Assistant Jobs in Silver Spring, MD

As an Occupational Therapy Assistant at Powerback, you will implement therapy programs and activities to help patients recover and enhance their physical abilities. You will collaborate with healthcare professionals to provide compassionate, patient-centered care in various settings. Join a dedicated team committed to improving lives and empowering patients to thrive in their rehabilitation journey. Overview: At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $29.50 - USD $31.25 /Hr. Keywords: occupational therapy, patient care, rehabilitation, healthcare, therapy assistant, patient recovery, assistive therapy, health services, clinical mentorship, wellness services

ChatterBoss is managing the recruitment for this role. About the Client: Cameron Nutting Williams: (12) Cameron Nutting Williams | LinkedIn An accomplished professional managing multiple demanding roles - overseeing a family office and operating company while raising a young family. Seeking dedicated support to handle day-to-day responsibilities across both personal and professional spheres, allowing for better focus on strategic priorities. THE RIGHT FIT + THE OPPORTUNITY: Strong organizational ability with exceptional attention to detail - capable of managing multiple competing priorities while maintaining accuracy and following through on commitments Natural problem-solver who takes initiative to anticipate needs and proactively address challenges before they arise, reducing the mental load for the executive Excellent communication skills with the ability to interact professionally with high-net-worth individuals, business partners, household staff, and family members Demonstrated discretion and judgment in handling confidential information across both business and personal matters Tech-savvy professional comfortable with managing calendars, travel arrangements, and various software platforms to ensure seamless coordination Experience supporting C-level executives or managing family offices preferred, with understanding of both corporate and household operations Flexible mindset and adaptable nature - able to shift between business and personal tasks while maintaining clear boundaries and professional demeanor Strong time management skills with ability to prioritize competing demands from multiple stakeholders (family, business, household) Self-motivated individual who can work independently while keeping relevant parties informed and aligned Polished presence with exceptional interpersonal skills - able to represent the executive professionally in various settings POSITION SUMMARY: The Personal Assistant reports to Cameron Williams and acts as the liaison between family and business needs. This role will also collaborate with Cameron's partner, Christophe and requires strong organizational and communication skills managing and caring for routine tasks within the household and professional areas. JOB RESPONSIBILITIES: The primary duties and responsibilities include, but are not limited to: Administrative Support Comprehensive Calendar Management - Oversee all scheduling for family members, including color-coding system, buffer planning, and long-term visibility. Coordinate with household staff and manage vendor availability. Family Logistics & Appointments - Handle personal appointments, travel arrangements (2-3x monthly), and document management including notary services and expense processing for all family members. Corporate & Group Event Management - Coordinate corporate gift-giving, design and manage events for multiple organizations (YPO, 3i, NEXUS), including venue selection, guest logistics, and vendor relationships. Systems & Documentation - Develop and maintain household handbook outlining family protocols, filing systems, and organizational standards. Create detailed travel itineraries and maintain accurate records across all areas. Personal Assistant Support Comprehensive Home Management - Oversee all property maintenance, vendor relationships, household supplies, and organizational systems. Coordinate housekeeping, landscaping, and routine repairs. Personal & Family Support - Handle daily errands including shopping, dry cleaning, package management, and gift procurement. Manage children's birthday parties, holiday preparations, and special events. Project & Systems Administration - Execute storage optimization, filing systems, and quarterly organization projects. Maintain IT inventory and manage subscription services. Financial & Asset Oversight - Coordinate bill payments, manage routine financial matters, oversee vehicle maintenance, and handle travel logistics for personal trips. REQUIREMENTS (Education/Work Experience): Education Bachelor's degree or equivalent (REQUIRED) Work Experience Two (2) years in personal assistant role (REQUIRED) Five (5) years in a personal assistant / executive assistant role (PREFERRED) Technical Skills Driver's License (REQUIRED) Notary (PREFERRED) Google Suite SALARY + BENEFITS: Salary Range: $60,000-$70,000 annually Travel stipend 2 weeks PTO WORK ENVIRONMENT: Location: Chevy Chase, MD (within 30 minute drive) In person support hours: Monday to Friday 9am - 5pm with flexibility (2 days in principal home, 3 days flexible/running errands) 30 hours/week Relocation: not available, role open for local candidates only Expected Start Date: 4/3/25 Authorized to work in the US for any employer without sponsorship Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Optica is recruiting for a part time Office Assistant to assist the Corporate Engagement Department. This position provides member and program support for a variety of Corporate Engagement programs. Key areas of responsibility include; maintenance of department files and records (both electronic and paper); assistance with development/distribution of promotional gifts and mailings; maintaining up-to-date content on the Web site; customer service activities; and assistance with preparation/on-site support/post-meeting follow-up for meetings. This position is no more than 18.75 hours per week. PRIMARY RESPONSIBILITIES: Coordinates with Director and to track member program performance and ensure accurate records are maintained for all Corporate Membership initiatives. Responds promptly and professionally to inquiries from members, volunteers, donors, vendors and staff. Provides information about Corporate Engagement programs, in a thorough and timely fashion. Assists with content updates to Optica web sites Assists with production and distribution of meeting material packets, and post-meeting follow-up. Provides research for the Corporate Engagement team on a variety of tasks. EDUCATION AND EXPERIENCE: College degree or equivalent experience One or more years office administration experience, experience in a development office preferred SKILLS AND ABILITIES: Strong customer service orientation, pleasant demeanor, positive attitude and excellent telephone etiquette Strong written and verbal communication and problem-solving skills Proficiency in Microsoft office/Windows, database applications and the Internet Multi-task oriented with excellent organizational skills Ability to establish and maintain record-keeping system and files

