader in providing Premier Property Technology Solutions. We protect commercial real estate, multi-family residential spaces, global enterprises, educational institutions, critical government facilities, life-science labs, and much more! For over 50 years Kastle has provided safety to tens of thousands of businesses who use our state-of-the-art access control, video surveillance, visitor management and identify management technology solutions to enable a smarter built environment. What makes us exceptional is our focus on Security as Software-As-A-Service (SAAS). We have built our company on the belief that the most effective approach is a complete one: because we engineer, install, monitor, and maintain your system, we are invested in its end-to-end performance. Learn more about who we are, and what we offer here: Kastle Products & Services It's Kastle's reliable people and processes combined with our advanced technology that has allowed us to be awarded a top workplace in 2022. The qualified candidate will also be a person of integrity, to represent Kastle as a genuine sales professional to win customers' relationships as a trusted advisor; fiercely competitive to win every large and small opportunities at hand as possible, strategic and visionary to see through long-term growth of the team and the company, while deeply involved as needed on the team's accounts and opportunities to meet sales and revenue targets. The candidate should be very comfortable with technology and savvy to engage with customers at any level to discuss Kastle's solution vision and direction, meeting customers' needs with discussions around technology, solutions and product roadmaps - to provide the air-cover for sales reps in client conversations. In addition to a great work environment, we provide excellent benefits (Medical/Dental/Vision, 401K, Tuition/Training Assistance, BrightHorizons Lifestyle Assistance, Wellness Program, etc.). We are proud to be a Certified Great Place to Work with awards for being a Top Workplace with Top DE&CI Practices! Responsibilities Supervise, and support the Commercial Real Sales force across the West region to build depth and breadth of pipeline Review each salesperson's professional development and business goals through weekly meetings, and quarterly reviews documenting progress on individual sales plans Align and adjust strategies and tactics with current business philosophies, as required Confer with potential clients regarding service needs and provide valuable counsel to ensure an appropriate match of services to needs Assist in the development and maintenance of short and long-range sales forecasts and prepare accurate, reliable forecasting reports for executive management Reviews client proposals and works with the Solution Engineering and installation departments to ensure accuracy of scope, pricing, and discount rates Confers with potential clients regarding service needs and provide valuable counsel to ensure an appropriate match of services to needs Qualifications Bachelor's Degree 5+ years of experience in Sales with at least three (3) years managing a sales team Expert knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction Ability to effectively use Microsoft Office Applications, to include Excel, Word, PowerPoint, and Outlook to facilitate business processes High level of competency and proficiency in CRM, customer support / ticketing software, and Microsoft Office Suite applications. Strong writing and verbal skills. Experience creating detailed technical proposal and implementation plans Strong organizational skills - ability to simultaneously manage multiple opportunities / tracks of follow up meetings/communications Equal Opportunity Statement At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / Aff... #J-18808-Ljbffr
    $67k-103k yearly est. 2d ago
  • Regional Property Manager

    Monte Christo Communities

    Assistant property manager job in San Leandro, CA

    Responsible for the successful oversight, management, and leadership of a portfolio of communities and the team members within a designated region. Development Leaders work to develop the team, the communities, and the value of the business. Each Development Leader is accountable for the mentorship and development of Community Leaders and Community Maintenance Leaders modeling the organizational purpose, values, and standards consistently. ESSENTIAL FUNCTIONS Duties/Responsibilities: Perform all duties with respect to Company's Purpose, Values, Standards & Core Competencies. Review and understand the OSP (Operation & Stabilization Plan) for each acquired property Work with sales staff to increase overall occupancy. Develop and execute a plan to achieve Company Standards. Work collaboratively with Team Success to recruit, hire, manage and retain community staff. Monitor accounts receivable, approved accounts payable and pro-forma. Ensure all approvals are done according to established timelines (including AVID, Paylocity, etc.) Prepare sales and rental agreements, when necessary. Travel as needed to communities to follow up on execution of action plan. Communicating with management frequently; Communicate any problems promptly and clearly and make recommendations to Development Director towards solutions. Complete assigned tasks consistent with Fair Housing regulations Maintain a clean and safe working environment; following all safety & emergency procedures Carries out all responsibilities in compliance with the organization's policies, procedures, and state, federal, and local laws. Other duties as assigned. Requirements Required Skills/Abilities: Communication - Convey information both orally and written in a timely and clear manner which promotes an accurate understanding on the part of your audience. Time Management - Managing one's own time and the time of others. A proven ability to meet deadlines and the ability to prioritize tasks and to delegate them when appropriate. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Judgment and Decision Making - Considers the relative costs and benefits of potential actions to choose the most appropriate one. Leadership and Supervisory Skills- Utilizes strengths-based coaching and servant leadership approach to effectively motivate and develop team members. Proficient with Microsoft Office Suite or related software. CORE COMPETENCIES Developer of Talent - teaches others and has notable success stories of development Executor - gets things done and has an organized process toward completing projects Managerial Courage - confronts issues directly and respectfully while working toward resolution Results Driven -achieves results and has enthusiasm around exceeding expectations Servant Leader - serves the team and cares greatly EDUCATION and EXPERIENCE High School Diploma or GED At least one-year property management or related experience. 5+ years of multi-unit management experience preferred Bilingual in Spanish preferred Travel as needed to communities. Must have a driver's license and reliable transportation. Must be able to pass background and drug screening. Benefits: Salary $80,000-115,000 DOE Eligibility for Quarterly Bonus (Paid Semi-Annually, Ranging $0-$3200 per park, based on performance) Professional development Employee referral program Paid Time Off Paid Sick Leave* 401(k) with 3% immediately fully vested employer match* Medical, Dental and Vision Benefits* *Waiting period may apply* EQUAL OPPORTUNITY EMPLOYER Monte Christo Communities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Description Salary $80,000-115,000 DOE
    $80k-115k yearly 30d ago
  • Indirect Tax-Property Tax-Senior Manager

