Assistant systems administrator job description

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People!

THE COMPANY AND THE LEGAL TEAM:

From the corner diner to the five-star steakhouse, US Foods (NYSE: USFD) has helped shape how people eat in America for over 150 years. The Company is one of the largest food services distributors in the United States, with a team of more than 28,000 people across the nation. With 70 distribution centers, the Company serves independent and multi-unit food service operations including restaurants, healthcare, hospitality, government, and education institutions and has a product lineup spanning more than 400,000 items. Based primarily in Rosemont, Illinois (a suburb of Chicago), the Company has four broadline regional hubs throughout the United States, in Chicago, Charlotte, Philadelphia, and Seattle (the “field” business), as well as over 80 Chef'Store-branded retail warehouse stores. Finally, the Company operates Stockyards, Freshway and Save-On Seafood processing facilities for beef, produce and seafood.

The Company's Senior Management Team is experienced, driven, decisive and committed to the core values of customer success, integrity, innovation, and teamwork...and a passion for all things food. Learn more about the Company at www.usfoods.com.

US Foods Legal Team is approximately 65 strong, including attorneys, paralegals, food safety and regulatory professionals and others. The legal team's mission is to advance business objectives through innovative legal partnerships. We are focused on building the team's reputation as a valued business partner by displaying leadership, arming our business partners with knowledge, creating brand ambassadors, and shifting the corporate mindset. We create value by identifying and acting on business opportunities, and lead the organization in identifying, anticipating, and managing regulatory and business risks. We are a dynamic high-performing team, and we are looking for new members who will bring excellent judgment, pragmatism, optimism, humility, and a sense of humor to our mix.

Working under limited supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization. Responds to moderately complex inquiries and calls concerning area of responsibility with some degree of latitude and judgment using existing policies and procedures.

This role is Blended in Rosemont, IL. The work is a combination of being onsite in Rosemont and work from home days as defined by the role segmentation.

RESPONSIBILITIES:
Manages legal projects by organizing and expediting tasks, creating, planning, and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately.Acts as legal liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.Acts as legal business partner by assisting department staff members with meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.Create general legal correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.Answers and screens incoming phone calls/e-mails and forwards, as necessary.Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for Legal Leadership as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.Assists with packages and mail distribution.
RELATIONSHIPS:Internal: Interacts with all levels of the organization to ensure proper and timely communication and completion of tasks.External: Interacts with sister divisions to provide or furnish information, etc. Also corresponds with vendors.QUALIFICATIONS:Education/Training: High school diploma or G.E.D. required. Formal clerical, administrative training or equivalent experience.Related Experience: A minimum of four (4) years office/clerical and admin experience required. Paralegal training desired. Works under limited supervision and deals with straightforward situations as defined by policy.Knowledge/Skills/Abilities:
Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience.Must have proficiency with Office 365 (Word, Excel, PowerPoint, Outlook), Teams, SharePoint, Concur or similar travel technology required, and e-billing technology desired.Must have high level of interpersonal skills and possess a proven track record of ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems.Work requires continual attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.Efficiency and judgment are required to plan, prioritize, and organize diversified workload in a fast-paced environment.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

This position assists the Transportation Administrator with securing all the necessary permits (Federal and state mandated) and documentation required to respond rapidly to the needs of our customers regardless of the time of day. Position will also asset tracking and reporting.
Duties and Responsibilities (functions considered essential are marked by an *):

* Obtain road construction and temporary permit restrictions from state, county, and municipal web sites and forward information to the field
* Obtain and disseminate holiday permit office closure and travel restrictions for each state
* Order single trip permits to facilitate movement of oversized and/or overweight vehicles
* Conducts review of reference documents (State Letters, Equipment Breakouts, Quick Reference Guides) to verify equipment & permit information and make updates as necessary.
* Maintain accurate files for State mandated inspections & registrations of base plate vehicles; work with Field Ops to complete in required time frame
* Maintain list of heavy vehicles requiring inspection and work with Field Ops to complete in required time frame
* Assist with processing requests and maintaining accurate files for Federal and State mandated registrations, fuel decals and cab cards for heavy trucks.
* Receive new asset requests from purchasing, process to setup new units in all relevant systems to ensure data integrity. Setup files for each unit and complete vehicle registrations (if necessary).
* Receive, process, and maintain accurate files for Asset Transfer, Asset Termination and Equipment Combination Change requests.
* Maintain tracking documents, assist in conducting audits and update records related to Equipment Combo, equipment Location and title audits
* Performs other incidental and related duties as required.

JOB QUALIFICATIONS (refers to job, not incumbent):

* Possess the ability to read and interpret local, state, federal and international statutes, codes and legal opinions regarding movement of oversized and/or overweight vehicles.
* Possess the ability to communicate in a professional manner with city, county, state and provincial officials Microsoft Office (Word/Excel/Outlook) Adobe Acrobat professional profieciency
* Knowledge of United States & Canada geography, interstate routes and ability to quickly conduct map analysis.

High School Diploma required

Preferred education: Bachelor's degree

Strong ability to effectively communicate technical information to all types of people, both verbally and in writing; multitask and coordinate often conflicting priorities; strong communication, decision-making, analytical, problem solving and interpersonal skills

The employee must be able to work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.

Potential travel to jobsites may be required for both training and Operations support purposes. Field environment may include field office trailers, hotels, exposure to outside weather conditions, extreme cold, extreme heat, including wet and/or humid conditions.

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Administrative Assistant Scheduler


Are you searching for a way to use your compassion, knowledge and interpersonal skills? Camelot Care Centers, part of the national Pathways brand of mental health providers, offers mentoring, community based, crisis, and outpatient counseling services to support children, their families, and adults in the most effective and respectful manner. Our team lives out their passion for helping the community and need a hardworking, dedicated, and passionate Administrative Assistant to join our team.Our family counseling and foster care services are varied to be able to meet the needs of our clients, and we are continually creating new programs in response to identified needs in a particular area. The common thread is that we provide counseling and support services in-home and in community-based settings throughout Tennessee. We emphasize the strengths and uniqueness of each youth and family. All our family counseling and foster care services are offered by trained therapists and counselors under the direct supervision of licensed clinicians.As part of the nationwide team, we offer many benefits to aid in your work/life balance and career growth. In addition to the usual benefits, we offer paid training, career advancement opportunities, medical/dental/vision, PTO, paid holidays, Pet insurance, a Vacation plan that increases with tenure after your first year, Perks at Pathways that offers discounts on shopping, hotel stays, and entertainment; and much more (see below)! We realize that your growth is paramount to our continued reputation of quality and service excellence, so we are ready to invest in YOU from day one!
About your Role
The Administrative Assistant plays a valuable role on the team. They remove a good amount of pressure off the clinical staff by handling clerical work and administrative and business detail. They provide organization to the appointments, welcome visitors and are the front face of the facility.

Does the Following Apply to You?

• High school diploma or general education degree (GED)
• Experience in a Medical Office with an understanding of billing documents and medical terminology
• Minimum of one (1) year experience with payroll and/or billing duties
• CPR and First Aid certified, or be willing to obtain certification before working with clients; and other duties as assigned
• Established Knowledge of Microsoft Programs;
• Outlook, Word and Excel

Perks of Working for Pathways:

• Competitive Salary
• Paid Vacation Days (1st year 10 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 9 Paid Holidays (including Day after Thanksgiving and Christmas Eve )
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401 K

If you're
#readytowork
The Pathways is
#readytohire
! Camelot Care Centers, LLC. is subsidiary of Pathways
Check out the links above to learn more about our organizations Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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