We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional customer support. This role is essential in ensuring the smooth operation of our office, assisting with various clerical tasks, and enhancing overall productivity. Responsibilities Provide excellent customer service by addressing inquiries and resolving issues promptly. Must be willing to become a notary (we will certify you). Must be willing to learn systems and software like Procore. Manage office communications, including answering phones and responding to emails. Organize and maintain filing systems, both electronic and paper-based. Assist with scheduling appointments and managing calendars for team members. Perform data entry tasks accurately and efficiently. Support the team with clerical duties such as typing documents, preparing reports, and handling correspondence. Ensure all administrative tasks are completed in a timely manner. Experience Proficiency in Microsoft and Google Suite is preferred. Strong time management skills to prioritize tasks effectively in a fast-paced environment. Previous experience in customer support or service roles is required. Demonstrated ability to work independently as well as part of a team while maintaining professionalism. Excellent organizational skills and attention to detail are essential for success in this role. Basic computer literacy is required, along with the ability to quickly learn new software applications including, but not limited to, ProCore, Clear Story, and Safe Starts. Must pass a background check and clean criminal record in order to become a notary. Prior construction experience is preferred. Working at JRB LLC is an exciting and dynamic experience! Our fast, growing company fosters a fun and energetic workplace. We value all team members and support your personal and professional growth. Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Application Question(s): Can you provide 2-3 references? Ability to Commute: Forest Hill, MD 21050 (Required) Work Location: In person