    Ernst & Young Oman 4.7company rating

    Assistant property manager job in San Francisco, CA

    At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Handling tax in such a large, sophisticated organization takes more than just a technical understanding of current tax practices. As a Property Tax Senior Manager, we will look to you to lead engagements on a wide range of tax areas and processes, devising strategic outcomes to some very complex issues. In return, you can expect the support of some of the most engaging colleagues around, as well as plenty of opportunities to progress your career. The opportunity Our tax function is constantly evolving, and it's here you'll find everything you need to grow as we do. It's all about taking on new skills and responsibilities as they arise, and being a mentor to our developing talent. Your key responsibilities You'll spend much of your time leading client engagements by coordinating day‑to‑day interactions with clients, reviewing staff work product, driving delivery of services to meet deadlines, developing internal team members, and managing engagement economics. You'll continuously build on your technical competence by keeping up to date on trends, developments and legislation that impact our clients. Skills and attributes for success Demonstrate an understanding of complex commercial real and personal property tax concepts and effectively apply tax knowledge to client situations Develop and deliver quality tax planning approaches with timely and responsive services and work products that exceed client expectations Identify and offer opportunities for tax planning and other special services Prepare quality, practical approaches to the client's tax situation and arrive at appropriate conclusions To qualify for the role you must have A bachelor's degree and a minimum of 7 years of relevant property tax consulting experience or equivalent experience in business or industry CPA or JD Broad exposure to state and local taxation Excellent managerial, organizational, analytical and verbal/written communication skills Willingness to travel as needed, and working in a balanced hybrid environment Ideally, you'll also have A proven record in a professional services environment Experience in coaching and mentoring junior colleagues Strong analytical skills and attention to detail What we look for We're interested in people who are ready to become a part of a highly engaged, diverse, and dynamic team to help us continue to make a real difference to our clients. If you have a strong client focus, the ability to develop meaningful relationships and the ambition to deliver above and beyond expectations, this role is for you. What we offer you At EY, we'll develop you with future‑focused skills and equip you with world‑class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more. We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $135,000 to $308,500. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $162,100 to $350,500. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time‑off options. Join us in our team‑led and leader‑enabled hybrid model. Our expectation is for most people in external, client‑serving roles to work together in person 40‑60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well‑being. Are you ready to shape your future with confidence? Apply today. EY accepts applications for this position on an on-going basis. For those living in California, please click here for additional information. EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. EY | Building a better working world EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or want to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate‑related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at **************************. #J-18808-Ljbffr
    $98k-156k yearly est. 2d ago
  • Assistant Property Manager

