Assistant to the director jobs in California

EA/PA to CEO & COO | Fast-Growing AI Company | San Francisco (Hybrid) Location: This role is based in San Francisco, with a hybrid schedule depending on executives' needs. Salary: $100 - $120k + Bonus + Equity + Benefits We're a high-growth AI company on a mission to transform the future - and we're looking for an exceptional EA/PA to support our CEO and COO. This is a hybrid role: 50% Executive Assistant, 50% Personal Assistant, and 100% essential! You'll be the right hand to two dynamic executives, helping them stay focused, prepared, and moving fast. If you're someone who thrives in high-energy environments, can anticipate needs before they arise, and loves making things run smoothly. What You'll Be Doing: Manage busy and ever-changing calendars Coordinate complex business and personal travel Handle expenses, meeting prep, and logistics Schedule personal appointments and events Plan and manage executive-level offsites or events Occasionally run personal errands and manage day-to-day life logistics Be available with a 24/7 mindset (note: this does not mean working around the clock, but being flexible and responsive) What We're Looking For: 2-4 years of experience as an EA/PA, ideally supporting C-level executives Previous startup experience required - you know how to pivot quickly and work with ambiguity Highly organized, resourceful, and comfortable in a fast-paced environment Discreet, trustworthy, and capable of handling sensitive information A flexible, self-motivated, no-task-too-small mentality Strong work ethic and a natural sense of urgency We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

JRN #2273 Our client, a creative entrepreneur, is seeking a highly adaptable and proactive Executive/Personal Assistant. This role is ideal for someone who thrives in a fast-paced, creative environment, enjoys variety, and has a passion for design, sustainability, and healthy living. The successful candidate will be a hands-on team player who takes initiative, communicates effectively, and approaches every task-big or small-with enthusiasm and humility. Key Responsibilities Manage complex scheduling and daily logistics for the principal across personal, family, and professional priorities Track ongoing projects, manage purchase orders and pricing comparisons, and assist with design-related tasks Support the principal with presentations, vendor coordination, and event planning Organize and maintain systems for passwords, contacts, and administrative materials Drive to design meetings, showrooms, and project sites (e.g., Malibu home build) to source materials and ideas Assist with household and family logistics, including errands, pick-ups/drop-offs, and coordination with household staff Provide support during events and gatherings-helping host, coordinate, and manage flow as needed Act as an extension of the principal-anticipating needs, following through on details, and maintaining strong communication Qualifications Kind, grounded, and resourceful with a “no job too big or small” mindset Highly organized and proactive with exceptional follow-through Strong communication skills and emotional intelligence Passion for interior design, architecture, eco-conscious living, and wellness Comfortable working in a family environment with children and a dynamic household Adaptable to changing priorities and comfortable wearing many hats Excited by growth opportunities and open to mentorship Previous experience in an assistant, project coordination, or creative support role Must have a valid driver's license and reliable transportation Willingness to work flexible hours, including occasional weekends or evenings for events Comfortable working across multiple locations in Los Angeles Compensation: Up to $130k DOE Location: Los Angeles, CA

Leading Non-Profit Organization is seeking a fun, and hardworking Executive Assistant to join their team! Salary range: $90,000-$110,000. Job Description: Sr. Executive Assistant The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams. Position Duties & Responsibilities: • Sustains the executive's daily calendar of meetings and events and manages contacts. • Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization. • Arranges travel and accommodation for executives. • Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff. • Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders. • Responds to emails/texts/phone calls, with some contact outside normal business hours. • Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment. • Conserves the executive's time by reading, researching, collecting, and analyzing information as needed, in advance. • Creates and maintains an organized filing system of paper and electronic documents. • Manages sensitive matters with a high level of confidentiality and discretion. • Performs additional duties as assigned. Required Skills & Abilities: • Is creative and enjoys working in a fast-paced environment. • Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills. • Is able to maintain a realistic balance among multiple priorities. • Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities. • Has a high level of discretion to handle confidential information and sensitive data. • Shows excellent attention to detail and consistent ability to meet deadlines. • Demonstrates a friendly, helpful, and professional demeanor. Required Education & Experience: • Minimum of 5 years of professional experience as an executive assistant to senior leadership. • Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor's degree is required for this position; a Master's is an added bonus. Featured benefits Medical insurance Vision insurance Dental insurance 401(k) Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilitie Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

