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Assistant to executive vice president skills for your resume and career

Updated January 8, 2025
4 min read
Assistant to executive vice president example skills
Below we've compiled a list of the most critical assistant to executive vice president skills. We ranked the top skills for assistants to executive vice president based on the percentage of resumes they appeared on. For example, 11.7% of assistant to executive vice president resumes contained powerpoint as a skill. Continue reading to find out what skills an assistant to executive vice president needs to be successful in the workplace.

15 assistant to executive vice president skills for your resume and career

1. PowerPoint

Here's how assistants to executive vice president use powerpoint:
  • Compiled confidential information and prepared PowerPoint presentations for speaking engagements, meetings and events with internal and external associates and affiliations.
  • Prepared external PowerPoint presentations for company President and CEO; coordinated quarterly company newsletter to improve communication between management and employees.

2. Travel Arrangements

Here's how assistants to executive vice president use travel arrangements:
  • Organized rigorous travel arrangements anticipating logistical meetings proactively.
  • Handled extensive international travel arrangements, heavy calendar management, produced weekly expense reports, and generated personal and general correspondence.

3. Financial Reports

Here's how assistants to executive vice president use financial reports:
  • Monitored financial planning and financial reports; evaluated annually the performance of the organization in achieving its mission.
  • Compiled and analyzed data from monthly financial reports to prepare the Vice President's presentations to executive management.

4. Calendar Management

Here's how assistants to executive vice president use calendar management:
  • Perform administrative duties including calendar management, expense report preparation and reconciliation, document tracking, and preparation of travel arrangements.
  • Managed daily operations including heavy calendar management, travel logistics, screening calls, drafting correspondence, and preparing meeting materials.

5. SVP

SVP stands for Senior Vice President -- a senior role at most organizations and companies.

Here's how assistants to executive vice president use svp:
  • Managed daily office operations for SVP, scheduled meetings, arranged domestic/international travel and coordinated annual conference attendance for Executive Team.
  • Organized and managed SVP calendar independently to ensure important meetings received the priority they deserve by eliminating unnecessary interactions.

6. EVP

EVP stands for "executive vice president," which is a position that oversees the majority of executive-level decisions. This position is just below that of the president of the company and often requires that vice presidents report to the EVP. This position requires a great deal of managerial training and efficient communication.

Here's how assistants to executive vice president use evp:
  • Represented EVP by attending meetings in his absence, facilitating weekly conferences and ensuring that critical information was disseminated.
  • Directed the administrative operations of EVP and executive team their direct reports, including several international managers.

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7. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how assistants to executive vice president use conference calls:
  • Coordinated materials/food & beverage/conference calls/auditors/presentations for Audit Committee/Board/Budget/Executive Committee/Staff Meetings in an accurate and timely manner.
  • Provided support by performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

8. Event Planning

Here's how assistants to executive vice president use event planning:
  • Maintained calendar, coordinated meetings with outside vendors, managed travel arrangements, coordinated conferences and event planning.
  • Headed company Event Planning Team and served on various Learning Organization teams including Business Development and Problem-Solving teams.

9. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how assistants to executive vice president use hr:
  • Partnered with HR representatives to understand and appropriately identify talent to satisfy and/or enhance business synergies of cross-functional teams.
  • Participated in HR Transformation which included organizing Senior HR Meetings as well as maintaining organizational charts.

10. Meeting Minutes

Here's how assistants to executive vice president use meeting minutes:
  • Performed general secretarial duties including meeting and travel arrangements, correspondence, meeting minutes, and attending upper-level staff meetings.
  • Provided administrative support to Senior Director, including calendaring, meeting planning, meeting minutes, and domestic/International travel.

11. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how assistants to executive vice president use payroll:
  • Maintained weekly North America Integration personnel files in PeopleSoft database related to Payroll and HR/Benefits Module.
  • Administered bi-weekly payroll for 65 employees; supervised receptionist and managed office janitorial services.

12. Direct Reports

Here's how assistants to executive vice president use direct reports:
  • Provided executive professional administrative support to the Vice-President of Process Performance and two of his direct reports.
  • Provided executive level administrative support to the Vice President of Compensation and Benefits and his direct reports.

13. Administrative Tasks

Here's how assistants to executive vice president use administrative tasks:
  • Facilitated the performance of managers by expertly anticipating and attending to office and administrative tasks.
  • Developed and implemented an improved expense process: reduced processing time and administrative tasks.

14. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how assistants to executive vice president use telephone calls:
  • Answered and screened telephone calls, maintained calendars, prepared expense reports and coordinated travel arrangements for busy executives.
  • Provided analysis in handling correspondence and telephone calls and drafting correspondence and preparation of reports as requested.

15. Provides Administrative Support

Here's how assistants to executive vice president use provides administrative support:
  • Own and operate small consulting company which provides administrative support to several firms simultaneously.
  • Job Description: Provides administrative support to COO.
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Assistant to executive vice president skills

The most important skills for an assistant to executive vice president resume and required skills for an assistant to executive vice president to have include:

  • PowerPoint
  • Travel Arrangements
  • Financial Reports
  • Calendar Management
  • SVP
  • EVP
  • Conference Calls
  • Event Planning
  • HR
  • Meeting Minutes
  • Payroll
  • Direct Reports
  • Administrative Tasks
  • Telephone Calls
  • Provides Administrative Support
  • Office Equipment
  • Travel Itineraries
  • Meeting Materials
  • SharePoint
  • Administrative Functions
  • Meeting Agendas
  • Administrative Assistance
  • Word Processing
  • Executive Support
  • Office Management
  • Real Estate
  • Presentation Materials
  • International Travel Arrangements
  • Executive Administrative Support
  • Organizational Charts
  • Ground Transportation
  • Business Development
  • Press Releases
  • Executive Management
  • Travel Expenses
  • Trade Shows
  • Visio
  • Corporate Events
  • Management Meetings
  • Executive Calendar
  • Domestic Travel Arrangements
  • C-Level
  • Confidential Correspondence
  • Expense Reports
  • VIP
  • Confidential Administrative Support

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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