Avicenna Accounting Inc. was founded in 1992 as a pioneer in outsourced accounting with web-based technology. The company's commitment is to provide close and personal attention to each client, with a focus on financial forecasts, tax planning, payroll processing, and startup accounting services in Virginia, Washington D.C, Maryland, and nationwide. Role Description This is a full-time on-site Administrative Coordinator role located in Vienna, VA. The Administrative Coordinator will be responsible for providing administrative assistance, customer service, and finance support. Tasks include communication with clients, organizing office operations, and ensuring seamless coordination. Duties Answering and directing incoming calls professionally • Calling clients for follow-ups, reminders, and appointment confirmations • Scheduling and managing client appointments • Pulling reports and organizing data as needed • Filing and maintaining physical and digital documents • Uploading client documents to their respective portals • Ensuring client compliance with required filings and deadlines • Assisting in the preparation and filing of BPOL and other regulatory documents • Maintaining day-to-day office operations and administrative support • Managing office correspondence, including emails and mail distribution • Assisting with document retrieval and organization for accounting and tax purposes • Greeting and assisting clients in person and over the phone • Coordinating with team members to ensure smooth workflow and client satisfaction • Monitoring office supplies and replenishing as necessary • Assisting in special projects and other administrative tasks as assigned Qualifications Communication and Customer Service skills Administrative Assistance and Organization Skills Finance knowledge Experience in accounting or related field Proficiency in Microsoft Office Suite Attention to detail and strong organizational skills Ability to multitask and prioritize tasks effectively Associate's or Bachelor's degree in Business Administration or related field

International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate will provide superior customer service to our base of regular music students and will take an active role in increasing its reach within the Washington DC metropolitan area. We are particularly interested in a candidate with management potential who will work to create growth with an expectation of long-term commitment and future rewards. Primary Responsibilities: • Coordinate and maintain instructors' schedule and lessons, including student-teacher matchups, scheduling, and registrations. • Oversee our database to include reporting, attendance, and student records • Organize and host semi-annual recitals and other community performances. • Perform accurate data-entry into web-based database • Handle client walk-in inquiries, phone calls, emails Qualifications: • Excellent people skills, positive attitude & strong work ethic • Detailed oriented under pressure and tight deadlines • Strong organizational skills, and a commitment to follow through with tasks • Punctuality, ability to multitask well & ability to handle fast paced work environment • Willingness to work as a team player • A continuous desire for personal improvement • Solid computer skills, including typing, email, use of database systems, web navigation, and MS Office • A minimum of a Bachelor's degree. Full time position hours: Mon, Tue, Wed 12-9pm, Sat 9--4, Sun 10--6 Compensation: Commensurate with the experience ($45,000.00) Benefits: 13 PTO days, 6 holidays, health, vision, and dental insurance benefits, and 401k To apply, please email your resume to ************* or apply online at ********************************* For more information about our program, please visit: *****************

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The Capital Branch of Equitable Advisors has been a constant in the DC Metro, Maryland and Virginia communities for over 80 years. Situated in, and reflective of the communities they serve, our office in Virginia (Falls Church) houses over 120 Financial Professionals and Branch Team members and have an additional 50+ team members integrated throughout the region. Are you ready to join an organization that will help unlock your potential? Qualifications The Falls Church, VA office is seeking a detail-oriented/multi-tasking Office Coordinator. This person will report directly to the local Operations Manager. Responsibilities: • Front desk coverage • Scheduling/reserving conference rooms • Mail review and distribution, working closely with compliance • New Business processing • Assist in tracking of onboarding (working with Onboarding/Ops Manager) • Ordering study materials for candidates who are testing • Order pantry and office supplies • Stock copiers/fax machines • Miscellaneous projects. to include submitting bills through Ariba • Main focus on marketing tasks to include assist with event planning, communication and miscellaneous marketing projects. Required Qualifications: Bachelor's degree preferred Graphic design experience preferred (Adobe Creative Suite, PowerPoint) Able to work closely with both the leadership team and advisors Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Detail oriented with a focus on deadlines Strong communication skills 1-2 years of experience in business is preferred Role is expected to be in office 5 days/week

