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Administrative Assistant IV
Boston Scientific 4.7
Assistant job in Santa Clarita, CA
Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions. About the role Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the creation of executive presentations and communications, in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. As an employee supporting the Vice President of Commercial Excellence, this individual will also play a key role in supporting leadership engagements with employees and creating a supportive environment for our teams. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization. Work Mode: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week. Relocation Assistance: Relocation assistance is not available for this position at this time. Visa Sponsorship: Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Your responsibilities include: Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed. Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive's time. Engages frequently with individuals outside organization (customers) and/or internal individuals, both of significant importance to the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills. Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports. Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics. Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items. Maintain organizational charts for senior executives and their teams. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing. Acts as a conduit of communication to and from Sr. Leadership. Supports onboarding for new senior-level staff Supporting engagements between the senior leaders and the broader teams on the sites, generating a welcoming and engaging site environment Working closely with the HR and communications teams on leadership messaging and engagements May be responsible for various components of initiatives to include: Developing and adhering to timetables Coordinating large meetings/events Preparing status reports, records, and documents Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality Overseeing the execution of deliverables Required Qualifications Associate's degree or equivalent experience Minimum of 5 years experience Exceptional interpersonal skills, both written and verbal Ability to maintain a high degree of confidentiality and discretion Ability to take initiative and drive projects to completion Demonstrate high levels of professionalism and customer orientation Ability to work effectively and partner with peers Exceptional administrative and organizational skills Excellent problem-solving skills Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint Ability to work independently, multi-task, and prioritize daily workload Preferred Qualifications * Bachelor's Degree preferred * Requisition ID: 622380 Minimum Salary: $64272 Maximum Salary: $109304 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) - see ******************************* vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen. So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you! At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination. Nearest Major Market: Los Angeles Job Segment: Secretary, Project Manager, Neurology, Developer, Sharepoint, Administrative, Technology, Healthcare
$64.3k-109.3k yearly 3d ago

