Assistant to the director jobs in Arkansas - 37 jobs

Assistant or Associate Professor of Conducting - Director of Orchestral Activities
University of Arkansas Fayetteville 3.7
Assistant to the director job in Fayetteville, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: Type of Position:Faculty - Tenure/Tenure Track Workstudy Position: No Job Type:Regular Work Shift:Day Shift (United States of America) Sponsorship Available: Yes Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli cants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at ************. Department:Department of Music Department's Website: ********************************************* Summary of Job Duties:The Department of Music in the Fulbright College of Arts and Sciences at the University of Arkansas invites applications for an Associate or tenure-track Assistant Professor of Conducting, who will serve as the Director of Orchestral Activities starting August 2026. This is a standard nine-month faculty appointment. The Department of Music seeks a dynamic and visionary conductor to provide artistic and academic leadership for its orchestral program. The successful candidate will direct the University Symphony Orchestra, fostering a collaborative environment that promotes artistic excellence and supports the development of student musicians. The Director will program engaging and educationally appropriate repertoire spanning both traditional and contemporary compositions, cultivating performances that enrich the university and broader community. In addition to conducting, the successful candidate will teach undergraduate and graduate courses, including those at the DMA level. Responsibilities may include providing individual instruction, leading classes, and supervising dissertations and recitals as appropriate. Teaching assignments will be determined in accordance with the candidate's expertise and scholarly interests, which may include areas such as score reading, symphonic literature, and applied conducting lessons. They will demonstrate a strong commitment to student success through effective teaching, mentorship, and the recruitment of talented musicians at regional and national levels. The Director will also build and sustain partnerships with public schools, community organizations, and professional musicians. The ideal candidate will possess exceptional musicianship, rehearsal and leadership skills, and demonstrate potential for scholarly and/or creative distinction. Effective communication, collegiality, and a cooperative spirit are essential. Additional responsibilities include participation in departmental service, curriculum development, and scholarly or creative activity consistent with rank and university expectations. Other duties may be assigned based on departmental needs. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Doctor of Musical Arts (DMA) in orchestral conducting or a closely related field from an accredited institution of higher education conferred by the date of initial appointment At least three years of successful collegiate or professional conducting experience A demonstrated record of exceptional teaching at the graduate and/or undergraduate level Evidence of, or a demonstrated potential for, an active research agenda and/or scholarly/creative activity Preferred Qualifications: Evidence of effective collaboration within academic or professional settings A record of effective recruitment and program-building strategies for collegiate orchestral programs Potential for national or international recognition as a conductor and an educator Additional teaching strengths such as applied instruction, score reading, symphonic literature, music education, and/or instrumental pedagogy, particularly in strings Candidates to be considered for the position at the Associate Level will have a record of creative activities that have gained recognition in their field at the national level as well as evidence of successful teaching in university, secondary, or other educational contexts Knowledge, Skills, and Abilities (KSAs): Current knowledge of orchestral repertoire and performance practice Effective rehearsal and conducting techniques and skills Strong communication and interpersonal skills Ability to create imaginative concert programs Additional Information: About the Department The University of Arkansas Department of Music is housed in the George and Boyce Billingsley Music Building, located in the heart of the University's flagship campus in Fayetteville. The Department has been a chartered member of Pi Kappa Lambda since 1984, and the University of Arkansas has been accredited by the National Association of Schools of Music since 1951. Home to over 350 music major and minor students, the department has a faculty of over 50 nationally and internationally recognized scholars, pedagogues, and musicians. The program offers degrees at the bachelor's and master's levels, as well as a doctorate degree in conducting and a one-year graduate performer's certificate. Through generous support from alumni and friends, the Department of Music became an All-Steinway School in 2010, the third SEC school to earn this distinction. The Department presents a number of recognized ensembles, many of which have toured nationally and internationally. The Razorback Marching Band, originally formed as a Cadet Corps Band in 1874, is the largest and most visible of the ensembles, performing for thousands of Razorback fans most weekends during the fall semester. Schola Cantorum, the University's longest running choral ensemble, was founded nearly 70 years ago. The Department also offers Inspirational Chorale and three additional choirs, University Symphony Orchestra, Opera Theatre, Latin American Music Ensemble, World Music Ensemble, Jazz Orchestra, four concert bands including the Wind Ensemble, and a variety of chamber music groups for students. The Department of Music faculty and students present hundreds of performances per year on and off campus and are embedded members of the music community in the region. For more information, please visit *********************************************. Duties will include: • 40% Teaching • 40% Research • 20% Service Salary Information: Salary is commensurate with experience and qualifications. Required Documents to Apply: Cover Letter/Letter of Application, Curriculum Vitae, List of three Professional References (name, email, business title), Other (see special instructions for details), Statement of Teaching Philosophy Optional Documents: Proof of Veteran Status Recruitment Contact Information: Tomoko Kashiwagi, search committee chair, *****************. All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Special Instructions to Applicants: APPLICATION INSTRUCTIONS Completed applications received by December 7th 2025, will be assured full consideration. Late applications will be reviewed as necessary to fill the position. For additional inquiries, please contact the search committee chair, Tomoko Kashiwagi, at *****************. Applicants must submit • A curriculum vitae, • A cover letter/letter of application, • Demonstration video (or URL link to video) including 15-20 minutes each of rehearsal and performance of two contrasting works • Repertoire list of works conducted in concert • Teaching Philosophy Statement, and • A list of three professional references (name, title, email address, and phone number) willing to provide letters of recommendation if requested during the application process. Letters of recommendation will be requested only for candidates selected for interviews. Review of applications will begin immediately and will continue until the position is filled. Pre-employment Screening Requirements: Criminal Background Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: N/A Frequent Physical Activity: N/A Occasional Physical Activity: N/A Benefits Eligible: Yes
$33k-41k yearly est. Auto-Apply 60d+ ago

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Administrative Assistant for Senior VP for Advancement
John Brown University 3.8
Assistant to the director job in Siloam Springs, AR