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

WHO WE ARE City First Bank N.A. is a mission-driven Community Development Financial Institution (CDFI) principally focused on a transformative impact in underserved, urban markets with the highest needs to drive equitable economic development. Our lending activities are purely commercial and focused on the following segments: Multifamily Affordable Housing, Not-for-Profit Finance, and Small Business Finance. As a depository and commercial lending provider with over $1.4 billion in bank assets as of December 31, 2024, our unified organization has over 100 employees in Washington DC and Los Angeles/Inglewood, CA. ROLE SUMMARY The role is responsible for preparing, tracking, processing SFR, MFR and Commercial loans. This role ensures that the financial and other documentation required for loans and deposit applications are complete and in accordance with bank guidelines. ESSENTIAL DUTIES AND RESPONSIBILITIES Collection and Assembly of Documents: Contact clients and/or prospects via email, mail, phone or in person to collect and compile financial data, documentation, and other information from clients for loan and deposit applications Review Applications: Verify accuracy and completeness of loan and deposit applications and documents submitted in support of the requests Collateral Documentation: Support Loan Operations by following up with clients after closing to ensure that all collateral and other documentation has been received and is complete and in compliance with bank policy and state/federal regulations. Client Account Maintenance: Support the opening, maintenance, and closing of commercial deposit accounts, ensuring all required documentation is completed and filed according to bank policy and state/federal regulations. Client Service & Relationship Support: Serve as a primary point of contact for Commercial clients on both loan and deposit-related inquiries, ensuring timely resolution of issues, and assisting Relationship Managers with ongoing client support. Administrative Duties: Provide general administrative support such as managing schedules and coordinating meetings for the Commercial Lending and Deposit Relationship Managers, drafting letters, memos and term sheets and creating templates for regular client correspondence and status reports. Customer Relationship Management: Help manage and maintain client relationships by contacting clients via mail, email, telephone or in person to schedule quarterly or annual relationship reviews, other meetings and loan closings, make collection calls for past due loan payments and assisting in resolving client concerns, and providing support to commercial relationship managers as needed. File Maintenance: Maintain organized and up-to-date loan files and ensure all necessary documents are completed and filed according to regulatory and bank standards. Cross-functional Coordination: Work closely with Relationship Managers, Credit Analysts, Loan Administrators and both the Loan and Deposit Operations teams to ensure the accurate and efficient processing of loan and deposit accounts, and the coordinating information flow between departments. Ongoing Skills and Knowledge Requirements: Learn, apply and maintain knowledge of the bank's current loan, underwriting and deposit policies, guidelines, procedures, and regulations EDUCATION & EXPERIENCE Required Education/Experience: Graduation from high school, or equivalent (GED). Some college or Associate's degree (preferred) in real estate, finance or business accounting or related field. 2 to 3 years of experience in mortgage or real estate loan processing. Basic knowledge of general office procedures, bookkeeping procedures and general ledger. Basic computer knowledge. Knowledge of bank lending products and services, General knowledge of bank and commercial lending and deposit processes and, procedures, policies and regulations

Administrative Assistant- Baltimore, MD 5-7 years of experience Ci Design, Inc. is a dynamic, highly collaborative architectural firm providing architecture, planning, and interior design services to clients domestically and internationally. We are growing rapidly and looking for an experienced Administrative Assistant to work full-time in our Baltimore office. Responsibilities: Provide general administrative support for the Baltimore staff. Perform clerical duties such as drafting documents, scanning, generating reports, data entry, to ensure accurate and updated records. Answer and route emails and calls professionally, providing excellent communication and customer service. Coordinate travel and meetings. Manage office supplies, maintain inventory, and order supplies when necessary. Handle general office maintenance, including property management requests and printer troubleshooting. Assist with AIA contracts. Support firm registration filings and updates for new and existing architectural state licenses, including maintaining the internal license matrix and Registered Agent CSC web portal. Assist with open enrollment and employee information updates. Process requests for certificates of insurance. Arrange for overnight shipping, couriers, or deliveries as needed. Assist with event planning, including holidays and summer parties. Requirements and Qualifications: 5-7 years of experience working in a similar professional role or environment Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational and communication skills. Ability to multitask and prioritize in a fast-paced environment.

