Assistant to executive vice president job description

Education & Experience – Bachelor’s degree plus at least five (5) years, or High school diploma plus at least ten (10) years of full-time experience which demonstrates the ability to successfully perform duties of this position.

Demonstrated Ability – Demonstrated capacity to manage office operations as well as one’s own time effectively and efficiently in a fast-paced environment; proficient with Microsoft Office Suite or equivalent computer applications; strong interpersonal, critical thinking, verbal and written communication skills; plan, prioritize, organize, and coordinate work involving a wide variety of tasks and materials; to apply sound judgment; to take initiative, and work independently and cooperatively in following through on assignments; to maintain a high level of accuracy in working with details; to assume responsibility for whole areas of work and integrate information from relevant sources; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to be sensitive to and assess the needs of people; to be poised and confident in handling a range of situations; to work effectively in a highly non-routine environment; to work under the pressure of deadlines and balance multiple tasks simultaneously with competing demands; to acquire and maintain knowledge of and appropriately apply policies and procedures; to establish and maintain accurate files and records; to appropriately handle confidential material; to compose correspondence for routine and non-technical matters; to gather and/or prepare background materials; to function effectively as a work leader in developing a team approach in the work environment; and to analyze operational situations and make appropriate recommendations.

Knowledge – Of office practices and procedures; of correct English grammar, punctuation, spelling, and

word usage; and of office machines and equipment; proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications. Familiarity with various social media platforms.

SUPERVISION:

The position works under the general supervision of the Vice President (supervisor). The incumbent has wide latitude for judgment in meeting program objectives and keeps their supervisor informed of significant changes and anticipated problems, with recommendations for resolution. Work is reviewed in terms of overall effectiveness.

HOW TO APPLY: Submit an electronic application at APPLY FOR THIS JOB NOW . Application information should include a cover letter with position title and a statement addressing how the qualifications are met, a resume, and names and addresses of three professional references. Screening and assessment will be based on the materials submitted.

An Equal Opportunity Employer/Vet/Disabled

As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment.

This is a full-time position

The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world. How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers - and sets a new standard for global reach, accuracy, and transparency. We are proud of the culture we have built. We value the unique experiences and perspectives that each person brings to The Trade Desk, and we are committed to fostering inclusive spaces where everyone can bring their authentic selves to work every day.

So, if you are talented, driven, creative, and eager to join a dynamic, globally-connected team, then we want to talk!

We are seeking an Executive Assistant for our New York location. You will provide a high level of administrative support to our Chief Client Officer, EVP and SVP, Client Services & Data Partnerships. This highly visible position will interface with all levels of leadership, employees, clients and partners. This is a fast-paced role that requires an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive's needs.
What you'll do:

Work closely with the executives, proactively anticipating expectations, needs and performance standards. Understand complex priorities to ensure that the executive's time is optimized with minimal input. Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities. Utilize knowledge of the company's business to effectively conduct research as needed for special projects. Handle sensitive situations with professionalism, confidentiality, and good judgment. Track, monitor, and guide progress of projects and action items to ensure they remain on course. Manage high volume calendars (domestic and international) - scheduling, organizing and managing complicated and sometimes hectic schedules. You will be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed. Acting as a liaison for direct reports. Assist other TTD team members with special project deliverables as needed. Highly independent in coordinating activities between departments and outside parties.



Who you are:


BS degree preferred or equivalent and 10+ years of previous experience supporting C level executives in a technology, advertising/marketing services, or other fast paced environments. Strong computer skills required (MS Office Suite - Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Expensify, Workday and Confluence strongly preferred. Experience with processing expense reporting. Especially with foreign travel and currency conversion. Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts. Ability to handle heavy workload and fast paced work environment, constantly striving to add value, without losing focus. Manage multiple priorities and exhibit initiative, creativity and flexibility. Work independently as well as part of a team to ensure that the needs of the business are always met, and that adequate assistant coverage is provided to the executives. Absolute confidentiality and discretion are critical. A fast learner, someone who takes the initiative to figure out what needs to be done. Excellent attention to details and follow through skills. Positive attitude and strong work ethic, can-do, roll-up your sleeves style. Excellent customer service skills and able to work well with different types of personalities. Ability to take ownership of assignments and show great accountability for work. Previous experience in a similar role for an advertising technology company.


The Trade Desk does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of The Trade Desk. The Trade Desk is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

The Executive Assistant of Philanthropy and Alumni Relations will effectively promote and support the mission of Kansas City University (KCU) by providing expert administrative and project management support to the Vice President of Philanthropy and Alumni Relations.
Essential Duties and Responsibilities:


Facilitates the efficient utilization of the Executive's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups Promotes a positive image of the University by greeting and receiving visitors to the department Serves as a liaison between the Executive and other University administrators and members of the Board of Trustees Safeguards the confidentiality by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, file, and similar confidential items Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications. May serve as event coordinator for various functions of the department Facilitates efficient and cost-effective official travel for the department by making travel arrangements and preparing associated approval forms and expense reports for travelers Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy Track business expense for the department in close coordination with accounts payable Managing the community sponsorship program, facilitating communications with nonprofit partner organizations as well as coordinating all guests attending events on behalf of the university Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds Promote the overall success of the University by performing other essential duties and responsibilities as assigned



Qualifications:


Knowledge typically obtained through a bachelor's degree 4 years as an administrative assistant preferred Demonstrated experience and success providing executive level support to senior level management Excellent written and verbal communication skill. Demonstrated knowledge and success at the development and communication of professional correspondence Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization Demonstrated knowledge and experience with office automation equipment, including phones, computers and related software, including Microsoft Word, Excel, and Outlook . Experience with Raiser's Edge and Workday a plus Exceptional organizational skills and demonstrated success in a multi-task environment with attention to detail and follow through



Equal Opportunity Employer


KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.


Annual Security Report


KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.


Thank you for your interest in a career at KCU!