How to hire an assistant systems administrator

How to hire an assistant systems administrator, step by step

Here's a step-by-step assistant systems administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant systems administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant systems administrator
• Step 8: Go through the hiring process checklist

What does an assistant systems administrator do?

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1. Identify your hiring needs

   Before you start hiring an assistant systems administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect assistant systems administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents assistant systems administrator salaries for various positions.

   Type of Assistant Systems Administrator	Description	Hourly rate
   Assistant Systems Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$11-34
   Help Desk Administrator	Help desk administrator is responsible for handling activities related to system support for their company or organization. They are in charge of providing superb client experiences and working in resolving support issues in a professional and timely manner... Show more	$16-34
   Administrator	Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office... Show more	$22-54

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Payroll
   • PowerPoint
   • Bed Facility
   • Human Resources
   • Patient Care
   • Financial Statements
   • Oversight
   • Quality Care
   • Medicaid
   • Resident Care
   • Federal Regulations
   • Administrative Functions

   Check all skills

   Responsibilities:

   • Perform a wide variety of administrative tasks including managing daily schedules and interconnecting with other medical facilities and patients.
   • Monitor network connectivity, traffic, loads, and TCP/IP packet efficiency.
   • Work on Solaris volume manager to create file systems as per user and database requirements.
   • Maintain anti-virus software, remedy virus infections, and resolve hardware problems and technical issues.
   • Configure PCs, fax, printers, network, and internet for their small office.
   • Provide desktop support & user account administration on NT and Novell servers on a token ring network

   More assistant systems administrator duties

3. Make a budget

   Including a salary range in your assistant systems administrator job description is a great way to entice the best and brightest candidates. An assistant systems administrator salary can vary based on several factors:

   • Location. For example, assistant systems administrators' average salary in florida is 55% less than in new jersey.
   • Seniority. Entry-level assistant systems administrators earn 68% less than senior-level assistant systems administrators.
   • Certifications. An assistant systems administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant systems administrator's salary.

   Average assistant systems administrator salary

   $40,777yearly

   $19.60 hourly rate

   ---

   Entry-level assistant systems administrator salary

   $23,000 yearly salary

   Updated December 18, 2025

   Average assistant systems administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$55,664	$27
   2	Alaska	$55,385	$27
   3	Maryland	$51,216	$25
   4	Nevada	$50,817	$24
   5	Michigan	$50,513	$24
   6	Connecticut	$49,856	$24
   7	Oregon	$48,781	$23
   8	Pennsylvania	$48,376	$23
   9	New York	$47,563	$23
   10	Massachusetts	$46,423	$22
   11	Missouri	$37,075	$18
   12	Ohio	$36,325	$17
   13	Montana	$36,250	$17
   14	North Carolina	$34,769	$17
   15	Colorado	$34,520	$17
   16	Wisconsin	$34,075	$16
   17	Texas	$33,460	$16
   18	Kentucky	$33,221	$16
   19	Alabama	$31,019	$15
   20	Arkansas	$30,264	$15

   Average assistant systems administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	City of Los Angeles	$85,055	$40.89
   2	Mount Sinai Health System	$65,599	$31.54	14
   3	New York State Restaurant Association	$64,848	$31.18
   4	Oregon Health & Science University	$58,876	$28.31
   5	University of Nevada, Reno	$58,128	$27.95	2
   6	PruittHealth	$57,034	$27.42	16
   7	California State University, Chico	$48,335	$23.24
   8	TS Tech Americas	$46,894	$22.55
   9	Erickson Senior Living	$46,331	$22.27	1
   10	United States Courts	$44,981	$21.63	38
   11	State Bar of Michigan	$44,612	$21.45	4
   12	Marriott International	$44,155	$21.23	32
   13	Johns Hopkins University	$43,495	$20.91	13
   14	Indian Rivers Behavioral Health	$43,245	$20.79
   15	Union County Public Schools	$41,283	$19.85	1
   16	Nordstrom	$37,911	$18.23	3
   17	Randstad North America, Inc.	$37,651	$18.10	31
   18	HIAS	$36,823	$17.70
   19	Prestige Brands	$36,626	$17.61
   20	Builders FirstSource	$36,532	$17.56	23

4. Writing an assistant systems administrator job description

   An assistant systems administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistant systems administrator job description:

   Assistant systems administrator job description example

   ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.
   
