How to hire an assistant property manager

How to hire an assistant property manager, step by step

Here's a step-by-step assistant property manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant property manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant property manager
• Step 8: Go through the hiring process checklist

What does an assistant property manager do?

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1. Identify your hiring needs

   Before you post your assistant property manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an assistant property manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect assistant property manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of assistant property managers.

   Type of Assistant Property Manager	Description	Hourly rate
   Assistant Property Manager	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$13-31
   Leasing Agent	A leasing agent primarily works to assist and represent property owners when finding and managing tenants. They are in charge of advertising and promoting the properties in different areas or platforms, developing marketing strategies, coordinating with applicants, gathering their requirements, verifying the applicants' paperwork and references, and negotiating leasing terms... Show more	$12-19
   Leasing Consultant	A Leasing Consultant specializes in helping property owners secure tenants for their rental properties. Most of the responsibilities include coordinating with landlords to find suitable occupants, posting rental notices and advertisements on various platforms, and monitor the quality of every rental property... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Property Management
   • Yardi
   • Rent Payments
   • Resident Relations
   • Bank Deposits
   • Evictions
   • Resident Retention
   • Excellent Interpersonal
   • Apartment Community
   • Property Inspections
   • Rent Collection
   • MRI
   • Delinquent Accounts

   Check all skills

   Responsibilities:

   • Create and manage all marketing ads on websites (Craigslist, Facebook) using various design layouts monthly.
   • Post on Craigslist, manage and maintain insurance, pest control, and electric accounts for all residents.
   • Design and manage all company facebook accounts for residents and prospective residents regarding property information and general interest articles.
   • Process applications & re-certifications in accordance with LIHTC & corporate compliance requirements.
   • Collect and post rents into YARDI system, and make daily deposits.
   • Post gross potential rent entries, and generate related reports in YARDI.

   More assistant property manager duties

3. Make a budget

   Including a salary range in the assistant property manager job description is a good way to get more applicants. An assistant property manager salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an assistant property manager in South Carolina may be lower than in Washington, and an entry-level engineer typically earns less than a senior-level assistant property manager. Additionally, an assistant property manager with lots of experience in the field may command a higher salary as a result.

   Average assistant property manager salary

   $44,338yearly

   $21.32 hourly rate

   ---

   Entry-level assistant property manager salary

   $29,000 yearly salary

   Updated January 19, 2026

   Average assistant property manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$53,566	$26
   2	California	$52,268	$25
   3	New York	$49,499	$24
   4	Oregon	$47,502	$23
   5	Maryland	$44,835	$22
   6	Pennsylvania	$43,909	$21
   7	Massachusetts	$43,545	$21
   8	Virginia	$43,373	$21
   9	Illinois	$43,331	$21
   10	Nevada	$43,152	$21
   11	Colorado	$42,078	$20
   12	Minnesota	$41,939	$20
   13	Wisconsin	$40,620	$20
   14	District of Columbia	$40,383	$19
   15	Arizona	$40,151	$19
   16	Utah	$39,816	$19
   17	Indiana	$39,801	$19
   18	Ohio	$39,639	$19
   19	Texas	$39,575	$19
   20	Nebraska	$39,524	$19

   Average assistant property manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ilitch Holdings	$67,528	$32.47	1
   2	Kimpton Hotels & Restaurants	$63,504	$30.53
   3	Fifth Third Bank	$62,508	$30.05
   4	Brookfield Properties	$61,903	$29.76	16
   5	Hyatt Hotels	$61,080	$29.37	2
   6	Brandywine Realty Trust	$60,310	$29.00
   7	Douglas Emmett, Inc.	$56,931	$27.37	4
   8	Hudson Pacific Properties	$56,676	$27.25	8
   9	GPAC	$55,679	$26.77
   10	BioMed Realty	$55,610	$26.74
   11	RXR Realty	$55,329	$26.60
   12	BGC Partners	$54,032	$25.98	1
   13	Tesoro	$53,627	$25.78	9
   14	BXP	$52,341	$25.16	20
   15	Proteus International	$50,190	$24.13	1
   16	Ryan	$50,099	$24.09	1
   17	McCormack Baron Salazar	$50,073	$24.07	10
   18	JWilliams Staffing	$49,148	$23.63
   19	Kraus-Anderson	$49,076	$23.59	1
   20	National Storage Affiliates	$49,068	$23.59	97

