Assistant to the director jobs in Alabama - 56 jobs
Executive/Personal Assistant - Birmingham, AL
Vaco By Highspring
Assistant to the director job in Homewood, AL
We are seeking an exceptional Executive Assistant / Personal Assistant to support a high-level executive with multiple company involvements across growth-stage and startup environments in Birmingham, AL. This is a dynamic, high-trust role for someone who thrives in fast-paced, ever-evolving settings and enjoys being a strategic partner as much as an operational powerhouse.
Executive Support
Manage complex calendars across multiple businesses, time zones, and stakeholders
Coordinate meetings, board-related logistics, and investor interactions
Prepare agendas, presentations, reports, and briefing materials
Act as a gatekeeper and trusted point of contact for internal and external partners
Anticipate needs, proactively solve problems, and streamline workflows
Personal & Lifestyle Support
Manage personal scheduling, travel, and appointments
Handle select personal projects, errands, and household coordination
Serve as a liaison with vendors, advisors, and service providers
Business Operations & Special Projects
Support multiple startup and operating entities simultaneously
Track follow-ups, priorities, and deadlines across ventures
Assist with light project management and ad hoc initiatives
Maintain organization of documents, contracts, and confidential materials
Help bring structure and clarity to fast-moving, ambiguous situations
Qualifications
3+ years of experience supporting a senior executive, founder, or C-suite leader
Experience in startup, entrepreneurial, or high-growth environments preferred
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High emotional intelligence and sound judgment
Ability to manage shifting priorities with calm and professionalism
Tech-savvy; comfortable with Google Workspace, Microsoft Office, and collaboration tools
Absolute discretion and confidentiality
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
$43k-63k yearly est. 4d ago
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Assistant to VP, University Advancement
The University of Alabama In Huntsville 4.5
Assistant to the director job in Alabama
The incumbent provides proactive, high-level operational, administrative, and project management to the Vice President for University Advancement (VPUA) for a wide range of University issues, with primary focus on relations with senior administration, UAH Foundation trustees, dignitaries, donors, community members, staff, alumni, and students, in a highly visible and dynamic environment. In addition, the incumbent provides high-level project and administrative management to the Executive Director and the Board of Trustees of the UAH Foundation (UAHF). Manages the diverse, complex, and often confidential daily operations of the Office of the VPUA and UAHF with minimal supervision, requiring independent judgment and initiative. This critical position requires strong managerial, organizational, project management, and written/oral communication skills. Attention to detail and excellent proofreading/editing skills are priorities.
Duties/Responsibilities
Office of VP for University Advancement
• Performs complex and varied administrative duties for the VPUA requiring a significant degree of decision-making, technical knowledge, and independence of action
• Serves as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices
• Liaises on University matters with individuals from the commercial, government, and external university sectors, including but not limited to leaders from the corporate community, elected officials, and Alabama universities. Provides responses on own initiative when decisions by VPUA are not required
• Serves as budget manager with responsibilities that include budgetary analysis, planning, and monitoring of University Advancement State and Foundation accounts; initiates guidance and reviews management and reconciliation of Division budgets. Analyzes, defines, and achieves financial targets
• Coordinates all travel arrangements for VPUA; maintains and controls VPUA's schedule and calendar, anticipating the needs of the executive. Manage a high volume of demands for the VPUA's time by anticipating and resolving potential conflicts
• Supports the VPUA in scheduling and coordinating prospect visits in an effort to support the overall fundraising initiatives of the University
• Facilitates communication, coordinates schedules, and manages meetings with internal and external constituents, which includes community leaders and donors
• Conducts research and analysis of budget reporting; initiates, edits, and prepares materials and presentations for meetings/conferences
• Independently composes, reviews, revises, and edits confidential documents, reports, fundraising materials, and correspondence; provides analysis and consultations for written material of VPUA and colleagues
• Undertakes special projects as needed, including coordinating campus visits by high-level dignitaries, donors, and others
UAH Foundation Board of Trustees
• Serves as central liaison for UAH Foundation Board Trustees, who are major donors to the University
• Plans and manages meetings for the Board of Trustees, Executive Committee, Finance Committee, Development Committee, Nominating Committee, and Real Estate Committee, including meeting minutes
• Initiates and prepares materials for meetings involving complex, sensitive issues and/or matters of significance to the University, including fundraising and real estate dealings. Independently prepares presentations, talking points, and meeting agendas
• Generates and disseminates copy for internal and external records and reports to include (but not limited to) regularly scheduled and any special Board of Trustees reports and information regarding the UAH Foundation
• Initiates, plans, and implements special events to engage Trustees with the University
• Re-designs documents and analyzes/updates processes and procedures
• Initiates and manages the annual sensitive Code of Ethics Conflict of Interest disclosure process for Trustees
Division of University Advancement
• Provides proactive day-to-day direction for a staff within the Division of University Advancement under the advisement, as needed, of the VPUA
• Advises and provides administrative and budgetary analysis for departments within University Advancement. Establishes administrative processes and procedures
• Interprets University administrative policies and communicates policy compliance within the Division
• Serves as departmental personnel/human resources representative, duties which include making recommendations to the Vice President on employee staffing issues. Manages departmental hiring process, with direct contact with applicants. Manages search committees for the Executive team. Mentors, guides, and trains new employees
Minimum Requirements:
• Bachelor's degree or an equivalent combination of education and years of experience.
