Assistant to the director jobs in California - 307 jobs

Join a team where your expertise is valued, your voice is heard, and your career has room to grow. Zurich's Large Contract West Region Surety Team is looking for a motivated Contract Surety Underwriter (Executive or Director Level) to help us strengthen our portfolio, elevate our client relationships, and make a lasting impact across the 13 Western States. This is a highly technical position and requires experience with Surety lines of business. At Zurich, we foster a collaborative, purpose-driven culture with the backing of a global brand. You'll have the opportunity to: Lead with impact by managing complex large accounts Travel with purpose, approximately 20% across the region Grow your network working with top-tier agents and brokers Make decisions that matter with clear accountability and broad authority This market-facing role is ideally based in San Francisco, but we're open to talent located anywhere in the West Region. You'll play a critical role in managing and expanding a portfolio of domestic and international large accounts while driving business development and retention. Underwriting and analyzing new and renewal business for large contract surety Navigating complex assignments with confidence and autonomy Building and maintaining strategic broker and agency relationships Ensuring compliance with underwriting guidelines and regulatory requirements This role will be filled at either the Executive or Director Level. The hiring manager will determine the appropriate level based upon the selected applicant's experience and skill set relative to the qualifications listed for this position. Basic Qualifications Executive, Large Contract Surety Underwriter High School Diploma or Equivalent and 5 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR High School Diploma or Equivalent and 10 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR Zurich Certified Insurance Apprentice including an Associate Degree and 8 or more years of experience in the Claims or Underwriting Support area AND Knowledge of Microsoft Office Experience working on time restraints for quotes on new and renewal business Experience working in a team environment OR Director, Large Contract Surety Underwriter High School Diploma or Equivalent and 7 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR High School Diploma or Equivalent and 14 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 5 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR Zurich Certified Insurance Apprentice including an Associate Degree and 12 or more years of experience in the Claims or Underwriting Support area AND Experience with Microsoft Office Preferred Qualifications College Degree Highly preferred Strong Finance and accounting background needed Advanced knowledge and practice of Surety Bonds Ability to interact with the C‑Suite Ability to investigate and analyze complicated credit assessments, trends, business strategies and organizational character among other aspects of our customers Ability to coherently articulate these strategies and financial concepts and formulate fact based conclusions and recommendations. Prior experience managing/growing profitable portfolio of customers Negotiation experience with large, international and national organizations Strong team building and organizational skills Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply-your unique background matters to us. The pay range shown is a national average and may vary by location. The combined salary range for this position is \$102,000.00 - \$217,000.00. The proposed salary range for the Executive Underwriter is \$102,000.00 - \$164,100.00, with short‑term incentive bonus eligibility set at 15%. The proposed salary range for the AVP, Underwriter Director is \$132,500.00 - \$217,000.00, with short‑term incentive bonus eligibility set at 20%. We offer competitive pay and comprehensive benefits for employees and their families. Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets. Zurich complies with 18 U.S. Code § 1033. Location(s): AM - San Francisco, AM - Arizona Virtual Office, AM - California Virtual Office, AM - Denver, AM - Seattle, AM - Washington St Virt. Office #J-18808-Ljbffr

A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships. #J-18808-Ljbffr

About the job Salary: 60k-85k Growing digital production company looking for Full Time Assistant to VP of Production in fast paced environment. The ideal candidate will be organized, detail-oriented, and a team player. Provide general administrative support as needed, ensuring smooth day to day operations. Social media experience is a bonus. -Maintain accurate records, databases, and filing systems. -Handle errands and miscellaneous tasks. -Personal shopping as necessary -Help in Edit Bay and notes on set -Expense tracking and budget management -Help maintain an organized home in all areas -Assist with special projects and tasks -Help in organizing and coordinating household events -Provide additional support as needed -Must be comfortable around dogs -Must have reliable transportation

A leading design tool company in San Francisco seeks an Executive Assistant to support their Chief Communications Officer and VP of Communications. This full-time role requires high-level administrative support, managing complex calendars, organizing meetings, and optimizing operations. Ideal candidates will have over 6 years of experience in executive support, strong communication skills, and the ability to adapt in fast-paced environments. They value diverse thoughts and experiences, committing to equal opportunities in hiring. #J-18808-Ljbffr