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Executive Assistant to the Executive Office
Accorhotel
Assistant job in Los Angeles, CA
Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS
$80k-90k yearly 2d ago
Litigation Secretary - Aviation
Adams & Martin Group 4.3
Assistant job in Los Angeles, CA
A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051
$39k-46k yearly est. 5d ago
Executive Assistant to the Executive Office
Accor Hotels 3.8
Assistant job in Los Angeles, CA
Why work for Fairmont? At Fairmont, our passion is to connect our guests to the very best of our destinations. From the beaches of Hawaii to the deserts of the United Arab Emirates to the heart of London, our hotels offer guests extraordinary places, created by combining unique architecture, expressive decor and artistry, and magnificent features. Add engaging service, and the result is an unforgettable guest experience. Job Description SUMMARY Perform day-to-day administrative functions of the Executive Office and insure an effective and efficient level of communication and coordination within the organization. Oversee common administrative functions that include correspondence, office telephone communications and responses. Establish and maintain general and specific office procedures, records, reservations, reports and logs. Coordinate the office to insure effectiveness and establish lines of communication with key managers to insure efficient flow of information. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain a consistently professional presence in the Executive office Assist with scheduling appointments and travel, answering phones, relaying messages for the GM and Dir of Rooms Provide direct support to the General Manager and Director of Rooms, including personal matters, managing work calendar, travel accommodation and events, producing correspondence and reports, and scheduling hotel meetings Communicate and coordinate with department leaders to collect data and information to prepare reports and presentations Coordinate the visits of VIP guests, ensuring they receive the highest level of service Serve as a principal source of information for the team and organize and implement administrative systems and procedures Handle highly confidential/private matters Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in-house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed Prepare the welcome letters for guests Pick up and deliver internal mail First hand contact with ownership, asset management, corporate and residents Photocopy, distribute, and file all letter/email correspondence for complaint/compliment letters, comment cards Control the complimentary nights guest certificates Manage all guest correspondence for the Executive Office and any compensation letters from the Front Office or F&B Assist Corporate office representative and Dir of Rooms with problem resolution Maintain lobby ambassador, leadership schedule in order Assist operational departments with projects and collateral as requested by the GM or Dir of Rooms Assist with external and internal requests for preferential room rates, VIP reservations for rooms and dinning. Organize itineraries for incoming VIP's in collaboration with GM or Dir of Rooms Assist Concierge and VIP coordinator with any special guest requests or needs Order VIP amenities generated from the Executive office Maintain the office supply inventory Maintain the confidentiality of all correspondence and communication within the office Compile, take and send out the minutes for meetings that are requested As required, assist other department such as sales or PR for client relation events Be available with prior notice to have flexible working hours for morning and evening work related activities Assist the Human Resources office with administrative assistance when necessary. Perform other hotel tasks as assigned Assist with presentations for townhall, ownership and corporate Manage Trust You, TripAdvisor, Google, etc. responses. Resolve online and in house guest complaints when needed Assist and keep a track of the LQA and Forbes internal audits Present action plans when needed What is in it for you: Salary Range: USD$80,000 to USD$90,000 gross Discounted hotel rooms, food & beverage rates and spa services to employees at our sister properties around the globe Duty meal in our staff cafeteria and dry cleaning of work attire Learning programs through our Academies to promote growth and development so that you can perform at your full potential Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH Qualifications QUALIFICATIONS necessary to perform this job successfully include but are not limited to: Excellent interpersonal communicative skills and ability to deal effectively with wide range of individuals and personalities. Must be comfortable communicating with affluent persons, aggressive businesspersons, executive level staff, and in handling guest complaints while maintaining composure Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem 5 years hotel experience as a minimum. Thorough working knowledge of MS Word, Excel, e-mail, and ability to research information on the internet Demonstrated organizational skills Must be discreet and able to diffuse difficult situations Ability to handle multiple tasks Competency with basic accounting functions Excellent typing and general secretarial skills Mature, professional demeanor Positive attitude Fluent in English Ability to speak Spanish preferred. Must be able to communicate clearly with colleagues and applicants via phone, face to face, and written means. Additional Information Your team and working environment: What was true in 1966 remains true to this day: The Century Plaza Hotel is part of a visionary development intent on doing what others could only imagine. Previously deemed the "Western White House," (as the only venue outside the White House to host state dinners), Century Plaza's place in history remains unshakeable. A modernized take on luxury and elevated guest experience from product to people enlivens the real wow factor. This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark. We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Visa Requirements: Must provide proof of eligibility to be employed in the United States of America. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization. Fairmont Century Plaza is an Equal Opportunity Employer EEO M/F/V/D Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS
$80k-90k yearly 5d ago
Administrative Coordinator
Capital Group Companies 4.4
Assistant job in Los Angeles, CA
