Meat Associate Team Leader (Assistant Department Manager)
Whole Foods Market 4.4
Assistant job in Santa Clara, CA
A career at Whole Foods Market is more than just the work you do- it's about your personal growth and creating meaningful change. Our purpose is to nourish people and the planet. That means improving how people eat, funding grants for school gardens, providing access to fresh and healthy food to people living within food deserts, alleviating poverty in developing countries, and so much more. Working with us means you are making a difference within your community and beyond. We aren't just a grocery store: we're world-changers. And with your help, we will continue to set the standards of excellence and revolutionize the grocery industry.
Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance, and special projects as assigned. Leads and develops Team Members. All Whole Foods Market Retail jobs require ensuring a positive company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All positions must strive to support WFM core values and goals, promote national, regional, and store programs and initiatives, and ensure adherence to all applicable health and safety regulations including Food Safety and regulatory duties required in the department.
Job Responsibilities
Develops and maintains creative store layout and product merchandising.
Works with Team Leader to achieve sales, purchasing, and labor targets.
Assists Team Leader in analysis of sales, reports, and labor.
Assists team leader in annual sales and expense projections and budget preparation.
Assists team leader with ordering and inventory management.
Works with Team Leader to resolve team concerns or issues.
Functions as point person and departmental person in charge in absence of Team Leader.
Sets and achieves the highest standards of retail execution.
Fosters and encourages a positive environment of outstanding teamwork, mutual respect, and exceptional morale.
Maintains awareness of customer flows and needs and directs Team Members as necessary to satisfy and delight customers; responds promptly to customer needs and questions.
Selects, trains, develops, mentors, motivates, and counsels Team Members in a manner that sustains a high-performance team and minimizes turnover.
Communicates and maintains Team Member safety and security standards.
Provides timely, thorough, and thoughtful performance evaluations.
Consistently communicates and models WFM vision and goals.
Job Skills
High energy, enthusiastic, and displays an affinity for our products, core values, and company philosophy.
Extensive knowledge of meat products.
Growth mindset towards greater responsibility and ownership.
Desire to coach and mentor others for growth.
Excellent interpersonal, motivational, team building, and customer relationship skills.
Capable of teaching others in a positive and constructive manner.
Thorough product knowledge.
Advanced knowledge of regulatory and safety policies and procedures.
Proficient mathematical skills for assessing financial performance, monitoring profitability, and managing inventory.
Demonstrated decision-making ability, leadership skills, and ability to prioritize and delegate.
Proficiency with email, Microsoft Office, and operations-related applications.
Experience
18+ months retail Team Member experience and 6+ months of supervisory experience.
Physical Requirements/Working Conditions
Must be able to lift 50 pounds.
In an 8-hour work day: standing/walking 6-8 hours.
Hand use: single grasping, fine manipulation, pushing and pulling.
Work requires the following motions: bending, twisting, squatting and reaching.
Exposure to FDA approved cleaning chemicals.
Exposure to temperatures: 90 degrees Fahrenheit.
Ability to work in a wet and cold environment.
Ability to handle knives and other cutting equipment.
Ability to work a flexible schedule including nights, weekends, and holidays as needed.
Ability to use tools and equipment, including box cutters, electric pallet jacks, and other heavy machinery.
Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job levels, so any job duties required at a lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position. An individual must demonstrate successful performance in their current position before being considered for promotion. In addition, in order to promote into a higher-level position, a business need for the promotion must exist and the candidate must be considered the most qualified person for the new position. Completion of certain milestones such as obtaining an advanced degree or certification, time in current position, or developing skills to perform at the higher-level role do not guarantee a promotion.
The wage range for this position is $21.55-$35.00 Hourly, commensurate with experience. Whole Foods Market offers "Whole Benefits". Whole Benefits may include health insurance, retirement plan benefits, eligibility for a store discount, paid time off and access to other benefit programs. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person's date of hire. For additional information, visit our Whole Foods Market Careers site: **********************************************
At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.