• Five years of professional administrative work experience (three of which include providing executive-level support to a senior-level manager/executive.
• Ability to build and maintain relationships with a broad range of campus/community members.
• Professional demeanor with meticulous attention to detail; effective communication skills; excellent writing/editing skills.
• Proficiency in MS Office Suite with/ database, budget, and accounting experience; working knowledge of Banner Financial software.
** A cover letter is required in order to be considered for this position.
Desired Qualifications:
• Knowledge of UAH processes, protocols, and procedures.
• Budget management experience and knowledge of human resources best practices.
• Working knowledge of CRM donor relational database.
• University and Board management experience preferred.
• Demonstrated performance in position requiring sound judgment dealing with complex issues.
• Six to eight years of full-time experience in an administrative, project manager, or budget position (minimum six years as assistant for an executive-level manager is preferred).
Published Salary (if available):
$60,000 - $68,000
$60k-68k yearly 3d ago
Senior Executive and Personal Assistant
Colsa Corporation 4.8
Assistant to the director job in Huntsville, AL
COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly.
This is an on-site role at our Corporate Headquarters in Huntsville, Alabama.
This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders.
The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly.
Job Duties:
Executive Administration & Support
· Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support
Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives
Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision.
Arrange executive travel, prepare detailed itineraries, and process expense reports.
Coordinate executive engagements, corporate hospitality, and leadership-related events.
Support executive meal coordination (daily/weekly), including setup and cleanup.
Executive Suite Management & Hospitality
Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment.
Greet and host visitors, providing high-level hospitality and client-facing support.
Answer and direct calls on multi-line phone systems with professionalism and discretion.
Office & Financial Operations
Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office
Maintain and organize digital and physical filing systems.
Handle executive correspondence with professionalism and confidentiality.
Support payroll and accounts payable processing for associated business entities.
Track receipts, manage petty cash, and maintain related documentation.
Perform occasional local errands and manage the company courier vehicle.
Personal Support
Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate.
Facilitate personal meal arrangements, purchasing support, and household or service coordination.
Arrange repairs, services, and maintenance for select executive-related properties.
Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required.
At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits
here
.
$57k-78k yearly est. 32d ago
Assistant to the Vice President, Business & Financial Affairs
University of North Alabama 4.2
Assistant to the director job in Florence, AL
This position is responsible for assisting the AssistantDirector with the effective operation of the Business and Financial Affairs Division. Primary responsibilities consist of: serving as liaison between the and students, faculty, staff, and visitors external to the campus; communicating with on- and off-campus book stores, state agencies in Montgomery; performing administrative duties - specifically writing/editing reports and correspondence; and functioning as a coordinator of complex assignments for the President and administration. Under the direction of the AssistantDirector, this position is responsible for coordinating services with Human Resources, Business Office, Facilities, Public Safety, and Information Technology. This position serves as a liaison to all the departments within the division and communicating and organizing with all applicable department leaders.
* Manage budgets for the office, as well as others as requested;
* Make arrangements for meetings, conferences, and interviews;
* Screen telephone calls, visitors, and incoming correspondence to expedite handling of inquiries and requests;
* Formulate procedures and maintain systematic retention, protection, retrieval, transfer, and disposal of records;
* Make travel arrangements;
* Record/transcribe/maintain minutes of committee meetings, as requested;
* Delegate specific requests to the VP, appropriate divisional staff, or referrals to other offices;
* Anticipate and prepare materials needed for correspondence, appointments, meetings, telephone calls, etc.;
* Disseminate information to campus, division, faculty, and/or staff through correspondence, email, and other media venues;
* Serve as liaison with students, faculty, staff and external visitors, in person or by telephone, to solve problems;
* Communicate and resolve problems with state agencies in Montgomery;
* Initiate and complete annual agency fund accounts audit;
* Coordinate all meetings and activities for designated committees;
* Assist with all reports (annual, five-year, institutional effectiveness) as well as all correspondence;
* Maintain the VP's calendar - independently schedules appointments - brief VP on matters pertaining to meetings;
* Maintain leave calendar for the division;
* Perform all other duties as assigned.
ADDITIONAL DUTIES:
* Maintain and monitor access to sensitive and confidential files relating to administration and personnel matters;
* Maintain file of correspondence sent, received, and/or requiring future action;
* Order and maintain supplies and equipment for office;
* Explain rules, policies, regulations, etc. when appropriate or make referrals to appropriate office;
* Serve on various committees as requested, including selection panels;
* Maintain division information for SACS visits;
* Work with all areas of the University on behalf of the Vice President, as requested, and assist in completing associated tasks.
* Completion of bachelor's degree, required;
* Five years of related experience, required.
LICENSES, CERTIFICATIONS, OR REGISTRATIONS:
NoneApplicants must upload a resume at the time of application as well as provide contact information for at least three professional references. For questions, please email ****************** or call ************ and select option #2. Selecting an option other than #2 will result in a delayed response.
The University of North Alabama will be closed beginning at 4:30 PM on Friday, December 19, 2025 and will re-open on Monday, January 5, 2026. Email responses will be delayed during this time, but all emails will be answered when we return.
$86k-115k yearly est. Easy Apply 32d ago
Assistant Salon Leader
Smart Style
Assistant to the director job in Oneonta, AL
Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace
* the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!)
* on-going technical training
* support from engaged leadership so you are not alone!
We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door!
Other benefits of working with YSG
* Flexible schedules
* Career advancement opportunities
* Monthly on-trend educational topics to keep up with the latest trends
* Paid Vacation
* Health and Dental Benefits
* Unlimited $250 Referral bonuses
* Employee product and service discounts
* We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support!
Make your next move your best move! Join YSG, where we'll welcome you with open arms
Watch our short 2-minute video to share all the amazing things YSG has to offer
Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.
$40 hourly 7d ago
Assistant Salon Leader
YSG
Assistant to the director job in Florence, AL
About Us: Yellowhammer Salon Group is a leading name in the beauty and cosmetics industry, with over 120 SmartStyle salons across 11 states. We pride ourselves on providing affordable, quality services to over 2 million customers each year. Our supportive team environment and innovative commission structure ensure rapid clientele growth and endless opportunities for success.
Why Join Us?
Competitive Pay: Earn up to 60% commission which can equate to more than $40 per hour
Benefits Package: Medical and dental insurance to keep you and your family healthy.
Referral Bonus: Receive a $250 bonus for successful referrals.
Paid Time Off: Enjoy vacation time and your birthday off.
Support Services: Access to chaplains available 24/7 for confidential help in personal, financial, and other areas.
Education: Our dedicated design team will offer ongoing support and advanced training to enhance your technical skills and guide you throughout your career.
Job Description: We are seeking talented and passionate Hair Stylists and Barbers who are licensed to join our dynamic team. In this role, you'll provide top-notch consultations and perform a variety of hair and beauty services, ensuring every guest leaves delighted with their new look.
Responsibilities:
Deliver high-quality haircuts, color services, and other beauty treatments.
Provide exceptional customer service and build lasting relationships with clients.
Stay updated on the latest beauty trends and techniques.
Maintain a clean and organized work station.
Work flexible hours, including evenings and weekends.
Requirements:
Valid cosmetology or barber license as required by state regulations.
Strong interpersonal and communication skills.
Ability to perform administrative tasks and use salon software.
Willingness to work flexible hours, including evenings and weekends.
Ability to lift, bend, and perform repetitive movements, occasionally lifting 10-25 lbs.
How to Apply: If you're ready to take charge of your income and career in the beauty industry, apply now with our quick and easy online application. Join Yellowhammer Salon Group and make every day an opportunity for growth, creativity, and success!
We look forward to welcoming you to our team and helping you achieve your professional goals!
$40 hourly 60d+ ago
Assistant Salon Leader
Regis Haircare Corporation
Assistant to the director job in Cullman, AL
Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace
* the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!)
* on-going technical training
* support from engaged leadership so you are not alone!
We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door!
Other benefits of working with YSG
* Flexible schedules
* Career advancement opportunities
* Monthly on-trend educational topics to keep up with the latest trends
* Paid Vacation
* Health and Dental Benefits
* Unlimited $250 Referral bonuses
* Employee product and service discounts
* We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support!
Make your next move your best move! Join YSG, where we'll welcome you with open arms
Watch our short 2-minute video to share all the amazing things YSG has to offer
Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.
$40 hourly 32d ago
Level II Radiographers and RT Assistants -Woodstock/Birmingham (51479)
Applied Technical Services 3.7
Assistant to the director job in Woodstock, AL
Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.
Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.
Responsibilities/Duties: RT Assistants
* Perform tasks as directed in order to prepare components or equipment for inspections.
* Work alongside certified technicians to help complete projects and learn activities.
* Interface with personnel to determine scope of work and work priorities in order to meet customer expectations.
* Help clean and organize equipment before, during, and at the completion of projects.
* Document on job training experience as assigned by management.
* Perform other job related tasks as assigned by supervisors.
Responsibilities/Duties: Level II Radiographers
* Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications.
* Set up and utilize NDT Testing Equipment for Radiographic Inspections.
* Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees
* Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations.
* Be able to prepare written instructions and to organize and report the results of examinations.
* Work independently and support team members.
* Perform other job related tasks as needed and assigned by supervisors.
* Actively participate in ATS and Client Safety Programs.
$22k-31k yearly est. 35d ago
Kid's Academy Assistant Leader
Life Time 4.5
Assistant to the director job in Vestavia Hills, AL
Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events.
Job Duties and Responsibilities
Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests
Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue
Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager
Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching
Completes the casting, interviewing, hiring, and onboarding of kids team members
Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming
Position Requirements
High School Diploma or GED
2 years of experience teaching or working in a children's program
2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility
2 years of supervisory/management experience
Successfully complete and pass Kids On-Demand Certifications before 1st day of work
First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire
Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds
Preferred Requirements
Experience working with children
The ability to engage a group of children in an activity
Customer service and strong communication skills
Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.
$27k-32k yearly est. 60d+ ago
Assistant Leader
Tacala-Taco Bell 4.1
Assistant to the director job in Dothan, AL
Job Description
You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees.
At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on!
The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude.
Essential Functions
Inspire and engage customers and fellow Team Members alike
Train, coach, and recognize the talent before you
Growth through great service
Work approximately 50 hours a week
Lastly, create a restaurant experience for team members and customers that you are proud of.
$19k-23k yearly est. 10d ago
Mid/Sr-Level Program Analytical Assistant (Aviation- AH)
SPS External
Assistant to the director job in Huntsville, AL
A current, active secret clearance is required.
Job Title: Mid/Senior-Level Program Analytical Assistant (Aviation)
Seeking a Mid/Senior-Level Program Analytical Assistant to support an Army Aviation contract. Travel may be required.
Job Description/Requirements:
Directly support the Project Manager and Project Office by performing administrative and program management duties as a Program Analytical Assistant for the Apache PM.
A solid understanding how to utilize MS office software package.
Ability to coordinate briefings/presentations and agendas that are necessary to perform programmatic support to the Apache PM.
Serve as the Program Analytical Assistant providing organization task management to include but not limited to calendar and telephone communication management for the assigned office with the AAH PMO.
Review all correspondence to assure that it is accordance with AR 25-50.
Execute all civilian travel in the Defense Travel Systems (DTS) in support of assigned Apache Division.
Complete and track all travel orders and vouchers.
Analyze and integrate data from AAH PMO meetings, briefings, working groups, conferences, and program reviews by tracking internal actions and coordinating with the AAH divisions and product offices in providing responses/feedback to resolve program management, planning, and integrations issues.
Candidate should demonstrate the ability to quickly grasp, understand and interpret key aspects of Army programs.
Candidate should also be able to communicate, advise and help formulate solutions to senior Government leadership and work in a fast-paced, rapidly changing team environment, reacting quickly to changing requirements and schedules.
Travel may be required (approximately 10%).
Other duties as assigned.
Adhere to the company's AS9100 and QMS policies, procedures, and guidelines.
Education/Experience:
Minimum of 4 years relevant experience.
Minimum of a HS Diploma or equivalent.
Demonstrated ability to independently act as a consultant, to set priorities, to organize tasks, monitor assignments, and ensure completion of assigned work.
Strong capability operating Microsoft Office Suite (Excel, PowerPoint, and Outlook).
Basic understanding of USG acquisition process (DoD System Acquisition Life Cycle) and common documents.
Security clearance is required.
$29k-39k yearly est. 19d ago
Executive and Sales Administrative Assistant
The Kessler Collection
Assistant to the director job in Mountain Brook, AL
An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired!
Grand Performers in qualifying roles may enjoy a range of benefits, including:
* Marriott Employee Discounts Worldwide
* Medical, Dental, Vision Insurance
* Company-Sponsored Life Insurance
* Short & Long-Term Disability Insurance
* Tuition Reimbursement Program
* 401(K) with Discretionary Company Matching Contributions
* Employee Assistance Program
Responsibilities
JOB SUMMARY
The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience.
CORE RESPONSIBILITIES
As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers.
Administrative duties for General Manager
* Makes telephone calls to specified individuals as requested by the General Manager.
* Greets all individuals arriving at executive offices courteously and assists with their needs.
* Documents and maintains appointment calendar for General Manager.
* Establishes and maintains filing procedures.