    GJL Partners

    Assistant property manager job in San Francisco, CA

    Compensation: $85,000-$100,000 base + bonus Benefits: Health care, 401(k), commuter benefits, lunch stipend About the Role We are seeking a detail-oriented and proactive Assistant Property Manager to support the management of a portfolio of commercial and multifamily properties across the San Francisco Bay Area. This role is ideal for someone with strong financial and operational experience who wants hands-on exposure to property management while working closely with senior property managers and ownership. You will play a critical role in financial management (collections, AP/AR), tenant relations, vendor coordination, and day-to-day property operations, ensuring assets are well-run and tenants receive a high level of service. Key Responsibilities Financial & Accounting Support Manage rent collections, monitor delinquencies, and follow up with tenants Handle accounts payable and accounts receivable (AP/AR) Assist with monthly financial reporting, CAM reconciliations, and variance explanations Review invoices for accuracy and coding; coordinate timely payments Support annual budgeting and reforecasting processes Property Operations Assist with daily operations for commercial and multifamily properties Coordinate with vendors and contractors for maintenance, repairs, and capital projects Track work orders and ensure timely resolution Support property inspections and ensure compliance with local regulations Tenant & Vendor Relations Serve as a point of contact for tenants regarding billing, service requests, and general inquiries Assist with lease administration, including abstracts, renewals, and move-ins/move-outs Maintain positive relationships with vendors, utilities, and service providers Administrative & Reporting Maintain accurate property records, leases, and certificates of insurance Support audits and lender requests as needed Assist senior property managers with special projects and portfolio initiatives Qualifications Required 2+ years of experience in commercial and/or multifamily property management Strong experience with collections, AP/AR, and basic property accounting Proficiency with property management software (e.g., Yardi, AppFolio, MRI, or similar) Solid Excel skills (budgets, reconciliations, reporting) Strong organizational skills and attention to detail Excellent communication and follow-up skills Preferred Experience in the San Francisco Bay Area market CAM reconciliation experience Real estate license (or willingness to obtain) Experience supporting multiple properties or mixed-use portfolios Compensation & Benefits Base salary: $85,000-$100,000 (depending on experience) Performance bonus Health care benefits 401(k) Commuter benefits Lunch stipend Growth opportunities within a stable and expanding real estate platform
    $85k-100k yearly 18h ago
  • Senior Property Manager

    Abode 3.9company rating

    Assistant property manager job in San Francisco, CA

    City Gardens 333 12th St San Francisco, CA 94103, USA Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Senior Property Manager for our programs in San Francisco County. About The Role The Senior Property Manager provides oversight to multiple sites and/or may have a staff reporting to them of 5 people or more. This position is responsible for ensuring decent, safe, and quality housing for vulnerable unsheltered individuals while ensuring residents are engaged in case management resources and supportive services as they live or transition into permanent housing. This position will work directly with our external agency partners to support client engagement and foster positive client interactions. The People and Culture You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Our Benefits & Perks: Our Benefits & Perks: $80,000 - $88,000 annually 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How You Make An Impact Staff Management Hire, schedule, train, evaluate, discipline, and terminate employees within his/her portfolio/project. Monitor overtime, review, and approve timecards and arrange for staff coverage as needed including during vacation and holiday periods. Provide or arrange for staff development for self and employees under his/her supervision. Meet with staff regularly and perform annual performance reviews of direct report staff. Foster good staff relationships, cooperation, and teamwork between staff under his/her supervision as well as with others in the organization. Ensure that staff interacts professionally and respectfully with residents, lenders, vendors, and other community members. Maintain communication with resident service providers and/or case managers and interact with them to assist residents with housing issues and needs. Determine, with consultation as appropriate to the scale of the project, the scope of work needed to respond to work orders, inspection deficiencies, preventative maintenance and planned capital improvements for the purpose of securing bids as appropriate for project physical needs. Review bids, review and select vendors, contract for goods and services and oversee work for all property maintenance needs within management plan and approved budget, securing any approvals or permits that are needed. Review and approve payments to vendors for materials delivered and/or services rendered. Marketing Implement affirmative fair marketing plan(s) for properties directly rented to residents. Maintain occupancy levels at targeted goals. Show properties to applicants; conduct applicant interviews; verify potential resident income and entrance criteria in keeping with the Resident Selection Criteria, Management Plan, Fair Housing Law, applicable loan agreements and regulatory agreements; maintain waiting lists; accept or reject applicants. Prepare marketing/occupancy reports at regular intervals. Make regular inspections of property to ensure it is well-maintained, that mechanical devices are in working order and that the environment is safe, clean, and attractive. Ensure units are ready for occupancy as they turnover in a timely manner. Coordinate with the maintenance team to ensure compliance with property maintenance plans including current physical needs, preventative maintenance, and longer-range capital improvements. Coordinate with maintenance, housekeeping staff and outside vendors used for maintaining the property to ensure work completed in a safe and workmanlike manner. Financial/Programmatic Administration Operate property in accordance with the approved management plan, applicable regulatory agreements, and the approved operating budget for the period. Prepare financial, occupancy and management reports such as rent rolls, demographics, housing retention, and vacancy or turn over reports as requested by Abode or external stakeholders. Maintain tenant records such as leases, application and initial/annual income certification documentation, payment ledgers, notices, and correspondence, etc. Serve notices to tenants as required. Collect and record rent, security deposits and other sums for tenant related charges. Review and approve all invoices presented for property expenses within the portfolio and code using the approved chart of accounts. Assist in the development of property budgets and provide a variance report as requested. Adhere to all accounting procedures and policies for the organization. Other Property Management Tasks Provide “on-call” assistance during after-hours property emergencies either by phone, if possible, or by going directly to the site, if necessary. Schedule and conduct annual property inspections or other inspections as may be deemed required by the Agency's practice or by property lenders or others. Recommend measures to improve the fiscal performance of the project, better serve the residents and/or preserve the physical integrity of the property. Other duties as assigned. How You Meet Qualifications High school diploma or equivalent (GED) required. 3 years of progressively increasing property management experience or equivalent education and experience. Current tax credit certification, CPO/COS or IREM/NCHM designation or the ability to obtain within 6 months of employment. Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required. Notice This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. Notice Abode is an Equal Opportunity Employer/Drug Free Workplace. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr
    $80k-88k yearly 4d ago
  • Senior Property Manager, CRE - Operations & Growth

