Assistant To Executive Vice President remote jobs - 619 jobs

Chief of Staff job opening USA based remotely, to CEO Founder who has a proven COO and CMO on their team to also support. I'm leading a confidential executive search on behalf of a Founder/CEO of a >$100MM+ high-growth D2C digital marketplace company with aim to be a $0.5B in the next few years! You can operate at both strategic and tactical levels - acting as a trusted partner, gatekeeper, and confidant. With a proven COO already in place, this role is focused on optimizing the CEO's time, priorities, and confidential initiatives, and SLT operations management. You're also tech savvy, innovative, and in ChatGTP/AI, every day at a medium to advanced super user level. Core Responsibilities Strategic Alignment: Translate CEO/Board vision into clear company priorities, OKRs, and execution plans. Operational Excellence: Drive cross-functional initiatives, process improvements, and systems that support growth. Leadership Enablement: Prepare CEO for board, investor, and client engagements; manage executive meetings and follow-ups. Decision Support: Provide research, data, and analysis to inform strategic decisions. Communication Hub: Act as liaison between CEO, leadership team, and wider organization. Special Projects: Lead high-impact initiatives (new market entry, acquisitions, organizational scaling). Day-to-Day Duties Running and facilitating executive leadership meetings, ensuring follow-through. Tracking key metrics, projects, and accountability against company goals. Drafting CEO communications (internal and external). Coordinating investor and board materials. Identifying bottlenecks and resolving cross-departmental issues. Driving "CEO-only" projects to completion without constant oversight. Serving as an early warning system for risks or gaps in execution The ideal profile is: 7-12+ years' experience supporting CEOs/Founders in entrepreneurial, fast-scaling small and medium size, award winning companies Worked for a 100-300 staff company during their growth curve ideally twice, for 3-5+ years (candidates) Comfortable managing and facilitating executive director board-level meetings, notes, materials, investors, VVIPs, and confidential projects, while also handling calendar, travel Deep business understanding of D2C/eCommerce/digital marketing/digital marketplace models/online training courses/digital coaching apps Passionate about one or more sports, health, wellness, fitness, supplements, at an advanced level like a biohacker Based in remote USA Jonathan Pearson at BluZinc will be in touch soon with the best qualified applications.

A boutique executive search firm is seeking an Executive Search Associate to conduct candidate research, manage outreach campaigns, and support client communications. This role is remote and requires 2-5 years of experience in executive search or a fast-paced startup environment. Ideal candidates will be strong communicators with analytical skills and familiarity with ATS/CRM tools. The position offers competitive commissions and the chance to work with high-growth companies in a collaborative culture. #J-18808-Ljbffr

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest. Executive Assistant to the Founder & CEO Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest. Our mission is to improve lives through honest financial products. We are seeking a confident, resourceful, and proactive Executive Assistant to provide comprehensive, high-touch support to our Founder & CEO. This individual will serve as an invaluable and integral member of the Office of the CEO. In line with our value of "Simpler is Better," this role is about creating efficiency and clarity for our CEO, seamlessly managing an intense and ever-evolving calendar, stakeholder relationships, and global commitments. This high-trust partnership is crucial to enabling our CEO to leverage their time in the most efficient way possible. What You'll Do Comprehensive CEO Support: Provide meticulous, high-touch support across all facets of the CEO's life, anticipating needs and proactively managing their schedule and commitments. This role requires a dedicated presence in our San Francisco office on a weekly basis when the CEO is present. Candidates must live within reasonable distance to Affirm's San Francisco office, such that regular commuting is manageable for this position. The role also requires travel, up to 15% nationally and on occasion, internationally, with the expectation of 24/7 availability during travel periods to respond to urgent needs. Calendar & Logistics Mastery: Manage an extremely active and dynamic calendar with precision and tact, prioritizing conflicts, and optimizing time allocation for both business and personal engagements. This includes coordinating complex international and domestic travel. Information Management & Preparation: Streamline high-volume communications across all channels and prepare comprehensive briefing documents, agendas, and relevant materials ahead of meetings to ensure the CEO is fully equipped. Strategic Relationship Management: Liaise with members of the CEO's personal and professional network, and partner with internal departments to streamline workflows. Operational Partnership: Work closely with the Chief of Staff to jointly manage the CEO's inbound and outbound requests and assist with special projects, press appearances, and speaking engagements. Serve as a thought partner to the Chief of Staff and coordinate with other executive assistants to ensure operational alignment across the C-suite. Financial Administration: Process expense reports, approvals, document sign-offs, and travel reimbursements. Meeting Facilitation: Attend executive team meetings where required. Ensure all meeting spaces (in-person or virtual) are prepped for optimal performance. What We Look For The ideal candidate is a proactive and detail-obsessed individual who understands the unique demands of supporting a