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA Entertainment is home to some of the world's most celebrated storytelling, action, and immersive entertainment franchises. As the Senior Vice President of EA Entertainment Publishing, reporting to the Chief Publishing Officer, you will set the vision and operating model for how these franchises come to market, grow, and evolve across their lifecycles. This role blends creative excellence, commercial rigor, and enterprise systems thinking. You will architect the publishing framework for EA Entertainment - unifying global strategy, brand and franchise marketing, commercial operations, insights, and player engagement under a cohesive publishing system that drives scale, agility, and long-term franchise health. Partnering deeply with studio leadership, central teams, and regional markets, you will build and evolve the capabilities, tools, and operating structures that fuel growth across platforms, business models, and audiences. You will ensure EA Entertainment's publishing engine not only delivers world‑class go‑to‑market execution today, but also anticipates and designs for the future of player behavior, live services, and entertainment experiences. This is a rare opportunity to define how EA Entertainment inspires players, unlocks commercial performance, and shapes the future of play. What You'll Do Strategic Leadership & Franchise Growth Lead the end‑to‑end global publishing strategy for EA Entertainment across marketing, commercial operations, communications, franchise management, and integrated planning. Develop long‑range portfolio strategies across products, platforms, and experiences - connecting content, business models, and player ecosystems. Identify emerging trends in players, technology, platforms, and markets; translate insight into actionable growth strategies and scalable publishing systems. Serve as the senior publishing partner to EAE studio leadership, aligning creative ambition, franchise narrative, and commercial outcomes. Champion the evolution of EAE's publishing system - integrating creative, commercial, operational, and intelligence capabilities to drive cohesive execution across franchises and regions. Consumer & Commercial Growth Lead development of player growth, engagement, and retention strategies built on unified data and insights platforms. Use data‑driven intelligence to optimize audience acquisition, ongoing engagement, monetization, and portfolio performance across the player lifecycle. Drive revenue growth, profit optimization, and market expansion by aligning demand levers, pricing, live service strategy, and global go‑to‑market planning. Partner with commercial, finance, and forecasting teams to establish enterprise‑aligned business planning and performance management practices. Marketing Strategy, Franchise Storytelling & Execution Oversee global brand positioning and breakthrough creative strategies that bring EA Entertainment franchises to life across channels, communities, and geographies. Architect scalable marketing frameworks and campaign systems that empower franchise teams while unifying enterprise capabilities and shared insights. Guide creative storytelling that connects deeply with global audiences, ensuring brand clarity, narrative cohesion, and cultural relevance. Strengthen operational excellence by integrating data, automation, and AI‑driven personalization into go‑to‑market and live service execution. Build scalable, cross‑functional systems, teams, and processes that unify central and regional functions into a connected publishing operating model. Lead transformation initiatives that simplify structures, accelerate decision‑making, and create clarity across creative, commercial, and operational workflows. Partner across Platform, Studio, and Central functions to embed enterprise capabilities - ensuring consistency, coordination, and maximum impact across the portfolio. Lead and inspire a large global publishing organization spanning creative, commercial, and operational disciplines. Build high‑performing, collaborative leaders who model accountability, innovation, and inclusion. Guide teams through organizational evolution, cultivating cultures that embrace change, experimentation, and continuous capability building. Foster an environment that balances creative excellence, commercial clarity, and operational rigor. What We're Looking For 15+ years of senior publishing, commercial, product, or marketing leadership across gaming, entertainment, or consumer technology. Proven success driving global franchise growth and managing large, complex IP or live service ecosystems. Experience leading organizational transformation, systems integration, and operational evolution at scale. Deep expertise in audience segmentation, platform ecosystems, data/insights systems, AI, and automation, and how they shape modern marketing and player engagement. Demonstrated ability to connect creative vision to measurable business outcomes with clarity and precision. Experience leading and empowering large global teams across creative, commercial, and technical domains. Strong influencing skills and executive presence within highly matrixed organizations. Track record delivering global go‑to‑market strategy, franchise lifecycle management, and live service growth. Who You Are Visionary Operator: You anticipate future player, market, and ecosystem trends - designing for long‑term value while delivering near‑term results. Enterprise Integrator: You unify complex systems, teams, and capabilities into a clear, cohesive publishing model. Player‑Centric Strategist: You understand player motivations and build journeys, stories, and experiences that foster loyalty and fandom. Strategic Storyteller: You bring clarity and narrative to complexity - inspiring teams around shared goals and creative ambition. Data‑Driven Leader: You translate insights into action, guiding decisions across franchises with performance metrics and intelligence platforms. System Builder: You architect scalable capabilities that improve consistency, speed, and impact across global franchises. Transformational Culture Builder: You elevate talent, simplify structures, and lead with inclusion, accountability, and creativity. Innovator: You embrace emerging technology and cultivate an environment where experimentation and excellence thrive. Why Join EA At Electronic Arts, we're redefining what entertainment can be - blending cutting‑edge technology, iconic franchises, and bold creative thinking. As the SVP of EA Entertainment Publishing, your leadership will shape how we inspire players, grow global franchises, and build the future of interactive entertainment. EA Entertainment is entering a transformative era - and this role is central to unlocking its full potential. At Electronic Arts, we're redefining interactive entertainment for the next generation. You'll join a company where creativity meets purpose, where players are at the heart of every decision, and where leaders empower teams to shape the future of play. We have an incredible opportunity to shape the future of interactive entertainment and the video game industry at large. US COMPENSATION AND BENEFITS The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location. EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. BASE SALARY RANGES California (depending on location e.g., Los Angeles vs. San Francisco): $345,000 to $400,000 USD Annually Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well‑being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law. #J-18808-Ljbffr