    BH Properties 3.8company rating

    Assistant property manager job in San Francisco, CA

    A commercial real estate investment firm in San Francisco seeks a Senior Property Manager to oversee property maintenance and management. You will establish tenant and vendor relationships, ensure compliance with lease agreements, and handle budgeting and reporting. The ideal candidate has at least 5-7 years of commercial property management experience, strong communication skills, and proficiency with MS Office. A competitive salary of $110K-$130K is offered along with a comprehensive benefits package. #J-18808-Ljbffr
    $110k-130k yearly 4d ago
  • Regional Property Manager - Floating Portfolio (Travel Required)

    Monte Christo Communities

    Assistant property manager job in San Jose, CA

    Responsible for the successful oversight, management, and leadership of a portfolio of communities and the team members within a designated region. Development Leaders work to develop the team, communities, and value of the business. Each Development Leader is accountable for the fulfillment of key metrics relating to team performance reviews, park occupancy, and revenue rates, while modeling organizational purpose, values, and standards consistently. ESSENTIAL FUNCTIONS Supervisory Responsibilities: • Review, approve, and resolve issues with team member timecards on a semi-monthly basis. • Work collaboratively with Human Resources to recruit, hire, manage and retain community team members. • Regularly review team member performance metrics and take ownership of team member development through training, coaching, and bi-monthly 1:1 performance meetings. • Clearly communicate goals and objectives to team members, tracking progress and ensuring project timelines are met. • Hold monthly safety meetings on OSHA-required safety topics with maintenance team members. • Drive team member execution and compliance of the company's 7 standards. Operational Duties/Responsibilities: • Review and understand the OSP (Operation & Stabilization Plan) for each acquired property. • Work with Affordable Homes Team to increase overall occupancy, consistently meeting or exceeding 97% occupancy in all parks. • Develop and execute park-specific plans to achieve company standards. • Monitor accounts receivable, approve accounts payable and pro-forma. • Ensure all approvals are done according to established timelines (including within AVID, Paylocity, BOOM, etc.) • Approve sales, rental, and leasing agreements once they are prepared by Community Leader. • Coordinate appropriately or execute critical responsibilities of on-site team members when there is a vacant position within one of your communities. • Act as the contact point for emergency calls, and be available to coordinate emergency solutions outside of regular office hours. • Answer or respond to calls made to the communities when on-site community team members are not available. • Take ownership of financial solvency for each property and act in a fiscally responsible manner when reconciling team member transactions, preparing community budgets, resolving vendor billing, and using company funds. • Frequently travel to communities to follow up on execution of action plans. • Walk throughout the communities to ensure they are in full compliance with company standards, all applicable laws, and insurance policies. • Communicate with leadership frequently and disclose all problems promptly and clearly, making recommendations to Development Director towards solutions. • Complete assigned tasks consistent with Fair Housing regulations. • Maintain a clean and safe working environment following all safety & emergency procedures. • Carry out all responsibilities in compliance with the organization's policies, procedures, and state, federal, and local laws. • Other duties as assigned. Requirements Core Competencies & Required Skills/Abilities: • Communication - Clearly conveys information verbally and in writing. • Time and Project Management - Effectively prioritizes, manages schedules, and delegates tasks across multiple locations. • Critical Thinking and Decision Making - Identifies optimal solutions for diverse challenges. • Servant Leadership and Supervisory Skills - Motivates and develops team members using a strengths-based approach. • Technological Proficiency - Comfortable with Microsoft Office Suite and related software. • Results-Driven - Completes projects efficiently and effectively, exceeding expectations when possible. • Managerial Courage - Confronts issues respectfully and works toward resolutions. • Flexibility - Adapts quickly to changing priorities and takes on extra responsibilities across multiple communities. Values Alignment: • Excellence - Consistently delivers high-quality work, even when supporting multiple locations. • Team - Supports the district team and fosters collaboration between community managers and corporate personnel. • Accountability - Takes ownership of tasks, projects, and responsibilities, including those outside of assigned communities. • Integrity - Maintains confidentiality and acts ethically at all times. • Respect - Communicates courteously and professionally, valuing diverse perspectives. EDUCATION and EXPERIENCE • High School Diploma or GED • Associates or Bachelor Degree strongly preferred • 5+ years of multi-unit management experience preferred • 1+ years property management or related experience Benefits: Salary $70,000-95,000 DOE Eligibility for Quarterly Bonus (Paid Semi-Annually, Ranging $0-$3200 per park, based on performance) Bonus Plan based on performance Medical, Dental and Vision Insurance Professional development Employee referral program Paid Time Off Paid Sick Leave* 401(k) with 3% immediately fully vested employer match* Benefits* *Waiting period may apply*Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Salary Description $70,000-95,000 DOE
    $70k-95k yearly 60d+ ago
  • Assistant Property Manager

