Assistant jobs in San Jose, CA

San Jose, CA - On-site Direct Hire $95,000 - $112,000 Our client-a prestigious, long-standing law firm with over 50 years of excellence-is seeking a Litigation Secretary for a direct-hire opportunity. In this highly visible role, you'll serve as a key support partner to two senior partners and two associates, gaining hands-on experience with complex, engaging litigation matters. This is a chance to join a firm known for its collaborative culture and commitment to professional growth. You'll enjoy exceptional benefits, clear paths for career advancement, and the stability that comes with joining one of the region's most respected legal teams. Responsibilities: Document management by copying, reviewing incoming mail or email, scanning, and e-filing documents, and consistently maintaining the partner's files (both physical and electronic files) Provide back-up support to other partners or team members as necessary, demonstrating flexibility and adaptability Analyze, compose, and prepare correspondence that is frequently confidential in nature requiring a keen attention to detail, discretion, and a thorough understanding of both the context and content Meticulously manage and prioritize an exceptionally active calendar of appointments/events Take the initiative to ensure the partner is prepared for their day (high-priority tasks, scheduled meetings, travel, etc.) Arrange travel plans providing detailed itineraries, and agendas as needed Qualifications: Proficient at e-filing and knowledgeable of Federal and State court rules 5+ years of recent legal administrative experience Litigation experience is required Tech-savvy (Office 365 & Adobe applications) Bachelor's degree (preferred) Comfortable working in a fast-paced environment Proactive and forward-thinking If this opportunity piques your interest, submit your resume and we'll dive into the details with you! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$60,000.00- $70,000.00/year plus benefits

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

We are seeking a polished and proactive Legal Assistant to support one or more attorneys in our San Francisco office. The ideal candidate will bring strong organizational skills, excellent communication, a professional demeanor, and the ability to manage multiple priorities in a fast-paced legal setting. The role involves substantive administrative and litigation support duties and is an excellent opportunity for someone looking to advance within a top-tier law firm environment. Key Responsibilities Provide day-to-day administrative support to attorneys, including calendar and travel coordination, scheduling hearings/depositions, managing correspondence and filing obligations. Draft, format and finalize legal documents, pleadings, motions, correspondence, and related attachments; proofread for accuracy, grammar, and client-ready presentation. Manage case files and matter workflows: organize electronic and physical files, perform docketing, monitor deadlines and action items, assist with e-filing and document production as needed. Serve as a liaison between attorneys, clients, opposing counsel, courts and vendors, ensuring timely communication and superior client service. Assist with billing or time entry tasks, expense reports, vendor invoice processing, and administrative projects as required. Maintain strict confidentiality and professionalism in all interactions and with all documents and client matters. Qualifications Minimum 2-4 years of experience as a Legal Assistant or in a similar role at a law firm or professional services organization (litigation experience preferred). Excellent written and verbal communication, strong proofreading skills, and command of legal terminology and firm standards. Highly organized, detail-oriented, and able to prioritize competing deadlines while adapting to evolving needs. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with case management and document management systems preferred. Professional demeanor, strong interpersonal skills, and ability to collaborate effectively with attorneys, clients and internal colleagues. Ability to maintain confidentiality and exercise good judgment consistently. Bachelor's degree or equivalent experience preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Temporary Program Assistant - $24/HR Calling all mission-driven San Francisco professionals! One of the city's oldest and most respected foundations-known for delivering life-changing recovery programs and essential services is seeking an immediate Temporary Program Assistant to support residents in a 12-step-oriented residential program. In this forward-facing, community-impact role, you'll be part of a deeply compassionate team helping residents feel welcomed, supported, and on track in their recovery journey. You'll assist the management team with daily resident activities, maintain program systems, support intake processes, ensure a clean and organized facility, and provide warm, culturally aware engagement with everyone who walks through the door. Qualifications: • Experience in residential, recovery, or social-services environments • Fluency in Spanish strongly preferred • Strong administrative, organizational, and multitasking skills • Compassionate, patient, and highly reliable • Comfortable working directly with residents and upholding confidentiality • Excellent communication skills and a true team-player mindset Apply today → Interview tomorrow → Start making a meaningful impact right away. This is an immediate temporary role, and only local candidates who can start right away will be considered.

The National Japanese American Historical Society (NJAHS), founded in 1980 and incorporated in 1981,is a non-profit membership organization dedicated to collecting, preserving, and sharing the historical information of the Japanese American experience. The NJAHS aims to provide authentic interpretations and sharing of this history for the diverse broader national and global communities. Role Description This is a part-time on-site role for a Program Assistant II. The role is located in San Francisco, CA. The Program Assistant II will be responsible for assisting in the management of various programs, providing administrative support, conducting research, and maintaining effective communication within the organization and with external stakeholders. The role requires active participation in organizing events and programs, as well as fostering a collaborative environment. Qualifications Strong Interpersonal Skills and Communication abilities Experience in Program Management and Administrative Assistance Proficiency in Quickbooks Online, Websites, Research techniques Proficient in written and verbal communication Ability to work independently and collaboratively on-site Bachelor's degree in a relevant field, or equivalent experience Familiarity with Japanese American history is a plus

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Akkodis is seeking a Adminstrative Assistant for a contract job in San Francisco, CA. 94111. Ideally, looking for someone who can provide various administrative support to the client, which may include: copy, print, mail, hospitality, facilities, and receptionist services. Rate Range: $17/hour -$20/hour on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Responsibilities: Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule Copy Services includes accurately producing copy, print and scan projects per written instructions Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner Hospitality Services includes coordination and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed. Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns. Required Skills: High School Diploma or GED Minimum of 1 year of work experience in a customer service field Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand, or sit for an extended period of time Detail-oriented, ability to lift boxes frequently, accurate data entry, work well independently, and work well with team members. Setting up conference rooms and will be moving furniture; however, the furniture that is on wheels. For other opportunities available at Akkodis, go to *************** If you have questions about the position, please contact Mohammed Irfan Murtuza at ****************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://***************/en/privacy-policy. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

WE'RE HIRING: OFFICE ASSISTANT Are you the organized, detail-loving, people-friendly pro we've been looking for? Our office needs someone who can keep things running smoothly and make every client, visitor, and teammate feel welcome. What You'll Do: Manage files, records & office systems Coordinate meetings, emails & communications Provide top-notch customer service at reception Support data entry, reporting & vendor payments Foster a safe, inclusive, and welcoming office environment You Bring: ✔ 2+ years admin or customer service experience ✔ Excellent organizational & communication skills ✔ Microsoft Office & Teams proficiency ✔ Commitment to equity, diversity & inclusion How We Work We operate with: Integrity, accountability, and transparency. A commitment to anti-racism, diversity, equity, and inclusion. An unwavering stance against antisemitism and all forms of prejudice. How to Apply Apply directly through our JFCS East Bay Career Center:****************************** If applying via an external site (LinkedIn, Indeed, etc.), please upload your cover letter and resume as one document if only one attachment is allowed. Join Us! Help us continue our legacy of compassion, advocacy, and empowerment for East Bay's most vulnerable communities. #NowHiring #EastBayJobs #Office Assistant #SocialWork #AgingServices #HumanServices #NonprofitCareers #JFCS #CommunityImpact #EquityAndInclusion #BayAreaJobs

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner, * Bagging groceries with care. * Stocking shelves and receiving load. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Sunnyvale, CA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Setting and confirming install dates Create weekly job packs Create and close purchase orders Provide administrative support for timekeeping Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay ($25 hourly BOE) Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Provide administrative support to project managers, engineers, detailers, and leadership team. * Prepare and edit reports, proposals, and technical documents. * Manage calendars, schedule meetings, and coordinate appointments. * Assist in project documentation, tracking deliverables, and updating internal systems upon request. * Process expense reports and purchase orders. * Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. * Research vendors, materials, and industry-related information as needed. * Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. * Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. * Coordinate with Marketing Lead on digital seal management and provide marketing support as needed * Assist in organization and administration of GPLA participation of career fairs * Coordinate onboarding of new hires and interns * Provide mobility support as needed and serve as a backup for other administrative assistants * Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational skills and attention to detail. * Excellent written and verbal communication abilities. * Ability to prioritize tasks and work independently. * Detail-oriented with a proactive approach to problem-solving * Familiarity with project management software is a plus. Education and Experience * Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. * 3+ years of administrative experience is required. * Engineering and Construction industry knowledge a plus. * Experience with project management software is preferred. Physical Requirements * Ability to sit or stand at a desk and work from a computer for prolonged periods of time. * Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

This announcement has been administratively updated on 10/17/2025 regarding exam administration. Previous applicants do not need to reapply. THIS IS A CITYWIDE EXAM San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. Specific information regarding this recruitment process is listed below: Application Opening: Friday, October 17, 2025 Application Deadline: Tuesday, October 21, 2025 @ 12:01 AM Exam Type: Class Based Test Eligible List Type: Entrance Certification Rule: Rule of Ten (10) What does this mean? Recruitment ID: CBT-8529-X00090 Salary range: $72,150 - $87,646 To Apply: Submit your application online by clicking on "I'm Interested" and completing the application. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Please Note: If applying through Indeed, you must complete the City and County of San Francisco application through SmartRecruiters by going to: *********************** . Incomplete applications will not be considered. Who We Are: The San Francisco Adult Probation Department values the individuality and diversity of justice involved adults, recognize the unique challenges they face, and invest in their success through services designed to help them permanently exit the criminal justice system. Our reentry and rehabilitative services complement our supervision strategies by providing a unique blend of opportunity and accountability. We provide a continuum of supportive, integrated services that are tailored to address individual needs, empower clients to overcome barriers, and help them become contributing members of the community. SFAPD dedicates endless energy toward enhancing public safety, seeking victim restoration and accountability, providing structured and evidence-based supervision, all on the behalf of the Superior Court of San Francisco. The Department's mission: Protect and Serve the Community, Further Justice, Inspire Change, and Prioritize Racial Equity so that all People May Thrive, is achieved through the implementation and integration of evidence based practices which have been shown to be effective in reducing recidivism and improving public safety. Job Description INTRODUCTION Under general supervision, the Probation Assistant position provides para-professional support to Deputy Probation Officers and/or civilian personnel by monitoring clients to ensure compliance with conditions of their probation and release and providing recommendations for action on assigned cases. This class is responsible for significant interaction with clients and collateral agencies to conduct general inquiries and provide information. DISTINGUISHING FEATURES The Probation Assistant is a non-sworn para-professional position. This class is unique in that it provides technical support to the Deputy Probation Officers; and performs such duties with some degree of latitude and independence. This class encompasses a wide range of duties and responsibilities, from beginning through the fully experienced journey level, and performs assignments that require a medium degree of ability and initiative as experience is gained. Class 8529 duties may be performed under the direction of Class 8444/8530 Deputy Probation Officers, supervising sworn personnel or Chief Clerk and Principal Clerk personnel. SUPERVISION EXERCISED None MAJOR, IMPORTANT, AND ESSENTIAL DUTIES According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list. An 8529 Probation Assistant may be assigned to any one of three units within the department at any time. 1. Serve as liaison to collateral agencies including, but not limited to, the courts, DA's office, schools, social services, mental health and other treatment providers, and local law enforcement agencies; research and retrieve documents requested by the court regarding records disposition and conditions of probation; may represent the department at community group meetings. 2. Locate and communicate with clients by telephone and in the office to gather factual information required for the terms of their probation, prepare referrals to available services and verify payment of court-imposed fines, restitution and child support; conduct client drug testing and maintain the chain of custody of information; transport clients to a variety of non-custodial locations. 3. Gather information from victims (who may be individuals, corporations, small businesses, the City of San Francisco, etc.) to determine restitution for pre-sentence investigations. Submit restitution reports for Court probation matters, complete judicial council forms and maintain case notes. 4. Update information in the criminal justice and case management systems on the verification of program completion/participation; update departmental databases with changes to contact information, services provided, and resources used. 5. Provide administrative support to Probation Officers and civilian personnel. 6. Perform Client checks-ins for clients visiting the Community Assessment and Service Center (CASC) for services, resources, and visits with the Probation Officers. This may entail metal detection screening, client bag checking, assisting clients with locker usage; searching for clients in the CASC Access database; entering client information and visit purpose into the CASC database, which tracks client traffic into the CASC. 7. Interact with and support clients visiting the CASC with various needs such as, but not limited to, breakfast, lunch, and food bag distribution, helping clients get to the correct on-site services or groups/classes, and answering questions clients may have regarding available services and resources. 8. Train new or reassigned probation assistants and may act as a backup to other units. 9. Process and sort incoming/outgoing mail and deliveries; operate office equipment and/or machinery. Utilize the CTAG case management system. 10. Perform related duties as required. IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES Knowledge of: office procedures, including oral and written communications, personal computer usage; various social, economic and psychological factors affecting criminal and other anti-social behavior of individuals; principles of interviewing and problem solving methods; court procedures and the general law relating to the legal rights of offenders. Ability to: use correct grammar, spelling and punctuation; inspire confidence and employ techniques of acquiring essential information from offenders and others; develop, establish and maintain effective working relationships with the courts, governmental and community agencies, co-workers and other departmental personnel and agencies; review, evaluate, and analyze official documents; and prepare clear, accurate and concise reports for a legal environment. Skills: computer literacy; computer-based systems. Word, Excel, Email. Qualifications How to Qualify: MINIMUM QUALIFICATIONS These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement. Education: Possession of an associate's degree from an accredited college or university course work in the Criminal, Social and Behavioral Sciences or closely related field. Licenses & Certifications: Possession of a valid California Driver's License within 45 days of appointment to this position. Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring. • Fluent in Spanish, Mandarin, or Cantonese. • One year of Customer Service experience. How to Apply: Applications for City and County of San Francisco jobs are only accepted through an online process. Visit *********************** and begin the application process. Select the “I'm Interested” button and follow instructions on the screen Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, ************************). Applicants will receive a confirmation email that their online application has been received in response to every position to which they apply. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at ***********************knowledge/ . Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Selection Procedures After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: The selection process will include evaluation of applications, education and a Multiple-Choice examination. Multiple-Choice Examination: Weight: 100% Candidates that meet the minimum qualifications will be invited to participate in a electronic multiple-choice exam designed to measure knowledge, skills and/or abilities in job-related areas which may include but is not limited to: Office procedures Written communications Use of correct grammar, spelling, and punctuation Review, analyze official documents Prepare clear, accurate and concise reports Principles of interviewing, problem solving methods This is a standardized multiple-choice examination. In accordance with CivilService Rule 111.11.4, inspection privileges do not apply to the questions and answers in this examination. Additional Information What else should I know? Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be twelve (12) months, and may be extended with the approval of the Human Resources Director. Certification - The certification rule for the eligible list resulting from this examination will be Rule of The List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at ******************************************************************* The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at ********************************************************* Additional Information Regarding Employment with the City and County of San Francisco: Information About The Hiring Process Conviction History Employee Benefits Overview Equal Employment Opportunity Disaster Service Worker ADA Accommodation Veterans Preference Right to Work Copies of Application Documents Diversity Statement The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion' or ‘no rational basis for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. All your information will be kept confidential according to EEO guidelines. The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Job DescriptionColeman Information Technology Group, Inc. in Walnut Creek, Ca. is looking for one full time Dispatcher to join our team. This is a great opportunity for the right person to provide support to our customers and our IT team. The person in this position reports directly to our Operations Manager and the CEO. Shift Monday - Friday. 7am - 4pm OR 8am - 5PM Other requirements for this position are high energy, positivity, patience, dedication, excellent work ethic, persistence, follow-up, effective utilization of provided resources and unbeatable customer service. The candidate must be highly motivated, well organized, and a self-starter with the ability to multitask, solve problems, and work independently with minimal supervision. Strong communications skills (verbally and written) and the ability to interact well with all types of people/personalities is a must. *Reliability is key. Previous business references will be checked. *Dispatcher experience is REQUIRED. *Front office experience REQUIRED. *Medical front office experience is highly preferred. *Heavy phone tests will be administered. Job duties include utilizing our service-specific tools and collaborate with other staff and vendor support resources. Responsibilities: Heavy phones and managing multiple phone lines. Front office coordination & reception duties. Calendar management for multiple employees. Email, scanning Customer follow-ups Qualifications: High School diploma Excel Word Outlook Internet Patience and willingness to learn new programs Compensation: $22/Hour to start. 90 day probationary period will be in effect on first day of employment. Experience: Microsoft Office: 1 year (Required) Excel : 1 year (Required) Customer Service: 2 years (Required) Dispatcher experience: 2 years (Required) Ergonomic Workspace: Yes Company's website: *************************** Work Remotely: No (no exceptions)

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel