Assistant to the dean job description

Job Title:
Special Assistant to the Deans' and Deans' Office Manager, School of Law

Job Summary:
The Special Assistant to the Deans and Deans' Office Manager, University of San Francisco School of Law provides administrative leadership in the Deans' Office, including management of Deans' Office staff and student assistants. The position provides high level administrative and programmatic support for the Dean and the Associate Dean of Academic Affairs ("Deans"), the top two members of the leadership team of the School of Law. The Special Assistant to the Deans and Deans' Office Manager works closely with the Deans to advance their priorities and achieve their goals. The Special Assistant to the Deans and Deans' Office Manager is responsible for representing the Deans' Office in a culturally competent and professional manner to a variety of internal and external constituents. The successful candidate will be discreet, diplomatic, flexible, organized, a self-starter, conscientious, detail oriented, and committed to fostering an equitable and inclusive work environment, demonstrating emotional intelligence and care for all members of the School of Law and USF communities.

Full Job Description:

Assist the Deans with project management, including strategic planning and ensuring timely implementation of tasks. Provide project and event support and other duties as requested to support the operational needs of the Deans' Office and the School of Law.

Manage the accreditation processes for the law school. This includes managing the materials and process for the American Bar Association (ABA) self-study this year and the ABA site visit next year for the Law School's accreditation. Manage the compilation of data for the annual ABA report and U.S. News and World Report survey in coordination with the Associate Dean.

Work with the School of Law Marketing Strategist to assist the Deans with proactive internal and external communications and timely responses to inquiries from students, campus and community stakeholders. Manage and update, and in some cases develop, related web pages, excel spreadsheets, and powerpoint presentations.

Serve as a liaison to faculty and staff for the Deans, ensuring that all members of the School of Law community feel valued, supported and celebrated through affirming and respectful communication and coordination of meetings and events. Ensure the smooth, professional, and efficient running of the Deans' Office in coordination with other members of the Law School community.

Manage or oversee periodic projects related to faculty and faculty committee activity, tasks related to enforcing academic policies and managing faculty research grants, including documentation, record-keeping and processing payments through Workday.

Manage and prioritize the Deans' schedules to ensure the most strategic and efficient use of the Deans' time. Ensure the Deans are briefed and prepared for meetings and events, and provide, as needed, packets, reports, and related presentation materials. Distribute materials in advance of meetings, per applicable faculty rules and regulations. Manage or oversee room reservations and catering, and maintain records.

Manage the front office of the Deans' Suite, ensuring adequate reception coverage and office supplies, and hire, train and manage staff and student assistants. Manage the Deans' Office budget and budgets for key events. Manage or oversee the Deans' physical and electronic filing systems and ensure that records are maintained in an orderly and easily retrievable manner.

Perform or oversee a range of administrative and technical support duties as the primary and confidential administrative support to the Deans, relieving the Deans of a variety of administrative details, including travel arrangements, expense reports, and managing correspondence and filing.

Minimum Requirements

• Understanding and commitment to USF's mission, vision, and values.
• Bachelor degree required. Master's degree preferred. Excellent written and verbal communication and web-based research skills required.
• A minimum of 5 years of supporting senior level executives or academic administrators.
• Demonstrated ability to juggle multiple responsibilities and competing priorities in a fast-paced environment while remaining calm and professional.
• Excellent organizational, planning, time management and analytical skills.
• Highly attentive to detail and accuracy.
• Demonstrated ability to work independently and resolve problems, seeing projects through to their completion.
• Strong mathematical, statistical, computational, analytical and management skills preferred. Experience with report preparation and presentation, including those using charts and graphs, and experience tracking data via relational databases and spreadsheets preferred.
• Proven ability to be discreet when dealing with sensitive and confidential information.
• Must be customer service and team-oriented with the ability to establish effective working relationships with staff, faculty, department administrators, and the public.
• Experience with or the ability to work with a diverse student body, faculty and staff. Strong equity lens, cultural humility and proven ability to work well in a diverse context.
• Excellent computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite and task management and task sharing tools. Experience managing virtual meetings.
• Exhibits a growth mindset and continually enhances their skill set through ongoing professional development.
• Ability and willingness to occasionally lift and carry up to 40 lbs.