I can be myself at work.You are more than a job title. We want you to feel comfortable doing great work and bringing your best, authentic self to everything you do. We value your talents, traditions, and uniquenessand were committed to fostering Administrative, Coordinator, Skills
$59k-89k yearly est. 4d ago
Paralegal Admin Specialist
Contact Government Services
Assistant job in Los Angeles, CA
Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: A Paralegal/Administrative Specialist performs, but is not limited to the following duties: Provide Apprentice examination of legal instruments Review legal instruments (completeness of information, proper execution) Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed Determine correctness of action (per Government regulations, procedures, etc). Research records (to ascertain conditions that might preclude action) Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions Assist with the preparation of trial and hearing presentations and demonstratives Collects and compiles statistical data as necessary for various reports Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: Attention to detail and the ability to read and follow directions Good oral and written communications skills Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: ******************* #CJ $45,000 - $55,000 a year
$45k-55k yearly 5d ago
Bilingual Spanish Administrative Assistant's Needed
Appleone 4.3
Assistant job in Los Angeles, CA
Growing and dynamic Non-Profit organization is looking to hire MULTIPLE Administrative Assistant's to support various departments of the company. **Previous experience working in a Non-Profit, an organization that provides services to children and/or adults with developmental disabilities, Fundraising/Grant, Charitable Organization, Schools, Mental Health Organization, Homeless Shelters. Museum, Library, Research Institutes, Hospitals, Public Clinics, Labor Unions, Political Organization, Churches and Synagogues, Volunteer Service Organizations:, Environmental Organizations and or Civic Leagues are a plus** JOB DUTIES: -Provides support to Executive Director and support other members of management when needed. -Organizing meetings, trainings and events, compiling and maintaining program data, ordering supplies, and maintaining calendar for the team -Assists with program specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation. -Responsible for typing letters, memorandums, reports, proposals, grants and other reporting data. -Assists in coordination of meetings for the Board of Directors and its various committees. -When and if applicable, provides both written and oral translation services as needed. -Greets visitors, answers phones, schedule appointments, maintain calendars, filing, faxing, scanning and photocopying documents. -Reviews and distributes incoming mail and maintains postage account. -Orders supplies, schedules maintenance of office equipment, and liaise with building management and headquarters on facility management. -Maintains/tracks invoices, coordinates billing/invoicing and compiles month end reports. -Attends on-site and in-person meetings and training sessions. -Other duties as assigned by management. QUALIFICATIONS -Proficient with Microsoft Excel, Outlook, Word and PowerPoint. -Speak, read and write in Spanish. -Minimum typing speed of 40 wpm. -High school diploma or general education degree (GED) required -College degree is a plus. For immediate consideration submit resume to Azuri Ross in the AppleOne Hill Downtown Los Angeles office. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$34k-42k yearly est. 5d ago
Administrative/Accounting Assistant
Century Group 4.3
Assistant job in Los Angeles, CA
Century Group is partnering with a client that is seeking an Administrative & Accounting Assistant to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary of $60,000 to $80,000 per year. Job Responsibilities: Manage daily administrative tasks, including maintaining organized filing systems and calendars. Enter and process vendor invoices, bills, and payments accurately and on time. Assist with payroll preparation and updates, ensuring employee data is current. Support communication between internal teams and external vendors through email and phone. Compile and prepare reports and documentation for management meetings and audits. Requirements: Proficiency in office software applications, including word processing, spreadsheets, and email platforms. Familiarity with accounting systems and tools for accounts payable and receivable. Strong organizational skills with the ability to manage multiple priorities effectively. Excellent written and verbal communication skills for professional correspondence. Ability to work independently while maintaining accuracy and attention to detail. Qualifications: An Associate's or Bachelor's degree in Accounting, Business Administration, or a related field. Prior experience with bookkeeping, payroll processing, and general accounting tasks. Knowledge of compliance requirements and financial record-keeping practices. Previous experience using accounting software and database systems. At least 2+ years of experience in administrative or accounting support roles. REF #51535 #ZR
$60k-80k yearly 5d ago
Transplant Associate Administrator
Transplant Management Group
Assistant job in Los Angeles, CA
Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************
$26k-46k yearly est. 5d ago
Administrative Assistant
Apex Space
Assistant job in Los Angeles, CA
Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
$36k-51k yearly est. 5d ago
Administrative Assistant II
Bayview Hunters Point Foundation
Assistant job in Culver City, CA
Administrative Assistant II (Sepulveda) This is a hybrid position based in Culver City, CA. The schedule is Monday through Friday 8:30am-5:00pm with 2-3 days onsite per week, flexibility is required based on business needs. The pay range for this role is $21.38 - $24.59 per hour. Ask us about loan repayment programs you may qualify for by working at Didi Hirsch. About Didi Hirsch Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible. Summary As an Administrative Assistant II, you will provide comprehensive administrative, clerical, and operational support to assigned departments and leadership. This role requires a high level of organization, discretion, and attention to detail, as you will manage a variety of office functions, coordinate schedules and communications, prepare documents and reports, and support day-to-day operations to ensure efficiency and continuity of services. The Administrative Assistant II is expected to work independently, prioritize multiple tasks in a fast-paced environment, and exercise sound judgment while maintaining professionalism and confidentiality. Primary Duties Supports the Division Director(s) in most