visionary leader across all aspects of their life, while always operating with unwavering discretion, impeccable judgment, and humility. Proven Executive Support: 10+ years of experience supporting C-suite executives, with 5+ years supporting a Founder/CEO (public company experience strongly preferred). Prioritization skills and calmness under pressure are essential in a hyper-growth environment. Personal Assistant Acumen: Demonstrated experience in a role that deeply integrated with an executive's personal life, balancing personal and business needs with seamless support. Exceptional Communication & Executive Presence: Superior communication skills, able to convey complex ideas clearly and concisely, while engaging confidentiality and respectfully with senior executives, high-profile stakeholders, or other influential leaders. Adaptability & Resilience: Comfortable working in ambiguity and rapidly shifting priorities. Calm under pressure and able to respond to urgent needs outside of traditional hours. Tech Savvy: Highly tech-savvy and a quick learner, with a working knowledge of G Suite, Slack, Zoom, expense management tools, as well as confidence with leveraging AI. Industry Experience: Previous experience supporting a high-profile, public-facing executive in a relevant industry such as tech, media, finance, or venture-backed startups. Pay Grade - L Equity Grade - 6 Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills. Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.) Base pay range per year: $160,000 - $210,000 Please note that visa sponsorship is not available for this position. Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities. We're extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include: Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount We believe It's On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process. [For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records. By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.

Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures-and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. What You'll Do You are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 50-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #12 on Glassdoor's Best Places to Work list. While we are proud of our heritage, we are even more excited about our future, and if you are the person we are looking for, we'd be excited to share it with you. In this role, you're the backbone of the function, ensuring that the Managing Director & Partners (MDPs) you support have what they need to seamlessly serve the needs of our clients, and meet their internal commitments and goals. You anticipate the needs of your customers, look ahead and prevent problems from arising. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing case team logistics, keeping track of time and expenses, and keeping up with the fast pace of our Consulting Team. We operate in a hybrid model, meaning you'll be in the office about half of the time and have flexibility to work remotely (if you choose) for the other part of the week. While in the office, you will be surrounded by a community of intelligent, highly motivated, and service-minded people. EAs help shape our culture by actively participating in office life and collaborate across functions to help fellow Business Services Team (BST) members. Our philosophy is to grow by growing others, and you will serve as role models to more junior members of the Admin team. We work hard together, and we go out of our way to support each other - we want everyone to be successful, individually and as a team. We won't define a career path for you - but some of our EAs we've hired in this role have gone on to have long and successful careers as Senior Executive Assistants at BCG; others have gone into work in one of our many Practice Areas; some have managed teams or rotated through a number of other functions. Your career at BCG will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment. You're Good At * Being a proactive thought partner and managing your MDP's time in a fast-paced, high volume, and ever-changing client service environment: * Owns and drives calendar/complex meeting scheduling Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation Processing timesheets and expenses on a timely basis Supporting administrative aspects of MDP internal commitments: practice area activities, BCG leadership committees, recruiting, etc. Building effective working relationships with key stakeholders (this will be crucial to your success!): MDPs - Understands priorities and exercises sound judgment to make appropriate trade-off Clients and their Assistants - facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build client relationships EA and AA peers - lead case team logistics and work together to support other Partners, Principals and BST leaders on the case team; provide back-up support to other assistant team members BST peers and internal resources - obtain and share information with wider team as needed; help case team navigate internal resources Proactively leaning in to support high leverage activities for MDPs (this will vary by need): Assisting with account planning and client relationship management Conducting research and gathering information Assisting with the creation and preparation of client team materials - slides, proposals, onboarding decks, including proofreading and copying/binding Additional items that you (or the MDPs) feel may be helpful - be creative and think outside the box Acting as a thought partner and trusted advisor to MDPs, their teams and others at BCG Keeping them informed of critical information they may not be aware of Guiding them toward making right decisions about use of time * Taking initiative to bring things "from the back burner to the front burner" for MDPs * Performing other duties as assigned or required, including some personal support; responsibilities will vary What You'll Bring Bachelor's degree, strongly preferred Demonstrated leadership and/or customer service experience Minimum of 3 years of experience in a fast-paced environment (extremely fast paced!), supporting senior executives, strongly preferred DO THESE BEHAVIORS/MINDSET EXPECTATIONS RESONATE WITH YOUR SKILLS AND EXPERIENCE? High customer service orientation - highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service Strong intellectual curiosity - a hunger and desire to always be learning, experiencing and growing Insightful - drives the business forward by connecting the dots Organized - excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner Sweats the small stuff - strong attention to detail and accuracy, particularly when under pressure Relationship-oriented - ability to develop effective working relationships with the Consulting Team, clients, and the wider Business Services Team (BST) to help build trust, open doors, and create opportunity Team player - proactively seeks opportunities to help others; will go above and beyond in order to get the job done Lives and breathes our values - open and inclusive to all members of the team and support them as equals Committed to improving the status quo - we respect and hire people who are willing to ask questions or make suggestions, even if it is turned down Good judgment - highly professional and diplomatic (dealing with consultants who can be very demanding at times can be a challenge, but a challenge you're up for), knows when to ask for help or advice, is perceptive and practical Trustworthy - a vault (you will be privy to confidential information) Flexibility - doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles; embraces new ways of working in a hybrid environment Self-motivated - a "can-do" attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities Passion - hone your "superpower" and bring your true authentic self to work Who You'll Work With You'll be working within a motivated, close-knit team reporting to the Administrative Services Manager. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and coaching and will provide developmental guidance and support as your grow your career at BCG. Additional info At BCG, our people and relationships are at the heart of everything we do. We believe that in-person work is essential to our culture, mentorship, and professional development. That's why we operate on a hybrid model, with the expectation that team members will be in the office 3 to 5 days per week. This role is designed for those who thrive in a dynamic, collaborative environment and is not intended for remote or virtual work. Compensation Information: Total compensation for this role includes base salary, annual discretionary performance bonus, retirement contribution, and a market leading benefits package described below. The base salary range for this role is $88,000 -$98,667. This is an estimated range and specific base salaries within the range depend on factors such as office location, experience, and skill set. It is not common for new BCG employees to be hired at the high-end of the salary range. BCG regularly reviews its ranges to ensure market competitiveness. In addition to your base salary, your total compensation will include a discretionary bonus of up to 12% and a generous retirement contribution that starts at 5% and moves to 10% after 2 years. At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees - and their eligible family members.* That's zero dollars in premiums taken from employee paychecks. All of our plans provide best in class coverage: Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs Dental coverage, including up to $5,000 in orthodontia benefits Vision insurance with coverage for both glasses and contact lenses annually Reimbursement for gym memberships and other fitness activities Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month) Paid sick time on an as needed basis Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.

TAISCH REAL ESTATE, INC, is a dynamic real estate team with operations rooted in a strong commitment to client satisfaction and professional excellence. We are dedicated to providing top-notch real estate services and solutions. Situated in San Francisco, TAISCH REAL ESTATE, INC is motivated toward fostering strong community connections. The company offers opportunities for growth and collaboration in a professional environment. Role Description This is a full-time on-site role for an Administrative Assistant located in San Francisco, CA. The Administrative Assistant will perform a wide range of tasks to ensure efficient office operations and support executives and team members. Responsibilities will include managing schedules, maintaining records, overseeing phone communications, performing clerical tasks, and assisting with executive administrative functions. The role requires organization, and excellent communication skills to facilitate a smooth workflow. Qualifications Proficiency in Administrative Assistance and Clerical Skills to ensure seamless office operations Strong Phone Etiquette and Communication skills to effectively manage correspondence and interactions Experience in providing Executive Administrative Assistance and handling executive-level tasks Excellent organizational and time management abilities Proficiency with office software and tools, such as Microsoft Office Suite as well as the Google Platform Proficiency with various technological systems/softwares and photograph management. Ability to maintain a professional demeanor and demonstrate discretion when handling sensitive information Proactive and adaptable, with strong problem-solving and multitasking skills High school diploma or equivalent required; an associate degree or higher is preferred Real Estate Experience is preferrable and encouraged Car is preferred as off-site work is occassionaly needed