PandoLogic. Category:Retail, Keywords:Store Supervisor, Location:Santa Clara, CA-95055
$21.6-35 hourly 2d ago
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Front Desk/Clinical Assistant - Neuroscience
Power Personnel 4.1
Assistant job in Palo Alto, CA
Looking to start or advance your career in healthcare while making a real difference? Join our dedicated team at a children's hospital as a Front Desk/Clinical Assistant in the Neuroscience Department. This engaging role offers you the chance to be the friendly first face patients and families see, ensuring a positive experience in a dynamic pediatric environment. If you're energetic, compassionate, and customer-service oriented, we want to hear from you!
About the Job
Competitive Pay: $28.00 - $30.00 per hour
Shift Days: Monday - Friday
Shift Time: AM; 8:30am - 5:00pm or 8:00am - 4:30pm (varies)
Start Date: ASAP
Department: Pediatric Neurosciences
Location: Palo Alto, California
Duration: 3-months Contract initially (potential to extend)
Benefits
Competitive hourly pay
Great working location
Health insurance options
Weekly payroll
Supportive team environment
Opportunity to gain experience in pediatric healthcare
Required Qualifications
High School Diploma or GED
1-2 years of Clinical Assistant or Front Desk experience
Strong front office skills
Ability to work in a fast-paced pediatric setting (minimum of 100 patients a day)
Outgoing personality and excellent customer service skills
Comfortable interacting directly with children and families
A Day in the Life
Welcome and assist pediatric patients and their families
Answer multi-line phone lines and route calls
Register patients and verify insurance and authorizations
Schedule and update patient appointments using electronic systems
Collect and enter patient demographic and insurance information
Prepare medical records for clinical visits
Support multiple clinics on different floors, delivering outstanding service
About Us
Power Personnel has been connecting healthcare professionals with top employers in Northern California since 1994. We are committed to supporting your career with competitive pay, flexible schedules, and a team that truly cares. Our focus is on helping you excel and find fulfilling work in healthcare environments that value your skills and dedication.
Refer a friend and get $250 bonus for every referral! *
...@powerpersonnel.com
*In order to get the bonus, the person referred must work at least 20 shifts.
$28-30 hourly 2d ago
Practice Assistant
Us Tech Solutions 4.4
Assistant job in Redwood City, CA
Working Title: Practice Coordinator
Duration: 6 months Contract
Hourly Pay: $25.00/hr.
For your understanding - Do not Submit If:
• Only MA clinical experience (no admin focus)
• Only call center or customer service background
• Epic experience outdated or minimal (pre-2021 or basic check-in only)
• No prior authorization history
• Only insurance verification or basic referrals
• Failed probation in similar roles
• No specialty clinic experience
*Update 12/8*:
Must-Haves:
• Heavy prior authorization experience (daily, high volume)
• Epic/APeX experience specifically for auths, referrals, WQs
• Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable)
• High-volume clinic experience (100+ calls/day or heavy WQs)
• Multi-provider scheduling + surgery scheduling exposure
• Strong communication, detail orientation, and reliability
*Update 12/4:
The manager is specifically looking for candidates with:
- Recent Epic/APeX experience (must be hands-on)
- Specialty clinic background, ideally orthopedics or surgical subspecialties
- High-volume scheduling experience across multiple providers
- Referrals, authorizations, and work queue management
- Experience in large health systems such , Stanford, Sutter, PAMF, etc.
- Strong communication and customer service skills in patient-facing roles
- Ability to multitask and stay organized in a fast-paced clinic environment
- Professional, reliable work history in medical administrative roles*
Nice-to-Haves:
• Experience in major systems: Stanford, Sutter, PAMF
• Imaging authorization experience (MRI/CT/X-ray)
• Pre-op coordination (labs, clearances, documentation)
Job duties: Front desk, Back office, PC, Surgery scheduling
Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented.
Estimated number of patients in clinic per day or calls per day if call center: 30-50
Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Gaurav Kejriwal
Email: **************************************
Job ID: 25-55298
$25 hourly 11h ago
Administrative Coordinator
Ascend Talent Solutions
Assistant job in Oakland, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 4d ago
Personal Assistant
Confidential-Job Hiring
Assistant job in Fremont, CA
A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture.