administrative tasks including managing Division Director's calendar and attending meetings as needed. Manages Division on-call calendars and coordinates with answering service company. Assists in the development of printed material including Canva, PowerPoint, Excel, and MS Office. Submits and monitors work orders to ensure completion. Prepares a wide variety of routine correspondence, forms, reports and similar items using word processing, spreadsheet, and data entry. Maintains and updates division or department personnel or other files as required by licensing and applicable state and federal laws. Creates and maintains databases for program outcome monitoring. Copies, sorts, faxes, collates and retrieves documents. Plans, organizes and coordinates meetings and training sessions; coordinates location; and refreshments; secures necessary media equipment; distributes meeting announcements; prepares and distributes meeting material; takes meeting minutes; ensures room is vacated and tidy after meeting or event. Assists in monitoring Division expenses; monitors supplies and re-orders supplies, forms, books and other items. Responds to telephone calls for Division Director in a timely, friendly manner and assist callers as able; checks and responds to e-mails. Attends routinely scheduled meetings as requested or required for the division, department or Agency. Receives, screens, routes mail, email, telephone calls and publications; prioritizes or responds to requests for information as necessary in a prompt, courteous and confidential manner. Processes requests for reimbursement, dues and other expenses in accordance with proper approvals and budgets. Provides for an organized work environment by disseminating, tracking and maintaining information/data and implementing appropriate organizational systems. Performs research and analysis of information; coordinates/manages special projects as required. Generates and/or gathers data and information to support report preparation; completes all reporting requirements of the position. Sets up and maintains department files; including in collaboration with other departments. Assists with retrieval of files for audits as needed. Develops and maintains skills through seminars, workshops, or other forms of training/education. Position Requirements High school diploma with 3+ years of administrative experience, preferably in a mental health or nonprofit environment. Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures. Support the values and mission of Didi Hirsch as related to employment. Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities. Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity. Possess basic math skills sufficient to monitor program petty cash and related functions. Present ideas, information, and viewpoints clearly, both verbally and in writing. Efficiently use the personal computer for word processing, spreadsheets, database maintenance and other related software programs. Utilize analysis, experience, and judgment to make decisions within policies and procedures. Demonstrate commitment to team objectives and Didi Hirsch philosophies. Adapt to changing needs by acquiring new skills and knowledge. Our Vision A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being. Our Mission Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access. Core Values Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care. Diversity & Inclusion: We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging. Equity: We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society. Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients. Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all. Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support. #LI-KS1 #LI-Hybrid Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
$21.4-24.6 hourly 5d ago
Administrative Assistant
Charles R Drew University of Medicine and Science 3.9
Assistant job in Los Angeles, CA
The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
$22-28.1 hourly 5d ago
Asset/Risk Management: Administrative Assistant, Full-Time, Non-Exempt
Aktana, Inc. 4.2
Assistant job in Glendale, CA
Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team. Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively. ESSENTIAL FUNCTIONS Regular attendance and punctual attention to duties listed below. Composes and prepares routine correspondence for signature. Answers the phone, retrieves messages, provides information and receives information. Prepares and distributes notices of Asset Management Committee Meetings. Record, index and maintain Minutes of Asset Management Committee Meetings. Assist in setting up Escrow Documents for signature. Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc. Notarize documents on request. Prepare, compile, maintain data and documents to support annual tax exemption applications. Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties; Develop and maintain calendar and schedule for department and department Director. Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials. Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development. Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy. Perform other duties as assigned. ESSENTIAL RISK MANAGEMENT FUNCTIONS: Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise. Assist in the management of annual entity auto insurance updates and distributions. File annual Certificates of Insurance for churches, entities renting. Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required. Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders. Effective and appropriate communicator with Pastors and other church lay leaders. Maintain a local "open claims" eFile for insurance reference and direct answers. Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department. Liaison with ARM and local entities regarding annual property inspections. Maintain department calendars efficiently. Respectfully represent the department and the Director. A Team player who is self-motived and can work independently. Can follow directions and accept constructive criticism. REQUIRED QUALIFICATIONS To perform this job, the individual Must perform each essential duty and responsibility satisfactorily, and Be a member of the Seventh-day Adventist Church in good standing, and Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess character above reproach, and Meet the requirements listed below. Education and Experience Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church. Competencies High organizational skills in prioritizing tasks daily. Desire to work as a team with results driven approach. Ability to communicate clearly and effectively in writing and speaking. Ability to relate to others well individually and in teams. Display honesty, integrity and ethics. Good judgment and accountability. Ability to make independent decisions and solve problems. Ability to maintain strict confidentiality of privileged information. Self-starter and able to work with minimal direct supervision. Ability to perform simple arithmetic calculations. Understand general policies and procedures of the Conference. Ability and willingness to follow protocol. Ability to speak other languages is desirable. Personality Traits Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude, professional appearance, high level of emotional and social intelligence. Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional and appropriate manner including attire and demeanor. PHYSICAL DEMANDS While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus. WORK ENVIRONMENT Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