Administrative Assistant for Senior VP for University Advancement Full-time position - Posted 12/23/25 Responsible for a wide variety of administrative tasks and projects supporting the Senior Vice President for University Advancement and the University Advancement mission, goals and team. Serves as a liaison to donors, alumni, volunteers, and trustees while managing complex projects and office operations. Role qualifications * Strong ability to create good will and relate interpersonally with university guests, staff, faculty, and students. * Committed to excellence in work; detail-oriented and accurate. * Project manager with the ability to assume responsibility and set priorities with minimal supervision. * Strong writing and editing skills. * Comfortable and good working with numbers. * Can work and thrive in a fast-paced work environment. * Flexible and capable of changing projects as needed. * Can multitask numerous projects with various deadlines. * Trustworthy with confidential information. * Is a team player and can work and thrive in a team environment. * Customer-service mindset with a commitment to supporting mission-driven work. * Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities. Position responsibilities Project Management * Serves as the University Advancement Office Manager and manages all aspects of the office, including office moves, maintenance requests, overseeing copiers and printers, maintaining office supplies and other office management duties. * Distribute incoming mail as needed. * Manage and monitor UA budgets, providing a monthly summary to the SVP. * Manage some aspects of alumni and friends overseas and US-based trips led by the SVP. * Manage timelines and deadlines for Advancement deliverables. * Serve as UMC Accounts Payable Manager, creating vouchers, invoices, billing spreadsheets and new job requests. * Other duties as assigned. Administrative Assistant for SVP for Advancement * Facilitate and manage aspects and details of the SVP's office. * Manage the SVP's calendar, including meetings, travel, and donor visits. * Supervise work study students. * Screen and prioritize emails, calls, and meeting requests. * Perform clerical duties for SVP, including answering phones and creating and typing correspondence. * Create meeting agendas, notes, and follow-up actions. * Handle visitors and callers efficiently and graciously; ensure that messages are forwarded promptly. * Coordinate travel arrangements, itineraries, and expense reports. * Reconcile monthly credit card statements and maintain proper receipting and records. * Maintain donor confidentiality and support the preparation of donor briefings, thank-you letters, and contact reports. * Support the SVP in stewardship and cultivation efforts through research and tracking relationships. * Serve as an administrative liaison to key donors, alumni, volunteers, and trustees. * Draft, proofread, and format correspondence, reports, proposals, and presentations. * Draft letters and other written materials for SVP. * Maintain filing for the office of SVP for University Advancement. * Prepare birthday cards and other notes for constituents assigned to SVP. * Schedule and prepare materials and meeting agendas for internal and external meetings. * Help facilitate presentations needed for board, alumni meetings and other events as needed. * Coordinate JBU Board of Trustee Development Committee meetings, agendas, presentations and minutes. * Assist SVP for University Advancement in staff recruitment and help with orienting and onboarding new staff. * Meet and communicate regularly with SVP for University Advancement on projects and responsibilities. Database * Input data into Raiser's Edge NXT and help the data team with database needs. * Serve as backup in various Raiser's Edge NXT database functions. Essential skills and experience * Project Management. * Excellent writing and editing skills. * Highly organized. * Proficient or ability to become proficient in Microsoft Office applications and Raiser's Edge NXT database. * Customer-service mindset with a commitment to supporting mission-driven work. * Ability to utilize AI to achieve efficiencies. * Detail-oriented, but able to be flexible in a fast-paced and constantly changing fundraising environment. * Ability to own projects, navigate challenges, and finish the projects. Preferred skills and experience * Project management and/or administrative/office experience. * Proficient in Microsoft Office applications. * Experience in CRM system such as Raiser's Edge. * Demonstrated understanding of fundraising, donor engagement, and the broader goals of institutional advancement. Education Bachelor's degree Reporting to this position Student Work-Study Staff Physical demands and work environment Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: The noise level in the work environment is usually minimal. The employee is expected to adhere to all University policies. About JBU Information describing the university is available online. Apply To apply, please upload the following documents to the "Upload Your Documents" page: * Cover Letter * Your resume * A completed and signed staff employment application (Click Here to Access the Application) Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university. Contact information: Office of Human Resources John Brown University 2000 West University Street Siloam Springs, AR 72761 Phone: ************ e-mail: ************
$26k-34k yearly est. Easy Apply 27d ago
Senior Staff - Tax - Closely Held Business
Adams Brown Personnel 4.0
Assistant to the director job in Little Rock, AR
Requirements Required Experience and Education Master's degree in Accounting or Finance, or bachelor's degree with the 150-hour requirement to sit for the CPA exam. Licensed CPA or actively working toward CPA certification. 3-5 years in relevant position or equivalent combination of education and experience. Major Duties and Responsibilities Prepares tax returns and conducts tax research to develop strategies and planning opportunities for clients Prepares a variety of detailed accounting and statistical functions relating to tax preparation Uses reference materials in researching accounting issues Maintains accurate time and expense records to ensure proper billing of clients Complies with relevant continuing professional education requirements of the AICPA, State Board of Accountancy, Governmental Accounting Standards, and the firm Recommends and assists in the implementation of new or revised accounting systems Enhances the firm image by demonstrating “executive presence”. This means instilling confidence in those you meet by manner, spoken and written word and professional appearance Works closely with principals, managers, and staff to integrate practice development skills into a team approach to client service and new business development Maintains strong client service relationships and cross-sell services as appropriate Demonstrates knowledge of all technical aspects of the job, including related knowledge of necessary systems and procedures Demonstrates advanced technical knowledge effectively through written and verbal communication; seeks to continuously develop communication skills Increasingly builds knowledge base on the firm's industry lines and service offerings Promotes the ideas, values, mission, and vision of the firm and supports the one-firm concept Proactively seeks knowledge, new tasks, and responsibilities Performs other duties as assigned Desired Skills, Abilities and Characteristics Ability to maintain confidentiality of firm and client information Effectively communicate through oral and written means Client service oriented Commitment to the profession and the firm Aptitude to learn and effectively use multiple software applications Ability to apply principles of accounting to analyze and prepare financial information Excellent organizational skills Ability to demonstrate confidence and good judgment when interacting with colleagues, supervisors, and clients Ability to work well with others Working Conditions Adams Brown, LLC promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. - 5:00 p.m. Monday through Friday during tax season and offices close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect. Adams Brown, LLC. is an Equal Opportunity Employer.
