Assistant to the chairperson job description
Updated March 14, 2024
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Example assistant to the chairperson requirements on a job description
Assistant to the chairperson requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in assistant to the chairperson job postings.
Sample assistant to the chairperson requirements
- Bachelor’s degree in relevant field
- Previous experience in an administrative role
- Proficiency in Microsoft Office Suite
- Excellent communication skills
- Ability to handle confidential information
Sample required assistant to the chairperson soft skills
- Strong organizational skills
- Ability to work independently and as part of a team
- Flexibility to manage multiple priorities
- Excellent time management
- Detail-oriented work ethic
Assistant to the chairperson job description example 1
UCLA assistant to the chairperson job description
Responsibilities
The Assistant to the Chair
will report directly to the Chair in the Department of Physiology in the David
Geffen School of Medicine. In this role, you will provide Executive level
administrative and analytical support to the chair. This includes support in the areas of
department administration, facilities, equipment and space management, event
planning and staffing of committees. The
incumbent will act as a resource providing Academic Services. Your primary responsibilities include phases of
academic personnel, such as recruitment, on-boarding, off-boarding, dossier
preparation and coordination of departmental academic review activities
including promotions and merits and voting process. Direct on-going and special
projects as needed. You will also develop and maintain
relations with individuals throughout the School and University in order to
ensure productive relations.Qualifications
+ Demonstrated ability to obtain, compile and organize information from faculty and other entities for preparation of documents and reports. Required
+ Excellent interpersonal skills to communicate effectively to persons of various social, cultural, economic and/or educational backgrounds to obtain information, explain policies and procedures, provide information and resolve conflicts. Required
+ Excellent writing and editing skills to draft correspondence that is professional, clear, and concise. Required
+ Skill in establishing and maintaining accurate and well organized files. Required
+ Knowledge of University policies and procedures (including travel lecture fees, etc) strongly preferred
+ Skill in working as part of a team and ability to collaborate with others. Required
+ Demonstrated ability to prioritize and complete work in a timely manner taking into consideration changing workloads, priorities, and competing deadlines. Required
+ Demonstrated intermediate to advanced skill in the use of Word, Excel, Outlook, Access, and Internet Explorer. Required
+ Skill in managing multiple conflicting tasks and changing priorities to meet strict deadlines, while dealing with regular interruptions.
+ Skill in establishing and maintaining filing systems (hard copy and computer) for personnel records, correspondence, manuals, etc. Required
+ Knowledge of campus space database and Facilities Service Request process strongly preferred
+ Working knowledge of building, safety and construction processes. Preferred
+ Knowledge of campus inventory of equipment process. Preferred
+ Demonstrated detailed knowledge of the academic personnel process procedures for appointments, advancements, and reviews. Preferred
+ Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of policies and guidelines in The CALL. Preferred
+ Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of APM policies and guidelines. Preferred
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.
The Assistant to the Chair
will report directly to the Chair in the Department of Physiology in the David
Geffen School of Medicine. In this role, you will provide Executive level
administrative and analytical support to the chair. This includes support in the areas of
department administration, facilities, equipment and space management, event
planning and staffing of committees. The
incumbent will act as a resource providing Academic Services. Your primary responsibilities include phases of
academic personnel, such as recruitment, on-boarding, off-boarding, dossier
preparation and coordination of departmental academic review activities
including promotions and merits and voting process. Direct on-going and special
projects as needed. You will also develop and maintain
relations with individuals throughout the School and University in order to
ensure productive relations.Qualifications
+ Demonstrated ability to obtain, compile and organize information from faculty and other entities for preparation of documents and reports. Required
+ Excellent interpersonal skills to communicate effectively to persons of various social, cultural, economic and/or educational backgrounds to obtain information, explain policies and procedures, provide information and resolve conflicts. Required
+ Excellent writing and editing skills to draft correspondence that is professional, clear, and concise. Required
+ Skill in establishing and maintaining accurate and well organized files. Required
+ Knowledge of University policies and procedures (including travel lecture fees, etc) strongly preferred
+ Skill in working as part of a team and ability to collaborate with others. Required
+ Demonstrated ability to prioritize and complete work in a timely manner taking into consideration changing workloads, priorities, and competing deadlines. Required
+ Demonstrated intermediate to advanced skill in the use of Word, Excel, Outlook, Access, and Internet Explorer. Required
+ Skill in managing multiple conflicting tasks and changing priorities to meet strict deadlines, while dealing with regular interruptions.
+ Skill in establishing and maintaining filing systems (hard copy and computer) for personnel records, correspondence, manuals, etc. Required
+ Knowledge of campus space database and Facilities Service Request process strongly preferred
+ Working knowledge of building, safety and construction processes. Preferred
+ Knowledge of campus inventory of equipment process. Preferred
+ Demonstrated detailed knowledge of the academic personnel process procedures for appointments, advancements, and reviews. Preferred
+ Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of policies and guidelines in The CALL. Preferred
+ Demonstrated knowledge, and ability to interpret, apply, and seek clarification and interpretation of APM policies and guidelines. Preferred
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.
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Updated March 14, 2024
Updated March 14, 2024