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Working As An Assistant To Executive Vice President

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $51,000

    Average Salary

What Does An Assistant To Executive Vice President Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant To Executive Vice President

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant To Executive Vice President Career Paths

Assistant To Executive Vice President
Office Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Office Manager Owner Vice President
Executive Vice President
11 Yearsyrs
Executive Assistant To President Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Executive Assistant/Office Manager Owner Marketing Director
Director Of Communications And Marketing
9 Yearsyrs
Executive Assistant/Office Manager Owner Director
Administrative Director
8 Yearsyrs
Manager's Assistant/Administrative Assistant Manager Human Resources Manager
Human Resource Officer
6 Yearsyrs
Manager's Assistant/Administrative Assistant Manager Director
Chief Of Staff
7 Yearsyrs
Manager's Assistant/Administrative Assistant Manager Assistant Vice President
Administration Vice President
6 Yearsyrs
Administrator Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Administrator Human Resources Generalist
Senior Human Resources Generalist
8 Yearsyrs
Executive Assistant To President Administrator Human Resources Generalist
Human Resources Administration Manager
6 Yearsyrs
Assistant Manager Restaurant Manager Event Manager
Events Marketing Manager
5 Yearsyrs
Assistant Manager Department Manager Administrative Manager
Administrative Operations Manager
6 Yearsyrs
Contracts Administrator Project Administrator
Senior Project Coordinator
7 Yearsyrs
Executive Assistant To President Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Human Resources Generalist Customer Service Manager Inside Sales Manager
Sales Support Manager
6 Yearsyrs
Contracts Specialist Grant Writer Development Officer
Manager Of Special Events
5 Yearsyrs
Senior Administrative Assistant Administrative Supervisor Administrative Services Supervisor
Administrative Services Manager
7 Yearsyrs
Senior Administrative Assistant Executive Assistant/Office Manager
Manager Executive
5 Yearsyrs
Account Manager Relationship Manager Client Relationship Manager
Client Relations Manager
6 Yearsyrs
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Average Length of Employment
Top Careers Before Assistant To Executive Vice President
Secretary 2.5%
Top Careers After Assistant To Executive Vice President

Do you work as an Assistant To Executive Vice President?

Average Yearly Salary
$51,000
Show Salaries
$38,000
Min 10%
$51,000
Median 50%
$51,000
Median 50%
$51,000
Median 50%
$51,000
Median 50%
$51,000
Median 50%
$51,000
Median 50%
$51,000
Median 50%
$69,000
Max 90%
Best Paying Company
Apple
Highest Paying City
San Francisco, CA
Highest Paying State
California
Avg Experience Level
3.9 years
How much does an Assistant To Executive Vice President make at top companies?
The national average salary for an Assistant To Executive Vice President in the United States is $51,755 per year or $25 per hour. Those in the bottom 10 percent make under $38,000 a year, and the top 10 percent make over $69,000.

The largest raises come from changing jobs.

See what's out there.

Real Assistant To Executive Vice President Salaries

Job Title Company Location Start Date Salary
Vice President of Sales-Canada, Europe, Middle EAS Miller Felpax Corporation Sep 05, 2013 $102,910
Executive Assistant To Executive VP & Board of TRU Union Theological Seminary Jan 12, 2012 $57,000
Assistant To Executive VP Oxford Men's Division LF USA, Inc. Feb 15, 2011 $39,500
Assistant To Executive VP Oxford Men's Division LF USA, Inc. Aug 26, 2011 $39,500
Assistant To Executive VP Oxford Mens Division LF USA, Inc. Feb 15, 2011 $39,500

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Top Skills for An Assistant To Executive Vice President

  1. Travel Arrangements
  2. Powerpoint
  3. Financial Statements
You can check out examples of real life uses of top skills on resumes here:
  • Organized rigorous travel arrangements anticipating logistical meetings proactively.
  • Prepared external PowerPoint presentations for company President and CEO; coordinated quarterly company newsletter to improve communication between management and employees.
  • Prepared expense reports and financial statements; processed confidential employee compensation materials with discretion and a close attention to detail.
  • Maintained office supplies inventory by checking stock to determine inventory level and anticipating needed supplies.
  • Serve as department coordinator for customer special events, professional learning and advancement training for department staff including executive staff.

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Top 10 Best States for Assistants To Executive Vice President

  1. California
  2. New York
  3. Utah
  4. Washington
  5. Rhode Island
  6. Nevada
  7. Oklahoma
  8. Connecticut
  9. Michigan
  10. Alaska
  • (1,275 jobs)
  • (660 jobs)
  • (55 jobs)
  • (250 jobs)
  • (18 jobs)
  • (25 jobs)
  • (26 jobs)
  • (82 jobs)
  • (131 jobs)
  • (6 jobs)

Assistant To Executive Vice President Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 19,565 Assistant To Executive Vice President resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Assistant To Executive Vice President Resume

View Resume Examples

Assistant To Executive Vice President Demographics

Gender

Female

86.8%

Male

9.9%

Unknown

3.3%
Ethnicity

White

60.5%

Hispanic or Latino

17.5%

Black or African American

11.7%

Asian

6.8%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

50.6%

French

14.1%

Italian

6.2%

German

6.0%

Portuguese

3.6%

Chinese

2.8%

Mandarin

2.7%

Russian

2.3%

Japanese

2.0%

Korean

1.5%

Greek

1.2%

Cantonese

1.0%

Polish

1.0%

Arabic

1.0%

Hebrew

0.9%

Dutch

0.8%

Hindi

0.7%

Bulgarian

0.5%

Ukrainian

0.5%

Serbian

0.5%
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Assistant To Executive Vice President Education

Schools

New York University

14.4%

Katharine Gibbs School

6.3%

Strayer University

5.8%

University of Maryland - University College

5.6%

University of California - Los Angeles

5.3%

DePaul University

5.1%

Fashion Institute of Technology

5.1%

Kaplan University

4.9%

Northeastern University

4.9%

Miami Dade College

4.7%

Northern Virginia Community College

4.6%

Florida International University

4.0%

University of Southern California

4.0%

Florida Atlantic University

3.9%

Pace University - New York

3.9%

Mercy College - Dobbs Ferry

3.7%

University of Georgia

3.5%

Arizona State University

3.5%

University of Maryland - College Park

3.3%

Liberty University

3.3%
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Majors

Business

39.6%

Communication

6.9%

Psychology

5.7%

Marketing

4.8%

Management

4.3%

Liberal Arts

4.1%

English

3.9%

Accounting

3.7%

Legal Support Services

3.6%

Human Resources Management

3.2%

Secretarial And Administrative Science

2.5%

Political Science

2.3%

Health Care Administration

2.3%

General Studies

2.1%

Finance

2.0%

Criminal Justice

2.0%

Photography

1.9%

Journalism

1.8%

Hospitality Management

1.7%

Education

1.7%
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Degrees

Bachelors

49.0%

Associate

18.5%

Masters

12.0%

Certificate

8.7%

High School Diploma

7.6%

Diploma

2.5%

Doctorate

0.9%

License

0.7%
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Updated May 18, 2020