Assistant to the director jobs in Fountainebleau, FL - 59 jobs

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Type: Full-time Seniority: Intermediate (2-3+ Years Experience) Reports to: CEO and CPO Works closely with: Senior Executive Assistant (EA) About FanBasis FanBasis is a leading platform enabling entrepreneurs, experts, and creators to build and scale digital product and service-based businesses. It offers tools for managing offers, courses, communities, memberships, and more, simplifying operations with built-in payment processing, subscription management, and engagement features. As a one-stop shop for the internet economy, FanBasis empowers its growing seller base through innovative, scalable solutions. With strategic partnerships, FanBasis is revolutionizing how digital businesses operate and thrive. Role Description The Executive Personal Assistant (EPA) serves as a trusted right hand to both the CEO and the Chief Product Officer (CPO), providing high-level support across executive priorities with a strong emphasis on discretion, anticipation, and operational excellence. This role supports both business and personal matters for the CEO, and personal assistant tasks only for the CPO. The EPA works hand-in-hand with a Senior Executive Assistant to divide and conquer projects, ensure seamless coverage, and keep leadership priorities moving forward. With a 24/7 mindset, this role requires adaptability, sound judgment, and the ability to stay several steps ahead in a fast-paced, high-growth environment. As the face of the office, the EPA is positioned at the front of the office to welcome high-level clients, investors, and stakeholders, creating a polished and professional first impression. Key Responsibilities Executive & Personal Support - CEO Manage and optimize the CEO's complex calendar and daily schedule (business + personal) Coordinate domestic and international travel for the CEO (business + personal), as well as company-wide travel coordination when needed using a centralized travel management platform Screen, prioritize, and respond to incoming communications as appropriate Set up meetings, attend when needed, take notes, and ensure follow-ups are completed Prepare expense reports and track reimbursements Administer vendor and contractor payments via payment platforms Support time-sensitive projects including: Building presentations Designing materials in Canva Compiling research Drafting documents Coordinating cross-functional follow-ups Handle confidential and high-priority personal matters with discretion Personal Support - CPO Manage personal calendar scheduling and logistics Book personal travel, reservations, and appointments Assist with personal errands, purchases, and one-off requests Track personal project timelines and reminders (Note: This role does not handle business or operational responsibilities for the CPO.) Office Management & Front Office Presence (In coordination with the Senior EA) Serve as the primary greeter for high-level clients, investors, and external stakeholders Maintain office and breakroom supplies; manage inventory levels Liaise with vendors, property management, and tech support Support office culture initiatives and internal events Collaboration with Senior Executive Assistant Work closely with the Senior EA to align on priorities, workflows, and coverage Partner on large initiatives and special projects Ensure clear handoffs and communication across leadership support functions Qualifications Exceptional organizational skills managing complex schedules and priorities High level of discretion and confidentiality with sensitive information Proactive, resilient, and adaptable in a fast-paced environment Strong attention to detail and follow-through Tech-savvy with Google Workspace, payment platforms, and Canva Experience with office management and vendor coordination Flexible availability with a 24/7 support mindset Prior experience as an Executive Assistant or Personal Assistant preferred Who You Are You are a highly reliable, proactive Executive Personal Assistant who thrives in a high-touch, fast-moving environment. You understand that supporting senior leadership sometimes extends beyond standard office hours and are comfortable being available as needed to ensure priorities are handled seamlessly. You take pride in being hands-on and resourceful-whether that means coordinating complex schedules, handling last-minute requests, or stepping out to run personal errands when required. No task is beneath you; you approach every responsibility with professionalism, discretion, and a solutions-first mindset. Benefits Competitive salary and benefits package Gym membership packages Paid time off and company-paid holidays In-person work environment in Miami, FL Team-Buidling events, company lunches, and swag Opportunity to be a part of a fast-growing team of Industry Experts. Work Environment Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Bausch + Lomb (NYSE/TSX: BLCO) is a leading global eye health company dedicated to protecting and enhancing the gift of sight for millions of people around the world-from the moment of birth through every phase of life. Our mission is simple, yet powerful: helping you see better, to live better. Our comprehensive portfolio of over 400 products is fully integrated and built to serve our customers across the full spectrum of their eye health needs throughout their lives. Our iconic brand is built on the deep trust and loyalty of our customers established over our 170-year history. We have a significant global research, development, manufacturing and commercial footprint of approximately 13,000 employees and a presence in approximately 100 countries, extending our reach to billions of potential customers across the globe. We have long been associated with many of the most significant advances in eye health, and we believe we are well-positioned to continue leading the advancement of eye health in the future. Responsibilities Reporting to the CEO, the Senior Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to manage multiple competing priorities to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Key responsibilities of the position include: Provide sophisticated calendar management for the CEO, prioritizing requests while troubleshooting conflicts and making judgments and recommendations to ensure smooth day-to-day engagements Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Act as a "barometer," having a sense for the organization and keeping the CEO informed, anticipating needs in advance of meetings, conferences, etc. Provide "gatekeeper" role, providing a bridge for smooth communication between the CEO, demonstrating credibility and trust with the Executive Leadership Team Review correspondence and prepare responses, exercising judgement to reflect CEO's style, or as appropriate flag communications requiring the CEO's attention or identify the right person in the Company to respond Collect and prepare information for meetings with leaders, colleagues, and outside parties Assist with managing the Board of Directors and Committee meetings and materials Coordinate Executive Leadership Team meetings and assist with other meetings and events as needed Make travel arrangements and facilitate completion of expense reports Provide event management support as requested Work collaboratively with other administrative colleagues to ensure executive coverage Qualifications Current experience as an Executive Assistant to the CEO of a publicly traded company Ten or more years of professional experience in an executive support or administrative position required, with several years' experience as an Executive Assistant to a C-Suite executive High proficiency in Microsoft Office suite (PowerPoint, Word, Excel etc.) and Microsoft Outlook required Proven track record of handling highly sensitive information with complete confidentiality Demonstrated aptitude to anticipate needs and solve issues quickly/effectively, strong written communication skills Ability to work in a time sensitive, fast paced environment Willingness to remain in contact after-hours/weekends as necessary and to work beyond core hours as needed Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, and staff Make appropriate, informed decisions regarding priorities and available time Ability to complete a high volume of tasks and projects with little or no guidance Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Excellent judgment is essential Ability to switch gears at a moment's notice This position may be available in the following location(s): US - Miami, FL All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement. Our Benefit Programs: Employee Benefits: Bausch + Lomb Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Role Description The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in Fort Lauderdale, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. Position Overview: Assisting President in all day-to-day functions Office and administrative management Operations and office organization Support President's work in the commercial real estate industry and personal affairs What We're Looking For: A problem solver who thrives in a dynamic, fast-paced environment Excellent communication skills with clients and colleagues Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required Highly organized with strong attention to detail Business acumen and ability to work independently Self-starter who takes initiative, anticipates needs, and is eager to learn Ability to hit the ground running and enable the President to focus on clients and new deal development ON TIME OR EARLY for work Daily Tasks Include: Review and flag email inbox Prepare client reports and presentations Research real estate comps and create comp reports/availability surveys Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses Transcribe dictated emails Update and maintain to-do / project list Update and maintain calendar Book travel and dining reservations Scan & organize documents for files/Dropbox Redline documents Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) Additional Details: Location: in-person position located in Fort Lauderdale Pay: $25.00/hour Current schedule: 8:00 am-2:00 pm, Monday - Friday* Start time: immediately *Additional hours may be available for the right candidate

Children's Diagnostic & Treatment Center Shift: Shift 1 FTE: 1.000000 Performs a variety of secretarial and clerical duties involving office coordination. Performs personal secretarial, clerical, and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Coordinates office responsibilities such as Kronos, scheduling meetings and meeting rooms for the department, coordinating clerical assignments, and performing clerical functions directly related to office operations. Interacts with Board members, NBHD executives, community leaders, and other high level contacts. Education: Essential: * High School Diploma or GED Experience: Essential: * Four Years Credentials: Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.