At Akkodis, we use our insight, knowledge, and global resources to make exceptional connections every day. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Akkodis as their workforce partner to solve staffing challenges that range from locating hard-to-find niche talent to completing quick-fill demands. Akkodis is seeking a SEO Specialist in Camarillo, CA-(Hybrid /contract opportunity) Senior Executive Assistant Title: Senior Executive Assistant Hourly Pay without markup: $27-$33 Location: Camarillo, CA --Hybrid TBD (to discuss during intake) Duration: 6 months with the possibility of hire Completes a broad variety of administrative tasks for the Chief including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Plans, coordinates and ensures the executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chief time and office. Communicates with Board members, donors, Foundation staff, and others, on matters related to Chief's programmatic initiatives. The Sr. Executive Assistant may at times be required to act on behalf of the Chief in a way which reflects the values and culture of the organization. This position will have visibility to a highly confidential agenda, trust and confidentiality are a must act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief updated. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief, including those of a sensitive or confidential nature. Provides a bridge for smooth communication between the Chief office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Chief to keep them informed of upcoming commitments and responsibilities, following up appropriately. Establishes a close partnership with the Chief as a trusted agent. The Sr. Executive Assistant is a critical liaison for the Chief, Executives, Board, Clients, vendors and public. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chief, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Assists Chief with travel arrangements, lodging, and meal planning as needed. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff, Board members and Vendors. Will effectively and maturely communicate and collaborate with diverse personalities in all levels of management. POSITION QUALIFICATIONS Detail Oriented - Ability to pay attention to the minute details of a project or task. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Interpersonal - Ability to get along well with a variety of personalities and individuals. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Reliability - The trait of being dependable and trustworthy. Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Adaptability - Ability to adapt to change in the workplace. Accountability - Ability to accept responsibility and account for his/her actions. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. Education: Associate's degree (two-year college or technical school): Preferred Bachelor's Degree (four-year college or technical school): Preferred Experience: 6 plus years of experience in in an administrative environment. 8 plus years of experience in supporting C-Level Executives, preferably in a healthcare organization Brown Act experience preferred Computer Skills: Advanced Microsoft Office skills (Outlook, Word, Excel, and Power Point), and Adobe Acrobat If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis go to **************** If you have questions about the position, please contact Dana More at ************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ********************************************** The Company will consider qualified applicants with arrest and conviction record