: Top 5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely) 1. 5+ years experience with external executives as well as company personnel at all levels 2. Ability to work independently with little to no supervision 3. Strong Microsoft Office Suite skills, including Word, Excel and Powerpoint 4. Experience with building strong working relationships with other administrative staff 5. Ability to handle subjects of critical and confidential nature Technologies: Microsoft Office Suite SAP Sharepoint Required Education: High School Diploma Physical Requirements (Lifting, outdoor work, travel): N/A Driving Requirements: Please complete below: N/A Key Words: Executive Assistant Administrative Assistant Office Job Description: This position is for an Administrative Assistant for a Senior Vice President. This person will be responsible for the following duties: Provides complex assistance and support to a Senior Vice President at Qualcomm. Acts as an information source for departmental/company policies and procedures. Compiles information from various sources and prepares complex correspondence, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Managers advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using Pcard, maintaining office files, supplier and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.) Coordinates advanced domestic and complex international travel (flights, hotel, rental car, etc.) for multiple travelers and trips with multiple connection and countries. This includes advanced understanding of visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies, identifies ways to translate others ideas to solutions and procedures. PREFERRED EDUCATION: Associates Degree in Office Administration Comments for Suppliers: Qty of Submittals: 3 candidates per supplier Comments for Suppliers: How many rounds of interviews should be expected? 3 Work Location: (Pick One) * Hybrid (working from home and in office) Located in San Diego, CA, with an onsite presence of 3 days per week. This could change based on needs. Needs to be a somewhat local candidate. Shift: Hour/Days of Work 9-6 PM PST

We are partnering with a prestigious global investment management firm to find a sharp, polished Administrative Assistant to support a high-performing Private Wealth Management team. This is a fantastic opportunity for someone who enjoys a fast-paced environment, loves being organized, and wants to work alongside highly collaborative senior professionals in a people-focused organization. You will play a meaningful role in keeping advisors prepared, clients supported, and daily operations running smoothly. The position offers real variety and growth. You will manage calendars, prepare client materials, coordinate meetings and travel, and serve as a trusted point of contact for both internal partners and external clients. It is the perfect role for someone who wants to stretch their skills and build a long-term career in a respected corporate setting. Ideal background: 2 to 4 years of corporate administrative experience, with experience supporting multiple executives Highly organized with excellent attention to detail Strong written and verbal communication skills Professional, proactive, and client-service oriented Proficiency in Microsoft Office, Salesforce experience a plus Hybrid and flexibility details: Onsite in West Los Angeles, CA Standard schedule is 4 days in the office and 1 day work from home with additional WFH days plus up to 2 additional weeks of work from anywhere! If you are looking for a role with smart leadership, a collaborative culture, and real stability, this is an amazing opportunity to grow your career. Salary Range is DOE: $70,000-$80,000 base plus bonus and incredible medical package

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

Who we are: The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world. Position Summary: The administrative assistant, meetings, supports the objectives and operations of the Meetings Department by providing high-level assistance to the director of meetings and the associate director of meetings. By supporting the work of these directors, the administrative assistant helps meetings leadership be more effective in their roles. The position requires the highest level of confidentiality and professionalism and the ability to act independently and use sound judgment in carrying out assignments, including developing and implementing strategies to accomplish goals and tasks. APS has a "remote first" concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off. Responsibilities: Administrative support Provide comprehensive administrative support to the director and associate director of meetings. Organize and maintain the director's calendar, including meeting coordination and scheduling. Arrange and coordinate appointments, meetings, and functions, ensuring optimal use of time and resources. Manage competing events and meeting requests, prioritizing as needed. Prepare and design correspondence, memos, PowerPoint presentations, reports, and other materials on behalf of meetings leadership. Proofread and edit for accuracy, clarity, grammar, and layout. Perform general office duties such as ordering supplies, sending mailings, maintaining records, and managing databases. Assist with special projects, including research, data entry, and preparation of presentations and reports. Support the meetings department project manager as needed. Meeting preparation and coordination Prepare and distribute meeting materials, agendas, and presentations for internal and external stakeholders. Coordinate logistics for department and staff meetings, including virtual conferencing, food and beverage, and room setup or cleanup. Provide administrative support to the Committee on Scientific Meetings, the March Meeting chair line, and the April Meeting chair line, including scheduling meetings, taking notes, preparing minutes and follow-up actions, and organizing documents. Travel and finance support Coordinate travel, accommodations, and