* Purge Sales and Catering files
* Maintains complete knowledge and complies with all hotel and department policies and procedures.
* Accesses all functions of computer according to specifications.
* Sets up work station with necessary supplies and resource materials; maintain cleanliness
* Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt.
* Answers telephone within 3 rings, using correct salutations and telephone etiquette.
* Record messages legibly and completely.
* Maintains confidentiality and security of specified hotel information, correspondence, reports, and files.
* Documents pertinent information according to hotel standards and procedures.
* US Mail Processing
* Incoming sorting/distribution/outgoing
* Shipping of Guests Packages
* Process requests for overnight mail and other delivery/messenger services.
* Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel.
Marketing Community Manager support
* Social media community managers
* Posting on Facebook
* Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc.
* Create Marketing Sysaids to support GM/Property needs
* Distribute local media alerts to identified local media outlets
* Coordination of printed materials to include business cards, in-room printed materials, and brochures
* Maintain vanity website and Marriott website calendar of events.
* Kessler Exchange Administrator for property
* Location Home Page Administrator
* Property Calendar
Guest Experiences
* Compile and distribute daily comments
* Standing Ovation Recognition for Guest correspondence
* Escalated Guest Correspondence
* Marriott Customer Care Follow Up
* Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required.
* Maintains knowledge of all hotel services/features and hours of operation.
* Maintains complete knowledge in the use of all office equipment, computer, and manual systems.
* Makes photocopies and processes as specified.
* Type correspondence, memos, and reports as assigned according to hotel standards.
* Attends designated meetings, takes minutes, transcribe, and distributes.
* Promotes positive relations with owners, guests, and employees.
* Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures.
* Completes and distributes amenity request forms; follow up on any changes.
Administrative Support to Sales and Catering
* Run Daily Event Agenda for following day's events
* Create Reader Board for following day's events
* Create door cards for the following day's events
* Run Guarantee Reports (groups arriving within 72 hours)
* Act as email/phone lead catcher and forward to appropriate sales manager
* Run daily Change Log report
* Revised and Pop-up Event orders (as needed)
* Update Event Order binder
* Route to departments per distribution list
* Process VIP Sales amenities
* Create and print Private Dining menu cards and Place Cards
* Organizes and maintains Sales and Catering filing system
* Process Sales and Catering turnovers
* Drafts Group Catering contracts
* Create folders for the new group and social definite bookings
* Provides pop-up site visits in the absence of Sales and Catering managers
* In-House Meetings
* Reserve space in CI/TY or Delphi
* Create Event Order; send to requesting department for approval and signature
* Run Event Order packet
* Route to departments per distribution list
* Place full packet in Event Order binder
* Create Resume Packet and Cover Sheet
* Print packets and distribute and distribute at weekly resume meeting
* Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager
* Update catering menus as needed in CI
Qualifications
KEY PARTNERSHIPS
* DOSC
* Group and Catering Sales Managers
* Events Service Manager
KNOWLEDGE, SKILLS, AND ABILITIES
* Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
* Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
* Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
* Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
* Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
* Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
* Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
* Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
* Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
* Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
* Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
* Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
* Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
* Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
* Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
* Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
* Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
* Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
* Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
* Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
* Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
* Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
* Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
* Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
* Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
SUPERVISORY RESPONSIBILITIES
* None
WORK ENVIRONMENT
The work environment/conditions described herein are representative of those that an incumbent may experience.
* Must be comfortable working in a shared space, with constant noise, without the use of a private office.
* Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
MINIMUM QUALIFICATIONS
* Hospitality or related industry experience - required
* HOA Experience - required (Beaver Creek Lodge property only)
The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Posted Min Pay Rate
Posted Max Pay Rate
$30k-45k yearly est. Auto-Apply 5d ago
Executive and Sales Administrative Assistant
Grand Bohemian Mountain Brook
Assistant to the director job in Mountain Brook, AL
An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired!
Grand Performers in qualifying roles may enjoy a range of benefits, including:
Marriott Employee Discounts Worldwide
Medical, Dental, Vision Insurance
Company-Sponsored Life Insurance
Short & Long-Term Disability Insurance
Tuition Reimbursement Program
401(K) with Discretionary Company Matching Contributions
Employee Assistance Program
JOB SUMMARY
The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience.
CORE RESPONSIBILITIES
As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers.
Administrative duties for General Manager
Makes telephone calls to specified individuals as requested by the General Manager.
Greets all individuals arriving at executive offices courteously and assists with their needs.
Documents and maintains appointment calendar for General Manager.
Establishes and maintains filing procedures.
Purge Sales and Catering files
Maintains complete knowledge and complies with all hotel and department policies and procedures.
Accesses all functions of computer according to specifications.
Sets up work station with necessary supplies and resource materials; maintain cleanliness
Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt.