If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine.
You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential.
Primary Responsibilities
Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism
Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments
Coordinate domestic and international travel with meticulous attention to detail
Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows
Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused
Foster a collaborative, solutions-driven culture across creative, business, and operations partners
Support family-related appointments, logistics, and special events
Handle personal errands and ad hoc projects with precision
Build and maintain streamlined organizational systems that enable efficiency across all aspects of life
Who You Are
8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments
Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities
A strong communicator who collaborates effectively with business teams and cross-functional partners
Discreet, emotionally intelligent, and trusted to manage highly sensitive information
A committed team player who thrives in a unified, purpose-driven culture
Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
Coordinate and schedule calendar appointments
Manage all incoming and outgoing communications
Schedule travel
Planning events
Qualifications
Bachelor's degree or equivalent
Ability to handle multiple tasks while staying organized
Ability to travel
$39k-60k yearly est. 4d ago
Student Services Assistant
Option 1 Staffing Services, Inc.
Assistant job in Palo Alto, CA
Contract
Palo Alto, CA
$28-$30 per hour
Excellent opportunity to build a rewarding Administrative career with a world renowned University!!
Option 1 Staffing is seeking an experienced Student Services assistant to join a hard-working and dedicated team at a world renowned University.
Key Responsibilities:
Work with prospective applicants to process admissions
Receive, distribute and respond to highly confidential documents
Collect, gather and validate data prior to entering into database
Serve as a resource regarding admissions and financial aid.
Review documents for completeness and track files
Respond to inquiries via phone and email from students, faculty and staff
Qualifications:
Strong written and verbal communication skills
Basic computer skills and experience with Microsoft Office Suite
Strong and accurate data entry skills
Prior Admissions or Student Services experience a plus
Professional demeanor and excellent customer service skills
If you are a Student Services Assistant with a great attitude and an exceptional attention to detail we'd love to talk to you about this opportunity!
Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.
$28-30 hourly 3d ago
Superintendent/Assist Superint >$15 MM Projects
Construction Worldwide
Assistant job in San Francisco, CA
Current Openings (please also apply if you're looking for a SI position outside of the area of the below listed current openings as other areas become available regularly):
1 Superintendent, Orange County
1 Superintendent, San Diego
1 Assistant Superintendent, San Diego
Job Description
Responsible for the physical construction of the project.
Supervise trade employees.
Plan and manage subcontractors in establishing construction means and methods, scheduling, coordination, workplace safety and harmony.
Work together with the Project Manager to achieve the project goals.
Supervise assistant superintendents, foremen, and craft labor.
Requirements
10+ years of experience as a Superintendent on large and complex projects in excess of $15 million.
Advanced understanding of Enterprise software cost reports and budget & commitment differentiation.
Education / Experience
Four (4) years of technical training or equivalent experience.
Minimum of eight (8) years supervisory experience in similar facility construction technology, equipment, methods, tools and work procedures required.
Ability to control and supervise large groups.
Advanced understanding of construction scheduling cost control.
Orange County: Experience with University of California Projects and Life Science Projects preferred.
San Diego: Experience with University of California/Cal State Projects or Design Build work preferred.
About the Company
Company provides General Contracting and complete Project Planning and Management services through multiple locations in California. They are a leader in their field and are consistently rated among the nation's safest builders. Company offers competitive compensation, excellent benefits and they take great care of their employees - which, in return, makes employees stay with the company for decades.
All applications are treated confidentially
and we will not present your resume to any of our clients before having discussed a position and company with you in detail and obtained your permission to present you to our client(s).
#J-18808-Ljbffr
$41k-68k yearly est. 5d ago
Corporate Administrative Assistant
Buchanan Legal Professional Services
Assistant job in Mountain View, CA
We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals.
This role will sit hybrid in the Silicon Valley/San Francisco area.