Our client is seeking an experienced and dynamic Vice President of Assisted Living to oversee our multi-site portfolio and drive operational excellence across all communities. The Vice President of Assisted Living will be responsible for our assisted living and memory care facilities' strategic leadership, operational management, and growth. This role requires a proven record of successfully managing a multi-site portfolio, focusing on quality care, customer satisfaction, and financial performance. The ideal candidate will have substantial experience building and mentoring. Provide visionary leadership and mentorship to operational teams, fostering a culture of excellence and accountability. • Responsible for the financial performance of the properties and reviews, analyzes, interprets, and summarizes operating budgets, monthly financials, weekly progress reports, and other KPIs. • Oversee the day-to-day operations of assisted living and memory care communities, ensuring that performance and budget goals are met. • Monitor financial performance, develop growth strategies, and ensure effective resource allocation to achieve organizational financial targets. • Ensure that the property provides exceptional living conditions for all residents. • Ensure compliance with all state and federal regulations, particularly AHCA compliance in Florida. • Build, supervise, and support management teams across multiple sites, promoting professional growth and efficiency. • Collaborate with the leadership team to develop and implement programs and services, setting the organization's strategic direction. • Drive marketing efforts and community engagement to strengthen business growth and enhance census levels. • Establish and maintain strong relationships with stakeholders, including patients, families, physicians, and employees, to promote mutual satisfaction and collaboration. Oversee developing and implementing policies and procedures, ensuring organizational compliance and best practices. • Address complaints and resolve problems between employees with the assistance and guidance of Human Resources. • Work with Finance / HR / IT to implement new processes, including software rollouts. • Provide the leadership and management necessary to ensure the properties have the proper operational controls, administrative reporting, procedures, and human capital to grow effectively and provide financial strength and operating efficiency. • Serve as a culture carrier and transformational leader for the properties. • Exercise high and strict levels of confidentiality and use professional judgment and discretion. • Demonstrate an ability to demonstrate respect, professionalism, and sound judgment clearly and consistently with all people. • Guide and assist in implementing new operational models and structures to reduce costs, improve quality, and enhance resident services. • Achieve and surpass occupancy, profitability, cash flow, and business goals and objectives. Job requirements Proven experience managing a multi-site assisted living and memory care community portfolio. • Minimum of 10+ years of progressively responsible experience in health systems operations; at least 5+ years in leadership roles within a Senior Living facility. • Strong knowledge of financial management, operational oversight, and human resources practices. • Excellent analytical skills in meeting performance, operational, and budget goals. • Strong knowledge of AHCA compliance standards in Florida. An advanced degree such as MHA, MBA, or equivalent is preferred. • Proficiency in MS Word, Excel, PowerPoint, and CRM systems, with a quick aptitude for learning new technologies. • Tech-savvy is a must & experience with implementing processes and software solutions. • Excellent verbal and written communication Benefits: • 401(k) • Health Insurance • Dental Insurance • Vision insurance • Life Insurance • Paid Time Off All done! Your application has been successfully submitted! Other jobs

Director of Assisted Living Opportunity at Sinai Residences Employment Type: Full-Time Schedule: Days, but may vary Reports To: Director of Nursing CORE-Certification is a preferred, or you must be willing to acquire certification within 90 days of employment Experience working in an Assisted Living facility preferred Who We Are: Sinai Residences is a premier, five-star senior living community where hospitality, innovation, and compassionate care come together. Set on a secure, gated 100-acre Jewish Federation campus in Boca Raton, our community blends the elegance of a luxury resort with the warmth of a multi-generational environment. We offer sophisticated independent and assisted living, enhanced by thoughtful amenities, enriching programs, and a commitment to excellence, where every detail is intentional, and every experience matters. Why Join Sinai: At Sinai Residences, your work truly matters. You'll join a respected, mission-driven organization known for compassionate care, high standards, and a supportive team environment. We invest in our people, value your expertise, and offer the stability, respect, and resources you need to do your best work every day. We offer competitive compensation, comprehensive benefits (medical, dental, vision, disability, 401(k), PTO, and paid holidays), and opportunities for professional growth in a supportive, team-focused environment. The Opportunity: We need you to join our team as a Director of Assisted Living: The Director of Assisted Living is responsible for the overall leadership, clinical oversight, and day-to-day operations of Assisted Living and Memory Care, ensuring high-quality care, regulatory compliance, and an exceptional resident experience. Key responsibilities include: Overseeing nursing care and clinical services in Assisted Living and Memory Care Supervising, mentoring, and evaluating nursing staff