Answers telephone within 3 rings, using correct salutations and telephone etiquette.
Record messages legibly and completely.
Maintains confidentiality and security of specified hotel information, correspondence, reports, and files.
Documents pertinent information according to hotel standards and procedures.
US Mail Processing
Incoming sorting/distribution/outgoing
Shipping of Guests Packages
Process requests for overnight mail and other delivery/messenger services.
Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel.
Marketing Community Manager support
Social media community managers
Posting on Facebook
Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc.
Create Marketing Sysaids to support GM/Property needs
Distribute local media alerts to identified local media outlets
Coordination of printed materials to include business cards, in-room printed materials, and brochures
Maintain vanity website and Marriott website calendar of events.
Kessler Exchange Administrator for property
Location Home Page Administrator
Property Calendar
Guest Experiences
Compile and distribute daily comments
Standing Ovation Recognition for Guest correspondence
Escalated Guest Correspondence
Marriott Customer Care Follow Up
Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required.
Maintains knowledge of all hotel services/features and hours of operation.
Maintains complete knowledge in the use of all office equipment, computer, and manual systems.
Makes photocopies and processes as specified.
Type correspondence, memos, and reports as assigned according to hotel standards.
Attends designated meetings, takes minutes, transcribe, and distributes.
Promotes positive relations with owners, guests, and employees.
Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures.
Completes and distributes amenity request forms; follow up on any changes.
Administrative Support to Sales and Catering
Run Daily Event Agenda for following day's events
Create Reader Board for following day's events
Create door cards for the following day's events
Run Guarantee Reports (groups arriving within 72 hours)
Act as email/phone lead catcher and forward to appropriate sales manager
Run daily Change Log report
Revised and Pop-up Event orders (as needed)
Update Event Order binder
Route to departments per distribution list
Process VIP Sales amenities
Create and print Private Dining menu cards and Place Cards
Organizes and maintains Sales and Catering filing system
Process Sales and Catering turnovers
Drafts Group Catering contracts
Create folders for the new group and social definite bookings
Provides pop-up site visits in the absence of Sales and Catering managers
In-House Meetings
Reserve space in CI/TY or Delphi
Create Event Order; send to requesting department for approval and signature
Run Event Order packet
Route to departments per distribution list
Place full packet in Event Order binder
Create Resume Packet and Cover Sheet
Print packets and distribute and distribute at weekly resume meeting
Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager
Update catering menus as needed in CI
KEY PARTNERSHIPS
DOSC
Group and Catering Sales Managers
Events Service Manager
KNOWLEDGE, SKILLS, AND ABILITIES
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
SUPERVISORY RESPONSIBILITIES
None
WORK ENVIRONMENT
The work environment/conditions described herein are representative of those that an incumbent may experience.
Must be comfortable working in a shared space, with constant noise, without the use of a private office.
Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
MINIMUM QUALIFICATIONS
Hospitality or related industry experience -
required
HOA Experience -
required (Beaver Creek Lodge property only)
The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
$30k-45k yearly est. Auto-Apply 4d ago
Assistant to VP, University Advancement
The University of Alabama In Huntsville 4.5
Assistant to the director job in Huntsville, AL
The incumbent provides proactive, high-level operational, administrative, and project management to the Vice President for University Advancement (VPUA) for a wide range of University issues, with primary focus on relations with senior administration, UAH Foundation trustees, dignitaries, donors, community members, staff, alumni, and students, in a highly visible and dynamic environment. In addition, the incumbent provides high-level project and administrative management to the Executive Director and the Board of Trustees of the UAH Foundation (UAHF). Manages the diverse, complex, and often confidential daily operations of the Office of the VPUA and UAHF with minimal supervision, requiring independent judgment and initiative. This critical position requires strong managerial, organizational, project management, and written/oral communication skills. Attention to detail and excellent proofreading/editing skills are priorities.