    GJL Partners

    Assistant property manager job in San Jose, CA

    Compensation: $85,000-$100,000 base + bonus Benefits: Health care, 401(k), commuter benefits, lunch stipend About the Role We are seeking a detail-oriented and proactive Assistant Property Manager to support the management of a portfolio of commercial and multifamily properties across the San Francisco Bay Area. This role is ideal for someone with strong financial and operational experience who wants hands-on exposure to property management while working closely with senior property managers and ownership. You will play a critical role in financial management (collections, AP/AR), tenant relations, vendor coordination, and day-to-day property operations, ensuring assets are well-run and tenants receive a high level of service. Key Responsibilities Financial & Accounting Support Manage rent collections, monitor delinquencies, and follow up with tenants Handle accounts payable and accounts receivable (AP/AR) Assist with monthly financial reporting, CAM reconciliations, and variance explanations Review invoices for accuracy and coding; coordinate timely payments Support annual budgeting and reforecasting processes Property Operations Assist with daily operations for commercial and multifamily properties Coordinate with vendors and contractors for maintenance, repairs, and capital projects Track work orders and ensure timely resolution Support property inspections and ensure compliance with local regulations Tenant & Vendor Relations Serve as a point of contact for tenants regarding billing, service requests, and general inquiries Assist with lease administration, including abstracts, renewals, and move-ins/move-outs Maintain positive relationships with vendors, utilities, and service providers Administrative & Reporting Maintain accurate property records, leases, and certificates of insurance Support audits and lender requests as needed Assist senior property managers with special projects and portfolio initiatives Qualifications Required 2+ years of experience in commercial and/or multifamily property management Strong experience with collections, AP/AR, and basic property accounting Proficiency with property management software (e.g., Yardi, AppFolio, MRI, or similar) Solid Excel skills (budgets, reconciliations, reporting) Strong organizational skills and attention to detail Excellent communication and follow-up skills Preferred Experience in the San Francisco Bay Area market CAM reconciliation experience Real estate license (or willingness to obtain) Experience supporting multiple properties or mixed-use portfolios Compensation & Benefits Base salary: $85,000-$100,000 (depending on experience) Performance bonus Health care benefits 401(k) Commuter benefits Lunch stipend Growth opportunities within a stable and expanding real estate platform
    $85k-100k yearly 18h ago

Learn more about assistant property manager jobs

How much does an assistant property manager earn in Hayward, CA?

The average assistant property manager in Hayward, CA earns between $33,000 and $80,000 annually. This compares to the national average assistant property manager range of $29,000 to $66,000.

Average assistant property manager salary in Hayward, CA

$52,000

What are the biggest employers of Assistant Property Managers in Hayward, CA?

The biggest employers of Assistant Property Managers in Hayward, CA are:
  1. Ascend! Chicago
  2. Transwestern
  3. Woodmont
  4. Mercy Housing
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