$37k-54k yearly est. 16d ago
Executive Assistant to CEO & Director of Administration (Full-Time, Exempt)
Aza 4.1
Assistant to the director job in Arkansas
ZooTampa at Lowry Park in Tampa, Florida Executive Assistant to CEO & Director of Administration (Full-Time, Exempt) At ZooTampa at Lowry Park, we are seeking a highly trusted executive partner to serve as Executive Assistant to the CEO and Director of Administration. This role sits at the center of leadership, governance, and strategy-supporting the CEO, Board of Trustees, and Executive Leadership Team through sound judgment, discretion, and the ability to anticipate what's needed before it's asked. This is a role for someone who thrives in complexity, values confidentiality, and brings calm, credible leadership to high-stakes environments. Position Summary Performs various administrative and leadership functions on behalf of CEO, including managing special projects in support of key Zoo priorities. Provides a credible and trustworthy leadership bridge to facilitate smooth communication between the CEO and all Zoo operating divisions and the Board of Trustees. The Executive Assistant/Director of Administration proactively anticipates critical needs and challenges and applies good solution-oriented judgment in a variety of situations, managing multiple priorities. The Executive Assistant/Director of Administration acts independently on assigned projects, from conception to completion or hand-off, seeking input as required, and handles a wide variety of activities and confidential matters with discretion. Who We Are ZooTampa at Lowry Park is one of the most popular zoos in the southeastern U.S., with over 1.2 million visitors annually. We have grown to what now encompasses 56 acres of naturalistic wildlife habitats in a lush, tropical garden setting with wide-ranging activities. The Zoo, accredited by Association of Zoos and Aquariums (AZA), offers popular educational programming, fun recreational amenities, up-close animal encounters and engaging seasonal events for which it has won awards as one of the country's most family-friendly zoos. Our mission is to rescue, rehabilitate and care for animals; create exceptional personalized experiences that connect people with wildlife and each other in fun, immersive ways. Our vision is that everyone we touch is motivated to join us in taking action to protect and preserve wildlife. Join us and become a part of creating unforgettable natural connections! Essential Functions (including but not limited to): Executive Assistant to the CEO * Serves as primary liaison with Board of Trustees * Coordinates BoT and EC meetings with internal and external partners, prepares materials, maintains minutes * Assists with scheduling and coordination of Board committee and LPZEF meetings * Coordinates Trustee orientation * Maintains accurate and up-to-date records for Trustees of the Society, Directors of the Endowment, local, state, and federal governmental officials, and other constituents * Complies with applicable rules and regulations set in bylaws * Maintains content on Board portal * Completes a variety of administrative tasks on behalf of the CEO * Offers confidential counsel to CEO * Composes and prepares correspondence that is sometimes confidential * Plans, coordinates and ensures the CEO's schedule is followed and respected; is both "gatekeeper" and "gateway" * Completes expense reports * Arranges travel plans, itineraries, and agendas; and compiles documents for travel-related meetings * Serves as a representative on behalf of the CEO with community leaders and other key stakeholders on matters related to the CEO's programmatic priorities * Builds relationships crucial to the success of the organization, and manages a variety of special projects for the CEO * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion * Maintains discretion and confidentiality in relationships with all Trustees, Directors, and community leaders * Assists with development of leadership succession plans, identifying competencies, gaps, and training resources * Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO * Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated * Represents the office of CEO in community events, public appearances and networking settings * Schedules and attends leadership team meetings, takes minutes and distributes where appropriate, and initiates follow up on action items * Facilitates cross-divisional coordination of travel * Assists other departments as directed by the CEO * Manages ZooVIP program * Conducts all activities in alignment with AZA standards and guidelines, all relevant laws and regulations, safety standards, and standards that ensure animal welfare * Other duties as assigned Director of Administration * Oversees/activates PMT and Zoo operating units: Support, Program, Green, GET, Safety * Collaborates with CEO to identify and coordinate specialized trainings and professional development for high performing leaders * Plans, initiates and directs recurrent training based on evolving institutional priorities as identified by CEO * Coordinates legal affairs - Maintains updated legal specialist roster, link internal stakeholders with appropriate external legal specialists (outside of employment law), archives historical data on Zoo utilization of legal resources * Coordinates Zoo advisors - Works with ELT members involved and overall Zoo needs, manages advisor budget, contracting, and ongoing communications on Zoo happenings * Manages Administrative Assistant Executive Leadership Team Member The Executive Assistant/Director of Administration reports directly to the CEO and works as part of the organizations leadership team which collectively serves to fulfill the following priorities: * Integrity and quality of the brand * Safety and guest experience exceeding industry standards * Price value and overall customer satisfaction * Ongoing financial transparency, managed growth and sustainability * Vibrant institutional culture Qualifications, Experience and Requirements: * Bachelor's degree required or equivalent supplemental professional experience * Must have at least five years of senior administrative experience * Exceedingly strong organizational and time management skills with excellent attention to detail * Strong interpersonal skills and the ability to build relationships with internal and external stakeholders * Expert level written and verbal communication skills * Strong problem-solving and decision-making capability * Emotional maturity * Self-motivated, able to self-direct, and goal-oriented * Ability to read, analyze, and interpret complex documents * Ability to respond effectively to sensitive inquiries or complaints * High performance team member and a strong team player * Flexible and able to maintain a professional and positive attitude at all times * Willing and able to work varied and long shifts including holidays and weekends * Proficient with Microsoft Office (Outlook, Word, Excel, and Power Point), database software, conferencing programs, office equipment, and social media * Myers Briggs certification preferred Full time Benefits Our Perks at ZooTampa * Medical, Dental, & Vision insurance options * Life Insurance, STD, LTD, and Supplemental Insurance options * 403(b) Pension Plan * Generous PTO (Vacation and Wellness) time * Employee Assistance Program * Free admission to the Zoo, MOSI, and the Florida Aquarium * Free or discounted admission to many attractions in Florida * Free gym membership * And so much more! Equal Opportunity Employer & Drug-Free Workplace Experience Required Qualifications, Experience and Requirements: Bachelor's degree required or equivalent supplemental professional experience Must have at least five years of senior administrative experience Exceedingly strong organizational and time management skills with excellent attention to detail Strong interpersonal skills and the ability to build relationships with internal and external stakeholders Expert level written and verbal communication skills Strong problem-solving and decision-making capability Emotional maturity Self-motivated, able to self-direct, and goal-oriented Ability to read, analyze, and interpret complex documents Ability to respond effectively to sensitive inquiries or complaints High performance team member and a strong team player Flexible and able to maintain a professional and positive attitude at all times Willing and able to work varied and long shifts including holidays and weekends Proficient with Microsoft Office (Outlook, Word, Excel, and Power Point), database software, conferencing programs, office equipment, and social media Myers Briggs certification preferred How to Apply Please apply here ********************************************************************************** Please visit ************************* to see all of our job opportunties and internships ZooTampa at Lowry Park in Tampa, Florida 1101 W. SLIGH AVENUE Tampa , AR 33604 Phone: ************ Visit our website
$20k-29k yearly est. 10d ago
Executive Assistant/Personnel Services
Gravette School District
Assistant to the director job in Arkansas