Key Responsibilities:
Process and submit attorney and business professional expense reports
Review vendor statements and requests in coordination with the Finance team
Schedule internal and external meetings; manage attorney calendars
Coordinate conference room bookings, catering, and A/V needs
Arrange and manage domestic and international travel logistics
Handle document editing, printing, scanning, copying, filing, and distribution
Support time entry by editing and correcting narratives using Intapp
Assist Billing with invoice backup retrieval and monthly billing preparation
Review prebills for accuracy, consistency, engagement terms, and client preferences
Proofread legal work product and firm-generated materials
Assist with the firm's Stock Certificate Program in partnership with internal teams
Coordinate messengers, couriers, and external vendors
Serve as a liaison to help attorneys and staff navigate firm resources
Build strong working relationships through regular check-ins with supported teams
Support special projects and additional administrative initiatives as needed
Desired Skills & Qualifications:
Service-driven mindset with strong initiative and problem-solving skills
Ability to prioritize and multitask effectively in a fast-paced environment
Exceptional attention to detail and commitment to accuracy
Strong written and verbal communication skills
Professional judgment, discretion, and confidentiality
Ability to follow complex instructions and ask thoughtful clarifying questions
Excellent organizational and interpersonal skills
Comfort working under tight deadlines with flexibility and adaptability
Strong technology aptitude and willingness to learn new systems quickly
Technical Proficiency:
Microsoft Office: Word, Excel, PowerPoint, Outlook
Familiarity with legal/professional services tools such as:
Chrome River
Maptician
iManage
EMS
PrebillViewer
Intapp
Qualifications
Minimum 1 year of administrative experience in a legal or professional services environment
Bachelor's degree preferred
$39k-50k yearly est. 3d ago
Office Administrator
JS Sullivan Development
Assistant job in San Francisco, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
$35k-48k yearly est. 1d ago
Administrative Assistant
Propel Recruitment LLC
Assistant job in Oakland, CA
Administrative Assistant - Real Estate / Property Management
Assignment Type: Temporary with potential for Direct Hire
Compensation: $25-$30/hour (based on experience)
Overview
A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment.
This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs.
Key Responsibilities
Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors
Answer incoming calls, greet visitors as needed, and route messages appropriately
Maintain an organized, professional front desk and office environment
Manage office supplies and equipment; obtain vendor quotes as needed
Maintain, update, and ensure compliance with company and property files
Assist with monitoring community policies and house rules
Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction
Assist with new resident application and move-in processes
Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel
Maintain familiarity with building systems and emergency evacuation procedures
Attend required on-site trainings, meetings, and company events
Perform additional administrative and operational duties as assigned
Qualifications
Education and Experience
High School Diploma or GED required
Minimum of one year of administrative, receptionist, or office support experience
Prior real estate or property management experience strongly preferred
Knowledge, Skills, and Abilities
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
Experience with property management systems such as RealPage preferred
Strong organizational skills with excellent attention to detail
Ability to handle confidential information with discretion and professionalism
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams
Ability to work independently, manage time effectively, and meet deadlines
Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents
Requirements
Must be able to work on-site in an Oakland office environment
Must reside in the San Francisco Bay Area
Must be able to support properties located in Sonoma and Solano Counties
Valid California Driver's License, proof of auto insurance, and reliable transportation required
Physical Requirements
Primarily desk-based, on-site office work with frequent computer use
Ability to sit for extended periods
Occasional standing, walking, filing, reaching, and telephone use
Ability to lift and carry items up to 10 pounds
Why This Role
This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.
$25-30 hourly 11h ago
Administrative Front Desk Specialist
Comrise 4.3
Assistant job in Hayward, CA
Pay Range: $23 hourly
We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application.
Key Responsibilities
1. Front Desk Reception & Switchboard Services
Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression.
Answer the main switchboard, properly handle call routing, message taking, and basic inquiries.
Receive, sort, and distribute daily mail, courier packages, and parcels.
2. Procurement & Vendor Management
Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables.
Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities.
Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups.
3. Logistics & Document Management
Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt.
Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents.
Assist in the preparation, photocopying, scanning, and organization of routine administrative documents.
4. Office Operations Support
Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones.