We are recruiting for an experienced Office Manager for a busy, successful restaurant located in historic Annapolis, Maryland. Work with a small team of Owner, General Manager, and Chef. The right candidate will be an experienced Office Manager with a strong bookkeeping background. Excellent QuickBooks and Excel skills a must. The successful candidate must be organized, detail-oriented and confident to thrive in an extremely diverse job. Great work environment, benefits, and salary commensurate with experience. Responsibilities: Accounts payables and receivables HR Contract management Merchandise sales and ordering Website management Liaison with CPA Coordinate Meetings Provide office and administrative support Payroll Qualifications: Office Administration QuickBooks and Excel Accounting Invoicing Organization Fast-paced multi-tasking Corporate accounting Data Entry Microsoft Outlook and Office products Marketing

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

Stallings Funeral Home is a small family owned Funeral Home which has been servicing the Pasadena community for over 30 years. We are seeking a motivated, organized, and detail-oriented Office Administrative Assistant to join our team. Role Description This is a full-time on-site role located in Pasadena, MD for an Office Administrative Assistant. In this essential role, you will provide vital administrative support to our staff and serve families with care and respect during some of their most challenging moments. If you are a person who values empathy, professionalism, and teamwork, we would love to have you on our team. Qualifications Basic knowledge of Accounting principles and/or proficiency with QuickBooks Accounting Software Familiarity with Microsoft Office Suite Able to multi-task and work effectively in a fast-paced environment Professional appearance and phone etiquette Clerical Skills Strong attention to detail Ability to prioritize tasks and work efficiently Experience in a similar role is a plus High school diploma or equivalent We Provide: A supportive and compassionate work environment At Stallings, we value empathy, kindness, and teamwork. You'll work alongside a caring team that is committed to providing high-quality service and supporting one another. We understand that our work is emotionally charged, and we foster a supportive atmosphere where everyone can thrive. Stability and long term employment The funeral industry is one that provides stability, as it is a vital service. Working at Stallings Funeral Home offers a secure and long-term career path, with opportunities to grow and advance within the company. Competitive compensation and Benefits We offer competitive pay (starting at $41,600 per year). Comprehensive benefits to include; health, dental, vision, disability, PTO, HSA and a SEP retirement, as well as other perks to ensure our employees feel valued. We believe that providing a strong compensation package helps our team members focus on their work and well-being. Work-life balance While we work hard to serve our families, we also understand the importance of a healthy work-life balance. We aim to create schedules and environments that support our employee's personal needs while ensuring our services are available to those who rely on us.

Global Maritime, Inc. is seeking a motivated & innovative Entry-Level Administrative Assistant. We are looking for someone that is willing to learn about international trading and shipping while providing administrative support to our team. There is plenty of opportunity for growth within the company. We are flexible and able to work with student schedules. This position is available for Full-Time & Part-Time. Primary responsibilities for this position include: Manage professional and personal scheduling for the company's President, including agendas, email, mail, phone calls, client meetings, and other company logistics Coordinate scheduling and calendar management, including organizing team & client meetings Manage the team's travel logistics and activities, including accommodations and transportation Provide administrative and office support, such as typing, dictation, spreadsheet creation, preparing shipping documents for release, and maintenance of filing systems Manage communications by communicating with internal and external executives on various projects and tasks The ideal candidate will possess the following qualifications/experience: Has obtained an Associate's degree or equivalent administrative/logistics experience Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams, etc.) Excellent verbal & written communication skills Experience in developing internal processes and filing systems is a plus

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Drafting wills, trusts, advance medical directives and durable powers of attorney. Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred Proficiency in MS Word, Outlook and Excel is critical.