across all shifts Participating in hiring, staffing, scheduling, orientation, and ongoing education of nursing personnel Ensuring compliance with Florida Assisted Living regulations, including accurate completion of 1823s, service plans, ECC logs, and required assessments Maintaining accurate and complete medical records and ensuring timely physician communication and visits Responding to resident needs, family concerns, and emergency situations as required Collaborating with interdisciplinary teams to support resident care, safety, and quality outcomes Conducting clinical, infection control, safety, and pharmacy rounds and audits Participating in policy development, performance improvement, and quality initiatives Maintaining an on-call rotation as required Additional duties assigned to support the operational and regulatory needs of the community. QUALIFICATIONS: RN currently licensed in the State of Florida. Current CPR Certification. Florida ALF experience preferred. Supervisory experience preferred. CORE Trained is preferred, and/or willing to acquire certification within 90 days of employment. RN (Required) 2-3 years of supervisory/leadership experience in either Skilled Nursing and or Assisted Living Strong communication skills ECC/LNS knowledge Excellent customer service abilities PHYSICAL REQUIREMENTS/WORKING CONDITIONS: This position requires the ability to perform essential job functions with or without reasonable accommodation. The role involves frequent standing, walking, bending, and reaching, with the ability to stand and/or walk for much of the workday. The employee must be able to assist with resident transfers and repositioning in accordance with safe patient handling standards, using proper body mechanics and assistive devices as required. The position requires the ability to lift up to 20 pounds frequently and up to 50 pounds occasionally. The work environment may include exposure to offensive odors, communicable diseases, frequent interruptions, and occasional combative behaviors. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental Insurance Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday - Some on-call required Application Question(s): ALF CORE Trained a plus License/Certification: RN License (Required) Work Location: In person - Boca Raton, FL Background Check Requirement: A Level II background check is required for all positions at Sinai Residences. Employment is contingent upon the successful completion of this screening. For more information, please visit *********************************

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties * CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. * CEO Support: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. * CEO Support: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. * CEO Support: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. * CEO Support: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. * CEO Support: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. * Executive Support: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. * Executive Support: Prepares agendas and takes minutes at senior staff meetings. * Confidentiality and Professionalism: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. * Supervisory Function: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. * Supervisory Function: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. * Supervisory Functions: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. * Supervisory Function: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. * Supervisory Function: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. * Board Functions: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements * Bachelor's Degree in Healthcare, Business or related field * 4-7 years of providing support to executive level positions * Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities * 2-3 years of experience support CEO/President level. * Ability to take and transcribe meeting minutes. * Ability to learn new software applications. * Ability to meet strict deadlines. * Ability to perform job duties under stressful conditions. * Ability to work independently. * Able to relate cooperatively and constructively with clients and co-workers. * Able to work with high-level executives both inside and outside of the organization. * Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. * Excellent verbal and written communication skills. * Excellent organizational, customer service, and interpersonal skills. * Experience in handling confidential information. * Knowledge of accounting skills. * Utilizing discretion and independent judgment to develop financial reports.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionExecutive Assistant / Chief of Staff / Special Projects Manager About World Health Labs (WHL) World Health Labs (Barbados) Inc. is an innovative management company with operating businesses across multiple industries, including healthcare. WHL supports a globally active CEO and executive team operating across Europe, North America, and the Caribbean. We are seeking a high-calibre Executive Assistant / Chief of Staff / Special Projects Manager who thrives in fast-paced, unconventional environments and is motivated by building structure where none exists. Role Overview This is not a traditional EA role. It is a senior, high-impact position for someone operating at the top of their profession - a trusted partner to the CEO who combines operational excellence, discretion, leadership, and relentless execution. The CEO works across Central European and Eastern Standard Time zones and maintains an intense, seven-day work schedule. The successful candidate will be expected to align closely with the CEO's working hours, anticipate needs proactively, and remove friction from both professional and personal