transportation for the director and associate director of meetings. Prepare and review expense reports for meetings leadership and their direct reports. Support budget tracking and financial administration related to meetings and events, including the department's operating budget. Prepare accurate billing of meeting services to APS units and external clients, coordinating with accounting. Other responsibilities Respond to inquiries and provide timely, accurate information to APS members, meeting participants, and collaborators. Identify and balance competing priorities with professionalism and discretion. Perform other duties as assigned. Education: High school diploma or equivalent required. Associate or bachelor's degree preferred. (directly relevant work experience in lieu of degree accepted). Experience, Knowledge, Skills, and Abilities: Minimum of five years of experience as an administrative assistant or in a similar role, preferably in event planning, association management, or a related field. Exceptional written and verbal communication skills. Strong interpersonal and relationship-building skills, with the ability to interact professionally with diverse stakeholders. Excellent organizational and prioritization skills. Ability to multitask, manage time effectively, and meet deadlines. Detail oriented with strong proofreading and copy editing skills. Creative, proactive, and solutions oriented. Flexible and able to adapt to changing schedules. Skilled collaborator with the ability to work independently and as part of a team. Ability to handle confidential information with discretion. Demonstrated judgment in determining when to escalate issues. Proficiency with Zoom, Google Workspace, Microsoft Office, Salesforce, and Asana preferred. Commitment to excellent customer service and continuous process improvement. Travel: The position requires up to 5% of travel for in-person meetings with staff as well as periodic, as well as additional travel as assigned. Salary: The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals. Hiring Range: $36,526/year - $49,767/year (USD) Target Starting Range: $36,526/year - $40,635/year (USD) Work Environment: As noted above, APS offers a "Remote First" workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. This is Us: Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community. At APS, we: Provide a welcoming and supportive professional home for an active, engaged, and diverse membership Advance scientific discovery and research dissemination Advocate for physics and physicists, and amplify the voice for science Share the excitement of physics and communicate the essential role physics plays in the modern world Promote effective physics education for all Core Values: Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document. Our Core Values: Scientific Method Trust, Integrity, and Ethical Conduct Equity, Diversity, and Respect Collaboration Education and Learning Speaking Out Amazing 2026 Benefit Offerings: Flexible schedules and ability to work remotely 8% employer-paid retirement contribution Investment advisement services: 100% employer paid Medical benefits: PPO or HDHP option Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid Vision benefits: individual and dependent coverage 100% employer paid Basic Life & Accident insurance: employee coverage 100% employer paid Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage Disability insurance: employee coverage 100% employer paid Voluntary Accident & Critical Illness insurance Healthcare, Commuter & Dependent care flexible spending accounts Vacation: 15 days annually Generous holiday leave: 17 paid office closures; includes one week closure at the end of December Personal leave: 4 days annually Volunteer leave: 1 day annually Sick leave: 10 days annually Bereavement & Compassion leave: 2 -15 days based on loss 12 weeks employer-paid family leave College tuition reimbursement plan Job related seminar & continuing education 100% employer paid Professional Certification/Recertification 100% employer paid Training and professional development; access to LinkedIn Learning on-demand courses Employee Assistance Program Mindfulness Meditation: live and on-demand classes APS does not offer relocation assistance/costs The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at **********. The "Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The "Pay Transparency Non Discrimination Provision," prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. Application deadline Jan 2, 2026. #LI-SB1

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

The application window is expected to close on: 01/31/2026 Job posting may be removed earlier if the position is filled or if a sufficient number of applications are received. Meet the Team We are seeking a highly proactive, organized, and independent Executive Assistant to provide complex administrative and strategic support to our Vice President of Offer & Services Product Management. This role requires a professional who can expertly manage a busy calendar, handle highly confidential information with discretion, and thrive in a fast-paced, global environment. You will be a critical extension of the VP, anticipating needs and making independent decisions that keep the executive and the organization on track. Your Impact You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives, customers, vendors; and good judgment. Calendar Management: Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal's calendar, which meetings are attended, and who can attend in their place. Event Speaking Engagement Coordination: Handles a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement. Meeting Planning and Organization: Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate. Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available. Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports. Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support. Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials. You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions. Minimum Qualifications 4+ years' experience in administrative environment. A minimum of 1 year of experience supporting a principal who was at the director level or above. Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint. Experience in calendar management, planning meetings and coordinating travel. Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients. Preferred Qualifications Past work experience in the high-tech industry is desired, prior Cisco experience preferred. Associates degree Why Cisco? At Cisco, we're revolutionizing how data and infrastructure connect and protect organizations in the AI era - and beyond. We've been innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds. These solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint. Fueled by the depth and breadth of our technology, we experiment and create meaningful solutions. Add to that our worldwide network of doers and experts, and you'll see that the opportunities to grow and build are limitless. We work as a team, collaborating with empathy to make really big things happen on a global scale. Because our solutions are everywhere, our impact is everywhere. We are Cisco, and our power starts with you. Message to applicants applying to work in the U.S. and/or Canada:The starting salary range posted for this position is $97,700.00 to $129,800.00 and reflects the projected salary range for new hires in this position in U.S. and/or Canada locations, not including incentive compensation*, equity, or benefits. Individual pay is determined by the candidate's hiring location, market conditions, job-related skillset, experience, qualifications, education, certifications, and/or training. The full salary range for certain locations is listed below. For locations not listed below, the recruiter can share more details about compensation for the role in your location during the hiring process. U.S. employees are offered benefits, subject to Cisco's plan eligibility rules, which include medical, dental and vision insurance, a 401(k) plan with a Cisco matching contribution, paid parental leave, short and long-term disability coverage, and basic life insurance. Please see the Cisco careers site to discover more benefits and perks. Employees may be eligible to receive grants of Cisco restricted stock units, which vest following continued employment with Cisco for defined periods of time. U.S. employees are eligible for paid time away as described below, subject to Cisco's policies: 10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees 1 paid day off for employee's birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco Non-exempt employees** receive 16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees Exempt employees participate in Cisco's flexible vacation time off program, which has no defined limit on how much vacation time eligible employees may use (subject to availability and some business limitations) 80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next Additional paid time away may be requested to deal with critical or emergency issues for family members Optional 10 paid days per full calendar year to volunteer For non-sales roles, employees are also eligible to earn annual bonuses subject to Cisco's policies. Employees on sales plans earn performance-based incentive pay on top of their base salary, which is split between quota and non-quota components, subject to the applicable Cisco plan. For quota-based incentive pay, Cisco typically pays as follows: .75% of incentive target for each 1% of revenue attainment up to 50% of quota; 1.5% of incentive target for each 1% of attainment between 50% and 75%; 1% of incentive target for each 1% of attainment between 75% and 100%; and Once performance exceeds 100% attainment, incentive rates are at or above 1% for each 1% of attainment with no cap on incentive compensation. For non-quota-based sales performance elements such as strategic sales objectives, Cisco may pay 0% up to 125% of target. Cisco sales plans do not have a minimum threshold of performance for sales incentive compensation to be paid. The applicable full salary ranges for this position, by specific state, are listed below: New York City Metro Area: $97,700.00 - $169,400.00 Non-Metro New York state & Washington state: $90,200.00 - $135,900.00 * For quota-based sales roles on Cisco's sales plan, the ranges provided in this posting include base pay and sales target incentive compensation combined. ** Employees in Illinois, whether exempt or non-exempt, will participate in a unique time off program to meet local requirements.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: This role supports the daily operations of Job Duck by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment. Monthly Compensation: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Ensure follow-ups and tasks are completed accurately and on time • Assist with coordination of internal workflows • Maintain organized records and documentation • Support basic administrative and operational tasks • Manage scheduling and calendar coordination • Respond to client inquiries in a timely and professional manner • Handle email inbox management and client correspondence Requirements: • Strong organizational skills • Structured and methodical working style • Proactive mindset with the ability to anticipate needs • Excellent written communication skills • Time management and prioritization skills • Attention to detail • Ability to manage multiple tasks simultaneously • Professional and client-focused communication • Comfort working independently in a remote environment • Time Zone: Eastern Standard Time • Office Hours: 9:00 AM to 5:00 PM EST • No inbound or outbound calls expected Work Shift: Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Remote Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary Work Environment: Remote The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed Remotely. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. About us Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us-we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career! The role The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company's efficiency and success, providing comprehensive support across various facets of business operations at Wayve. About you In order to set you up for success as an EA & OEM Coordinator at Wayve, we're looking for the following skills and experience. Essential Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time Thrive in a fast-paced environment, working well under pressure, delivering good results Can handle shifting priorities and formulate contingency plans Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders Detail-oriented, proactive and takes initiative Experience supporting Executives/C-suites Creative approach to problem solving and are solutions orientated Ability to demonstrate highest level of integrity and confidentiality at all times A flexible and adaptive style to working, positive attitude, and a team player Proficient knowledge of Google Drive skills and can adapt to new platforms Strong communication skills - verbal and written Desirable Strong project management skills with experience coordinating complex events and multi-step processes Skilled in handling expenses and budget management, ensuring financial oversight and compliance Experience in organising large-scale company events, such as offsites, conferences, or team-building activities Proficient in managing internal communications and coordinating with teams across different departments Proactive in identifying opportunities to streamline processes and improve operational efficiency A creative mindset, comfortable contributing ideas to improve the team experience and the company's work culture Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact This is a full-time role based in our office, a minimum of four days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis. Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you're passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply. For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

US Salary Range: $49,000 - $60,000 About Us NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations. About the Role Job Summary: This position is responsible for supporting the successful onboarding of new clients and ensuring early product adoption across the NGP VAN suite. This entry-level role focuses on providing technical setup, training support, and user enablement resources that drive customer satisfaction and help establish long-term platform value. Essential Position Functions and Responsibilities: Provision and de-provision customer accounts and features for NGP VAN products (including NGP, VAN, Mobilize and ActionKit) Providing onboard assistance to new customers, ensuring they understand how to effectively use products and services across the entire NGP VAN product line (including NGP, VAN, Mobilize and ActionKit) Work with leadership to create and launch and adoption metrics for NGP VAN products, including defining touchpoints to track adoption and the communication and outreach necessary to better support customers to adopt the products they purchase. Own end-to-end delivery of Product Adoption activities including delivering client webinars and customer trainings Create adoption focused case studies, references, and showcase customer champions Develop and maintain client resources such as training guides Work closely with NGP VAN Training, Enablement, and Documentation teams to align program execution and create a seamless experience for NGP VAN customers Track client performance outcomes and product functionality use related to onboarding and adoption services. Support and engage in other short and long-term projects and administrative tasks which support NGP VAN's ability to provide efficient and exceptional customer service on a daily basis Continuously identify opportunities to for improve NGP VAN onboarding and adoption programs based on customer input and business needs Collaborate with NGP VAN's passionate and sales and marketing teams to support and reach company revenue goals Knowledge, Skills & Abilities: Strong communication and interpersonal skills. Familiarity with CRM or digital engagement tools. Ability to manage multiple onboarding tasks and follow timelines. Commitment to client success and a positive user experience. Qualifications (Required and Preferred): Required: 1+ years of experience in onboarding, customer service, or technical training. Experience using NGP VAN or other campaign/nonprofit platforms. Preferred: Background in progressive politics or digital organizing. Knowledge of Salesforce, Mobilize, or ActionKit. This position is a part of a bargaining union represented by CWA Local 1400, 2336, or 13000. At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization. ____________________________________________________________________________________ Our Culture At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here. Compensation & Benefits We offer a comprehensive benefits package that supports your health, well-being and growth - explore full details here. Compensation and benefits for this role apply to full-time employees in the United States and may vary based on local standards, laws and norms. Pay is determined by location, skills, experience, and education, and is one part of NGP VAN's total rewards package, which may also include bonuses, incentives, equity, and a comprehensive benefits program. ____________________________________________________________________________________ Equal Opportunity & Accommodations At NGP VAN, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law. If you require a reasonable accommodation during the application process, please submit a request.