Executive Assistant/Personnel Services Department: Administration Office Reports To: Superintendent/Assistant Superintendent Evaluated By: Superintendent/Assistant Superintendent PURPOSE OF JOB: The job of Executive Assistant/Personnel Services provides a wide variety of complex and confidential secretarial support to the Superintendent, Assistant Superintendent and the School Board; communicates information on behalf of the district and its staff, public agencies, etc.; and addresses a variety of issues and/or provides administrative support. ESSENTIAL FUNCTIONS AS SECRETARY TO SUPERINTENDENT AND ASSISTANT SUPERINTENDENT: Maintains confidentiality at all times Compiles data from a variety of sources (e.g. agenda items, payroll, budget, etc.) for the purpose of complying with the financial, legal and/or administrative requirements Prepares policies; and disseminates and keeps accurate records of approved Board policies Develops materials for Superintendent's use for presentations, conferences and workshops Maintains effective working relationships with district personnel, parents, media representatives, and the general public Responds to requests from the public as directed by the Superintendent Coordinates a variety of activities for the Superintendent and Board (e.g. meetings, receptions, workshops, travel/accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines Evaluates potentially hostile situations (e.g. involving staff, students, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution Maintains documents, office files and records for the purpose of providing up-to-date reference and audit trail for compliance with district, state and federal regulations Monitors assigned district activities and/or program components (e.g. purchase orders, public relations releases, board/district mandated processes, etc.) for the purpose of coordinating activities and ensuring compliance with the established financial, legal and/or administrative requirements Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information Responds to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel Serves as a liaison, at the request of the Superintendent, to committees and/or organizations for the purpose of conveying and/or gathering information required for district operations Support Superintendent, Board of Education through the Superintendent, or other confidential positions for the purpose of providing assistance with their administrative functions Monitor accreditation Submit assurance statement to DESE Maintain district calendar of events Maintain district school year calendar Maintain Student Expulsions Maintain Board to Board Transfers Maintain School Choice Attend School Board Meetings and take meeting minutes Maintain School Board Professional Development Hours Maintain Gravette Lion Trademark Create yearly contract calendar Perform office routines including, but not limited to, preparation and typing of reports, correspondence, notices, and agendas under the direction of the Assistant Superintendent. Maintain schedule of all curriculum meetings per dates given. Maintain confidential records as directed by Assistant Superintendent. Order materials and supplies for teachers, administration, and district use as instructed by Assistant Superintendent. Process purchase orders and invoices Handle lodging arrangements for travel of director and attendees. Handle registration to meetings or events for Assistant Superintendent. Receive and route all incoming calls, and distribute appropriate mail. Serve as backup to other secretaries. Maintain materials and supplies needed for committee meetings and professional development training. Make sure State Mandated items are up to date, and request current versions if needed Perform any other job related responsibilities as assigned by immediate supervisor and superintendent. Assist in preparing for events/prefessional development meetings Coordinate food/catering for events/Professional development meetings Other duties assigned ESSENTIAL FUNCTIONS AS PERSONNEL SERVICES: Maintain workers' compensation process Maintain FMLA process Maintain teacher certification and license renewal process Monitor ALP's/Waivers Maintain background check and compliance Maintain catalog of job descriptions for the school district Post job vacancies Maintain performance evaluation process for central administration, schools, transportation, maintenance and grounds; forms and annual update with PPCs Manage Frontline Absences and Reports Enter all professional development hours for certified district employees Enter New Employees in eFinance Maintain Sick Leave Donations Other duties assigned OTHER FUNCTIONS: Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities Maintains communication with staff in the Central Administration function for the orderly performance of the district's operations MINIMUM JOB REQUIREMENTS: Skills are required to perform multiple, non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; and preparing and maintaining accurate records. Knowledge is required to read technical information, compose a variety of documents facilitate group discussions, and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job include: school district operations and philosophy; concepts of grammar and punctuation; ability to independently compose letters, reports, and memoranda; and maintain effective communication. Ability is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances, analyze data utilizing a wide variety of complex processes, and operate equipment using defined methods. Ability is also required to work with diversity of individuals and/or groups; work with data of varied types and/or processes; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires analysis based on organizational objectives. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; effectively communicating with diverse groups; maintaining confidentiality at all times; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant and sustained interruptions; and working with detailed information and data. Utilization of significant resources from other segments of the organization is sometimes required to perform the functions of the job. WORKING ENVIRONMENT: The usual and customary methods of performing the functions of the job require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 60% sitting, 25% walking, and 15% standing. This job is performed in a generally clean and healthy environment. EXPERIENCE: Job related experience with increasing levels of responsibility is required. EDUCATION: Targeted job related education that meets organization's prerequisite requirements.
$35k-50k yearly est. 13d ago
Virtual Executive Assistant
Onemci
Assistant to the director job in Arkansas
At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.
$35k-50k yearly est. Auto-Apply 60d+ ago
Executive Assistant to the President-CEO
White River Health System Inc. 4.2
Assistant to the director job in Batesville, AR
About the Role: The Executive Assistant to the President-CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing the President-CEO's complex schedule, coordinating communications, and facilitating strategic initiatives by acting as a trusted liaison between the executive and internal or external stakeholders. The role demands a high level of discretion, professionalism, and organizational skill to handle sensitive information and prioritize competing demands effectively. By anticipating the needs of the President-CEO and proactively addressing challenges, the Executive Assistant enables the executive to focus on high-impact leadership and decision-making. While this role prioritizes direct support of the President-CEO, the Executive Assistant is also expected to provide high-level administrative and operational support to the broader executive team as needed, helping ensure seamless coordination and efficiency across the C-suite. Ultimately, this position contributes significantly to the overall success and productivity of the organization by providing comprehensive administrative and operational support at the highest level. Minimum Qualifications: Bachelor's degree or equivalent experience in business administration, communications, or a related field. Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level. Proven ability to manage complex calendars and coordinate multiple priorities simultaneously. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Preferred Qualifications: Experience working in a fast-paced corporate or nonprofit environment. Advanced knowledge of project management tools and software. Familiarity with financial and budgetary processes. Demonstrated ability to work independently and exercise sound judgment in high-pressure situations. Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE) is a plus. Responsibilities: Manage and maintain the President-CEO's calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity. Serve as the primary point of contact between the President-CEO and internal teams, board members, clients, and external partners, ensuring clear and timely communication. Prepare, review, and edit correspondence, reports, presentations, and other documents to support executive initiatives and meetings. Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure progress and accountability. Handle confidential information with the utmost discretion and maintain a high level of professionalism in all interactions. Assist with special projects and research as needed to support strategic planning and organizational goals. Facilitate the flow of information and prioritize requests to optimize the President-CEO's time and focus. Provide executive-level administrative support to other members of the executive leadership team as needed, including calendar coordination, meeting preparation, document support, and cross-departmental communication. Skills: The Executive Assistant utilizes exceptional organizational and multitasking skills daily to manage the President-CEO's demanding schedule and ensure seamless communication across various stakeholders. Strong interpersonal and communication skills are essential for drafting clear correspondence, facilitating meetings, and representing the executive office professionally. Proficiency with technology, including office software and virtual collaboration tools, enables efficient document preparation and remote coordination. Critical thinking and problem-solving skills are applied to anticipate needs, resolve scheduling conflicts, and support strategic initiatives effectively. Additionally, discretion and confidentiality are paramount, as the role involves handling sensitive information and maintaining trust at all times.
$33k-39k yearly est. 6d ago
Executive Assistant- Mercy Northwest Arkansas
Mercy Hospitals East Communities 4.1
Assistant to the director job in Arkansas
Find your calling at Mercy!The Executive Assistant to the President and the Chief Operating Officer (COO) provides a wide variety of advanced, diversified and highly confidential administrative support to the President and the Chief Operating Officer (COO) and other Executive officers as indicated. • Coordinates and supports travel arrangements. • Supervises the Administrative Assistants of the Executive Officers. • General Office duties are required, must proficient in Microsoft Office. • Periodically completes projects. • Responsible for the Governing Board Meetings, scheduling and set, up in addition to the minutes. • Must work independently with a high level of competence, understanding the importance and sensitive nature of the material he/she will have knowledge of. • Schedule will vary at times.Position Details: Education: Minimum High School Graduate with additional education in typing, stenography, personal computer operation, and business English. Experience: Two years' experience in clerical support positions, experience as an administrative assistant preferred. Proficient in Microsoft Office including Excel Preferred Education: Associate Degree Why Mercy? From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period. Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.