operations. This role also includes managing in-market Personal Assistants, leading special projects, and building scalable systems that bring order to complex, fast-moving environments. Position Details Title: Executive Assistant / Chief of Staff / Special Projects Manager Function: Corporate Department: Executive Office Employment Type: Full-Time Reports To: CEO Role Summary You will oversee multiple, concurrent work streams requiring exceptional organization, judgment, adaptability, and creativity. Success in this role is defined by your ability to: Reduce or eliminate the CEO's administrative burden Bring structure to ambiguity Execute relentlessly across time zones Lead and coordinate support teams Handle sensitive matters with absolute discretion This position requires comfort with non-traditional hours, frequent international coordination, and a high level of personal accountability. Key Responsibilities Executive Support & Office Management End-to-end management of the CEO's calendar, travel, accommodations, and logistics Screening and prioritization of all incoming requests Meeting support, note-taking, action-item tracking, and follow-up Managing personal appointments, family commitments, and key reminders Residency and documentation management (medical, legal, travel, and compliance records) Oversight of department budgets, expenses, and financial tracking Proactively monitoring the CEO's communications to anticipate needs Maintaining secure electronic and physical filing systems Leadership & Team Management Direct management of in-market Personal Assistants Recruiting, onboarding, training, and performance management Coordinating temporary support staff as required Building and documenting scalable processes and playbooks Special Projects & Operations Property and short-term rental oversight, including revenue optimization Planning and execution of complex international travel and family logistics Insurance claims management Healthcare coordination across multiple countries Research and execution in unfamiliar regulatory and bureaucratic environments Continuous improvement of Executive Office systems and workflows Critical Accountabilities Deliver concise, structured communication to enable rapid executive decision-making Anticipate needs and act without waiting for instruction Maintain flawless confidentiality and professional discretion Manage multiple priorities calmly in high-pressure environments Build clarity and systems in unstructured settings Represent the Executive Office with professionalism always Personal Assistant Team - Functional Scope The EA/Chief of Staff will oversee a Personal Assistant team whose responsibilities may include: 1. Wellness & Lifestyle Management Meal planning and preparation aligned with strict nutrition protocols Kitchen and supply organization, frequent grocery procurement Cycling and fitness support including equipment care, gear preparation, and on-bike nutrition Occasional logistical support during training sessions 2. Longevity & Health Coordination Managing healthcare records across multiple countries Scheduling and coordinating physio, massage, chiropractic, and specialist care Managing supplements, peptides, and evolving wellness protocols Vendor sourcing, billing, and appointment logistics 3. Personal & Transportation Support Personal transportation for errands and appointments Household logistics and deliveries Proactive execution of day-to-day personal support needs 4. Guest Management & Hospitality Preparing residences for visiting guests Coordinating hospitality logistics to ensure a seamless experience Who You Are You are: Highly experienced in senior EA, Chief of Staff, or complex operational leadership roles Comfortable working across time zones and in non-traditional schedules Exceptionally organized, decisive, and proactive Calm under pressure and energized by responsibility Trusted with sensitive personal and professional matters A builder of systems, not just a manager of tasks

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

Virtuoso is the leading global travel agency network specializing in luxury and experiential travel. This by-invitation-only organization comprises over 1,200 travel agency locations with more than 20,000 travel advisors in 54 countries throughout North America, Latin America, the Caribbean, Europe, Asia-Pacific, Africa and the Middle East. Drawing upon its preferred relationships with more than 2,300 of the world's best hotels and resorts, cruise lines, airlines, tour companies and premier destinations, the network provides its upscale clientele with exclusive amenities, rare experiences and privileged access. Normalized annual sales of (U.S.) $28-$32 billion make Virtuoso a powerhouse in the luxury travel industry. For more information, visit ***************** The Executive Assistant provides executive-level support to the SVP of Global Marketing and serves as a critical operational and interpersonal partner to help ensure the SVP's time, priorities, and communications run smoothly and efficiently. This role requires exceptional organization, mature judgment, and the ability to manage key responsibilities and coordination across multiple teams. The ideal candidate is dependable, proactive, calm, and professional, able to anticipate needs, coordinate complex tasks, and adapt quickly to evolving priorities. They bring a steady, positive presence, maintain discretion and confidentiality, and represent the SVP and Marketing team with tact and diplomacy. This person thrives in a support-focused role, enjoys enabling others' success, and keeps processes, meetings, and commitments running seamlessly in a fast-paced environment. The position interacts regularly with a wide variety of staff, Members, Preferred Partners, and external vendors. It requires someone who is people-centered, process-minded, and