Senior Executive Assistant - Legal & Finance This position provides high-level administrative and operational support to the Chief Financial Officer (CFO) and General Counsel (GC), ensuring seamless coordination of priorities, projects, and communications across the organization. The ideal candidate is a highly organized, proactive professional with exceptional discretion, sound judgment, and proven experience supporting executive leadership and a Board of Directors. Key Responsibilities: Proactively anticipate the needs of the CFO and GC, effectively managing competing priorities and deadlines. Draft, edit, and proofread contracts, policies, confidential correspondence, reports, and other sensitive documents. Gather, organize, and synthesize data from multiple sources to produce detailed reports and presentations. Schedule, plan, and coordinate domestic and international meetings, teleconferences, and events; manage logistics for both virtual and in-person sessions. Liaise with outside counsel and assist with legal matters, including document collection, subpoena responses, and third-party information requests. Represent the CFO and GC at leadership meetings as needed; prepare agendas, record minutes, and follow up on action items. Support policy management processes, including editing, tracking, and maintaining organizational policies and procedures. Coordinate travel arrangements, prepare and process expense reports, and manage visitor logistics. Maintain and organize databases, files, and records tracking systems. Assist with corporate record management, including executive leadership, Board, and committee documentation, corporate filings, and archival research. Serve as a primary liaison with vendors and consultants related to digital record storage and management systems. Plan and support internal and external events, including quarterly on-site Board meetings (light travel required). Exercise diplomacy, discretion, and professionalism in all interactions and communications. Collaborate with other senior administrative professionals to ensure seamless coverage and efficient operations across departments. Qualifications: Bachelor's degree is required. Minimum of 7-10 years of experience supporting senior executives, preferably in legal, finance, or corporate governance functions. Direct experience working with or supporting a Board of Directors is required. Strong written and verbal communication skills with meticulous attention to detail. Proven ability to handle sensitive and confidential information with discretion. Advanced proficiency in Microsoft Office Suite and virtual meeting platforms. Exceptional organizational and multitasking skills, with the ability to adapt to changing priorities in a dynamic environment. Desired Skills and Experience Senior Executive Assistant - Legal & Finance This position provides high-level administrative and operational support to the Chief Financial Officer (CFO) and General Counsel (GC), ensuring seamless coordination of priorities, projects, and communications across the organization. The ideal candidate is a highly organized, proactive professional with exceptional discretion, sound judgment, and proven experience supporting executive leadership and a Board of Directors. Key Responsibilities: Proactively anticipate the needs of the CFO and GC, effectively managing competing priorities and deadlines. Draft, edit, and proofread contracts, policies, confidential correspondence, reports, and other sensitive documents. Gather, organize, and synthesize data from multiple sources to produce detailed reports and presentations. Schedule, plan, and coordinate domestic and international meetings, teleconferences, and events; manage logistics for both virtual and in-person sessions. Liaise with outside counsel and assist with legal matters, including document collection, subpoena responses, and third-party information requests. Represent the CFO and GC at leadership meetings as needed; prepare agendas, record minutes, and follow up on action items. Support policy management processes, including editing, tracking, and maintaining organizational policies and procedures. Coordinate travel arrangements, prepare and process expense reports, and manage visitor logistics. Maintain and organize databases, files, and records tracking systems. Assist with corporate record management, including executive leadership, Board, and committee documentation, corporate filings, and archival research. Serve as a primary liaison with vendors and consultants related to digital record storage and management systems. Plan and support internal and external events, including quarterly on-site Board meetings (light travel required). Exercise diplomacy, discretion, and professionalism in all interactions and communications. Collaborate with other senior administrative professionals to ensure seamless coverage and efficient operations across departments. Qualifications: Bachelor's degree is required. Minimum of 7-10 years of experience supporting senior executives, preferably in legal, finance, or corporate governance functions. Direct experience working with or supporting a Board of Directors is required. Strong written and verbal communication skills with meticulous attention to detail. Proven ability to handle sensitive and confidential information with discretion. Advanced proficiency in Microsoft Office Suite and virtual meeting platforms. Exceptional organizational and multitasking skills, with the ability to adapt to changing priorities in a dynamic environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

My client, a leading global automotive brand, to fill an ongoing contract Senior Executive Assistant role with potential to convert to permanent - candidates MUST have experience supporting two high-level executives simultaneously. Executive Assistant (Contract - Temp to Hire) Contract ongoing with potential to go temp-to-perm for the right fit Daily onsite, Monday-Friday, 40 hours per week (8 hour work days with 1 hr unpaid lunch break, 9am start time but if you want to start a little early, end a little early it may be flexible) This role supports 1-2 executives in one of the company's brands. Job Summary: Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization's objectives. Responsibilities: Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks for the Division Head(s). Proactively identify and resolve calendar conflicts. Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering. Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines. Adapt to shifting priorities and adjust to new circumstances with minimal notice and guidance. Maintain helpful, willing, and responsive attitude with all interactions. Complete assigned projects on time and with accuracy. Process monthly detailed expense reports through the Concur system. Coordinate travel arrangements with corporate travel agency. Prepare and/or assist in preparation of reports and presentations. Review files/materials for accuracy and consistency. Research and analyze division-related information when necessary. Maintain and update division-specific systems/software. Manage internal/external correspondence, handling highly confidential issues. Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned. Organize and coordinate all aspects of the work environment as the sole Executive Assistant for the division. Requirements: MUST have supported two executives at the same time. 5+ years of experience supporting at least 2 executives. High school graduate required; bachelor's degree preferred. Proficient in Microsoft Word, Excel, PowerPoint, Outlook. Excellent oral and written communication skills. Highly organized and detail oriented. Ability to work effectively with a variety of personalities.