About the Role I'm a founder building a company while undergoing chemotherapy for pancreatic cancer, and I recently relocated to La Cañada Flintridge. While I've made progress getting settled, my home and work systems are still being organized, and my energy is more limited than it used to be. Cancer is gnarly. There's no pretending otherwise. But if there is a will, there is a way and I fully believe I will beat cancer. This role exists to help create stability and momentum: organization, follow-through, and calm. I move slower right now, but the work still needs to move forward. I'm looking for someone who can show up consistently, take direction, and help keep things running - - both at home and across my work as a founder. This is not a task-by-task gig. I could hire help ad hoc, but I'm intentionally looking for someone who wants a steady, ongoing hourly role, is willing to roll up their sleeves, and understands that real support includes both visible and unglamorous work. You will receive daily direction and priorities when you arrive. This role works best for someone who wants to grow personally and professionally, is comfortable being guided, and sees responsibility as a privilege-not a chore. About Respiris Respiris is a professional services company focused on supporting people and organizations through transitions, especially moments involving job loss, career change, and organizational disruption. The company sits at the intersection of: Human Resources and People Operations Psychology, behavior, and identity Employment risk, dignity, and care systems Structure, accountability, and execution Respiris works with companies to support employees with empathy and rigor, and with individuals navigating uncertainty about what comes next. The core belief is simple: how people are treated during transitions matters. You will not be doing client-facing work in this role, but you will see-up close-how a mission-driven company is built, how priorities are set, and how values translate into daily decisions. About Angel Cruzado Angel Cruzado is the Founder and CEO of Respiris and has spent his career in Human Resources, recruiting, and organizational leadership across startups, private-equity-backed companies, and large enterprises. Angel is also a single parent and is currently undergoing active cancer treatment. He is transparent about this-not for sympathy, but because honesty matters and life doesn't pause for work. Working directly with Angel means exposure to: Real leadership under constraint Decision-making when time and energy are finite How health, family, and responsibility intersect What it actually looks like to keep building when conditions aren't ideal This is a paid hourly job, not an internship. Core Responsibilities (What You'll Actually Do) Household & Daily Support Continue organizing a recently relocated home Laundry, light cleaning, tidying, and resetting spaces Taking out trash and recycling Running local errands Receiving packages and handling simple returns Helping maintain a calm, functional environment Administrative & Organizational Support Shredding, scanning, labeling, and filing documents Organizing medical, legal, and personal paperwork (physical + digital) Creating simple, repeatable systems for organization Printing, assembling, and mailing documents Scheduling & Coordination Assisting with appointment scheduling and reminders Helping plan days and weeks to reduce reactivity Tracking open items and follow-ups Founder & Work-From-Home Support Organizing digital folders (Google Drive, PDFs, scanned files) Light document formatting or data entry Preparing materials for meetings or calls Acting as a second set of eyes to keep things moving Creative, Home Setup & Book Support Organizing notes, drafts, and materials for a book in progress Sorting handwritten notes, scanned pages, and digital files Creating folder structures for chapters and themes Assisting with light transcription or formatting Helping with small painting projects, hanging pictures, and light interior setup Health-Aware Support Working at a pace that respects treatment and low-energy days Handling physical or repetitive tasks to reduce strain Maintaining a calm, flexible, respectful presence Reporting & Coordination Coordinate cross-functionally and provide updates to my Operations Manager Share progress, flag blockers, and align on daily and weekly priorities Over-communicate when unsure-nothing important should live only in your head How to Apply Please send: A brief introduction Your current year in school Your availability Why this role feels like a fit This need is immediate. Reliability, effort, and mindset matter more than a polished résumé. Learn More Angel Cruzado - Professional: **************************************** Angel Cruzado: - Personal: *************************************** Respiris: ************************ This role is for someone who believes that showing up, doing the work, and caring deeply still matters, even when things are hard. If there's a will, there's a way. Requirements Core Requirements (Read Carefully) Location: La Cañada Flintridge / Montrose (IN-PERSON) Schedule: Flexible weekdays - Approximately 10-20 hours per week Compensation: $18-25/hour Duration: Through the end of the semester or June 2026 (potentially longer) Start: Immediate You Must: Be a college freshman, sophomore, or junior Be local to La Cañada Flintridge / Montrose Be available 10-18 hours per week consistently Be comfortable receiving daily direction and feedback Be willing to roll up your sleeves and do practical, hands-on work Be reliable, punctual, and detail-oriented Be emotionally mature, discreet, and trustworthy Be comfortable working in a home with someone undergoing cancer treatment Technical Requirements You should be tech-savvy and willing to learn, with comfort using: Google Docs / Google Drive Slack Microsoft Office ChatGPT or similar AI tools Technical capability will increase in importance over time. This Role Is NOT a Fit If: You need constant autonomy without direction You're uncomfortable with hands-on or unglamorous work You struggle with flexibility or changing priorities You're looking for a résumé-only experience Who This Role Is For This role is ideal for someone who: Wants to grow personally and professionally Is curious about HR, psychology, family law, or entrepreneurship Learns by doing Finds meaning in being useful Understands that showing up consistently matters Benefits Compensation $18-25 per hour, based on availability and experience 10-20 hours per week Paid weekly Compensation may continue through the end of the semester or June 2026, aligned with the role duration and/or mutual fit and quality of work