St. Vincent De Paul of Baltimore has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to SVDP Human Resources Department for consideration. ABOUT US Join the St. Vincent de Paul Team, where what you do is much more than just a job-it's a cause. Our staff members are true partners in our mission to help those impacted by poverty achieve their full potential. Their job satisfaction comes from knowing that their work each day has a positive impact on people's lives. If you are the type of person who is excited and motivated by the idea of doing good for others, and our community, come join us! We are looking for high-energy staff members willing to share a commitment for our cause in a workplace filled with other caring people. We offer you a competitive salary, generous benefits, a culture where learning and growth is encouraged, a workplace where employees are highly valued and, most of all, an opportunity to be passionate about what you do every day. We are continuing to grow our organization and have many opportunities to be a part of our culture and make an impact within the community! SUMMARY Responsible for maintaining a secure environment for the staff, clients and visitors at the St. Vincent de Paul Center while providing administrative support for the Facilities Department. This position involves handling various administrative tasks such as processing work orders, coordinating service calls, maintaining accurate records, and ensuring smooth communication between staff, vendors, and facilities personnel. PRIMARY DUTIES Reception and Building Security Monitors and maintains facility security systems and equipment, including the alarm system and cameras. Greets and signs in all guests and visitors, answering and directing phone calls and taking messages for staff at the reception desk. Alerts program staff of potentiality hostile situations so that appropriate intervention can be provided. Manages and orders building/office/kitchen supplies for SVDP Center. Completes daily walk-throughs to ensure doors are locked and the building is secure. Monitors janitorial needs and requests for SVDP Center. Complete daily walk-throughs to ensure doors are locked and the building is secure. Address client concerns when identified during interactions at the reception area and alert site leadership of any client concerns which impact the safety of other clients and staff. Administrative Support for Facilities Work Orders: Receives and processes incoming work order tickets within the facility management system from staff, ensuring all necessary details are captured and seeking clarification when applicable. Enters work orders into the facility management system to initiate repairs, maintenance, or service requests; when applicable. Vendor Coordination: Communicates with external vendors to schedule service calls, repairs, and other maintenance activities. Ensure that vendors are aware of the scope of work and follow up to ensure timely completion. Travels to other SVDP facilities to inspect problems or work performed by vendors. Phone Call Management: Fields phone calls from staff regarding maintenance issues, providing immediate assistance or escalating requests as necessary. Act as the first point of contact for any facilities-related inquiries. Manage phone call coming into the St. Ambrose Center (St. Vincent Center) to support the day-to-day management of service delivery within the identified site. Record Keeping & Data Entry: Accurately enters and updates work order information in the facility management system to track the status of tasks, monitor response times, and maintain comprehensive records. Report when a task is in danger of not being complete within the set window of time. Customer Service: Provides courteous and efficient service to staff and vendors, ensuring all requests are handled in a timely manner and that facilities operations run smoothly. Coordination & Support: Assists with scheduling routine maintenance, inspections, and other facility-related activities. Collaborate with internal teams to ensure proper facility upkeep. Facility Inspections and Walk-Throughs: Participates in facility inspections and walk throughs, taking notes, completing reports, and following through on action items identified. Provides administrative support to the Facilities Manager. Supports the input and coding of facility related invoices. Supports the issuance of reports to accurately present monthly facility data. Supports the triaging and facilitation of emergency maintenance or facility related concerns with the Facilities Manager and site liaisons and program leadership. SECONDARY DUTIES Uphold the vision, mission, and values of St. Vincent de Paul of Baltimore. Support a welcoming and positive environment for constituents and staff and works with them effectively. Attends staff meetings. Attend and participate in all staff meetings and professional development training. Attend networking events with service providers. Perform other duties as requested by supervisor. QUALIFICATIONS High School Diploma or equivalent. Experience working in an administrative support capacity. Prior experience and skill working with data entry and with Microsoft Office Suite, including MS Outlook, MS Excel, and MS Word. MD Driver's License and access to a vehicle during work hours. Ability to communicate effectively, both verbally and in writing. Ability to evaluate situations, make decisions and react quickly and calmly in emergency situations. Ability to relate in a courteous, non-judgmental manner with persons from all ethnic, socioeconomic, and religious backgrounds. Ability to stand, walk and sit for extended periods of time if required. Pleasant and courteous telephone manner.