$33k-46k yearly est. 5d ago
Dermatology Physican Assistant
Hoag Health 4.8
Assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************
$31k-36k yearly est. 5d ago
ADMINISTRATIVE SUPPORT ASSISTANT II
Broward County Public Schools 4.1
Assistant job in Los Angeles, CA
GOAL To perform clerical and administrative tasks in support of the efficient and effective operations of the office. ESSENTIAL PERFORMANCE RESPONSIBILITIES The Administrative Support Assistant II shall carry out the essential performance responsibilities listed below: Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required. Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently. Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee. Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Maintain an alphabetical, numerical, or simple subject matter filing Receive and route telephone calls, answering routine questions Greet, assist and direct visitors as appropriate. Arrange, meetings, conferences and business travel for Maintain data, statistics and other forms of information, preparing reports, as Assist in maintaining efficient office operations by providing clerical relief, as required Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good Operate standard office equipment, as required by the job. Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities. Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and Follow federal and state laws, as well as School Board Perform other duties as assigned by the immediate supervisor, or designee. MINIMUM QUALIFICATIONS & EXPERIENCE Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program. A minimum of one (1) year, within the last five (5) years, of clerical work experience. Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment. Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc. Effective verbal and written communication skills. Advanced organization skills and keen attentiveness to detail. Computer skills as required for the position. PREFERRED QUALIFICATIONS & EXPERIENCE SIGNIFICANT CONTACTS-frequency, contact, purpose Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries. PHYSICAL REQUIREMENTS TERMS OF EMPLOYMENT LINK TO To review the complete job description for this position access the following website: ***************************************** and search by Job Code. The Job Code for this position is: MM-008 SKILLS COMPETENCIES CERTIFICATIONS LOCATION PREFERENCES/ADDITIONAL INFOR Advertisement Window: 10/21/2025 - Open Until Filled Work Calendar: 217 Day Cal Pay Grade: GRADE 13 Classification: Nonexempt Compensation Hourly Rate - $18.22 - $28.94 per hour Shift Differential (If applicable) - / NOTE: New hires will be hired at the minimum of the assigned salary range
$18.2-28.9 hourly 5d ago
Administrative Assistant
BKM Capital Partners
Assistant job in Newport Beach, CA
The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.
$35k-50k yearly est. 5d ago
STUDENT SUPPORT ASSISTANT
Azusa Unified School District
Assistant job in Azusa, CA
STUDENT SUPPORT ASSISTANT at Azusa Unified Share on X - Application Deadline Until Filled Date Posted 1/15/2026 Contact Joanne Klein ************ 4228 Number of Openings Not Specified Salary Pay Range $19.47 - $23.68 Per Hour Length of Work Year Scho Support, Assistant, Student, Special Education, Technology
$19.5-23.7 hourly 5d ago
Administrative Assistant
CBIZ, Inc. 4.6
Assistant job in Costa Mesa, CA
#LI-EM1 #LI-Onsite Distributes 1040 organizers to clients Create engagement letters and maintain data in Amelio Submit Client Intake Forms Performs New Client Set-up process in Amelio Submit Data Maintenance Forms Performs assembly check and distributes client deliverables via ShareFile; prints any needed deliverables. Perform ShareFile Setups Updates tax tracking information in Practice Engine as directed Completes scanning and copying as needed or requested Perform data maintenance in Tax HQ Support billings and collections for directors Expense reports Assist clients with SafeSend Returns Handle client calls and their requests Prepare Power of Attorney Handle various requests submitted through the administrative common inbox Tracks and secures client e-file authorization forms and routes to e-file step of process Coordinate meetings, presentations, etc. Produces Reports needed for assigned directors PE, etc. Tracks receipt of engagement letters, follows up on letters not received, provides internal status updates Preferred Qualifications * Bachelor's degree Minimum Qualifications High school diploma or GED 2 years experience in office environment and preferably performing as an administrative assistant Must have knowledge of administrative procedures Proficient use of applicable technology Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
$50k-61k yearly est. 5d ago
STUDENT SUPPORT ASSISTANT - STUDENT with DISABILITIES
Azusa Unified
Assistant job in Azusa, CA
Azusa Unified See attachment on original job posting Education • High School Diploma or Equivalent Licenses/Certificates • First Aide is required • CPR certification is required (Employees will be required to obtain these certifications within five months of employment) Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. Education • High School Diploma or Equivalent Licenses/Certificates • First Aide is required • CPR certification is required (Employees will be required to obtain these certifications within five months of employment) Comments and Other Information Experience • At least one year of experience working in an Instructional Aide classification and experience working with students with disabilities is desirable.
$22k-36k yearly est. 5d ago
Administrative Assistant
Appleone 4.3
Assistant job in Ontario, CA
Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$36k-45k yearly est. 5d ago

