Assistant property manager job description

The Residential Assistant Property Manager with direction from the Property Manager is accountable for lease administration and budget & expense management for both residential properties and mixed use commercial properties with ground floor retail and or condo units. This position is primarily focused on the back office operations of a management office with an emphasis on lease administration, rent collection, payables administration, and insurance certificates.

ESSENTIAL FUNCTIONS:Work closely with the Property Manager to assign tasks on a monthly basis to ensure timely completion of supporting tasks such as unit turnovers, marketing plans that support leasing activities, preventive maintenance tasks, etc. are completed to avoid disruptions or additional costs. Ensure leases and other required data is input into Yardi by the administrative team in a timely and accurate manner. Track submission of operating expense payables into NEXUS to ensure timely payment thereof within 30 days of an approved invoice being submitted. Work closely with Accounting to ensure timely posting of rents, security deposits and rent payments. Track receipt of rent payments to ensure posting of late fees as stated by the residential or if appropriate, retail leases. Monitor the check scanning device to ensure accountability of all rent payments made at the property. Access Yardi to set up resident billings, revenue accounts, security deposit and lease term within 48 hours of a lease being fully executed. Verify property rent rolls to ensure (a) accurate occupancy and (b) rental rates. Ensure timely notice is given to all delinquent tenants or residents using CIM's pay or quit notices, and as appropriate, submit lease documents to legal for the eviction of the resident or tenant. Maintain first class professional management office for our visitors to see at all times. Ensure files are maintained and up to date for (i) residential leases, (ii) vendor files, (iii) building files and (iv) general operating files.

NON-ESSENTIAL FUNCTIONS:Must be able to work on weekends as reasonable requested. Team player who is committed to getting the job done might have to work on weekends (as required). Must be detailed oriented, proven ability to multi-task and well organized.
SUPERVISORY RESPONSIBILITIES Oversight of leasing associate and property coordinator.
EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.) Bachelor's Degree required. At least two years prior experience working in a residential property management. Must possess a valid state-issued driver's license.MS Office including Excel, Word, PowerPoint, OutlookFamiliar with Nexus Payables or similar software application.Familiar with Yardi or similar software application.
KNOWLEDGE, SKILLS AND ABILITIES:Read and interpret documents such as office equipment maintenance and instruction manuals, company policies and procedures documents. Ability to write correspondence and/or reports accurately in a concise and detail manner. Ability to effectively present information to tenants, vendors, contractors and other employees of the organization. Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents. Ability to respond to common inquiries or complaints from tenants, regulatory agencies, other areas of the company, and/or members of the business community.Ability to apply common-sense understanding to carry out instructions.Ability to solve practical problems. Ability to define problems, collect data, establish facts and draw valid conclusions.Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.Can calculate monthly and year to date financial variances.
PERFORMANCE METRICS:All delinquent rent tenants or residents are billed late fees and given appropriate pay or quit notification by the 10th of each month.Provide accurate financial variances for owner reports.Maintain delinquency at less than one month rent balance.Ensure accounting deadlines are met for Yardi lease input, move outs, reserve and write off of bad debt.Property maintenance meets CIM's stated requirements.Maintain operating costs at or below budgeted amounts on a year-to-date basis.Accuracy and timeliness of the completion of owner reports and other required corporate reporting related to the property. Feedback from tenant questionnaires and corporate surveys.
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CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.

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GENERAL FUNCTION:The Assistant Property Portfolio Manager is responsible for a portfolio of owned and leased properties in support of business requirements and corporate goals and objectives. They assist in developing, leading and administering plans, including financial, within the portfolio in support of occupancy and operational strategies. The Assistant Property Portfolio Manager collaborates with, contributes to and supports strategies and initiatives that may be led my others. In conjunctionwith otherdivisional service delivery partners, they are responsible for supporting the comprehensive occupancy experience of property occupants. They are responsible to assist in delivering effective operational service continuity within their portfolio byapplying preferred operational service standards, effective asset preservation planning, work effort execution, and leading resources - both internal and external - on effective real estate service delivery solutions.

DUTIES & RESPONSIBILITIES:. Assists in the development and management of operating budgets, including forecasting and variance reporting for an assigned group of properties. Assists in the development, execution and management of comprehensive asset management plans that are aligned with market real estate strategies for designated assigned properties. Assists in the planning and implementation of asset preservation projects. Cultivates and maintains strong relationships with area leadership, serving as liaison for our partners and lines of business. Supports the delivery of property management services in accordance with defined standards and processes, including the application of policies and programs within assigned group of properties. Helps to inspect properties on a regular basis, identifying deficiencies in services provided, understanding customer needs, and necessary property improvements in order to maintain the assets. Supports the planning and coordination of events, meetings, projects and moves. Assists in data analysis to identify potential best practices or issues. Supports the upkeep and maintenance of systems of record to ensure accuracy of data. Supports and engages in special initiatives. Proactively assist in managing service delivery providers to achieve operational excellence. Participates as necessary and appropriate in disaster preparedness, triage and recovery efforts. Provides superior service with utmost professionalism

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:. Leadership skills.. Property portfolio management experience or related field. Financial aptitude. Ability to collaborate and work as a team across multiple internal and external functions (HR, IT, Finance, partners and external vendors).. Organizational skills. Ability to coordinate multiple projects simultaneously.. Ability to establish and maintain strong positive relationships. Analytical, negotiating, problem solving and influencing skills. Good interpersonal skills as well as verbal and written communication, and presentation skills.. Strong customer service skills. Ability to use all Microsoft Office software, including Word, Excel, Power Point, and Access Database.

#LI-GM1WORKING CONDITIONS:. Normal office environment.. Extended viewing of computer screens.. Minimal car travel primarily with portfolio.

. Displays professionalism through communication, attitude, relationship skills. Aptitude for critical thinking, problem solving, analytical and influencing skills. Proficient in multi-tasking; extremely organized. Has property management or related experience appropriate for the role. Understands and provides exceptional customer service. Microsoft Office skills
Assistant Property Portfolio Manager

LOCATION -- Cincinnati, Ohio 45227

Fifth Third Bank, National Association is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status.

• Generous starting annual salary: $44,000-$55,000 , commensurate to experience
• Stable, full-time working hours: usually Monday-Friday, 8 a.m.-5 p.m.
• Two weeks PTO in the first year
• Six holidays plus your birthday holiday
• A clear career advancement plan
• Benefits: health, dental, vision + (with employer premium assistance)
• Open and honest communication
• Tons of opportunities to learn and advance quickly

Who we are :

• GC Realty & Development is an award-winning industry leader, providing excellent property management services to our property owners and residents
• Proud of our lightning-fast response time to tenant requests and ability to address repairs efficiently
• Big fish in a big pond, supporting more than 400 housing providers throughout Chicagoland
• A massively growing business with a fun, powerhouse team who really cares about our clients and tenants

What we need:

• Your resume: show us how you can fill this role and what you'll bring to the team
• Your continuous energy and patience throughout the hiring process

We care a lot about our team culture. That means when we add new members, we take that responsibility seriously and take great pride in our hiring process. Making sure we're the right fit for you and you're the right fit for us can take a little extra time, but we'll always let you know the next steps. We promise the process will totally be worth it for the right candidate.

GC Realty & Development, LLC is an equal opportunity employer. We encourage everyone who meets the qualifications above to apply!

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