$36k-50k yearly est. Auto-Apply 12d ago
Business Analyst, Service Now EA Workspace
Cardinal Health 4.4
Assistant to the director job in Little Rock, AR
**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
$80.9k-127.1k yearly 60d+ ago
Executive Assistant II
University of Arkansas System 4.1
Assistant to the director job in Little Rock, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 02/28/2026 Type of Position: Management - Operations Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): * Health: Medical, Dental and Vision plans available for qualifying staff and family * Holiday, Vacation and Sick Leave * Education discount for staff and dependents (undergraduate only) * Retirement: Up to 10% matched contribution from UAMS * Basic Life Insurance up to $50,000 * Career Training and Educational Opportunities * Merchant Discounts * Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at ***********************. Department: RESH | Associate VC Department's Website: Summary of Job Duties: The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both. The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks. The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others. Qualifications: * Bachelor's degree plus three (3) years of administrative or related experience or * High School diploma/GED plus seven (7) years of administrative or related experience required. Knowledge, Skills & Abilities: * Experience in healthcare administration, business administration, or related field. * Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe, and PowerPoint. * Experience in Workday. Responsibilities: * Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance. * Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division of Research and Innovation. * Monitors financial records and general expenditures, works with the Divisional Chief of Staff and the financial analyst to determine budgets in accordance with division spending. * Performs other duties as assigned. Additional Information: Salary Information: commensurate with education and experience Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Please contact *********************** for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking Frequent Physical Activity: Standing Occasional Physical Activity: Walking Benefits Eligible: Yes
$38k-45k yearly est. Auto-Apply 31d ago
Executive Assistant
Spp
Assistant to the director job in Little Rock, AR
Southwest Power Pool (SPP) is about more than power. We're about the power of relationships. Our employees have the opportunity to work together to ensure electricity is delivered reliably and affordably to the millions of people living in our service territory. We have been voted one of Arkansas' Best Places to work by Arkansas Business and we are looking for a member of our team who is passionate about our mission to keep the lights on! We have a core ideology here at SPP that we stand by: Do the right thing, for the right reason, in the right way. We believe in supporting our employees through a fantastic benefits package: Competitive and transparent pay with bonus opportunities Excellent insurance package including three great medical plans to choose from, employer-paid short-term disability, long-term disability, and life insurance Relocation bonus (if applicable) Hybrid working environment for positions that are eligible Fantastic contributions to your retirement through a 401(k) savings plan with employer-match benefits and a pension (defined benefit plan) fully funded by SPP PLEASE NOTE: SPP is not able to sponsor employment visas or student-work authorizations (STEM OPT) for this position. Please ensure you are eligible to work in the U.S. without sponsorship prior to applying. COMPENSATION INFORMATION The salary range(s) represents our good faith estimate for the role at this time. While we strive to provide competitive and transparent compensation, there may be circumstances where an offer is above or outside of the listed range. We are open to discussing salary expectations with qualified candidates considering factors such as the candidate's qualifications, skills, competencies, experience and geographic location will all be considered during the hiring process. Executive Assistant - Salary Range: $70,320 - $87,895 OVERVIEW: Provides senior-level administrative and strategic partnership to the supported Officer(s), serving as a trusted partner in managing complex priorities and enabling effective leadership. This role operates with a high degree of autonomy and discretion, anticipating needs and coordinating inbox, calendars, travel, meetings, communications, and executive workflows to ensure seamless support. The position may provide support to Director-level staff by facilitating alignment, communication, and follow-through on key initiatives, executive engagements, and governance-related activities. ESSENTIAL FUNCTIONS: Executive Officer Support: Provide direct, day-to-day administrative and strategic execution support to the Officer, including inbox support, travel, meetings, expense management, and additional executive workflows, exercising a high degree of autonomy, discretion, and professional judgment. Implement and manage an advanced proactive calendar management strategy, ensuring Officer focus is aligned with the highest strategic priorities. Director-Level Support (Facilitative): May support the Director-level staff by facilitating alignment, communication, and follow-through on Officer-led initiatives, executive engagements, and governance-related activities, Travel, Meetings, & Engagements: Plan, organize, and prepare Officer for internal and external meetings, travel, conferences, and speaking engagements; provide limited, coordinated support for Director participation in executive or governance-related activities. Project & Administrative Execution: Provide execution support for Officer-led initiatives by managing timelines, tracking action items, and coordinating cross-functionally as well as externally, escalating issues as appropriate. Confidentiality & Professional Discretion: Handle sensitive and confidential information with the highest level of professionalism and adherence to organizational standards. Collaboration & Support: Work closely with other administrative partners as needed to ensure cross-functional alignment. QUALIFICATIONS: Experience Requirements: B.A. (or equivalent) degree, plus 4+ years supporting senior level executive or H.S. Diploma or equivalent and 8+ years supporting senior level executive Other Requirements: Demonstrated ability to rapidly synthesize complex information and deploy understanding to achieve role objectives. Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with willingness to request clarification/assistance when difficulties arise. Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency. Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and/or OneDrive for Office 365). A “Self-starter” mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company. Ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, timely turn-around and cross-functional coordination. Solutions-oriented approach to challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations. Excellent organizational, prioritization, and time management skills. Ability to work independently, requiring minimal supervision. Strong written and verbal communications abilities, including executive level writing and editing. The ability to coordinate multiple projects with great attention to detail The ability to maintain confidentiality. The ability to work under stress and within deadlines, despite interruptions. Understanding of and compliance with SPP Policies and Procedures. Preferred: Bachelor's degree SPP is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us at ********** and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). At SPP we believe in a culture of belonging. Learn more here: Culture of Belonging - Southwest Power Pool . Full job descriptions will be made available to those selected for an interview.
