Assistant to the director jobs in Hawaii

Job Title: Assistant Director of Nursing (ADON) Employment Type: Full-time Facility: Islands Skilled Nursing & Rehab Join Our Team of Caring Professionals! Are you a dynamic nursing leader with a passion for patient care and staff development? Islands Skilled Nursing is seeking a dedicated and experienced Assistant Director of Nursing (ADON) to help lead our nursing team and deliver outstanding care to our residents. Key Responsibilities: Assist the Director of Nursing in overseeing daily operations and ensuring compliance with all healthcare regulations and standards. Provide mentorship and guidance to nursing staff, fostering a supportive and collaborative environment. Monitor and improve clinical quality outcomes and resident satisfaction. Participate in recruitment, onboarding, and performance management of nursing staff. Develop and implement policies, procedures, and care plans to meet the needs of our residents. Assist with staff scheduling and ensure adequate coverage to maintain quality care. Collaborate with interdisciplinary teams to ensure optimal resident outcomes. Perform tasks as directed by the DON. Qualifications: Current/Unrestricted Hawaii RN license. Bachelor's Degree in Nursing (BSN) preferred; equivalent experience considered. Minimum 1-2 years of nursing experience, with at least one [1] year in a leadership or management role. This is preferred but does not necessarily required. We will help train and orient any willing candidate who will be excited to join our close knit team! Strong knowledge of state and federal healthcare regulations. We will continue to grow within these regulations. Excellent leadership, communication, and organizational skills. Someone who is willing to provide and accept honest feedback from colleagues. Compassionate and committed to providing the highest level of patient care. What We Offer: Competitive salary and benefits package. Pay Range: $80K-$95K. Willing to negotiate with serious inquiries! Opportunities for professional growth and advancement. A supportive and team-oriented work environment. The chance to make a real difference in the lives of our residents and staff. How to Apply: Submit your resume and cover letter to ************************ and/or apply online at ************************************** Applications will be reviewed on a rolling basis. Be a part of a team that values quality care, compassion, and excellence. Apply today!

Reports to: Executive Assistant (to CEO) Employment Type: Full-Time Department: Executive Support Compensation: $33-$37/hour The Opportunity Alpha Inc. is seeking a detail-oriented and resourceful Junior Executive Assistant (Jr. EA) to provide high-impact support to our Executive Assistants and leadership team. This role is central to maintaining alignment across departments, supporting executive priorities, and ensuring the smooth execution of events, projects, and administrative processes. As a Jr. EA, you will gain exposure to the inner workings of executive operations, from coordinating high-level meetings to assisting with offsites and strategic projects. You'll play a key role in organizing systems, improving processes, and ensuring leaders have the information and resources they need to make critical decisions. This role is ideal for someone with strong organizational skills, a bias toward action, and a commitment to confidentiality and excellence. If you thrive in a fast-paced environment, have an eye for detail, and are excited to support leaders who are shaping Alpha's future, this opportunity is for you. About Alpha Inc. At Alpha Inc., we are dedicated to building Hawaii's future through excellence in heavy civil construction, water well drilling, renewable energy, and concrete services. As a locally owned and operated company, we take pride in delivering high-impact projects that serve our communities for generations. We live by three core values that shape how we work and lead: Lead with Heart - Approaching every endeavor with humility, empathy, and respect. Strength in Unity - Fostering trust and collaboration to achieve collective success. Alpha Mentality - Demonstrating grit, accountability, and a relentless drive to excel. Join us in shaping what's next - with purpose, pride, and the Alpha mindset. What You Will Do Executive & Calendar Support Assist Executive Assistants in managing executive calendars, resolving scheduling conflicts, and preparing agendas. Coordinate communications and logistics across department heads, staff, and executives. Event & Project Coordination Support executive offsites, strategic projects, and internal events. Maintain guest and event records (RSVPs, NDAs, preferences, contact lists). Manage vendor relationships and logistics for event planning and execution. Administrative Operations Organize and file sensitive documents related to estate operations, security, and leadership support. Track receipts, expenses, and company subscriptions. Support new hire onboarding and ensure consistent employee experience. Process & Continuous Improvement Assist with SOP development, training coordination, and rollout of new process initiatives. Identify bottlenecks, propose improvements, and support cross-team alignment. Use project management and workflow tools (e.g., Asana, Trello, Monday.com, Jira) to track deliverables. What You Bring High School Diploma or equivalent required; Associate's or higher in Business Administration or related field preferred. Minimum 1 year of experience in a fast-paced office, leadership support, or administrative environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). Strong organizational, time management, and communication skills. Ability to handle confidential information with discretion. Sense of urgency and adaptability in dynamic situations. Preferred Skills & Experience Experience with calendar and schedule management. Event planning and cross-functional coordination experience. Familiarity with AI tools (e.g., ChatGPT) to streamline workflows. Strong attention to detail and commitment to accuracy. Why Alpha? At Alpha Inc., we're not just building infrastructure-we're building Hawaii's future with purpose, precision, and pride. As a locally owned company, we take on complex challenges with a clear mission: deliver high-impact solutions rooted in ingenuity, ‘ohana, and long-term impact. Here, you'll join a team that leads with heart, embodies strength in unity, and lives the Alpha Mentality. We value grit, trust, and teamwork-and we believe success comes from doing the work that matters, together. If you're ready to grow in your career while helping drive executive priorities forward, apply with Alpha Inc. Hawaii today. Requirements (Conditions of Employment) Employment at Alpha Inc. is contingent upon the following: Completion of standard pre-employment screening. A background check conducted after a conditional offer; past issues reviewed case by case per Hawai‘i and federal law. Passing a drug test (for both full-time and part-time hires) conducted under Hawai‘i's statutory requirements. Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai‘i law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at ***********************. #LI-ALPHASP

Our Deloitte AI & Engineering team to transform technology platforms, drive innovation, and help make a significant impact on our clients' success. You'll work alongside talented professionals reimagining and reengineering operations and processes that are critical to businesses. Your contributions can help clients improve financial performance, accelerate new digital ventures, and fuel growth through innovation. Work You'll Do As a Project Delivery Manager on the project, you will: + Serve as the principal assistant to senior leaders, facilitating the daily workflow and ensuring operational efficiency in all front office activities. + Oversee the senior leaders calendar, schedule, and coordinate high-level meetings and engagements with host leaders, senior officials, delegates, and leaders. + Prepare agendas, briefing materials, and manage engagements from planning through execution. + Act as the primary conduit for information flow; relay messages, directives, and requests between the senior leader and internal/external stakeholders promptly and accurately. + Manage administrative functions including drafting, editing, and tracking correspondence, maintaining official files/records, and handling incoming and outgoing communications. + Organize and maintain an efficient front office environment. Monitor the office's rhythm, track deadlines, and ensure all required deliverables are met. + Coordinate logistics and requirements for official travel, events, ceremonies, and meetings to ensure successful outcomes and smooth operations. + Handle sensitive information with strict confidentiality and maintain the highest standards of integrity and professionalism. The Team Deloitte's Government & Public Services (GPS) practice - our people, ideas, technology and outcomes - is designed for impact. Serving federal, state, & local government clients as well as public higher education institutions, our team of professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise. Our Industry Solutions clients seek verticalized solutions that transform how they sell products, deliver services, generate growth, and fulfill mission-critical operations. The Industry Solutions offering delivers integrated business expertise with repeatable scaled technology solutions that are specifically engineered for each sector's IndustryAdvantageTM. The Project Delivery Talent Model is designed for professionals with specialized skills that align to a current client need. Team members focus on delivering services to clients, without additional expectations related to business development or promotion. Their employment is tied to their role on a project, and they are eligible for a benefits package that is competitive for project delivery-focused professionals. Qualifications Required: + Bachelor's degree. + Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future. + Active Secret security clearance required. + Ability to travel 10-25%, on average, based on the work you do and the clients and industries/sectors you serve. + Ability to work onsite at our clients facility in Honolulu, HI daily. + 5+ years of experience as a executive assistant supporting senior organizational members. + 10+ years of experience utilizing the Microsoft office suite and office management tools. Preferred: + Active TS/SCI security clearance preferred. + Prior experience supporting high level public officials as an executive assistant strongly preferred. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $119,025 to $198,375. You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. Information for applicants with a need for accommodation: ************************************************************************************************************ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in the areas of corporate development, entity formation, compliance, and general administrative functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in corporate operations and compliance within a supportive, fast-paced, and team-driven environment. The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks. This role provides hands-on exposure to corporate governance, legal documentation, and administrative workflows, with the opportunity for professional development and career growth. Primary Responsibilities 1. New Entity & Venture Support • Assist with compiling and submitting documentation for new entities and joint ventures (JVs), including forms for Articles of Organization, IRS EINs, and business registration. • Support coordination with banking institutions and internal departments for new account setup and compliance. • Help maintain digital files and checklists for entity and JV documentation. • Attend internal meetings and partner calls to take notes, track follow-ups, and support task execution. • Conduct basic research on business names and competitors using online databases (e.g., DCCA, state registries). • Help update and distribute entity listings and compliance records to stakeholders. 2. System for Award Management (SAM) Assistance • Assist with inputting and updating company data within the SAM.gov portal.• Track key SAM.gov deadlines and support document preparation for renewals. • Help monitor status of active and inactive entities and perform competitor research as assigned. • Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service Contracts). 3. Banking and Financial Documentation Support • Organize and maintain digital and physical banking records and binders. • Support preparation of bank account opening forms and user authorization documents. • Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking. 4. Corporate Records and Compliance Administration • Help maintain and organize corporate binders, organizational charts, and official company records. • Update contact and registration information for registered agents across multiple states. • Assist with preparing and distributing corporate structure documents and compliance summaries. 5. General Executive and Administrative Support • Provide administrative support to the corporate development and compliance teams as needed. • Assist with document formatting, calendar scheduling, digital filing, and internal communication. • Contribute to process improvement efforts and help build best practices for compliance tracking. Preferred Qualifications • 1-3 years of experience in an administrative, executive support, or office coordination role (corporate or legal environment preferred). • Willingness and ability to learn new systems, regulatory requirements, and business processes. • Strong organizational skills, attention to detail, and follow-through. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives and file systems.• Ability to maintain confidentiality and handle sensitive corporate information with discretion. • Interest in growing within corporate development, compliance, or legal support roles. • Exposure to government contracting is a plus but not required. Work Environment & Growth This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You'll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

ATA Services, Inc., is looking for a full-time Executive Assistant to work with our client the Hawaii State Hospital. Please review the details listed below: Hourly Rate: $30.76 Kaneohe, HI 96744 Overview: High-level administrative support, ensuring efficient operations and effective communication. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a key liaison between executive leadership and internal/external stakeholders. What You'll Do: Manage complex calendars, schedule meetings. Prepare, edit, and proofread correspondence, presentations, and reports. Organize and archive documents, ensuring accuracy and confidentiality. Handle incoming communications (calls, emails, requests) and prioritize responses. Coordinate executive meetings, including agendas, minutes, and follow-up tasks Maintain office systems, including data management and filing. Required Qualifications: Facilitate communication between executives and departmental teams. Assist with drafting internal communications and announcements. Serve as a professional representative of the executive's office to internal and external stakeholders. Facilitate communication between executives and departmental teams. Assist with drafting internal communications and announcements.