Executive Assistant & Client Coordinator (On-Site, Los Angeles) Schedule: Full-time, on-site only (no remote) Compensation: Competitive salary with benefits (DOE) $50-60K/yr + Bonuses About Pacific Sands Pacific Sands provides architectural plans, structural engineering plans, and construction documents for residential and commercial projects across Southern California. We help homeowners and contractors move efficiently from concept to permit to build. The Opportunity We're hiring a proactive Executive Assistant & Client Coordinator to support the principals and keep high-velocity sales and project workflows moving. You'll be the friendly, confident voice of our firm-answering and returning client calls-while owning calendars, tracking action items, coordinating sub-consultants, and keeping documents, proposals, and permits organized. What You'll Do Client Communications Answer & return inbound calls; triage inquiries; capture scope/details; route to the right team member. Proactively follow up with leads, proposals, and outstanding client items; maintain fast response times. Executive Support Manage calendars, email, task lists, and meeting prep for the partners; take concise meeting notes and drive follow-ups. Draft proposals, agreements, and polished client correspondence. Sales Ops & Intake Log leads, update pipeline stages, schedule consultations/site visits, and track conversion metrics. Prepare simple estimates and assemble proposal packets using our templates. Project & Permit Coordination Open new projects, organize file structures, request missing info, and coordinate with cities/counties and sub-consultants. Track permit submittals, plan check comments, and resubmittal deadlines; keep clients updated. Documentation & Process Keep checklists current, standardize naming conventions, and improve templates for repeatable quality. Success Looks Like Calls answered or returned same day; priority callbacks within 2 hours. New leads contacted within 15 minutes during business hours. Pipeline, tasks, and calendars are always up to date and accurate. Principals spend more time on high-value work because you've cleared the runway. Qualifications Must-Haves Bachelor's degree (any discipline). 2+ years in a client-facing coordination, EA, office management, or sales ops role. Excellent phone presence-comfortable taking and returning calls all day, with professional, warm communication. Strong organization and follow-through; you love lists, checklists, and closing loops. Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and general CRM/task tools. On-site availability in West LA, Monday-Friday. Nice-to-Haves Familiarity with real estate, design, architecture, engineering, or permitting. Experience with tools like Bluebeam Revu, Chief Architect/Revit, Contractor Foreman, or similar project/permit platforms. Basic understanding of proposals, scopes of work, and city submittal workflows. Traits That Thrive Here Calm under pressure, clear communicator, and relentlessly reliable. Ownership mindset; you see problems early and fix them before they escalate. Positive, service-oriented attitude with high standards for accuracy and presentation. Benefits & Perks Competitive compensation (DOE) and benefits package. Professional growth within a fast-growing SoCal design-engineering firm. Hands-on exposure to architecture, structural engineering, and permitting. How to Apply Email your resume to ******************** with the subject line “EA & Client Coordinator - [Your Name]” and include: A brief note on why you're a fit, A short example of a time you turned a chaotic situation into an organized plan, Your earliest start date.

Under general supervision of the Senior Associate Vice President, the Executive Assistant and Operations Coordinator provides program leadership of a strategic nature through program or organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact. Responsibilities may include overseeing day-to-day administrative operations and providing lead work direction to others. The Maintenance & Operations of Facilities Development & Operations provides directory and coordinator services to the University campus spread across multiple sites comprised of +167 acres, 85 buildings, and more than six, million gross square feet. Key Responsibilities * Under general direction, provides high-level administrative support to executives in a large and/or complex organizational unit with broad operational and strategic impact. * Required to manage and coordinate executive schedules, communications, and priorities, while assessing and evaluating the impact of decisions on departmental goals and operations. * Exercises independent judgment and discretion in handling sensitive and confidential matters on behalf of the executive. * Plays a key role in planning and facilitating executive meetings, retreats, and strategic initiatives, with influence over organizational workflows and priorities. * Independently determines methods for organizing, prioritizing, and executing tasks to support executive objectives and departmental performance. * Work is evaluated based on effectiveness in meeting goals, with full accountability for quality, timeliness, and confidentiality of deliverables. * Develops, recommends, and implements procedures for efficient workflow, applying sound judgment in areas not covered by established guidelines. * Prepares, edits, and distributes executive-level correspondence, presentations, and reports; serves as liaison with internal and external stakeholders. * Uses sound judgment and innovation to anticipate executive needs, resolve administrative challenges, and optimize the executive's productivity. * Serves as the primary contact and representative of the executive's office, managing relationships with internal departments, outside agencies, and the public, often dealing with highly sensitive or confidential matters. Knowledge, Skills & Abilities * Ability to communicate effectively and professionally with a wide range of internal and external constituents, maintaining a respectful and service-oriented approach. * Ability to take initiative and independently plan, organize, coordinate, and perform assigned work in a fast-paced environment with numerous and diverse demands. * Ability to recognize and adapt to changing priorities, meet strict deadlines and goals, manage multiple assignments, and proactively resolve challenges to avoid disruption. * Ability to understand complex problems from a broad perspective, applying strategic thinking to develop practical and innovative solutions. * Ability to maintain confidentiality and use considerable judgment and discretion in handling sensitive information and high-level executive matters. * Ability to effectively present ideas and concepts in written and oral form, and use facilitation and consultative skills to gain consensus and influence decisions. * Ability to establish and maintain cooperative and productive working relationships within a diverse workforce and across various levels of the organization. * Ability to implement a constituent service mindset with high ethical standards and cultural competence in all aspects of work and communication. * Ability to organize and track records and data using both manual and computerized recordkeeping systems, and prepare accurate and timely reports. * Ability to initiate and foster a positive, team-oriented, and inclusive work atmosphere, supporting collaboration, accountability, and a culture of excellence. * Possession of a valid California Driver's License is required at time of hire for the operation of any vehicle required for this position Required Qualifications * A bachelor's degree and/or equivalent training * Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications * Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area * Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas * Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far-reaching impact * Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations * Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system * Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives Compensation Classification: Administrative Analyst/Specialist; Exempt ll Anticipated Hiring Range: $7,892/month - $8,917/month CSU Salary Range: $94,704/annual - $107,004/annual San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: August 6, 2025 through August 21, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Aug 06 2025 Pacific Daylight Time Applications close:

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We're passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other. Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). We're incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture. Who are you? You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner's personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder's preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through. The Role As an Executive Personal Assistant, you'll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you'll provide J/PR's founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments. You'll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency's clients on behalf of the partner. Duties & Responsibilities: Executive Assistant Duties Manage complex calendars and scheduling for the partner Handle partner's email management and correspondence Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency Sources and coordinates gifting for staff, clients, and vendors Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development Organize digital and physical files, data entry, and general office tasks Personal Assistant Duties Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates Liaise with contractors, vendors, and service providers for personal events and gifting Keep track of expenses, receipts, and personal budgeting Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances Handle personal errands, returns, and wardrobe coordination Requirements 3+ years of Executive or Personal Assistant experience supporting C-Suite executives Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work - must have a reliable car and valid driver's license Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done” High level of integrity, maintain discretion and confidentiality while managing sensitive matters Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations Comfortable in both formal and casual settings - from high-profile events to informal at-home days Benefits J/PR offers a competitive benefits package, including: Competitive base salary: $75,000 - $90,000, commensurate with experience Commission opportunities Year-end discretionary bonus Monthly Cell Phone Stipend Company contributions to medical, dental, and vision insurance premiums 401K with employer match Accrued PTO Birthday PTO Flexible Release Fridays Hotel trade with our world-class clients (complimentary stays across our entire portfolio) Hybrid office schedule (2-3 days in office) Corporate ClassPass discounts Pet insurance discounts Milestone gifts at 1, 5, and 10 years Annual holiday and summer parties, plus regular socials Ongoing training and development opportunities Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm with flexibility and a 24/7 service mindset. This is a fully staffed household, and the ideal candidate will be polished, professional, and have the experience to hit the ground running on day one. Local candidates only. Relocation is not being offered. Responsibilities Include, but are not limited to: Calendaring and heavy scheduling Collaborating/communicating with other staff members to ensure proper execution of tasks in an efficient manner Implementing processes and protocols such as lookaheads for principal Work with the principal's stylist for wardrobe management All travel-related duties such as planning, booking, packing/unpacking, and either accompanying the principal or flying ahead to prepare for the principal's arrival Driving the principal to/from appointments Running errands as needed Proactively prepare for schedule changes and have options ready to present Keeping an extremely organized environment, both physically and digitally Assist with gift purchasing, wrapping, and distribution Ad hoc projects and requests Qualifications Sophisticated professional with a service mindset No job is too big or too small mentality Trustworthy, discreet, not a gossip Ability to pivot without getting flustered Excellent time management and interpersonal skills Ability to adapt as the position evolves Works intuitively and with thought and purpose Communicative, team player who can also work autonomously and doesn't need to be everyone's friend Emotionally intelligent Not a clock watcher Nice penmanship not required, but would be a plus Requirements 5+ years' experience in a similar role Strong command of the English language, both written and verbal Valid driver's license and clean driving record Ability to travel domestically, sometimes at a moment's notice Flexibility with the schedule Must be legal to work in the U.S. Salary and Benefits $58 to $60 per hour, PTO, medical benefits, and 401k

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 3 days per week.

