Assistant Jobs in San Francisco, CA

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1406. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Preferred Healthcare Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 05/05/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapist Assistant (PTA) - Skilled Nursing Facility PTA Job Summary: We are looking for a talented Physical Therapist Assistant with Skilled Nursing Facility experience to work at an excellent healthcare facility in San Francisco, California. This is a fantastic opportunity to build upon your physical therapy skills while advancing your PTA career. The job will entail providing therapy and rehabilitation services to patients at the facility. You care about patients and are committed to helping them recover from their physical ailments. Under the supervision of a physical therapist, you will help patients regain movement and manage pain after injuries or illness. Job Responsibilities: Help to treat patients through exercise, stretching, massage, gait and balance training, and other therapeutic interventions. Consistently report patient status and progress to physical therapist to allow for updated goals and modifications. Assist physical therapist's assessment of the learning needs and capabilities of patients and caregivers while considering age, level of understanding, and emotional status. Document patient care in a timely, legible, and efficient manner. Perform all duties promptly in a competent and caring manner. Job Requirements: Active state license as a physical therapist assistant Current CPR/BLS certification 6 months of PTA experience within the last 5 years What We Offer: Competitive pay package Medical, dental, vision, and 401(k) matching Retirement planning and savings options Continuing Education reimbursement Ability to make an impact in the communities we serve #featured opportunity Preferred Healthcare is a well-established and highly reputable staffing agency that specializes in placing therapy and allied health professionals in positions carefully aligned with their skills and career goals. We pride ourselves on honesty, building lasting relationships, and genuinely taking care of our HCPs. We believe this helps to achieve our mutual goal: better patient care. Awarded Best of Staffing (6 years straight!) and Certified by The Joint Commission. For immediate consideration, please call or apply to this job. Preferred Healthcare Staffing is an Equal Opportunity Employer We are committed to the hiring, advancement and fair treatment of all individuals and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state, or local law. Preferred Healthcare Staffing Job ID #573697. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Preferred Healthcare Staffing “We care for you, so you can care for others” When you decide to join Preferred, you get a partner working tirelessly by your side to ensure all your needs are met. From the outset and throughout your tenure with us, you'll receive personalized service and be treated with kindness and respect. This exclusive treatment is what distinguishes us from the rest. Don't just take our word for it, Preferred has won ClearlyRated's Best of Staffing in both Client and Talent Satisfaction for eight straight years, earning us the coveted diamond award in each category. Experience the Preferred touch today! Benefits Medical benefits Dental benefits Vision benefits 401k retirement plan

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Berkeley, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/12/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1254756. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO, Principal, and Estate Manager of a prestigious Family Office. This role requires a strategic thinker with outstanding organizational skills, discretion, and the ability to anticipate needs before they arise. The ideal candidate will be adept at managing complex schedules, facilitating communication, and handling sensitive information with the utmost confidentiality. Key Responsibilities: Executive Support Manage intricate calendars for the CEO, Principal, and Estate Manager, including scheduling meetings, travel arrangements, and personal appointments. Act as a gatekeeper, prioritizing communications and managing access to executives. Prepare briefing documents for meetings and compile comprehensive reports on various family office matters. Assist in strategic planning by organizing and maintaining critical documents and data. Manage confidential and sensitive information with the highest level of discretion. Assist in the preparation and processing of transactions, including document management and compliance. Receive, sort, and distribute daily mail Scanning, filing, and maintaining computer-based filing systems Project Management Coordinate and oversee special projects as directed by the Principal, CEO and Estate Manager. Liaise with external partners and vendors including on site meetings at our portfolio of private residences. Track progress on key initiatives and provide regular status updates to leadership. Communication and Liaison Draft and edit high-level correspondence, presentations, and reports. Facilitate internal and external communication, ensuring all parties are well-informed and aligned. Represent the CEO and Estate Manager in meetings when appropriate, taking notes and following up on action items. Office Management Oversee day-to-day operations of the Family Office, including vendor management and facility maintenance. Implement and maintain efficient systems for document management, filing, and information retrieval. Financial Administration and Vendor Management Assist with basic bookkeeping duties and expense management for executives. Support Estate Management with AP/AR Coordinate with the finance team on budgeting and financial reporting as needed. Help prepare financial documents for review and decision-making by the CEO and Principal. Qualifications: 5+ years of experience as an Executive Assistant, ideally in a Family Office. Work in property management or construction is also appealing. Exceptional proficiency with Google Workspace, Notion and Asana preferred. Ability to understand complex financial concepts and contracts. Excellent written and verbal communication skills, with the ability to interact effectively at all levels. Proven ability to handle confidential information with discretion and maintain the highest level of integrity. Outstanding problem-solving skills and ability to anticipate needs proactively. Flexibility to work extended hours when necessary and occasional travel. Knowledge of wealth management, real estate, and investment practices is highly desirable. Personal Attributes: Exceptional judgment and decision-making abilities Ability to thrive autonomously with broad decision making ability Meticulous attention to detail and commitment to excellence Adaptability and willingness to take on diverse responsibilities Positive attitude and ability to build strong relationships with stakeholders at all levels Benefits: Highly competitive salary commensurate with experience Comprehensive health, dental, and vision insurance 401(k) Liberal paid time off and holidays This position offers a unique opportunity to work closely with senior leadership in a dynamic Family Office environment. The ideal candidate will be a consummate professional who can seamlessly integrate into our team and contribute to the success of our organization.

Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!

JRN: 1969 We are seeking a professional and proactive Personal Assistant to oversee personal affairs, household management, scheduling, and travel coordination for a busy UHNW individual and their family in the Bay Area. The ideal candidate is highly organized, has a knack for excellence, and can handle a fast-paced environment while maintaining discretion. This role requires strong problem-solving skills and adaptability to ensure seamless daily operations. The position offers the opportunity to work with a great Principal and their family. Requirements: Minimum 5 years of experience as a Personal Assistant, House Manager, or similar role supporting high-level individuals/UHNW families and similar. Proficiency in Outlook, Gmail, Google Calendar, and Excel for scheduling and communication. Strong organizational and multitasking skills, with the ability to prioritize and execute tasks efficiently. Excellent written and verbal communication skills, maintaining professionalism and discretion. Ability to work independently, take initiative, and problem-solve effectively. Event planning experience necessary. A College Degree is required Must have a valid Driver's license, insurance and car. Must be able to travel domestically on occasion. Responsibilities include but are not limited to: Manage household operations, including vendor coordination, service provider management, and maintenance. Handle scheduling and coordination of personal appointments, medical visits, and other engagements. Occasionally driving children or other family members. Book and coordinate personal and business travel arrangements, including flights, hotels, rental cars, and itineraries. Experience with private travel planning is a plus. Helping coordinate and execute bespoke events at the Bay Area home. Work closely with the executive assistant and other team members at the business office to ensure seamless communication and task execution. Oversee household systems and vehicle maintenance, ensuring all aspects of the residence and transportation run smoothly. Assist with bill payments, house stocking, and plant care to maintain an organized and efficient home environment. Support personal projects, errands, and ad hoc requests as needed. Schedule: Full-time role. Monday - Friday, 8am-5pm, with availability after hours or weekends if needed. Compensation: Up to $130,000/year DOE Discretionary bonus structure Comprehensive benefits package 401K Company perks Location: San Francisco Bay area (must be local to the area to apply).

We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a notable real estate investment manager, is seeking a highly organized and proactive Administrative Assistant/Office Manager to support our San Francisco/Bay Area office. This role is responsible for ensuring a seamless and efficient office environment by integrating people, space, and technology. The ideal candidate will act as a liaison between corporate headquarters and the local office, fostering company culture while providing essential administrative and operational support. **Please note this is an onsite temp-to-perm role in San Francisco, CA. Pay will be $80,000 - $95,000.** Key ResponsibilitiesManage calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, presentations, and other documents. Handle incoming communications (calls, emails, inquiries), ensuring appropriate follow-up. Maintain organized filing systems (both electronic and physical). Assist in planning and executing company events and meetings. Oversee daily office operations to maintain a productive and efficient work environment. Manage office and kitchen supply inventory, ensuring adequate stock. Coordinate office maintenance, repairs, and vendor services. Implement and enforce office policies and procedures. Assist with new employee onboarding, including workstation setup and orientation materials. Act as a liaison between departments to streamline communication and collaboration. Assist with special projects and corporate initiatives as needed. Qualifications & RequirementsHigh school diploma or equivalent required; additional education a plus. 3+ years of professional experience in administrative support or office management. Any combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered. Notary Public preferred (or willingness to obtain). Strong knowledge of facilities operations and administrative best practices. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time management, and interpersonal skills. Ability to multitask and prioritize effectively in a dynamic environment. Excellent written and verbal communication skills. Ability to handle confidential information with discretion and professionalism. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

AmLaw 100 Firm is seeking an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group. ESSENTIAL DUTIES The Legal Administrative Assistant should have work experience in: Administrative skills Word processing skills General office procedures and filing techniques The capability to concentrate on detail and organize work Strong knowledge of local, state and federal court filing processes and procedures The ability to work with a wide spectrum of individuals Heavy administrative work Case and project management Typing, editing and proofreading correspondence and legal documents Entering attorney time Billing Electronic filing Answering telephones and sorting mail Maintaining client portals Coordinating travel arrangements Processing expense reimbursements Interacting with clients and maintaining files Must be proficient in MS Word, Outlook, and Excel SKILLS NEEDED TO BE SUCCESSFUL Have exceptional administrative and word processing skills. Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters. Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic. Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed. Have a working knowledge and prior experience with e-Filing procedures. EDUCATION & EXPERIENCE A minimum of 5+ years of prior litigation experience in a law firm is highly desirable. A high school diploma is required; an Associate or Bachelor's Degree is highly preferred.

Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system

Orinda-based handbags & accessories company seeks a dependable and motivated Executive Office Assistant. Good person wanted: You are highly detail-oriented, outgoing, professional, and able to function in a high-paced, multitasking, dynamic environment Tech-savvy; able to quickly learn and master new software Your attitude and productivity are *everything* Prior customer service experience is a plus Before you submit your application, please consider that although we are a fashion-driven company, this position is *NOT* in any way a design position. Small team, tight quarters. We value integrity, timeliness, reliability, sociability, and a proactive work ethic. Based in Orinda, we (Parker Thatch: parkerthatch.com) are an established fashion accessories brand focused on expansion. We will treat you with respect and loyalty, and we expect the same from you. Please send your cover letter (very important!) with your resume as a single document.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Ability to be in the office 5 days a week Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Fidea Law Corporation is a Silicon Valley law firm specializing in startups, corporate law, and estate planning. With a focus on personalized and affordable legal services, we advise clients on entity formation, corporate governance, contract matters, and estate planning through wills and trusts. Our clients are based in cities throughout the San Francisco Bay Area, including San Jose, San Francisco, Cupertino, Sunnyvale, Palo Alto, Mountain View, Santa Clara, San Mateo, and Fremont. Role Description This is a full-time on-site role for an Administration Assistant / Client Support Team member based in Santa Clara, California. The role involves providing administrative support, handling phone calls with professionalism and courtesy, communicating effectively with clients, team members and insurance companies, executing executive administrative tasks, and utilizing clerical skills to assist in daily operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Phone Etiquette and Communication skills Clerical Skills Proficiency in Microsoft Office suite Strong Organizational and Time-management Abilities Attention to Detail and Accuracy Multi-tasking skills Associate's degree in Business Administration or related field High degree of professionalism and demonstrated ability to main confidentiality Previous experience in any professional office setting or similar setting is a plus Foreign language skills are not required, but helpful All Applicant Must Read and Read Our Firm's Value Statements at our company website at *****************

Our client, a national law firm, is seeking a temporary to hire Administrative Assistant to support their officed and a fast-paced team in their Oakland, CA office starting ASAP! Responsibilities: Maintain stock and cleanliness of office; Handle purchasing and maintenance orders as needed. Provide document production, editing, and proofing support to legal professionals. Handle the main phone line, daily mail services, and copy machines. Ensure on-site and off-site physical records are complying with the records retention policy. Provide comprehensive office and administrative support through other tasks as required. Qualifications: 1+ years of office or administrative experience is required. A college degree or equivalent is required. Proficiency in Microsoft Office, graphics, and computer/software skills required. Able to learn litigation and filing procedures. Must be proactive with the ability to prioritize in a fast-paced environment. Compensation/Benefits: $23/hr-$26/hr while temporary. Salary of $50k-$55k when permanent, DOE. Hours are 8:30am-5pm. Starting ASAP! 100% onsite in Oakland, CA. Free parking! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client is looking to hire an Administrative Assistant on a 2-3-month contract basis to provide administrative support for their busy San Francisco, CA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$28 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work on a hybrid basis, 3-4 days (in office) and 1-2 days (home) per week in San Francisco, CA to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Manages travel arrangements Responsible for meeting preparation, including lunch reservations, marketing material preparation, and confirming attendees Takes meeting minutes and transcribes/distributes as needed Expense reporting Setting up any new hires Being back up to the receptionist as needed Handling any printing/binding for the office Other responsibilities as required Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

Employment type: PART - TIME with a Potential to go full-time Schedule : Full-time / Part-time Our Firm is looking to hire a Admirative Assistant to assist a Regional Vice President in supporting their team in operational roles, administrative tasks, and support to the RVP. Responsibilities • Calendar management for executives • Aid executive in Recruitment and Marketing Activities • Scheduling Reviews and Coordination of Client Events • Coordinating communication • Draft slides, meeting notes and documents for executives Qualifications Minimum Qualifications: • Bachelor's degree preferred (not needed) • 2+ years of experience in business a plus Preferred Qualifications: • Ability to work closely with both the leadership team and advisors • Ability to function independently and work well with a team • Proactive decision-making skills • Ability to collaborate • Verbal and Written communication skills • Proficient with MS Office Suite • Required to work with confidential material - must be discreet and trustworthy At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The San Francisco office is seeking a detail-oriented/multi-tasking Lead Associate, RVP Assistant. This person will report directly to the Local Operations Manager. Responsibilities include but not limited to: • Support of the branch VPs • Creating, updating, maintaining DM/advisor reports • Assisting with calendars • Meeting logistics and creating the meeting agenda • Sourcing candidates • Assisting with branch office responsibilities, as needed

We are a small Jewish non-profit organization looking for some part time, flexible administrative help. The position is mostly remote with occasional office hours in the Richmond District of San Francisco Main Duties will include: -Organizing office, including minimal physical files, as well as email and an entire Google Workplace suite -Email, phone and mail correspondence -Invoice generating and processing -Meeting's note taking -Creation of documents (using ChatGPT and other AI tools) -Assisting executive director with projects and other tasks as needed We are looking for someone who is: -Self directed and proactive -Friendly and professional -Has some experience with administrative tasks KNOWLEDGE OF RUSSIAN IS NOT REQUIRED, BUT A HUGE PLUS The position will be for about 15-20 hours per week. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and be creative in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Minimal knowledge of Google Workplace Suite is required Minimal knowledge of QuickBooks is a PLUS