Assist in meeting arrangements, travel bookings, and basic expense report compilation.
Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects.
Qualifications
Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply.
Skills & Competencies:
Excellent communication and interpersonal skills with a strong customer service orientation.
Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Basic procurement knowledge and vendor communication skills.
Ability to work independently while being a strong team player.
Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.
$23 hourly 3d ago
Office Administrator
Bioforcetech Corporation
Assistant job in South San Francisco, CA
Bioforcetech is an environmental technology company turning waste into valuable, carbon-negative products. We design and operate real industrial systems that solve real sustainability problems. We're a small, fast-moving team looking for someone who genuinely cares about keeping everything running smoothly.
The Role
We're hiring an Office Administrator to be the organizational backbone of our office. This is a fully on-site role for someone who is highly organized, reliable, and takes pride in making sure the day-to-day operations work seamlessly.
You'll support the team by keeping processes organized, tracking details, and proactively handling administrative tasks so others can stay focused on execution.
What You'll Do
Keep the office running smoothly day-to-day
Manage calendars, meetings, and scheduling
Handle invoices, expenses, and basic administrative accounting coordination
Organize documents, contracts, HR paperwork, and internal records
Coordinate with vendors and service providers
Support leadership with administrative tasks and follow-ups
Create and maintain clear, efficient office systems
What We're Looking For
Highly organized and detail-oriented
Strong work ethic and sense of ownership
Reliable, punctual, and comfortable working in the office every day
Clear written and verbal communication skills
Comfortable with Google Workspace, spreadsheets, and standard office tools
Trustworthy and discreet with sensitive information
Cares about sustainability and Bioforcetech's mission
Why Bioforcetech
Meaningful work with real environmental impact
Small, committed team where your role truly matters
Stable, hands-on role with responsibility and trust
Opportunity to grow with a scaling company
Salary range: 75k/80k
Benefits:
health, dental, and vision insurance plans
401(k) Plan
PTO Plan
$35k-48k yearly est. 3d ago
Temporary Administrative Assistant
Innovations Psi
Assistant job in San Francisco, CA
Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent.
Responsibilities:
Managing travel & expenses, including travel arrangements and processing expenses for team members
Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning
Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events
Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones
Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality
Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors
Qualifications:
Proficiency in Microsoft Word, Excel Powerpoint, and Outlook
Bachelor's degree preferred but not required
Minimum of 2 years of experience in a professional corporate environment
Strong written and verbal communication skills
Team-oriented mindset with polished, professional communication
Strong critical thinking, sound judgement, and a commitment to integrity and transparency
Ability to multitask effectively in a fast-paced environment
New graduates interested in financial services are encouraged to apply
Contract Length:
6-12 month contract with the potential to convert to permanent.
$38k-54k yearly est. 11h ago
Campus Assistant
Basis Independent Schools
Assistant job in San Jose, CA
BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.
BASIS Independent Silicon Valley Upper is seeking a qualified Campus Assistant for immediate hire!
What We're Looking For
The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment.
BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth.
Your Primary Responsibilities
Monitoring students
Performing clerical tasks
Additional tasks as assigned
Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods
Be punctual and reliable
Position Qualifications
Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools.
Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building.
Benefits:
BASIS Independent Schools offers a comprehensive benefits package which includes:
Competitive salary dependent on education and experience.
Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
Three PPO medical plans to choose from, as well as dental and vision insurance.
An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
Student tuition remission for your children to attend our schools.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.
$26k-37k yearly est. 14h ago
Meat Associate Team Leader (Assistant Department Manager)
Whole Foods Market 4.4
Assistant job in Milpitas, CA
A career at Whole Foods Market is more than just the work you do- it's about your personal growth and creating meaningful change. Our purpose is to nourish people and the planet. That means improving how people eat, funding grants for school gardens, providing access to fresh and healthy food to people living within food deserts, alleviating poverty in developing countries, and so much more. Working with us means you are making a difference within your community and beyond. We aren't just a grocery store: we're world-changers. And with your help, we will continue to set the standards of excellence and revolutionize the grocery industry.
Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance, and special projects as assigned. Leads and develops Team Members. All Whole Foods Market Retail jobs require ensuring a positive company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All positions must strive to support WFM core values and goals, promote national, regional, and store programs and initiatives, and ensure adherence to all applicable health and safety regulations including Food Safety and regulatory duties required in the department.
Job Responsibilities
Develops and maintains creative store layout and product merchandising.
Works with Team Leader to achieve sales, purchasing, and labor targets.
Assists Team Leader in analysis of sales, reports, and labor.
Assists team leader in annual sales and expense projections and budget preparation.
Assists team leader with ordering and inventory management.
Works with Team Leader to resolve team concerns or issues.
Functions as point person and departmental person in charge in absence of Team Leader.
Sets and achieves the highest standards of retail execution.
Fosters and encourages a positive environment of outstanding teamwork, mutual respect, and exceptional morale.
Maintains awareness of customer flows and needs and directs Team Members as necessary to satisfy and delight customers; responds promptly to customer needs and questions.
Selects, trains, develops, mentors, motivates, and counsels Team Members in a manner that sustains a high-performance team and minimizes turnover.
Communicates and maintains Team Member safety and security standards.
Provides timely, thorough, and thoughtful performance evaluations.
Consistently communicates and models WFM vision and goals.
Job Skills
High energy, enthusiastic, and displays an affinity for our products, core values, and company philosophy.
Extensive knowledge of meat products.
Growth mindset towards greater responsibility and ownership.
Desire to coach and mentor others for growth.
Excellent interpersonal, motivational, team building, and customer relationship skills.
Capable of teaching others in a positive and constructive manner.
Thorough product knowledge.
Advanced knowledge of regulatory and safety policies and procedures.
Proficient mathematical skills for assessing financial performance, monitoring profitability, and managing inventory.
Demonstrated decision-making ability, leadership skills, and ability to prioritize and delegate.
Proficiency with email, Microsoft Office, and operations-related applications.
Experience
18+ months retail Team Member experience and 6+ months of supervisory experience.
Physical Requirements/Working Conditions
Must be able to lift 50 pounds.
In an 8-hour work day: standing/walking 6-8 hours.
Hand use: single grasping, fine manipulation, pushing and pulling.
Work requires the following motions: bending, twisting, squatting and reaching.
Exposure to FDA approved cleaning chemicals.
Exposure to temperatures: 90 degrees Fahrenheit.
Ability to work in a wet and cold environment.
Ability to handle knives and other cutting equipment.
Ability to work a flexible schedule including nights, weekends, and holidays as needed.
Ability to use tools and equipment, including box cutters, electric pallet jacks, and other heavy machinery.
Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job levels, so any job duties required at a lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position. An individual must demonstrate successful performance in their current position before being considered for promotion. In addition, in order to promote into a higher-level position, a business need for the promotion must exist and the candidate must be considered the most qualified person for the new position. Completion of certain milestones such as obtaining an advanced degree or certification, time in current position, or developing skills to perform at the higher-level role do not guarantee a promotion.
The wage range for this position is $21.55-$35.00 Hourly, commensurate with experience. Whole Foods Market offers "Whole Benefits". Whole Benefits may include health insurance, retirement plan benefits, eligibility for a store discount, paid time off and access to other benefit programs. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person's date of hire. For additional information, visit our Whole Foods Market Careers site: **********************************************
At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.
PandoLogic. Category:Retail, Keywords:Store Supervisor, Location:Milpitas, CA-95036
$21.6-35 hourly 2d ago
Administrative Assistant - Healthcare
Power Personnel 4.1
Assistant job in Los Gatos, CA
We're seeking a detail-oriented Administrative Assistant to support the healthcare team in a fast-paced, meaningful environment. In this role, you'll handle patient registration, data entry, chart creation, and phone support - directly contributing to patient care and transplant services. Enjoythe chance to grow into a permanent role. If you're organized, dependable, and eager to make a difference, this is your opportunity to be part of something truly impactful. Apply Today!
Job Details
Pay: $29.00 per hour!