$70.3k-87.9k yearly 4d ago
Senior Executive Assistant to the Dean and CEO
Art and Wellness Enterprises
Assistant to the director job in Bentonville, AR
Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning. Job Description: Job Title: Senior Executive Assistant to the Dean and CEO Reports to: Administrative Manager, Office of the Dean FLSA Classification: Exempt Location: Bentonville, Arkansas (On-site) Date Reviewed: 05/16/2025 Who We Are Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'. The school's state-of-the-art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education. About The Position The Senior Executive Assistant to the Dean and CEO provides high-level administrative and operational support to the Dean, acting as a strategic partner in managing priorities, coordinating communications, and ensuring smooth execution of executive-level tasks. This role manages calendaring, policy tracking, executive communications, and collaboration across the broader organizational ecosystem. The Senior Executive Assistant serves as a critical liaison across departments and external stakeholders and ensures timely and effective execution of the Dean's initiatives and commitments. The role requires exceptional organizational skills, discretion, and the ability to navigate a dynamic and mission-driven environment. The Senior Executive Assistant reports directly to the Administrative Manager, Office of the Dean, and works closely with the AWSOM team to achieve the goals of building the first medical school in the country based on the principles and practices of Whole Health. Essential Duties and Responsibilities Executive Support Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities. Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions. Organize and support internal and external events, including logistics and materials preparation. Maintain accurate records, track departmental budgets, and process expense reimbursements. Support Board of Directors communications and coordinate meeting logistics. Attend and document monthly Dean's Cabinet meetings. Lead or assist with special projects, reports, and presentations. Other Duties as assigned. Communications Represent the Dean and CEO through telephone and personal contact. Draft complex and sensitive correspondence on behalf of the Dean and CEO, ensuring accurate messaging and tone. Oversee distribution of communications to appropriate audiences while always maintaining strict confidentiality and professionalism. Review content of incoming materials and data and brief the Dean and CEO regarding important issues or conflicts; prepare responses as necessary. Travel Coordinate travel plans including transportation and accommodations, including airfare, train, rental cars, hotel, Airbnb, etc. Arrange and prepare detailed itineraries for domestic and international travel schedules, which may include both business and personal trips. Ensure that travel arrangements align with executive schedules, preferences, and organizational policies, while optimizing cost-efficiency and maintaining travel comfort. Scheduling & Event Coordination: Manage high-volume calendar, prioritizing meetings and controlling the overall timetable of the Dean and CEO's workflow; continuously review the schedule to build in appropriate time for breaks, travel, and pre-meeting preparation. Handle incoming requests promptly, aligning them with executive priorities, and adapt as necessary to accommodate rapidly changing circumstances. Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion. Organize events, coordinate logistics, prepare agendas and supporting materials, and provide on-site support as necessary. Qualifications and Requirements Bachelor's degree or 5-7 years of experience supporting senior executives or C-suite leaders. Demonstrated ability to handle confidential and sensitive information with discretion. Exceptional organizational, communication, and interpersonal skills. Ability to work independently and collaboratively in a fast-paced setting. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Valid driver's license and ability to travel locally as needed. Flexibility to work evenings, weekends, and respond to urgent requests. Experience in medical school or higher education environments. (Preferred Qualification) Strong writing, proofreading, and presentation support skills. (Preferred Qualification) Experience with event planning and complex travel arrangements. (Preferred Qualification) Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Physical Demands: In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job. Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours. Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.
$35k-56k yearly est. Auto-Apply 60d+ ago
Executive Assistant II
University of Arkansas for Medical Sciences 4.8
Assistant to the director job in Little Rock, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: 02/28/2026 Type of Position:Management - Operations Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at ***********************. Department:RESH | Associate VC Department's Website: Summary of Job Duties:The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both. The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks. The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others. Qualifications: Bachelor's degree plus three (3) years of administrative or related experience or High School diploma/GED plus seven (7) years of administrative or related experience required. Knowledge, Skills & Abilities: Experience in healthcare administration, business administration, or related field. Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe, and PowerPoint. Experience in Workday. Responsibilities: Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance. Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division of Research and Innovation. Monitors financial records and general expenditures, works with the Divisional Chief of Staff and the financial analyst to determine budgets in accordance with division spending. Performs other duties as assigned. Additional Information: Salary Information: commensurate with education and experience Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Please contact *********************** for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking Frequent Physical Activity:Standing Occasional Physical Activity:Walking Benefits Eligible:Yes
$37k-46k yearly est. Auto-Apply 33d ago
Executive Assistant / Front Desk
Northwest Arkansas Food Bank 4.0
Assistant to the director job in Lowell, AR
Job Description The Executive Assistant provides comprehensive, high-level administrative support to the Chief Executive Officer and Chief Operating Officer, while overseeing all front desk operations. This role serves as a key communication link with the Board of Directors and manages facility use requests from external organizations. The Executive Assistant ensures a professional, welcoming environment for employees and visitors, and is responsible for the overall coordination of front desk activities. This position requires strong executive office management skills, exceptional organization, independent judgment, and the ability to manage confidential information with the highest level of professionalism and discretion. ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES Executive Support · Provide comprehensive administrative support to the CEO and COO, including managing calendars, scheduling meetings, ensuring meeting space availability, preparing agendas, taking minutes, and distributing follow-up documentation. · Make travel arrangements and book accommodations for executives and guests; process related purchase orders and expense reports. Oversee personal scheduling and logistical responsibilities for the CEO as assigned, including appointments, reservations, and travel coordination. · Assist with compiling materials, reports, and presentations; draft or update office protocols as requested. · Handle mail, calls, and correspondence for the CEO, responding independently when appropriate and ensuring timely follow-up. · Draft, proofread, and edit letters, reports, and other communications. Board of Directors Support · Prepare and distribute Board and committee meeting materials; coordinate meeting logistics, including meals, room setup, and technology needs. · Take and distribute meeting minutes; maintain current Board records, directories, and contact lists. · Manage nameplates, nametags, and other materials as needed for Board members. Project and Event Coordination · Independently or collaboratively coordinate special and ongoing projects, including internal events and hospitality efforts. · Serve as liaison between the CEO and other departments, providing administrative support and facilitating information flow. · Support development team initiatives and help prioritize the CEO's involvement in fundraising and donor engagement activities. · Oversee the development and maintenance of the organizational calendar and related internal processes. Facility and Space Coordination · Coordinate all facility use requests from external groups, including reviewing applications, confirming availability, and securing necessary approvals. · Track and maintain documentation for each rental or partnership event, including agreements, insurance certificates, and payment records. · Serve as the on-site point of contact during external group use to ensure smooth operations, adherence to policies, and proper care of the facility. · Collaborate with internal departments (Facilities, Operations, and Communications) to prepare spaces and ensure appropriate setup, signage, and cleanup. · Monitor and evaluate space usage trends, providing recommendations to improve efficiency, safety, and community engagement opportunities. Front Desk Responsibilities · Provide a warm, professional greeting to all individuals who enter the premises, including visitors, clients, customers, and employees. · Serve as the central communication hub for the organization by managing incoming phone calls, directing calls to the appropriate individuals or departments, taking detailed messages when necessary, and using the intercom system to make announcements. · Receive and distribute mail, packages, and deliveries to appropriate recipients. · Maintain a clean and organized reception area, ensuring it reflects a professional and welcoming environment. · Monitor visitor access, maintain visitor logs, and ensure compliance with security protocols. · Maintain appointment calendars for the organization, and coordinate with staff to schedule conference rooms, appointments, meetings, and tours. · Provide informed responses to questions regarding organization services, products, and procedures to visitors and callers, and direct individuals to the appropriate personnel or resource. · Assist with special accommodation requests, such as providing WiFi access, transportation arrangements, making reservations, or helping with other unique visitor needs. Other Duties · Scheduling. · Maintain confidentiality and discretion in all aspects of work. · Represent the organization positively in the community and at public events. · Identify and recommend process improvements to enhance efficiency and quality of services. · Navigate difficult conversations professionally and offer constructive feedback. · Manage multiple priorities with exceptional organization and attention to detail. · Adapt to changing priorities and handle unexpected challenges. · Exhibit exemplary attendance and punctuality. · Comply with company policies and procedures. · Perform other duties as assign
$40k-56k yearly est. 8d ago
Executive Assistant
Zantech
Assistant to the director job in Little Rock, AR
Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Little Rock, Arkansas . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!