**Additional Information** Japanese Language Speaking/Writing/Reading preferred. Project Management Experience preferred. **Job Number** 25192296 **Job Category** Administrative **Location** Sheraton Princess Kaiulani Waikiki Beach, 120 Kaiulani Ave, Honolulu, Hawaii, United States, 96815VIEW ON MAP (******************************************************************************************************************************************************************* **Schedule** Full Time **Located Remotely?** N **Position Type** Non-Management **Pay Range:** $33.33-$43.33 per hour **POSITION SUMMARY** Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. _At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._ This position offers health care benefits, retirement benefits, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. When you join the Sheraton family, you become a member of its global community. We've been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you're a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be 'The World's Gathering Place'. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionDescriptionExecutive Assistant Pay scale: up to $56K - 72K annually, depending on experience Hire on Incentives MyTeam Medical Staffing Services seeks to fill an Executive Assistant positions. Position is full time located in Honolulu, HI. Interested candidates should have a minimum of 5 years of current executive team required. Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The Executive Assistant is expected to operate as a business partner on important matters with little oversight. Regular and reliable on-site attendance is required. Key Responsibilities Welcome guests, vendors, applicants and other visitors by greeting them and addressing inquires while maintaining excellent customer service. Protect operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems. Record meeting minutes and file accordingly. Coordinate activities for Board meetings, All-Staff meetings, Provider meetings and other meetings and training sessions. Work effectively as an individual contributor and as a member of a team on select and ongoing projects. Open, sort, and distribute incoming mail and other correspondence. Sort, stamp and otherwise process outgoing mail and other correspondence. Maintain an organized and efficient work space. Skills, Knowledge and Expertise Bachelor's degree from an accredited college or university required Minimum 5-years of experience supporting an Executive team required. Demonstrated ability to deliver desired results Proficient in Excel, Work, and Outlook High level of attention to detail Strong organizational skills Ability to prioritize key business objectives and respond quickly to changing priorities Able to multi-task and work in a fast-paced environment

At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.“CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $38.23 At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible members Paid Time Off (PTO) 10 Standard Holidays Health & Welfare Benefits as determined by your Service Contract Act #CGIFederalJob #PassportUS This position is located in Honolulu, HI . Your future duties and responsibilities: Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. As needed by the Government, Administrative Assistant Level II's may be required to temporarily support other locations within a 30-mile radius of their assigned permanent location. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). The Administrative Assistant Level II may provide guidance to lower level Administrative Assistants, including training and checking work. Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant Level II will also perform all duties and tasks assigned to Administrative Assistant Level I. In this position, one will also perform tasks beyond routine clerical such as: . Assist with new hire orientation for Government employees. . Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return. . Provide input into the Management Information System (MIS). . With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ. . Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL). . Track and verify Government employees' award/recognition payments, transit reimbursements. Required qualifications to be successful in this role: EDUCATION/EXPERIENCE: . High school diploma (2 year college degree preferred), and; . Four (4) years of experience as an Administrative Assistant in an office environment, including; . Two (2) year of experience supporting at an executive level, including; . Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including; . Demonstrated experience with document management, preferably for a legal department of other office, and; . Demonstrated ability to prioritize and organize simultaneous work flow duties. OTHER QUALIFICATIONS: . Types 50 words per minute (WPM) with no errors . Ability to adapt to changes in procedures and assignments. . Ability to establish working relationships at all organizational levels. . Strong organizational skills, time management, and attention to detail. . Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms. . Excellent written and oral communication skills to draft memoranda and reports. . Demonstrated capability to analyze facts, evaluate information, and draw conclusions. . Ability to adapt to changes I procedures and assignment. . Ability to establish working relationships at all organizational level . Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel). . Ability to accurately manage tasks and assignments. . Ability to disseminate information and/or requests to all office personnel and compile responses Desired qualifications/non-essential skills required: Due to the nature of the government contracts this position requires US Citizenship. Hourly Rate: $38.23/hour CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case. CGI Federals benefits are offered to eligible professionals on their first day of employment to include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible professionals Additional benefits determined by your Service Contract Act: Paid Time Off (PTO) Paid Federal Holidays Health & Welfare Benefits #CGIFederalJob Skills: Customer Service & Support Data Entry Detail-oriented What you can expect from us: Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction. Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team-one of the largest IT and business consulting services firms in the world. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_******************. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned. We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Performs all other miscellaneous responsibilities and duties as assigned or directed.