confident in managing high-level coordination. Essential duties and responsibilities include the following. Other duties may be assigned. * Executive Support & Administration * Maintain and manage the SVP's schedule, including complex calendar coordination, logistical arrangements, and adjustments to rapidly evolving priorities. * Review email correspondence sent to the SVP and respond or escalate as directed; monitor email while SVP is traveling, summarizing priorities, ensuring timely follow-up. * Assist with meeting preparation, including synthesizing communications into summaries, preparing briefings, developing presentations, and organizing content across teams. * Help manage the SVP's tasks and ongoing projects to support prioritization and ensure timely completion. * Track monthly credit card statements and ensure accurate, timely expense report filing for the SVP. * Manage PTO and expense approvals in accordance with SVP direction and established guidelines. * Meeting & Event Coordination * Coordinate department meetings, committee meetings, cross-departmental meetings, business presentations, and client events. * Support the SVP and Marketing department during major Virtuoso events such as Virtuoso Travel Week. * Manage meeting logistics, maintain meeting notes, distribute follow-ups, and track progress to ensure commitments are completed. * Presentation, Reporting & Workflow Management * Act as a key point person in creating presentations used in meetings and events; collaborate across Global Marketing and other divisions to gather content. * Support the gathering, consolidation, and maintenance of reference documents, status reports, data, insights, tools, and guidelines used by the department. * Manage the department Playbook and consolidated project/status report to ensure cross-team visibility and provide operational clarity for the SVP. * Utilize Virtuoso systems to pull and summarize various planning and performance reports. * Assist with planning and coordinating internal team events and conference calls; maintain department files and handle administrative tasks such as mailings and shipments. * Professional Representation & Relationship Management * Interact daily with internal staff, Members, Preferred Partners, and vendors with warmth, professionalism, and appropriate firmness. * Represent the SVP and Global Marketing team with discretion, poise, and sound judgment-especially when handling confidential or sensitive information. * Ensure consistent and efficient communication and coordination across the organization. * Maintain a calendar of departmental anniversaries, birthdays, and key milestones for personal recognition. * Attend events and meetings as needed. Educational and Skills Requirements: * Bachelor's degree in English, Journalism, Technical Writing, Communications, or related field highly desired * 6-8 years of advanced administrative support experience for senior or C-level executives, or equivalent project management experience * Exceptional organizational skills, including expert-level calendar, inbox, and workflow management, with strong follow-through and the ability to ensure nothing falls through the cracks * Excellent written and verbal communication skills, with the ability to synthesize information into clear summaries * Warm, professional, people-centered communication style with the ability to represent the SVP's leadership values, navigate diverse personalities, and serve as a positive, steady presence * Highly dependable and proactive, able to anticipate needs, maintain clear processes, and bring structure and clarity to complex environments * Adaptable and calm under rapidly shifting priorities, comfortable pivoting in a fast-paced environment while maintaining strong organization and composure * Mature judgment and discretion, demonstrating sound decision-making, strong boundaries, emotional steadiness, and the ability to handle confidential information with integrity * Support-oriented mindset, confident yet low-ego, focused on enabling others' success, and able to work collaboratively within a team-centered culture * Strong coordination and workflow management skills, ensuring smooth information flow, reliable follow-up, effective meeting preparation, and seamless cross-team handoffs * Process-oriented thinker who identifies inefficiencies, suggests improvements, and brings order to recurring activities, approvals, and routines * Strong attention to detail and ability to work independently, with excellent multitasking, prioritization, and problem-solving skills * Proficiency in Microsoft Office Suite, Outlook, Teams, and AI productivity tools (e.g., Copilot), with familiarity or willingness to learn platforms such as Zoho, Tableau, ADP, and others * Experience with travel planning and expense report management and submission * Forward-thinking, curious, and aware of current business trends, with experience in media/communications or the hospitality/travel industry considered a plus Travel Requirements: * Infrequent travel may be required to attend company events (1-3 trips per year). * Travel will be primarily domestic but may include some international. Type/Nature of Contacts: * Internal: Key job contacts are primarily with clerical, technical, manager and director level staff and above outside the job's immediate unit/department. * External: Daily contact with external vendors, members and partners. We offer a competitive salary and full benefits package, including medical/dental/vision/life, 401(k) savings plan, and more. Virtuoso is an equal opportunity employer, dedicated to promoting a diverse workforce. Pay ranges are intended to cover roles based across the United States. An individual's base pay depends on various factors including geographical location, experience, knowledge, skills, and abilities of the applicant.