Duties/Responsibilities
Office of VP for University Advancement
* Performs complex and varied administrative duties for the VPUA requiring a significant degree of decision-making, technical knowledge, and independence of action
* Serves as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices
* Liaises on University matters with individuals from the commercial, government, and external university sectors, including but not limited to leaders from the corporate community, elected officials, and Alabama universities. Provides responses on own initiative when decisions by VPUA are not required
* Serves as budget manager with responsibilities that include budgetary analysis, planning, and monitoring of University Advancement State and Foundation accounts; initiates guidance and reviews management and reconciliation of Division budgets. Analyzes, defines, and achieves financial targets
* Coordinates all travel arrangements for VPUA; maintains and controls VPUA's schedule and calendar, anticipating the needs of the executive. Manage a high volume of demands for the VPUA's time by anticipating and resolving potential conflicts
* Supports the VPUA in scheduling and coordinating prospect visits in an effort to support the overall fundraising initiatives of the University
* Facilitates communication, coordinates schedules, and manages meetings with internal and external constituents, which includes community leaders and donors
* Conducts research and analysis of budget reporting; initiates, edits, and prepares materials and presentations for meetings/conferences
* Independently composes, reviews, revises, and edits confidential documents, reports, fundraising materials, and correspondence; provides analysis and consultations for written material of VPUA and colleagues
* Undertakes special projects as needed, including coordinating campus visits by high-level dignitaries, donors, and others
UAH Foundation Board of Trustees
* Serves as central liaison for UAH Foundation Board Trustees, who are major donors to the University
* Plans and manages meetings for the Board of Trustees, Executive Committee, Finance Committee, Development Committee, Nominating Committee, and Real Estate Committee, including meeting minutes
* Initiates and prepares materials for meetings involving complex, sensitive issues and/or matters of significance to the University, including fundraising and real estate dealings. Independently prepares presentations, talking points, and meeting agendas
* Generates and disseminates copy for internal and external records and reports to include (but not limited to) regularly scheduled and any special Board of Trustees reports and information regarding the UAH Foundation
* Initiates, plans, and implements special events to engage Trustees with the University
* Re-designs documents and analyzes/updates processes and procedures
* Initiates and manages the annual sensitive Code of Ethics Conflict of Interest disclosure process for Trustees
Division of University Advancement
* Provides proactive day-to-day direction for a staff within the Division of University Advancement under the advisement, as needed, of the VPUA
* Advises and provides administrative and budgetary analysis for departments within University Advancement. Establishes administrative processes and procedures
* Interprets University administrative policies and communicates policy compliance within the Division
* Serves as departmental personnel/human resources representative, duties which include making recommendations to the Vice President on employee staffing issues. Manages departmental hiring process, with direct contact with applicants. Manages search committees for the Executive team. Mentors, guides, and trains new employees
Minimum Requirements:
* Bachelor's degree or an equivalent combination of education and years of experience.
* Five years of professional administrative work experience (three of which include providing executive-level support to a senior-level manager/executive.
* Ability to build and maintain relationships with a broad range of campus/community members.
* Professional demeanor with meticulous attention to detail; effective communication skills; excellent writing/editing skills.
* Proficiency in MS Office Suite with/ database, budget, and accounting experience; working knowledge of Banner Financial software.
A cover letter is required in order to be considered for this position.
Desired Qualifications:
* Knowledge of UAH processes, protocols, and procedures.
* Budget management experience and knowledge of human resources best practices.
* Working knowledge of CRM donor relational database.
* University and Board management experience preferred.
* Demonstrated performance in position requiring sound judgment dealing with complex issues.
* Six to eight years of full-time experience in an administrative, project manager, or budget position (minimum six years as assistant for an executive-level manager is preferred).
Published Salary (if available):
$60,000 - $68,000
Advertised: Jan 16 2026 Central Standard Time
Applications close:
$60k-68k yearly 3d ago
Senior Executive and Personal Assistant
Colsa Corporation 4.8
Assistant to the director job in Huntsville, AL
COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama.
This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders.
The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly.
Job Duties:
Executive Administration & Support
* Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support
* Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives
* Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision.
* Arrange executive travel, prepare detailed itineraries, and process expense reports.
* Coordinate executive engagements, corporate hospitality, and leadership-related events.
* Support executive meal coordination (daily/weekly), including setup and cleanup.
Executive Suite Management & Hospitality
* Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment.
* Greet and host visitors, providing high-level hospitality and client-facing support.
* Answer and direct calls on multi-line phone systems with professionalism and discretion.
Office & Financial Operations
* Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office
* Maintain and organize digital and physical filing systems.
* Handle executive correspondence with professionalism and confidentiality.
* Support payroll and accounts payable processing for associated business entities.
* Track receipts, manage petty cash, and maintain related documentation.
* Perform occasional local errands and manage the company courier vehicle.
Personal Support
* Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate.
* Facilitate personal meal arrangements, purchasing support, and household or service coordination.
* Arrange repairs, services, and maintenance for select executive-related properties.
* Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required.
At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here.
Required Experience
Required Qualifications
* Bachelor's degree or higher required; preferably in business-related discipline.
* Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred.
* Availability required during business hours and outside of standard hours, as needed.
* Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations
* Excellent interpersonal, written, and verbal communication skills.
* Exceptional problem-solving, critical thinking, and attention to detail.
* Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions.
* Proven ability to manage sensitive, high-priority, and non-routine information.
* Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment.
* Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment.
* Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software
* U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire.
Preferred Qualifications
* Active security clearance
* Experience with QuickBooks or similar accounting/financial management software.
* Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation
* Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure
* Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations
* Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.
COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.
This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.
$57k-78k yearly est. 31d ago
Assistant Salon Leader
YSG
Assistant to the director job in Hoover, AL
About Us: Yellowhammer Salon Group is a leading name in the beauty and cosmetics industry, with over 120 SmartStyle salons across 11 states. We pride ourselves on providing affordable, quality services to over 2 million customers each year. Our supportive team environment and innovative commission structure ensure rapid clientele growth and endless opportunities for success.
Why Join Us?
Competitive Pay: Earn up to 60% commission which can equate to more than $40 per hour
Benefits Package: Medical and dental insurance to keep you and your family healthy.
Referral Bonus: Receive a $250 bonus for successful referrals.
Paid Time Off: Enjoy vacation time and your birthday off.
Support Services: Access to chaplains available 24/7 for confidential help in personal, financial, and other areas.
Education: Our dedicated design team will offer ongoing support and advanced training to enhance your technical skills and guide you throughout your career.
Job Description: We are seeking talented and passionate Hair Stylists and Barbers who are licensed to join our dynamic team. In this role, you'll provide top-notch consultations and perform a variety of hair and beauty services, ensuring every guest leaves delighted with their new look.
Responsibilities:
Deliver high-quality haircuts, color services, and other beauty treatments.
Provide exceptional customer service and build lasting relationships with clients.
Stay updated on the latest beauty trends and techniques.
Maintain a clean and organized work station.
Work flexible hours, including evenings and weekends.
Requirements:
Valid cosmetology or barber license as required by state regulations.
Strong interpersonal and communication skills.
Ability to perform administrative tasks and use salon software.
Willingness to work flexible hours, including evenings and weekends.
Ability to lift, bend, and perform repetitive movements, occasionally lifting 10-25 lbs.
How to Apply: If you're ready to take charge of your income and career in the beauty industry, apply now with our quick and easy online application. Join Yellowhammer Salon Group and make every day an opportunity for growth, creativity, and success!
We look forward to welcoming you to our team and helping you achieve your professional goals!
$40 hourly 60d+ ago
Assistant Salon Leader
Smart Style
Assistant to the director job in Pell City, AL
Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace
* the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!)
* on-going technical training
* support from engaged leadership so you are not alone!
We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door!
Other benefits of working with YSG
* Flexible schedules
* Career advancement opportunities
* Monthly on-trend educational topics to keep up with the latest trends
* Paid Vacation
* Health and Dental Benefits
* Unlimited $250 Referral bonuses
* Employee product and service discounts
* We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support!
Make your next move your best move! Join YSG, where we'll welcome you with open arms
Watch our short 2-minute video to share all the amazing things YSG has to offer
Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.
$40 hourly 60d+ ago
Level II Radiographers and RT Assistants - Huntsville, AL (44377)
Applied Technical Services 3.7
Assistant to the director job in Huntsville, AL
Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.
Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.
Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Huntsville, AL office.
Responsibilities/Duties: RT Assistants
* Perform tasks as directed in order to prepare components or equipment for inspections.
* Work alongside certified technicians to help complete projects and learn activities.
* Interface with personnel to determine scope of work and work priorities in order to meet customer expectations.
* Help clean and organize equipment before, during, and at the completion of projects.
* Document on job training experience as assigned by management.
* Perform other job related tasks as assigned by supervisors.
Responsibilities/Duties: Level II Radiographers
* Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications.
* Set up and utilize NDT Testing Equipment for Radiographic Inspections.
* Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees
* Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations.
* Be able to prepare written instructions and to organize and report the results of examinations.
* Work independently and support team members.
* Perform other job related tasks as needed and assigned by supervisors.
* Actively participate in ATS and Client Safety Programs.
$22k-31k yearly est. 35d ago
Assistant Salon Leader
Regis Haircare Corporation
Assistant to the director job in Pell City, AL
Smartstyle Hair Salon With over 75 full-service Smartstyle Hair Salons inside Wal-Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace
* the potential to earn up to 60% commission
* on-going technical training
* support from engaged leadership so you are not alone!
We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door!
Other benefits of working with YSG
* Flexible schedules
* Career advancement opportunities
* Monthly on-trend educational topics to keep up with the latest trends
* Paid Vacation
* Health and Dental Benefits
* Unlimited Referral bonuses
* Employee product and service discounts
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Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.
$28k-40k yearly est. 32d ago
Assistant Leader
Tacala-Taco Bell 4.1
Assistant to the director job in Tuscumbia, AL
Job Description
You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees.
At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on!
The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude.
Essential Functions
Inspire and engage customers and fellow Team Members alike
Train, coach, and recognize the talent before you
Growth through great service
Work approximately 50 hours a week
Lastly, create a restaurant experience for team members and customers that you are proud of.