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Executive Assistant (TS/SCI Eligible) Clearance: Active TS/SCI preferred; TS/SCI eligibility required JMark Services is seeking a high-performing, mission-focused Executive Assistant to provide direct support to an O-7 Strategic Force Initiatives Commander (SFI/CC). This role anchors the front office, drives operational rhythm, and ensures senior leadership has seamless, proactive support in a dynamic, high-tempo environment. The ideal candidate operates with precision, composure, and discretion - managing sensitive information, complex schedules, stakeholder engagements, and mission-critical administrative functions. This is a key position supporting senior military leadership, requiring impeccable judgment and the ability to anticipate needs before they arise. Key Responsibilities Executive-Level Support Serve as the primary executive assistant to the SFI/CC, enabling optimal workflow and daily operational efficiency. Support decision-making processes by prioritizing actions, preparing materials, and ensuring timely delivery of information. Calendar, Scheduling & Engagement Management Manage and deconflict the Commander's calendar with meticulous precision. Coordinate high-visibility meetings with host nation leaders, senior DoD officials, Congressional visitors, and other key partners. Prepare agendas, briefing packets, read-ahead materials, and ensure engagements run smoothly from planning through execution. Communication & Liaison Functions Act as the central conduit for information flow into and out of the Commander's office. Relay directives, decisions, and requests with accuracy, professionalism, and diplomatic tact. Build and maintain positive working relationships with internal and external stakeholders. Front Office & Administrative Management Draft, edit, route, and track official correspondence. Maintain official files, task trackers, and record-keeping systems in compliance with organizational standards. Manage day-to-day office operations and uphold an organized, efficient command environment. Battle Rhythm & Workflow Optimization Maintain awareness of operational timelines, milestones, and deliverables. Track suspenses, synchronize staff activities, and ensure timely completion of all assigned tasks. Event, Meeting & Travel Coordination Coordinate logistics for domestic and international travel, ceremonies, and senior-level events. Oversee itineraries, protocol requirements, transportation, lodging, and documentation. Confidentiality & Professional Integrity Handle classified and sensitive information with absolute discretion. Uphold the highest standards of professionalism, integrity, and trustworthiness. Required Qualifications Proven experience as an Executive Assistant or senior administrative professional supporting high-ranking leaders (military, government, or public sector strongly preferred). Exceptional organizational skills with the ability to manage complex schedules, competing priorities, and tight deadlines. Outstanding written and verbal communication skills; polished professional demeanor. Demonstrated discretion and judgment in handling sensitive or classified information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office management tools. Uncompromising attention to detail and accuracy. U.S. citizenship and TS/SCI eligibility required. Preferred Qualifications Previous experience supporting General Officers, SES executives, or senior DoD leadership. Familiarity with military customs, courtesies, and organizational structures. Experience coordinating high-visibility meetings, events, and senior leadership engagements. Strong interpersonal skills with the ability to foster positive relationships across diverse organizations. Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt quickly. Why JMark Join a mission-driven, forward-thinking team committed to excellence in defense, national security, and strategic readiness. At JMark, we empower our people to deliver impact, innovate boldly, and serve with integrity.

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: - Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information. - Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc. II. TYPICAL PHYSICAL DEMANDS: - Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking. - Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. walking. - Occasional: climbing stairs, twisting body, pushing/pulling. - Operates computer, printer, copier, facsimile machine, telephone and other office equipment. III. TYPICAL WORKING CONDITIONS: - Not substantially subjected to adverse environmental conditions.Not substantially subjected to adverse environmental conditions. IV. MINIMUM QUALIFICATIONS: A. EDUCATION/CERTIFICATION AND LICENSURE: - Associate's degree or business school graduate or two (2) years of administrative experience may be substituted for the degree. B. EXPERIENCE: - In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment. - Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable. - Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner. - Supervisory experience preferred. - Experience to demonstrate the following: o Proficiency to use Outlook, MS Word, Excel, and PowerPoint. o Effectively communicates both orally and in writing. o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness. Equal Opportunity Employer/Disability/Vet