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How much does an assistant earn in South Gate, CA?

The average assistant in South Gate, CA earns between $22,000 and $43,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average assistant salary in South Gate, CA

$31,000

$22,00010%

$31,000Median

$43,00090%

What are the biggest employers of Assistants in South Gate, CA?

The biggest employers of Assistants in South Gate, CA are:

Walmart
Genesis HealthCare
Service Corporation International
Napa Home & Garden
MTM
REVOLVE
Lennox School District
Eminent, Inc.
Nurture & Nature ABA
Palm Consulting

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Assistant jobs in South Gate, CA - 1,995 jobs

Administrative Assistant IV

Executive Assistant to the Executive Office

Litigation Secretary - Aviation

Executive Assistant to the Executive Office

Administrative Coordinator

Paralegal Admin Specialist

Bilingual Spanish Administrative Assistant's Needed

Administrative/Accounting Assistant

Transplant Associate Administrator

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Asset/Risk Management: Administrative Assistant, Full-Time, Non-Exempt

Dermatology Physican Assistant

ADMINISTRATIVE SUPPORT ASSISTANT II

Administrative Assistant

STUDENT SUPPORT ASSISTANT

Administrative Assistant

STUDENT SUPPORT ASSISTANT - STUDENT with DISABILITIES

Administrative Assistant

Learn more about assistant jobs

How much does an assistant earn in South Gate, CA?

What are the biggest employers of Assistants in South Gate, CA?