Full-Time/Part-Time:
Full time

Pay Rate:
Salary

Serves as leadership for the department programs through effective planning and resource management in order to maximize program outcomes and contributions to overall organizational performance. Establishes and monitors implementation of policies and procedures for assigned area as necessary for effective learning/teaching, curriculum development and student success, under the general direction of the Senior Associate Dean for Clinical Affairs. Incumbents are subject to hours beyond the normal workday. This position is considered a Campus Security Authority (CSA) and works with other CSA's on the College campus. Plans, directs, implements programs, policies and procedures for the College of Osteopathic Medicine (COM) Department of Osteopathic Principles and Practices/Osteopathic Manipulative Medicine (OPP/OMM) that ensures the integration of scientifically based, outcome evaluated clinical knowledge and skills, biomedical sciences, and osteopathic principles and practices for predoctoral and/or postdoctoral students. Provides service to the university and professional communities and engages in innovative scholarship and research to advance medical knowledge.
Responsibilities

Assists with development and implementation of strategic planning initiatives at the College, University, and department level. Assists with monitoring and evaluating effectiveness of COM programs. Contributes and assists with changes required for improvement. Develops strategies, and designs, creates, and implements programs for students' academic success in OPP/OMM in medical school and/or residency.
Assists with Enrollment Management initiatives of the COM and University as applicable.
Provides administrative oversight and evaluation of department activities, to create a positive learning environment according to policies and procedures of the COM and University.
Responsible for and facilitates the development and implementation of OPP/OMM curricula that promotes student learning outcomes that meet accreditation standards of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), Commission on Osteopathic College Accreditation (COCA), Accreditation Council Graduate Medical Education (ACGME), and professional accrediting agencies.
Orchestrates operational management of the department through interviewing, selecting, training, and evaluating faculty and staff to promote quality instruction, satisfaction, and development.
Assists with the preparation and administration of the department operational/capital budgets.
Responsible for the department compliance with external requirements, including but not limited to SACSCOC, COCA, ACGME, and other professional accrediting agencies.
Engages in teaching, practice and/or research as compatible with individual scholarship goals, and as an expectation of COCA requirements as appropriate.
Performs related accountabilities and responsibilities as required or directed.

Requirements, Preferences and Experience

Education

Desired: Terminal degree (Doctor of Osteopathic Medicine) with current Board Certification from American Osteopathic Board of Neuromusculoskeletal Medicine (AOBNMM) or a Certificate of Special Proficiency in OMM (C-SPOMM)

Minimum:

Experience

Desired: Seven (7) years of Full-time faculty experience in medical education Seven (7) years of progressive and significant educational leadership in educational program(s) or related area of practice. Proficiency in applying advanced concepts, principles, and techniques of learning theories, educational practices and procedures.Demonstrated ability to develop, manage, promote, and evaluate academic/educational programs, faculty, and staff.

Minimum:

Licensure, Registration, Certification

Desired: Good standing with all regulatory and governmental boards and agencies.Eligible for coverage by college's malpractice insurer.Current license/certification to practice in the State of Tennessee, as appropriate.

Minimum:

About Baptist Memorial Health Care

At Baptist, we owe our success to our colleagues, who have both technical expertise and a compassionate attitude. Every day they carry out Christ's three-fold ministry-healing, preaching and teaching. And, we reward their efforts with compensation and benefits packages that are highly competitive in the Mid-South health care community. For two consecutive years, Baptist has won a Best in Benefits award for offering the best benefit plans compared with their peer groups. Winners are chosen based on plan designs, premiums and the results of a Benefits Benchmarking Survey.

At Baptist, We Offer:

Competitive salaries
Paid vacation/time off
Continuing education opportunities
Generous retirement plan
Health insurance, including dental and vision
Sick leave
Service awards
Free parking
Short-term disability
Life insurance
Health care and dependent care spending accounts
Education assistance/continuing education
Employee referral program

Job Summary:
Position: 17147 - Dean - Assistant Osteopathic Manipulative Medicine
Facility: Baptist Health Sciences University
Department: CS Medical Education University
Category: Leadership & Administration
Type: Non Clinical
Work Type: Full Time
Work Schedule: Days
Location: US:TN:Memphis
Located in the Memphis metro area

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