General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Performs all other miscellaneous responsibilities and duties as assigned or directed.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in a fast-paced professional services environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs while maintaining a high level of professionalism and confidentiality. Due to on-site interview and daily work requirements, preference will be given to candidates currently residing in Hawaii. If you are interested in this opportunity, please call us at 808-531-0800 for more information or to apply. Responsibilities: + Provide comprehensive administrative support to executives + Manage calendars, schedule meetings, and coordinate travel + Prepare reports, presentations, and correspondence + Assist with project coordination and follow-up + Handle confidential information with discretion + Serve as a point of contact for internal and external stakeholders + Perform additional administrative duties as needed Requirements Qualifications: + Previous experience as an Executive Assistant or similar role + Strong written and verbal communication skills + Excellent organizational and multitasking abilities + Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) + Ability to work independently and as part of a team + Professionalism, reliability, and a positive attitude TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Twitter Linkedin Facebook Google+ Pinterest email Reporting directly to the President, the Executive Assistant II provides direct executive support in a one-on-one working relationship by executing a broad range of administrative tasks and responsibilities to guide and improve the efficiency of the President and the leadership teams process for achieving goals. The Executive Assistant II performs diverse administrative duties and functions requiring analysis and use of confidentiality, discretion, initiative, discipline, and sound decision-making. The Executive Assistant II thinks and works independently and anticipates, rather than responds to, the needs of the President and serves as the primary gatekeeper of all records, leadership team meetings, and correspondence of the President; organizes and coordinates executive outreach and external relations efforts in a manner that promotes the professional image of the President and company. The Executive Assistant II also serves as a liaison to the Board of Directors and leadership team. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the executive's intent to other managers. ESSENTIAL FUNCTIONS: * Executes a broad variety of administrative tasks for the President, board of directors, and when necessary, assists the leadership team. * Strategically analyzes President's calendar to increase President's bandwidth and effectively manage usage of President's time and focus. * Takes lead in planning, scheduling, and coordinating meetings with internal and external customers, both on-site and off-site. * Leads organization, note taking, and keeping track of weekly L10 meetings to ensure each leadership team member is held accountable for overall company goals, KPI metrics, to-do tasks, and communication of departmental IDS (identify, discuss, solve) matters. * Maximize efficiency by assisting and building out processes for increased organization and unified workstreams. * Enable the President to focus on the company's mission through proactive employee, customer, and safety engagement activities. * Efficiently manages the Administration Office to improve office efficiency and help aide in the achievement of the company's goals. * Coordinates and composes confidential information from a variety of sources for inclusion in technical reports and presentations. * Performs independent research and prepares information for special projects as assigned for President's review. * Assists in the preparation of presentations, technical papers, proposals and routes documents for review, approval, and execution. * Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between * Coordinates and schedules complex and detailed travel plans, itineraries, and compiles documents for travel-related meetings. * Maintains communications with customers, vendors, and employees as a representative of the company in a courteous and respectful manner. * Processes invoices for payment and responsible charge card activity for expense * Prepares confidential correspondence and other * Screens all incoming calls, mail, and inquiries before delivering to President and leadership team. * Schedules conference rooms and arranges catering for various meetings/events. * Attends meetings and functions as * Manages multiple projects and * Manages Office Supply budget and process responsibly and efficiently. * Performs special duties and other projects as * Adheres to all company * Accomplishes all tasks as appropriately assigned or KNOWLEDGE AND SKILLS: * Strong written, proof-reading, and communication skills with a high level of attention to detail and the ability to concentrate for appropriate periods of time when reviewing and finalizing confidential company documents being routed for review and execution prior to delivery. * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. * Strong interpersonal skills and the ability to develop relationships and work collaboratively with stakeholders, including staff, board members, and external customers. * Dependable and proactive; operates with a strong sense of urgency. * Highly resourceful team-player with the ability to also be extremely effective independently. * Seasoned administrator knowledgeable in administrative procedures, systems, computer file management, and hard copy file management. * * Ability to use discretion and keep sensitive material * High level of expertise and experience working with various Microsoft Office Suite programs, SAP, Esker, Smartsheet, ADP, Cornerstone and various virtual meeting platforms. * Ability to organize workload, prioritize and manage several diverse projects simultaneously. * Understanding of the maritime industry and related MINIMUM QUALIFICATIONS: This position generally requires a high school diploma along with eight to ten years of related office experience. WORKING CONDITIONS: Work is mostly performed in a normal office environment. May be required to work more than a normal workweek, including weekends. Travel may also be required. Regular and predictable attendance is a requirement. PHYSICAL/MENTAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit; use hands or fingers; handle or feel; talk and hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Compensation Salary for this position will be between $71,325 and $89,157. This is a salaried exempt position. POSITION CONTENT: This is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, these requirements may change over time. Management reserves the right to modify, add or remove duties and assign other duties as necessary. Explore transportation and logistics industry job opportunities from Hawaii to Alaska, and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today! Twitter Linkedin Facebook Google+ Pinterest email Your browser failed to load the PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF

The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. Our team is searching for a highly skilled and motivated Executive Assistant to support our President. If you thrive in a fast-paced environment, are highly organized, and can maintain the highest level of confidentiality, we want to speak with you! As the Executive Assistant to the President, you will play a critical role in ensuring the smooth operation of the executive office. This position requires a proactive, detail-oriented individual who can handle multiple tasks with discretion and efficiency. Demonstrating your ability to communicate effectively and serve with respect and integrity, manage schedules and navigate deadlines that can change rapidly, and handle sensitive information with the utmost confidentiality is essential to your success. If this sounds like a position that you could thrive in, we encourage you to join our team and apply for this exciting opportunity today! KEY RESPONSIBILITIES OF THE EXECUTIVE ASSISTANT TO THE PRESIDENT Here are some of the key responsibilities you can expect in this role: Confidentiality: Handles sensitive and confidential information with the highest level of discretion and integrity. Organization: Manages the President's calendar and email account(s), schedules meetings, and coordinates travel arrangements on a timely basis. Coordinates and executes tasks related to President-hosted events, ensuring all details are handed timely and appropriately. Adapts to the changing needs and priorities of the President and the organization while also being available to handle urgent tasks as they arise. Communication: Serves as the primary point of contact between the President and internal/external stakeholders. Receives incoming correspondence and reviews outgoing communication that requires the President's response and ensures correctness. Ensures prompt and adequate action is taken on urgent matters requiring the President's attention or in their absence. Ensures the president's bio is kept updated and responds to requests for materials regarding the President and/or the Center. Hospitality: Greets visitors and guests to ascertain the nature of their visit while providing courteous accommodations. Directs inquires to the appropriate office or program in a timely and professional manner. Maintains hospitality area in a clean and orderly manner and ensures refreshments are readily available for incoming visitors. Administration: Processes travel and office expenditures including monthly credit card expenses, office supplies, and other necessary spending in compliance with the Center's financial policies and procedures. Maintains professional contact and office database lists. Prepares correspondence, reports, and presentations as needed. REQUIRED QUALIFICATIONS AND SKILLS You will need to possess the following qualifications and skills to be considered for this role: Education & Experience - Eight (8) years of professional experience managing office operations and a strong work tenure of supporting executive leadership, or a combination of post-high school education and work experience demonstrating progressively increasing responsibilities which totals eight (8) years. Previous experience should include supporting an executive or c-suite position. Previous experience working with governing boards and non-profit/educational institutions is preferred. Communication - Possesses strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - To organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge - Of office practices and recordkeeping procedures; of correct English grammar, punctuation, spelling, and word usage; of office machines and equipment including computers and emerging technologies; high proficiency with Microsoft Word and Excel, Adobe, and equivalent office computer applications; proficiency with Google suite, Microsoft 365, or other work sharing platforms; and of meeting software such as Zoom and Skype. Physical Requirements - Able to sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. SALARY AND BENEFITS The East-West Center values its employees and provides a supportive work environment for staff to excel and thrive. Here are some of the benefits you can expect when you join our team: Competitive Salary and Benefits The annual salary for this position starts at $ 69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. By joining our team, you will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY If you're interested in applying for this role, submit an electronic application by clicking the "APPLY TO THIS JOB" button below so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, worth ethic, and integrity. What these people reveal about you - both in terms of what they do and don't say - can make a difference in whether you'll be hired. So, it's extremely important that you choose wisely when deciding who to use as a reference. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside on Oahu, Hawaii. Relocation assistance is not being offered for this position.