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

**Offices of the President, Stanford, California, United States** Administration Post Date Oct 08, 2025 Requisition # 107480 The Office of the President is seeking an experienced Executive Assistant (EA) with exceptional calendaring, communication, and project management skills. Reporting to the Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and fostering a culture of teamwork to advance the Office of the President's priorities. The EA will support both the Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees within the Office of the President. This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. **Responsibilities include:** + Coordinate executive administrative activities of the Office of the President, including management of complex calendars, travel arrangements and associated logistics. Independently commit senior leader's time to those requesting access based on an in-depth understanding of the priorities, needs and context of the university framework. + Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the Office of the President; follow up with appropriate parties to ensure deadlines are met. + Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. + Serve as executive liaison to various internal and external constituencies, including screening correspondence and telephone calls and keeping senior leaders informed of all matters requiring attention. + Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. + Organize and maintain the workings of the Office of the President. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments. + May also supervise staff. **MINIMUM REQUIREMENTS** **Education & Experience:** Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated extensive high-level administrative experience supporting executive level individuals. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. + Contextual understanding of senior leader's role within the university framework. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multi-task, adapt to changing priorities and meet deadlines. + Advanced computer skills and demonstrated experience with office software and email applications. **Physical requirements*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl _* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ **Working conditions:** + Work flexible work schedule including weekends. **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $112,312 to $142,168 per annum._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with: + **Freedom to grow.** We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun.** Stroll through historic sculptures, trails, and museums. + **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4161** + **Employee Status: Regular** + **Grade: I** + **Requisition ID: 107480** + **Work Arrangement : On Site**

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Monitor emails Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Benefits/Perks Health Insurance Dental Insurance Vision Insurance 401(k) & 401(k) matching Free Parking Paid Time Off Work Perks Bonus based on performance Compensation Pay Range: $60,000.00+ Schedule Monday - Friday (Full Time)

Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role We're seeking a proactive, detail-oriented Personal Assistant to support a dynamic couple, both acting as high-level executives in tech. In this role, you'll manage calendars and time, coordinate meetings and events, and provide hands-on support with day-to-day accounting and financial operations. This is an excellent opportunity for someone with a background in finance or law who wants meaningful exposure to executive operations and direct insight into how high-level decisions get made. ***Please note this is an in-person role based in Palo Alto, with occasional travel to Redwood City. Key Responsibilities Executive Support Own calendar and time management; schedule, confirm, and optimize meetings and work blocks Coordinate travel, agendas, logistics, materials, and follow-ups Take notes in meetings, track action items, and ensure accountability Draft, edit, and proofread executive communications and presentations Finance & Accounting Support Track expenses, reimbursements, vendor invoices, and purchase orders Maintain organized digital filing systems for contracts, reports, and statements Support monthly/quarterly close activities: reconciliations, summaries, and reporting Assist in preparing and reviewing financial statements, management reports, and filings Update trackers and light dashboards (e.g., cash flow, payables/receivables, budgets) Meetings, People & Events Plan and execute internal/external meetings and small events (invitations, agendas, RSVPs, catering, setup, A/V, day-of coordination) Coordinate across participants and teams to ensure smooth follow-through Maintain office readiness: supplies, guest reception, and conference room scheduling Basic Qualifications Background in Finance, Accounting, Economics, Business, or Law (B.A./B.S. in progress or completed) Strong understanding of financial statements (P&L, Balance Sheet, Cash Flow) and organizational filings Proficiency with Excel/Google Sheets (lookups, pivot tables) and Google Workspace or Microsoft 365 Exceptional organizational skills, attention to detail, and discretion with sensitive information Reliable, proactive, and able to juggle multiple priorities with deadlines Availability for 20 hours per week, scheduled during 10 a.m.-6 p.m. on mutually agreed days; must be onsite Preferred Qualifications Familiarity with QuickBooks, Xero, or other accounting tools Event planning and coordination experience Basic data analysis skills Exposure to contracts, compliance, or legal processes Compensation & Employment Type: Part-time Compensation: $2,500 / month Growth: Strong performers will be considered for full-time conversion and long-term employment with expanded responsibility. ***If you're a student, include your class schedule/availability and your earliest start date. Optional: attach a brief example of an event plan, a spreadsheet you've built (redacted), or a short note on how you've improved a process. Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you're passionate about technology and eager to make an impact, we'd love to hear from you. Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.