$35k-50k yearly est. Auto-Apply 10d ago
Senior Administrative Assistant
First Horizon 3.9
Assistant to the director job in Little Rock, AR
The Administrative Assistant role supports the Director of Mortgage Sales. The incumbent in this position provides sales management reporting, supports the execution of employer engagement activities and events, coordinates travel, client entertainment, and education events general and clerical administrative support such as a calendar management, expense management and special projects. Key responsibilities Include: • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company. • Sustain a daily calendar of meetings and events. • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. • Arrange travel and accommodations for executives. Prepare expense reports. • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. • Excellent communication and time management skills: proven ability to meet deadlines. • Ability to function well in a high-paced environment; performs additional duties as assigned by executives. • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives is involved with. • Manage Director of Mortgage Sales contacts. • Assist in preparing and managing presentations and decks. • Be responsive to emails/test/phone calls, with contact outside normal business hours. • Welcome the guests by greeting them, in person or on the phone; answering or directing inquiries. • Use discretion, confidentiality, and good judgment to handle sensitive matters. • Represent the company and the Director in a positive light through great follow-through skills and sound judgment. • Conserve the Directors time by reading, researching, collecting and analyzing information as needed, in advance. • Complete ad hoc projects as assigned-such as personal events and/or family needs. • Organize complex calendars and schedules; resolving and scheduling issues. Qualifications Include: • Bachelor's degree preferred. • 5+ years of related experience required in working in a Senior Administrative Assistant role supporting management and executives. • Advance Proficiency in Microsoft Office (Outlook, Word, and PowerPoint) • Ability to communicate effectively and professionally. • Mortgage Industry experience preferred, but not required. Preferred Attributes: • Business sense-has a strong business sense and can decipher priorities and make sound judgment calls when needed. • Commitment to excellence-perform duties at the highest level possible on a consistent basis. • Excellent Communicator-able to interact with people of all levels in a confident, professional manner. • Demonstrate ability and temperament to work with sensitive information. • Team player-have team-oriented experience and approach. • Ability to think outside the box with a sense of urgency. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights • Medical with wellness incentives, dental, and vision • HSA with company match • Maternity and parental leave • Tuition reimbursement • Mentor program • 401(k) with 6% match • More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube
$44k-65k yearly est. 45d ago
Executive Assistant
Morfe Properties
Assistant to the director job in Mountain Pine, AR
Job DescriptionDescription: Executive Assistant to the CEO High-Trust | High-Impact | High-Growth Role This is not a traditional Executive Assistant role. Our CEO is a visionary, fast-moving, big-picture thinker who operates at the speed of growth. Ideas move quickly. Priorities evolve. The right person in this role won't just keep up-they'll help create order, momentum, and clarity in the middle of it all. We're looking for someone who sees this position as a career accelerator: high responsibility, high exposure, and high expectations. The Role You'll serve as the CEO's primary support partner, helping protect their time, sharpen their focus, and drive execution across the organization. Your job is to anticipate, organize, follow through, and keep things moving forward-even when things are moving fast. You'll be trusted with sensitive information, big decisions, and direct access to leadership. This role requires judgment, confidence, adaptability, and a strong bias toward action. What You'll Do Manage and protect the CEO's calendar, priorities, and time-ensuring focus on the highest-impact work Anticipate needs by preparing materials, context, and follow-ups ahead of meetings and decisions Keep the CEO organized and grounded as priorities shift and new ideas emerge Track and follow up on action items, commitments, and deadlines across departments Help drive execution on key initiatives, projects, and communications Act as a gatekeeper and filter, saying “no” when needed and creating space for what matters most Serve as a thought partner, someone the CEO invests in professionally while you help them grow as a leader Move fast without complaining-this is a growth environment, and speed is part of the job Requirements: Who You Are Exceptionally organized, proactive, and calm under pressure Comfortable working with a leader who moves fast, thinks big, and doesn't always slow down to explain every step Able to create structure without stifling creativity Direct, grounded, and confident enough to push back respectfully when needed High emotional intelligence-you read the room, anticipate tension, and keep things respectful and productive Thick-skinned, adaptable, and not easily rattled Discretion and trust are non-negotiable Technically adept: MS Office skills are essential and the ability to embrace new tech as needed Culture & Fit Our CEO is direct, passionate, and human. He cusses-but never at people. He's always respectful, values honesty, and expects the same in return. This role requires someone who can operate comfortably in that environment and doesn't need hand-holding or constant reassurance. Why This Role Is Different You'll have direct exposure to leadership, strategy, and decision-making You'll be trusted early and often You'll grow fast-professionally and personally This role is what you make of it; the ceiling is high If you're looking for a comfortable assistant role, this isn't it. If you're looking to accelerate your career alongside a CEO building something meaningful-this might be exactly what you're looking for. $55k - $60k
$55k-60k yearly 7d ago
Administrative / Executive Assistant - II
Amnet Services
Assistant to the director job in Little Rock, AR
America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management. Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices. We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own. Job Description • Perform secretarial and administrative tasks for in-house legal team • Manage team expense reports • Manage team vacation calendar • Monitor team Outlook mailboxes and respond to transaction status inquiries • Review incoming transaction approvals and route packages for execution • Follow detailed protocols for transaction processing • Coordinate and distribute weekly status reports to internal clients • Proof and format documents and correspondence • Enter detailed contract information into transaction tracking system and maintain transaction records • Maintain electronic files documents including necessary approvals, contracts, exhibits and routing documents • Manage and distribute electronic and paper documents for approvals and execution • Scan, upload and email executed documents • Monitor office supply needs • Review and process incoming mail and prepare outgoing mail • Complete special projects as assigned • Work with confidential materials with minimal supervision • Perform other generic office activities High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook; proficiency in electronic file management and use of internet search tools for basic research and inquiry; above average verbal and email/written communication skills, including proper spelling, punctuation and grammar usage; time management skills; ability to multi-task and prioritize; friendly disposition and good telephone etiquette. 3 - 5 years of relevant office experience. Additional Information Vivek Salvatore vivek.salvatore(@)americanetworks.com ( *************
$30k-43k yearly est. 22h ago
Executive Assistant/Personnel Services
Arkansas Department of Education 4.6
Assistant to the director job in Gravette, AR