Job Description Reports to: Chief Finance Officer Employment Type: Full-Time Department: Accounting Compensation: $80,000 - $100,000 The Opportunity At Alpha Inc., our CFO isn't just managing numbers - they're helping steer a company that's building Hawai'i's future. We're looking for a sharp, high-trust Executive Assistant who can be the CFO's right hand, force multiplier, and calm center of gravity. This role is for someone who moves fast without breaking things, thrives in the middle of complexity, and handles sensitive information like it's oxygen - quietly, carefully, and always protected. You'll keep the CFO a step ahead by owning the details, anticipating needs, and creating order in a high-velocity executive environment. If you're an elite operator who loves bringing structure to chaos, protecting executive time, and making everyone around you better - we want to meet you. About Alpha Inc. Founded and grown in Hawai'i, Alpha Inc. is a locally owned leader in heavy civil construction, renewable energy, concrete services, and water well drilling. We're committed to building Hawai'i's future through innovation, integrity, and purpose - one project, one partnership, and one person at a time. We live by three core values that shape how we work and lead: Lead with Heart - Approaching every endeavor with humility, empathy, and respect. Strength in Unity - Fostering trust and collaboration to achieve collective success. Alpha Mentality - Demonstrating grit, accountability, and a relentless drive to excel. Together, we're not just building infrastructure - we're building legacies that last for generations. What You Will Do You'll be the ultimate ally to our CFO - managing time, information, relationships, and execution with precision and discretion. Your day-to-day will include: Own the CFO's calendar and priorities with impeccable precision, ensuring time is optimized for impact and strategic focus. Lead inbox management end-to-end. You'll triage, filter noise, prioritize critical items, draft responses, and build a tailored ranking system to keep the CFO's communications clean and high-signal. Drive meeting excellence. Prepare executive briefings, set agendas, capture detailed notes, and ensure follow-through on decisions and commitments. Orchestrate complex travel. Build and manage comprehensive itineraries, anticipate logistics, and keep plans smooth even when things change. Be the trusted liaison. Communicate confidently and professionally with high-profile internal and external stakeholders, building strong relationships and protecting the CFO's bandwidth. Run departmental initiatives. Lead cross-functional projects from start to finish, tracking milestones, deliverables, and outcomes. Handle sensitive matters with total discretion and consistent executive-level professionalism. Jump in where needed. Other duties as assigned - because in this role, being adaptable is part of the magic. What You Bring You're a seasoned executive support pro who blends poise with power. You likely have: 5+ years supporting C-suite executives, ideally a CFO or equivalent senior leader. A track record of success in fast-paced, high-pressure environments where discretion and adaptability are non-negotiable. Advanced proficiency in Microsoft Office, Google Workspace, and modern task/email management systems. Strong problem-solving instincts and a proactive, forward-thinking mindset. Exceptional interpersonal skills - able to build rapport at every level, from field leaders to board members. Polished communication (written and verbal) with sound judgment and executive presence. Elite organization, attention to detail, and time-management skills - the kind that make other people feel calmer just by being near you. Why Alpha? Because this isn't just another EA role. It's a high-impact seat at the table inside a company doing meaningful work for Hawai'i. At Alpha Inc., you'll join leaders who move with purpose, teams who take care of each other, and a culture that values heart, unity, and grit. You'll be trusted, respected, and empowered to do the kind of work that makes everything run better. If you want to support a powerhouse executive, help shape strategic outcomes, and be part of something that matters - this is your place. Requirements (Conditions of Employment) Employment at Alpha Inc. is contingent upon the following: Completion of standard pre-employment screening. A background check conducted after a conditional offer; past issues will be reviewed on a case-by-case basis in line with Hawai'i and federal law. Passing a drug test (for both full-time and part-time hires), conducted under Hawai'i's statutory requirements. Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai'i law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at ***********************.

* General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. * Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. * Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. * Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. * Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. * Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. * Performs all other miscellaneous responsibilities and duties as assigned or directed. * Associates degree and three years of related administrative support experience; or an equivalent combination of education and work experience. * Administrative support experience must have been at management or executive level. * Outstanding written and verbal communication skills. * High level of professionalism/professional aptitude in dealing with a variety of situations. * Demonstrated experience facilitating meetings at multiple levels of an organization; understanding of facilitation techniques. * Basic to Intermediate level knowledge of Microsoft Office applications: Outlook, Word, PowerPoint, and Excel.