4. Writing an assistant property manager job description

   An assistant property manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistant property manager job description:

   Assistant property manager job description example

   The Residential Assistant Property Manager with direction from the Property Manager is accountable for lease administration and budget & expense management for both residential properties and mixed use commercial properties with ground floor retail and or condo units. This position is primarily focused on the back office operations of a management office with an emphasis on lease administration, rent collection, payables administration, and insurance certificates.
   
   ESSENTIAL FUNCTIONS:Work closely with the Property Manager to assign tasks on a monthly basis to ensure timely completion of supporting tasks such as unit turnovers, marketing plans that support leasing activities, preventive maintenance tasks, etc. are completed to avoid disruptions or additional costs. Ensure leases and other required data is input into Yardi by the administrative team in a timely and accurate manner. Track submission of operating expense payables into NEXUS to ensure timely payment thereof within 30 days of an approved invoice being submitted. Work closely with Accounting to ensure timely posting of rents, security deposits and rent payments. Track receipt of rent payments to ensure posting of late fees as stated by the residential or if appropriate, retail leases. Monitor the check scanning device to ensure accountability of all rent payments made at the property. Access Yardi to set up resident billings, revenue accounts, security deposit and lease term within 48 hours of a lease being fully executed. Verify property rent rolls to ensure (a) accurate occupancy and (b) rental rates. Ensure timely notice is given to all delinquent tenants or residents using CIM's pay or quit notices, and as appropriate, submit lease documents to legal for the eviction of the resident or tenant. Maintain first class professional management office for our visitors to see at all times. Ensure files are maintained and up to date for (i) residential leases, (ii) vendor files, (iii) building files and (iv) general operating files.
   
   NON-ESSENTIAL FUNCTIONS:Must be able to work on weekends as reasonable requested. Team player who is committed to getting the job done might have to work on weekends (as required). Must be detailed oriented, proven ability to multi-task and well organized.
   SUPERVISORY RESPONSIBILITIES Oversight of leasing associate and property coordinator.
   EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) Bachelor's Degree required. At least two years prior experience working in a residential property management. Must possess a valid state-issued driver's license.MS Office including Excel, Word, PowerPoint, OutlookFamiliar with Nexus Payables or similar software application.Familiar with Yardi or similar software application.
   KNOWLEDGE, SKILLS AND ABILITIES:Read and interpret documents such as office equipment maintenance and instruction manuals, company policies and procedures documents. Ability to write correspondence and/or reports accurately in a concise and detail manner. Ability to effectively present information to tenants, vendors, contractors and other employees of the organization. Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents. Ability to respond to common inquiries or complaints from tenants, regulatory agencies, other areas of the company, and/or members of the business community.Ability to apply common-sense understanding to carry out instructions.Ability to solve practical problems. Ability to define problems, collect data, establish facts and draw valid conclusions.Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.Can calculate monthly and year to date financial variances.
   PERFORMANCE METRICS:All delinquent rent tenants or residents are billed late fees and given appropriate pay or quit notification by the 10th of each month.Provide accurate financial variances for owner reports.Maintain delinquency at less than one month rent balance.Ensure accounting deadlines are met for Yardi lease input, move outs, reserve and write off of bad debt.Property maintenance meets CIM's stated requirements.Maintain operating costs at or below budgeted amounts on a year-to-date basis.Accuracy and timeliness of the completion of owner reports and other required corporate reporting related to the property. Feedback from tenant questionnaires and corporate surveys.
   #LI-EB1
   
   CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right assistant property manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your assistant property manager job on Zippia to find and recruit assistant property manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit assistant property managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant property manager

   Once you have selected a candidate for the assistant property manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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