Executive Assistant/Personnel Services Department: Administration Office Reports To: Superintendent/Assistant Superintendent Evaluated By: Superintendent/Assistant Superintendent PURPOSE OF JOB: The job of Executive Assistant/Personnel Services provides a wide variety of complex and confidential secretarial support to the Superintendent, Assistant Superintendent and the School Board; communicates information on behalf of the district and its staff, public agencies, etc.; and addresses a variety of issues and/or provides administrative support. ESSENTIAL FUNCTIONS AS SECRETARY TO SUPERINTENDENT AND ASSISTANT SUPERINTENDENT: * Maintains confidentiality at all times * Compiles data from a variety of sources (e.g. agenda items, payroll, budget, etc.) for the purpose of complying with the financial, legal and/or administrative requirements * Prepares policies; and disseminates and keeps accurate records of approved Board policies * Develops materials for Superintendent's use for presentations, conferences and workshops * Maintains effective working relationships with district personnel, parents, media representatives, and the general public * Responds to requests from the public as directed by the Superintendent * Coordinates a variety of activities for the Superintendent and Board (e.g. meetings, receptions, workshops, travel/accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines * Evaluates potentially hostile situations (e.g. involving staff, students, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution * Maintains documents, office files and records for the purpose of providing up-to-date reference and audit trail for compliance with district, state and federal regulations * Monitors assigned district activities and/or program components (e.g. purchase orders, public relations releases, board/district mandated processes, etc.) for the purpose of coordinating activities and ensuring compliance with the established financial, legal and/or administrative requirements * Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information * Responds to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel * Serves as a liaison, at the request of the Superintendent, to committees and/or organizations for the purpose of conveying and/or gathering information required for district operations * Support Superintendent, Board of Education through the Superintendent, or other confidential positions for the purpose of providing assistance with their administrative functions * Monitor accreditation * Submit assurance statement to DESE * Maintain district calendar of events * Maintain district school year calendar * Maintain Student Expulsions * Maintain Board to Board Transfers * Maintain School Choice * Attend School Board Meetings and take meeting minutes * Maintain School Board Professional Development Hours * Maintain Gravette Lion Trademark * Create yearly contract calendar * Perform office routines including, but not limited to, preparation and typing of reports, correspondence, notices, and agendas under the direction of the Assistant Superintendent. * Maintain schedule of all curriculum meetings per dates given. * Maintain confidential records as directed by Assistant Superintendent. * Order materials and supplies for teachers, administration, and district use as instructed by Assistant Superintendent. * Process purchase orders and invoices * Handle lodging arrangements for travel of director and attendees. * Handle registration to meetings or events for Assistant Superintendent. * Receive and route all incoming calls, and distribute appropriate mail. * Serve as backup to other secretaries. * Maintain materials and supplies needed for committee meetings and professional development training. * Make sure State Mandated items are up to date, and request current versions if needed * Perform any other job related responsibilities as assigned by immediate supervisor and superintendent. * Assist in preparing for events/prefessional development meetings * Coordinate food/catering for events/Professional development meetings * Other duties assigned ESSENTIAL FUNCTIONS AS PERSONNEL SERVICES: * Maintain workers' compensation process * Maintain FMLA process * Maintain teacher certification and license renewal process * Monitor ALP's/Waivers * Maintain background check and compliance * Maintain catalog of job descriptions for the school district * Post job vacancies * Maintain performance evaluation process for central administration, schools, transportation, maintenance and grounds; forms and annual update with PPCs * Manage Frontline Absences and Reports * Enter all professional development hours for certified district employees * Enter New Employees in eFinance * Maintain Sick Leave Donations * Other duties assigned OTHER FUNCTIONS: Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities Maintains communication with staff in the Central Administration function for the orderly performance of the district's operations MINIMUM JOB REQUIREMENTS: Skills are required to perform multiple, non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; and preparing and maintaining accurate records. Knowledge is required to read technical information, compose a variety of documents facilitate group discussions, and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job include: school district operations and philosophy; concepts of grammar and punctuation; ability to independently compose letters, reports, and memoranda; and maintain effective communication. Ability is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances, analyze data utilizing a wide variety of complex processes, and operate equipment using defined methods. Ability is also required to work with diversity of individuals and/or groups; work with data of varied types and/or processes; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires analysis based on organizational objectives. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; effectively communicating with diverse groups; maintaining confidentiality at all times; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant and sustained interruptions; and working with detailed information and data. Utilization of significant resources from other segments of the organization is sometimes required to perform the functions of the job. WORKING ENVIRONMENT: The usual and customary methods of performing the functions of the job require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 60% sitting, 25% walking, and 15% standing. This job is performed in a generally clean and healthy environment. EXPERIENCE: Job related experience with increasing levels of responsibility is required. EDUCATION: Targeted job related education that meets organization's prerequisite requirements.
$33k-43k yearly est. 13d ago
Executive Assistant
Arkansas Department of Transportation 4.3
Assistant to the director job in Little Rock, AR
Posting closes on 1/20/2026 This position provides high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Examples of Work The following examples are intended only as illustrations of various types of work performed. No attempt is made to be exhaustive. Related, similar, or other logical duties are performed as assigned. The Department may require employees to perform functions beyond those contained in s. The Department may modify job descriptions based on Department needs. The Arkansas Department of Transportation is an "at will" employer. Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Read and analyze incoming memoranda and reports in order to determine their significance and plan their distribution. Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare agendas and make arrangements for committee and other meetings. Make travel arrangements for executives and complete expense reimbursement forms. Compile, transcribe, and distribute minutes of meetings. Manage and maintain executives' schedules. Prepare invoices, reports, memoranda, letters and other documents using word processing, spreadsheet, database and/or presentation software. Respond to inquiries for information from the public and staff, and refer to other staff where appropriate. Interpret and explain Department policies and procedures in response to requests, or refer inquiries as appropriate. Proofread for accuracy, correct form, content and proper English usage. Provide follow-up to assignments given to management staff by assigned executive. Maintain positive working relationships with coworkers, other Department employees and the public. Operate under demanding conditions with heavy workload, time pressures and confidentiality. Demonstrate interpersonal competency, relating well at all levels of the organization. Minimum Requirements The educational equivalent to a bachelor's degree from an accredited college or university plus six years of experience supporting executives in a fast-paced environment and handling a wide range of administrative tasks, organizing meetings and arranging travel OR the educational equivalent to a high school diploma plus ten years of experience supporting executives in a fast-paced environment and handling a wide range of administrative tasks, organizing meetings and arranging travel. Knowledge of English usage, spelling, grammar and punctuation. Knowledge of business letter writing, report and presentation writing, recordkeeping principles/procedures, business mathematics and simple statistics. Ability to interpret and explain pertinent Department policies and procedures. Ability to independently perform confidential administrative support duties with speed and accuracy. Ability to analyze situations carefully and adopt effective courses of action. Ability to communicate effectively both orally and in writing. Strong organizational skills. Detail-oriented, self-started with the ability to handle multiple tasks and interactions with people in a constantly changing environment. Ability to work effectively and interact appropriately with a diverse array of people, including senior level management. Strong knowledge of and advanced skills in Microsoft Word, Excel, and Outlook. ("Accredited" means the educational institution or program is accredited by an accrediting organization recognized either by the United States Department of Education or by the Council for Higher Education Accreditation.) A criminal background check will be required to determine suitability of employment, and failure to meet these standards may cause the applicant to be rejected or terminated from that position. This position does not require theoretical and practical application of highly specialized knowledge or a bachelor's degree or higher in the field; thus, this position is not eligible for H-1B visa sponsorship.
$32k-41k yearly est. 12d ago

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