Shift Schedule: 5x/week - Monday - Friday
Shift Times: Varies; 7:45a - 4:15p, 8a - 4:30p, 8:30a - 5p
Start Date: ASAP!
Duration: 3/12/2026
Location: Los Gatos, California
Benefits
Great Location
Weekly payroll
Health benefits
Referral bonus*
24-hour accessibility
Personalized service
MINMUM QUALIFICATIONS
Education: High School Diploma or GED equivalent
Typing speed of 30 WPM
1 - 2 years administrative, clerical, or customer service experience
Strong data entry skills with ability to use multiple computer programs simultaneously
Strong organizational skills, detail-oriented, and able to prioritize tasks
Ability to work independently and as part of a team in a fast-paced, sensitive environment
Knowledge of basic office equipment (phones, scanners, filing systems), computer systems and Microsoft Office applications.
Prior experience working with patient registration
Previous experience with Ambra
Preferred:
AA degree
Bilingual in Spanish
Previous lab experience (highly preferred)
EPIC experience (highly preferred)
Experience in quality or compliance-related administrative support
Required Knowledge, Skills and Ability:
Clear written and verbal communication skills.
Ability to manage multiple priorities with accuracy and efficiency
Strong ability to problem-solve and think critically in fast-paced environments.
Team player with the ability to work collaboratively across departments.
Professional, respectful demeanor with patients, staff, and external contacts.
Ability to adapt quickly to changing procedures and requirements.
Strong sense of confidentiality and compliance.
Job Requirements:
Greeting and Assistance: Greet patients, complete registration check-in & Check-out, verify insurance information is accurate, and assist with questions about appointments, payments, billing, and schedules.
Patient Escalations: Identifies and resolves simple escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways.
Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility.
Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
Documentation Management: Manage faces, mail, file documentation, and maintain databases.
Systems Use: Process forms and utilize phone and electronic medical records systems.
Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
Scan insurance cards and coordinate patient care.
About Us
Power Personnel has been working with healthcare professionals like you since 1994. We are the experts in healthcare staffing in Northern California. That's why so many hospitals, clinics and healthcare facilities rely on us for filling critical positions. If you want competitive pay, excellent working conditions and a team that supports you, Power Personnel is the place to be!
Earn $250 for every referral!
Know someone looking for a great opportunity? Refer them to us and get rewarded!
Send referrals to: ...@powerpersonnel.com
You'll receive a $250 bonus once your referral completes 20 shifts.
$29 hourly 2d ago
Administrative Coordinator
Ascend Talent Solutions
Assistant job in San Jose, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 11h ago
Personal Assistant
Confidential-Job Hiring
Assistant job in San Jose, CA
A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture.
If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine.
You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential.
Primary Responsibilities
Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism
Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments
Coordinate domestic and international travel with meticulous attention to detail
Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows
Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused
Foster a collaborative, solutions-driven culture across creative, business, and operations partners
Support family-related appointments, logistics, and special events
Handle personal errands and ad hoc projects with precision
Build and maintain streamlined organizational systems that enable efficiency across all aspects of life
Who You Are
8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments
Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities
A strong communicator who collaborates effectively with business teams and cross-functional partners
Discreet, emotionally intelligent, and trusted to manage highly sensitive information
A committed team player who thrives in a unified, purpose-driven culture
Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
Coordinate and schedule calendar appointments
Manage all incoming and outgoing communications
Schedule travel
Planning events
Qualifications
Bachelor's degree or equivalent
Ability to handle multiple tasks while staying organized
Ability to travel
$39k-61k yearly est. 4d ago
Office Administrator
JS Sullivan Development
Assistant job in Fremont, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
$35k-47k yearly est. 1d ago
Office Administrator
JS Sullivan Development
Assistant job in San Jose, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
How much does an assistant earn in Redwood City, CA?
The average assistant in Redwood City, CA earns between $22,000 and $44,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in Redwood City, CA
$31,000
What are the biggest employers of Assistants in Redwood City, CA?
The biggest employers of Assistants in Redwood City, CA are: