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An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.

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Assistant Secretary Responsibilities

Here are examples of responsibilities from real assistant secretary resumes representing typical tasks they are likely to perform in their roles.

  • Manage daily administrative operations including phone communication, processing work orders, and maintaining an organize work environment.
  • Assist main accountant with extra jobs and are trained in QuickBooks.
  • Proofread, edit & type legal briefs, business letters, case notes.
  • Book keeping, answer phone calls, run errands and handle billing using Quickbooks.
  • Assist in contacting and informing the parents of upcoming graduates about alumni programs and donations.
  • Serve as first point of contact for students, faculty, and alumni calling or visiting the main administrative office.
  • Produce and deliver PowerPoint presentations as required.
  • Process payroll utilizing ADP and hospital computerize system.
  • Answer phones, facilitate communication between staff and congregation members, mailings and bulletin publication
  • Utilize specific knowledge of medical terminology and hospital, clinic, or laboratory procedures.
  • Perform these activities in accordance with establish policies and procedures and with designate databases.
  • Prepare all congressional correspondence, validate payroll and financial management data and introduce business technology operations via the e-gov initiatives program.
  • Communicate attendance concerns to parents, guidance counselors and attendance teacher.

Assistant Secretary Job Description

Between the years 2018 and 2028, Assistant Secretary jobs are expected to undergo a growth rate described as "decline" at -7%, according to the Bureau of Labor Statistics. So if the thought "should I become an Assistant Secretary?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of Assistant Secretary opportunities that are projected to become available by 2028 is -276,700.

On average, the Assistant Secretary annual salary is $50,518 per year, which translates to $24.29 an hour. Generally speaking, Assistant Secretaries earn anywhere from $24,000 to $103,000 a year, which means that the top-earning Assistant Secretaries make $79,000 more than the ones at the lower end of the spectrum.

It's hard work to become an Assistant Secretary, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a Front Desk Administrative Assistant, Operations Administrator Assistant, Administrative Services Assistant, and Clerical/Administrative Assistant.

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12 Assistant Secretary Resume Examples

Assistant Secretary Skills and Personality Traits

We calculated that 9% of Assistant Secretaries are proficient in Telephone Calls, Scheduling Appointments, and Financial Statements. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Assistant Secretaries that have these skills listed on their resume here:

  • Telephone Calls, 9%

    Screen personal visitors and telephone calls and personally assume responsibility for answering non-technical inquiries and securing requested information.

  • Scheduling Appointments, 7%

    Accommodate needs of walk-ins including distributing paperwork and scheduling appointments.

  • Financial Statements, 6%

    Prepared all internal financial statements as well as financial projections and budget forecasts.

  • Payroll, 6%

    Prepared all congressional correspondence, validated payroll and financial management data and introduced business technology operations via the e-gov initiatives program.

  • Personal Computers, 5%

    Operate office machines, such as copiers and scanners, fax machines, voice mail and personal computers.

  • Office Procedures, 5%

    Aided lead secretary in general office support, answering phones, researching information, operating various office equipment

Most Assistant Secretaries list "Telephone Calls," "Scheduling Appointments," and "Financial Statements" as skills on their resumes. We go into more details on the most important Assistant Secretary responsibilities here:

  • Arguably the most important personality trait for an Assistant Secretary to have happens to be Interpersonal skills. An example from a resume said this about the skill, "Secretaries and administrative assistants interact with clients, customers, or staff" Additionally, other resumes have pointed out that Assistant Secretaries can use Interpersonal skills to "Use effective, positive interpersonal communication skills and respond to inquiries and concerns in a timely manner. "
  • While it may not be the most important skill, we found that many Assistant Secretary duties rely on Organizational skills. This example from a Assistant Secretary explains why: "Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This resume example is just one of many ways Assistant Secretaries are able to utilize Organizational skills: "Increased organizational skills by filing notes and coordinating phone calls"
  • Writing skills is also an important skill for Assistant Secretaries to have. This example of how Assistant Secretaries use this skill comes from a Assistant Secretary resume, "Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "Answer mail - correspondence (writing letters), phone calls, etc. "
  • See the full list of Assistant Secretary skills.

    Before becoming an Assistant Secretary, 47.5% earned their bachelor's degree. When it comes down to graduating with a master's degree, 8.4% Assistant Secretaries went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most Assistant Secretaries have a college degree. But about one out of every six Assistant Secretaries didn't attend college at all.

    Those Assistant Secretaries who do attend college, typically earn either a Business degree or a Psychology degree. Less commonly earned degrees for Assistant Secretaries include a Accounting degree or a English degree.

    Once you're ready to become an Assistant Secretary, you should explore the companies that typically hire Assistant Secretaries. According to Assistant Secretary resumes that we searched through, Assistant Secretaries are hired the most by Cleveland Clinic, MaineGeneral Medical Center, and Metrolink. Currently, Cleveland Clinic has 13 Assistant Secretary job openings, while there are 2 at MaineGeneral Medical Center and 2 at Metrolink.

    Since salary is important to some Assistant Secretaries, it's good to note that they are figured to earn the highest salaries at Elanco Animal Health, Metrolink, and Berkley Southeast Insurance Group. If you were to take a closer look at Elanco Animal Health, you'd find that the average Assistant Secretary salary is $79,921. Then at Metrolink, Assistant Secretaries receive an average salary of $58,840, while the salary at Berkley Southeast Insurance Group is $58,332.

    View more details on Assistant Secretary salaries across the United States.

    We also looked into companies who hire Assistant Secretaries from the top 100 educational institutions in the U.S. The top three companies that hire the most from these institutions include Brigham Young University, Purdue University, and University of Connecticut.

    The three companies that hire the most prestigious assistant secretarys are:

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    What Front Desk Administrative Assistants Do

    A front desk administrative assistant is responsible for performing administrative duties to support daily business functions and operations. Front desk administrative assistants assist guests, respond to their inquiries and concerns, and direct them to the appropriate personnel for their needs. They also monitor office inventories, write purchase requests, and distribute mails across the departments. A front desk administrative assistants review business and financial transactions to generate reports, update information on the company's database, and sort documents for reference.

    In this section, we compare the average Assistant Secretary annual salary with that of a Front Desk Administrative Assistant. Typically, Front Desk Administrative Assistants earn a $17,255 lower salary than Assistant Secretaries earn annually.

    While their salaries may differ, one common ground between Assistant Secretaries and Front Desk Administrative Assistants are a few of the skills required in each craft. In both careers, employees bring forth skills like Telephone Calls, Scheduling Appointments, and Payroll.

    As far as similarities go, this is where it ends because an Assistant Secretary responsibility requires skills such as "Financial Statements," "Personal Computers," "Appropriate Parties," and "Federal Agencies." Whereas a Front Desk Administrative Assistant is skilled in "Customer Service," "Data Entry," "Front Desk Operations," and "Check-In." So if you're looking for what truly separates the two careers, you've found it.

    Front Desk Administrative Assistants receive the highest salaries in the Real Estate industry coming in with an average yearly salary of $51,851. But Assistant Secretaries are paid more in the Education industry with an average salary of $46,596.

    The education levels that Front Desk Administrative Assistants earn is a bit different than that of Assistant Secretaries. In particular, Front Desk Administrative Assistants are 5.5% less likely to graduate with a Master's Degree than an Assistant Secretary. Additionally, they're 2.1% less likely to earn a Doctoral Degree.

    What Are The Duties Of an Operations Administrator Assistant?

    An operations administrator assistant is primarily in charge of performing support tasks while overseeing the operations within a company or organization. Typically, their responsibilities revolve around answering inquiries within the workplace, responding to clients' calls and questions, managing schedules, arranging appointments, and maintaining accurate records of all transactions among employees, clients, and vendors. There are also instances where one must assist senior administrators with their travel arrangements and help staff with complex issues. Furthermore, as an assistant, it is essential to implement the policies and regulations of the company.

    Next up, we have the Operations Administrator Assistant profession to look over. This career brings along a lower average salary when compared to an Assistant Secretary annual salary. In fact, Operations Administrator Assistants salary difference is $13,048 lower than the salary of Assistant Secretaries per year.

    While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both Assistant Secretaries and Operations Administrator Assistants are known to have skills such as "Telephone Calls," "Scheduling Appointments," and "Financial Statements. "

    In addition to the difference in salary, there are some other key differences that are worth noting. For example, Assistant Secretary responsibilities are more likely to require skills like "Personal Computers," "Appropriate Parties," "Federal Agencies," and "Board Meetings." Meanwhile, a Operations Administrator Assistant might be skilled in areas such as "Customer Service," "Data Entry," "Procedures," and "Facility." These differences highlight just how different the day-to-day in each role looks.

    On average, Operations Administrator Assistants earn a lower salary than Assistant Secretaries. There are industries that support higher salaries in each profession respectively. Interestingly enough, Operations Administrator Assistants earn the most pay in the Energy industry with an average salary of $41,515. Whereas, Assistant Secretaries have higher paychecks in the Education industry where they earn an average of $46,596.

    In general, Operations Administrator Assistants study at similar levels of education than Assistant Secretaries. They're 4.2% less likely to obtain a Master's Degree while being 2.1% less likely to earn a Doctoral Degree.

    How an Administrative Services Assistant Compares

    An administrative services assistant is responsible for performing administrative support to an organization, ensuring smooth operations, and providing the best services for the customers. Administrative services assistants are usually the first point of contact of visitors, responding to their inquiries and concerns, verifying appointments, and leading them to the appropriate personnel or department. They are also present in meetings and conferences, creating minutes reports, presenting documents, and suggesting opportunities to improve operational functions and increase profitability. An administrative services assistant does data processing, sort files, monitor office inventories, and other related tasks as required.

    The Administrative Services Assistant profession generally makes a lower amount of money when compared to the average salary of Assistant Secretaries. The difference in salaries is Administrative Services Assistants making $13,691 lower than Assistant Secretaries.

    By looking over several Assistant Secretaries and Administrative Services Assistants resumes, we found that both roles utilize similar skills, such as "Telephone Calls," "Scheduling Appointments," and "Financial Statements." But beyond that the careers look very different.

    As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from Assistant Secretaries resumes, they are more likely to have skills like "Personal Computers," "Direct Calls," "Appropriate Parties," and "Federal Agencies." But a Administrative Services Assistant might have skills like "Procedures," "Customer Service," "Data Entry," and "Special Projects."

    Interestingly enough, Administrative Services Assistants earn the most pay in the Finance industry, where they command an average salary of $42,967. As mentioned previously, Assistant Secretaries highest annual salary comes from the Education industry with an average salary of $46,596.

    When it comes to education, Administrative Services Assistants tend to earn similar education levels than Assistant Secretaries. In fact, they're 3.2% less likely to earn a Master's Degree, and 2.0% less likely to graduate with a Doctoral Degree.

    Description Of a Clerical/Administrative Assistant

    An administrative assistant, also known as a secretary or office clerk, is someone who carries out daily clerical and administrative tasks. Admin assistants do a variety of tasks such as answering phone calls, organizing files, maintaining contacts, schedule meetings and appointments, and many more. Their task can be extensive, depending on the needs of operations and higher management. They serve as a gatekeeper of the company, so strong verbal and written communication skills are a must. They should also exhibit great organizational skills and time management since they act as the resource of the company.

    The fourth career we look at typically earns lower pay than Assistant Secretaries. On average, Clerical/Administrative Assistants earn a difference of $20,995 lower per year.

    While their salaries may vary, Assistant Secretaries and Clerical/Administrative Assistants both use similar skills to perform their jobs. Resumes from both professions include skills like "Telephone Calls," "Scheduling Appointments," and "Financial Statements. "

    Even though a few skill sets overlap, there are some differences that are important to note. For one, an Assistant Secretary might have more use for skills like "Appropriate Parties," "Federal Agencies," "Board Meetings," and "Student Records." Meanwhile, some Clerical/Administrative Assistants might include skills like "Data Entry," "Customer Service," "Temporary Assignments," and "Accurate Messages" on their resume.

    In general, Clerical/Administrative Assistants make a higher salary in the Manufacturing industry with an average of $29,532. The highest Assistant Secretary annual salary stems from the Education industry.

    In general, Clerical/Administrative Assistants reach lower levels of education when compared to Assistant Secretaries resumes. Clerical/Administrative Assistants are 5.2% less likely to earn their Master's Degree and 2.1% less likely to graduate with a Doctoral Degree.