Job Description We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel

Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Best Buddies is the largest organization dedicated to ending the social, physical and economic isolation of the 200 million people worldwide with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families. Job Title: Executive Assistant, SVP Global Mission, State Development & Operations Department: State Operations & Programs Reports to: Senior Vice President, Global Mission, State Development & Operations Salary: $55,000-$60,000 Location: Miami, FL # of direct reports: 1 Position Overview: The executive assistant, SVP Global Mission, state development & operations provides high-level administrative support to the SVP and the state operations team. Job Qualifications Strong project/time management skills - including planning, organizing, attention to detail, and problem solving Strong written and verbal communication skills Strong proficiency with MS Office (Word, Excel, and PowerPoint) Must be dependable and lead by example Must be comfortable and adept at handling sensitive and confidential information Must be comfortable engaging with people with intellectual and developmental disabilities (IDD) Flexibility is a must to be able to work with other departments to achieve our mission Bachelor's degree or a minimum of two years experience supporting high-level management positions Job Duties include, but are not limited to: Operations Performs general office duties, such as ordering supplies, maintaining records, handling incoming correspondence, preparing memos, letters, and press kits, filing and retrieving documents, and screening calls Maintains schedule for SVP. Serves as liaison between SVP and key contacts, including building rapport. Schedules and develops agendas for department conference calls and webinars, downloads recordings, and posts on team Best Buddies website. Organizes and maintains departmental share files on the Sharepoint, including requesting permissions as needed. Assists in compiling and reviewing weekly report for SVP. Updates and maintains distribution lists in Outlook consistent with staffing changes. Makes all travel arrangements for SVP and organizes travel for department staff and state director applicants when visiting HQ office. Works with state operations team to coordinate equipment purchases and setup, travel, and other logistics for new state directors during training period. Works closely with the finance department to help support the state operations team. Sends PI surveys to applicants and staff, prepares and sends out PI analyses, and compiles PI results into reports for office-specific trainings. Prepares expense reports and assists with other miscellaneous items for SVP. Human Resources Directly supervises the Administrative Assistant Position - (Jobs participant with intellectual developmental disability who helps in supporting the state operations team). Responsible for staff development, oversight, and providing meaningful performance feedback. Inspires and motivates staff by demonstrating personal commitment and integrity and providing proactive training, support and recognition. Responsible for all human resources related activities within the team. Understands, follows and reinforces human resources policies in a consistent manner. Best Buddies is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International's core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world. Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: * Providing high-level executive administrative support to a Senior Executive and their team * Calendar management and appointment scheduling * Coordinating travel arrangements and being available to travel as needed * Coordinating special events * Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) * Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level * Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands * Assisting with special projects * Plan, coordinate, and prepare materials for meetings * Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: * Bachelor's degree * Strong communication and interpersonal skills * Prior experience supporting C-suite Executive and their team required. * Proven ability to work under pressure while maintaining a positive team attitude. * Ability to work in a fast-paced environment with competing deadlines and changing priorities * Ability to manage complex calendars and travel arrangements. * Excellent computer skills * Will require some travel