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

Bachelor's degree and 4+ years of Administrative Assistant or related work experience. OR Associate's degree and 6+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience. * Completed advanced degrees in a relevant field may be substituted for up to two years (Master's = one year, Doctorate = two years) of work experience. Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. Additional Job Description Preferred Qualifications: * 5+ years of work experience in a role requiring interaction with SVPs. * 5+ years of experience working in a global, matrixed organization. Principal Duties and Responsibilities: Provides complex assistance and support to a VP, SVP, and/or C-suite executive. Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures. Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders. Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails. Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures. Level of Responsibility: Works independently with no supervision. Provides supervision/guidance to other team members. Decision-making is significant in nature and affects work beyond immediate work group. Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc. Works within the prescribed budgetary objectives of the department. Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively. Job Title Default Assistant to VP/SVP Comments for Suppliers:

We are seeking an Executive/Personal Assistant to support a lovely couple in the entertainment industry. The ideal candidate will assist with both professional and domestic needs, ensuring seamless day-to-day operations across multiple homes, travel schedules, and professional commitments. This role requires high flexibility, excellent communication, strong organizational skills, and the ability to coordinate across a wide network of household staff/vendors, childcare providers, and professional teams. The goal is to maintain a smooth, efficient lifestyle for the couple across all environments. Responsibilities Professional, Lifestyle, Household & Administrative Support Manage and coordinate all aspects of household operations across multiple homes. Oversee scheduling for the couple, ensuring accuracy, clarity, and efficiency. Coordinate with household employees (housekeepers, house managers, landscapers, vendors, contractors, etc.). Maintain organized digital filing systems, including photos, videos, documents, and archives. Create documents, spreadsheets, and organizational materials as needed. Ensure professional, timely communication and confirm receipt of information with all parties. Weekly open items updates. Childcare & Family Coordination Coordinate childcare schedules and communication with nannies. Arrange travel and logistics for the family, nannies, and pets. Travel Management Coordinate all travel logistics, including flights, accommodations, ground transportation, itineraries, and on-the-ground support. Be available during the couple's travel hours for needs or adjustments. Travel on behalf of the couple as required, including advance travel to prepare environments during relocations or extended stays. Production & Professional Support Interface with agents, business management firm, attorneys, production teams, and other professional representatives. Understand film production schedules, call times, and calendar requirements. Ensure all production-related scheduling is accurate and optimized. Be willing and available to travel for film production for the duration required by the couple. Calendar & Communication Management Maintain joint calendars with thorough, thoughtfully crafted event details (names, company, address, suite numbers, parking details, etc.). Provide the couple with the next day's calendar each evening (after 5 PM) and a morning reminder before 9 AM. Time zone is dependent on client's location. Organize and streamline communication across the couple's personal and professional networks. Work Hours & Availability This role is not a traditional 9-5 position; flexibility is essential. When the couple is on the West Coast, assistant works primarily PST hours (approx. 9-5 with flexibility). When the couple is on the East Coast, assistant works primarily EST hours (approx. 9-5 with flexibility). While travel or events may require irregular hours, the couple generally aligns to a structured schedule. Qualifications Highly organized, detail-oriented, proactive, and able to anticipate needs. Tech-savvy: strong computer skills, digital filing, backups, organization systems. Strong written and verbal communication skills; professional tone at all times. Experience coordinating complex schedules across multiple time zones. Experience managing or collaborating with household staff. Familiarity with film production and production schedules (preferred). Ability to remain flexible as the couple's needs evolve. Discretion, confidentiality, and professionalism are essential. Location: Pasadena, CA. Compensation and benefits: Up to $120K DOE, medical stipend, 401(k), and PTO.

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast-paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high-impact projects and initiatives. Key Responsibilities Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and meeting preparation Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues Lead and manage complex projects on behalf of executives, including cross-functional and global initiatives Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality Prepare executive-level presentations, reports, agendas, and briefing materials Act as a liaison between executives and internal teams, clients, and external partners Handle sensitive and confidential information with the highest level of discretion Support planning and execution of board meetings, executive offsites, and global travel logistics Qualifications Minimum of 7 years of experience providing direct support to C-level executives Bachelor's degree highly preferred Proven experience supporting executives in a global, multi-country environment Strong understanding of managing priorities across multiple time zones Demonstrated ability to manage complex projects and drive initiatives to completion Exceptional organizational, time-management, and problem-solving skills Advanced proficiency with Microsoft Office and collaboration tools Strong written and verbal communication skills High level of professionalism, judgment, and discretion Work Arrangement Hybrid schedule with 2-3 days per week in the office Salary: $120 - 130K + bonus

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

A nationally recognized fraternal and civic organization with historic roots and a modern operational footprint is seeking an Executive Assistant to support its Director and headquarters leadership team. This role blends high-level executive assistance with office management, serving as a central point of coordination for a small, distributed team. This is an on-site position ideal for an experienced Executive Assistant who thrives in structured environments, values discretion, and excels at keeping leadership and operations functioning at an optimal level. Requirements · BA/BS from a competitive U.S. college · Minimum of 3 years' experience as an Executive Assistant or senior administrative professional · Strong proficiency with Asana, Microsoft Suite, and either Google Workspace or Outlook · Proven ability to support senior leadership with professionalism and discretion · Highly organized, detail-oriented, and reliable Responsibilities · Provide direct administrative support to the National Director and C-Suite leadership · Manage complex calendars, scheduling, and domestic travel · Coordinate communication with internal teams and external stakeholders, including senior leadership and partners · Prepare meetings, agendas, materials, and post-meeting summaries · Keep central office organized, stocked and running smoothly · Ensure smooth day-to-day headquarters operations and office logistics · Manage and allocate shared workspaces for a hybrid team · Serve as point of contact for vendors and service providers There is room for growth in this position. M-F, 10am-3pm $40/hour

Our client, an exceptionally high-profile UHNW private family office, is seeking a Senior Executive Personal Assistant-someone who has built their career supporting top-tier principals and understands the art (and precision) of providing seamless, white-glove support at the highest level. This is the perfect role for someone who thrives in a fast-moving environment where excellence is the standard. You'll serve as a true right hand-balancing day-to-day executive support with strategic oversight, ensuring operations run smoothly, priorities stay protected, and every detail is handled with thoughtfulness and care. The role: Senior Executive Personal Assistant The industry: Private family office Location: San Francisco, CA (onsite) Compensation: $200k-300k+ depending on experience and incredible benefits! Intangibles: Hospitable. Proactive. Patient. Discreet. Unflappable The Day-to-Day Serve as a trusted operational and strategic partner to the Principal, managing priorities, workflows, and day-to-day execution Drive coordination across household staff, vendors, advisors, and external partners to ensure all moving parts stay aligned and elevated Oversee special projects end-to-end (events, travel logistics, property-related initiatives, personal initiatives), ensuring timelines and standards are met Act as the “control tower” for communications-drafting correspondence, organizing key updates, and keeping critical details tracked and resolved Identify opportunities to streamline systems, improve processes, and raise the bar across the household/family office operations Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Company: UNFOLD Agency UNFOLD Agency is seeking a seasoned Executive / Personal Assistant to support our co-founders and leadership team in a dynamic, fast-paced creative environment. The ideal candidate has prior experience supporting executives and an interest in digital, social media, film, television, and gaming. This role blends executive support, office management, and personal assistance, offering a unique opportunity to work closely with leadership while gaining insight into how a top creative agency operates. To succeed here, you'll need not only strong organizational skills but also grit, adaptability, accountabilty and thick skin-we're looking for someone who can stay calm under pressure, pivot quickly, and handle competing priorities with confidence. What You'll Do C-Suite Support (20%) Provide assistance across departments and projects. Manage expense reporting and project billing. Coordinate personal and client gifting. Assist occasionally with production and filming events Administrative Support (40%) Heavy calendaring / travel scheduling for two founders Maintain office inventory: snacks, drinks, and supplies. Ensure office cleanliness and organization, including kitchen/restrooms. Manage shipping, receiving, and mail processing for the office and founders. Oversee office facilities, maintenance, and vendor relationships. Personal Assistant (40%) Maintain both professional and personal calendars for the co-founders. Coordinate household repairs, projects, and vendor payments. Provide occasional pet care when founders are away. Run personal errands as needed. Oversee maintenance and cleanliness of founders' vehicles. Arrange team lunches and office catering for events. Provide weekend support when required. Qualifications What You'll Bring 4+ years of executive or personal assistant experience, with direct executive support strongly preferred. Proficiency in Mac, Google Suite, and technology troubleshooting. Strong problem-solving skills and ability to anticipate needs. Thick skin, grit, and resilience-able to thrive in a demanding, fast-moving environment. High adaptability and a proactive, solutions-first mindset. Excellent organization, multitasking, and prioritization abilities. Detail-oriented with excellent follow-through. Tech savvy, with general knowledge of tech setup and maintenance. Ability to translate direction and feedback into effective action. Comfortable with light physical tasks (lifting up to 30 lbs). Flexibility to work nights and weekends as needed Additional Details Location: Must be based in the Los Angeles metro area, ideally West Los Angeles. Schedule: Daily in-person attendance required at our Playa Vista office. UNFOLD OFFERS Competitive Medical (subsidized), Dental and Vision Plan Offerings 401(k) Comprehensive List of Paid Holidays Flexible Time Off (FTO) Policy Partial Mobile Phone Service Reimbursement Generous Supplemental Maternity, Parental Leave Policies Budgets for Professional Development and Growth Numerous Company-Sponsored Events / Activities throughout the year Fully Stocked Kitchen in a Pet-Friendly Office! An Environment that Fosters Growth and Upward Mobility! At UNFOLD Agency, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability - or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment

Job DescriptionSalary: DOE We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Executive Assistant to provide high-level administrative and personal support to the CEO. This role requires strong communication skills, exceptional time management, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Schedule meetings, and coordinate appointments Supporting logistics and preparation for leadership strategy / offsite meetings Planning and coordinating various holiday inspired / office events (Research, scheduling and LOTS of vendor coordination) Managing and assisting with property management - related needs Coordinating and hosting Cycling Cub board meetings Act as a gatekeeper and primary point of contact on behalf of the CEO Handle email and phone correspondence with professionalism and discretion Coordinate travel arrangements and itineraries Assist with personal tasks as needed (appointments, reservations, errands, etc.) Track deadlines, follow up on action items, and ensure tasks are completed Support special projects and ad hoc requests Handle confidential and sensitive information with the highest level of integrity Qualifications & Skills: Proven experience as an Executive Assistant, Personal Assistant, or similar role Strong organizational and time-management skills Exceptional attention to detail and follow-through Excellent written and verbal communication skills Ability to multitask, prioritize, and work independently High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office, Google Workspace, and scheduling tools Problem-solver with a proactive, can-do attitude Preferred Qualifications: Experience supporting senior executives or business owners Flexible availability when needed What We Offer: Competitive compensation based on experience Flexible work environment Opportunity to work closely with leadership and make a meaningful impact Supportive and collaborative work culture

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Top Trend Management which focuses on property management of commercial office buildings and high end residential properties is now hiring a Executive Personal Assistant with strong bookkeeping background: RESPONSIBILITIES FOR EXECUTIVE PERSONAL ASSISTANT Accounts payable and Drafting Checks Accounts Receivable and Depositing rents Reconciles banks, credit cards, and other accounts as assigned Check the accuracy of business transactions Manage tenant inquiries, complaints, and requests in a timely and professional manner. Perform data entry and administrative duties Oversee the day-to-day operations of the property, including leasing, maintenance, and tenant relations. Manage contractors, and ongoing construction projects Managing executives' calendars, setting up meetings, and sending reminders. Make travel and accommodation arrangements. Managing information flow in a timely and accurate manner. Must have a good attitude Proficient in Quickbooks, Microsoft Windows, and Office applications Ordering supplies and replacement, as well as managing mail and courier services. QUALIFICATIONS FOR BOOKKEEPER 2+ years of experience in a Personal Assistant role (property management experience preferred) 2+ QuickBooks Experience Required 1 + Yardi Breeze Experience Prefered Experienced handling Tenants/Vendors in a variety of different situations Ability to prioritize and multitask Good English writing communication skills (precise and grammatically correct). Highly organized and extremely detail oriented Needs to work onsite at office Work with passion and positive energy Highly productive and works very efficiently Familiar with Excel Team player Benefits: 401(k) Health Insurance Dental Insurance Vision Insurance Paid Time Off Holiday Pay

Hello Sunshine is on a mission to change the narrative for women. Founded by Reese Witherspoon, Hello Sunshine is a media company that puts women at the center of every story we create, celebrate and discover. We tell stories we love-from big to small, funny to complex-all shining a light on where women are now and helping them chart a new path forward. Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses. This assistant role is at a two-year commitment. Candidate must be based in Los Angeles. This is an hourly position and pays $23/hr with opportunity for OT. What You Will Do Active Responsibilities Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met. Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines. Compile meeting preparation for your manager in advance. Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated. Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team. Draft and manage monthly expense reports for your manager. Team Responsibilities Stay on top of the inbox by monitoring your manager's emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization. Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress. Gifts for both internal and external partners. Familiarize yourself with the slate of projects including key auspices and partners. Relay information between your manager and internal executives so the entire team is aligned. Requirements BA or BS degree or equivalent Agency experience (1+ years) Prior experience in film, television, or books Extreme attention to detail Excellent verbal and written communication skills Ability to adapt to shifting priorities, demands and timelines promptly and efficiently Proven reliability in handling sensitive material and security concerns under very tight deadlines Able to learn, understand, and apply new technologies Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required Benefits Los Angeles Based Hourly Pay: $23/hr with opportunity for OT In Office Policy: 3-days per week (Tuesday - Thursday) Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Monitor emails Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Benefits/Perks Health Insurance Dental Insurance Vision Insurance 401(k) & 401(k) matching Free Parking Paid Time Off Work Perks Bonus based on performance Compensation Pay Range: $60,000.00+ Schedule Monday - Friday (Full Time & Part Time)

JRN #2373 We are looking for a dynamic Executive Personal Assistant to support a Partner of a Media Management Company specializing in Film/TV, Music, Fashion, Art, and Content Creation. The ideal candidate is someone who is well-versed with prioritization, multi-tasking, calendaring, and has excellent written and verbal communication skills and has supported a busy executive with a high-volume desk. Although this role is in the entertainment industry, this position is open to individuals from any industry. Responsibilities: Booking travel, calendars, appointments, and organizing the lives of clients and principal Heavy/high-volume calendar management and scheduling Administrative tasks such as typing up memos and written correspondence Coordinating gifts and arrangements for clients Running errands for clients Collaborating with internal staff and on interdepartmental projects Schedule: 9:30-7:30PM or 10:30-8:30PM, overtime eligibility Requirements: 3-8 years of experience within a fast-paced, high intensity work environment A real, comprehensive knowledge of and passion for at least two of the following mediums: Digital + Content Creation, Film/TV, Music, Fashion, and Art Ambitious love of culture and keeping up with what's happening, reading screenplays, listening to music, and engaging in the craft and material of art and entertainment. Ability to interface with clients and vendors representing the company in a positive and professional manner. True gatekeeper skillset (for internal and external parties for the Executive). Confidentiality and savviness is key. Highly proficient in Google Workspace and Microsoft Office: InDesign, Adobe, Outlook, Excel, Word, PowerPoint, and other software inclusive of AI products. Reliable vehicle for transportation and errands Strong follow through skills Vaccinated against COVID-19 and other influenzas deemed recommended by medical professionals. Location: On site, 4x a week in West Hollywood Salary: $50k base + OT (when required) and benefits