   Join Our Community of Food People!
   
   THE COMPANY AND THE LEGAL TEAM:
   
   From the corner diner to the five-star steakhouse, US Foods (NYSE: USFD) has helped shape how people eat in America for over 150 years. The Company is one of the largest food services distributors in the United States, with a team of more than 28,000 people across the nation. With 70 distribution centers, the Company serves independent and multi-unit food service operations including restaurants, healthcare, hospitality, government, and education institutions and has a product lineup spanning more than 400,000 items. Based primarily in Rosemont, Illinois (a suburb of Chicago), the Company has four broadline regional hubs throughout the United States, in Chicago, Charlotte, Philadelphia, and Seattle (the “field” business), as well as over 80 Chef'Store-branded retail warehouse stores. Finally, the Company operates Stockyards, Freshway and Save-On Seafood processing facilities for beef, produce and seafood.
   
   The Company's Senior Management Team is experienced, driven, decisive and committed to the core values of customer success, integrity, innovation, and teamwork...and a passion for all things food. Learn more about the Company at www.usfoods.com.
   
   US Foods Legal Team is approximately 65 strong, including attorneys, paralegals, food safety and regulatory professionals and others. The legal team's mission is to advance business objectives through innovative legal partnerships. We are focused on building the team's reputation as a valued business partner by displaying leadership, arming our business partners with knowledge, creating brand ambassadors, and shifting the corporate mindset. We create value by identifying and acting on business opportunities, and lead the organization in identifying, anticipating, and managing regulatory and business risks. We are a dynamic high-performing team, and we are looking for new members who will bring excellent judgment, pragmatism, optimism, humility, and a sense of humor to our mix.
   
   Working under limited supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization. Responds to moderately complex inquiries and calls concerning area of responsibility with some degree of latitude and judgment using existing policies and procedures.
   
   This role is Blended in Rosemont, IL. The work is a combination of being onsite in Rosemont and work from home days as defined by the role segmentation.
   
   RESPONSIBILITIES:
   Manages legal projects by organizing and expediting tasks, creating, planning, and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately.Acts as legal liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.Acts as legal business partner by assisting department staff members with meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.Create general legal correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.Answers and screens incoming phone calls/e-mails and forwards, as necessary.Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for Legal Leadership as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.Assists with packages and mail distribution.
   RELATIONSHIPS:Internal: Interacts with all levels of the organization to ensure proper and timely communication and completion of tasks.External: Interacts with sister divisions to provide or furnish information, etc. Also corresponds with vendors.QUALIFICATIONS:Education/Training: High school diploma or G.E.D. required. Formal clerical, administrative training or equivalent experience.Related Experience: A minimum of four (4) years office/clerical and admin experience required. Paralegal training desired. Works under limited supervision and deals with straightforward situations as defined by policy.Knowledge/Skills/Abilities:
   Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience.Must have proficiency with Office 365 (Word, Excel, PowerPoint, Outlook), Teams, SharePoint, Concur or similar travel technology required, and e-billing technology desired.Must have high level of interpersonal skills and possess a proven track record of ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems.Work requires continual attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.Efficiency and judgment are required to plan, prioritize, and organize diversified workload in a fast-paced environment.
   
   ***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right assistant systems administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your assistant systems administrator job on Zippia to find and attract quality assistant systems administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with assistant systems administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   Sometimes, it's not enough to interview assistant systems administrator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant systems administrator

   Once you've decided on a perfect assistant systems administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new assistant systems administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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