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Become An Assistant To The Director

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Working As An Assistant To The Director

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,000

    Average Salary

What Does An Assistant To The Director Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant To The Director

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Average Length of Employment
Top Careers Before Assistant To The Director
Internship 13.3%
Cashier 5.5%
Volunteer 5.3%
Assistant 5.3%
Teacher 3.9%
Secretary 3.3%
Server 2.6%
Manager 2.5%
Director 2.3%
Top Careers After Assistant To The Director
Internship 9.2%
Cashier 5.2%
Assistant 4.4%
Teacher 4.4%
Volunteer 4.3%
Director 3.8%
Manager 3.8%
Consultant 3.1%
Server 2.8%

Do you work as an Assistant To The Director?

Average Yearly Salary
$53,000
View Detailed Salary Report
$26,000
Min 10%
$53,000
Median 50%
$53,000
Median 50%
$53,000
Median 50%
$53,000
Median 50%
$53,000
Median 50%
$53,000
Median 50%
$53,000
Median 50%
$108,000
Max 90%
Best Paying Company
California Institute of the Arts
Highest Paying City
San Francisco, CA
Highest Paying State
Alaska
Avg Experience Level
2.4 years
How much does an Assistant To The Director make at top companies?
The national average salary for an Assistant To The Director in the United States is $54,025 per year or $26 per hour. Those in the bottom 10 percent make under $26,000 a year, and the top 10 percent make over $108,000.

Real Assistant To The Director Salaries

Job Title Company Location Start Date Salary
Director, Assistant American Express Company New York, NY Apr 22, 2016 $147,805
Director Assistant American Express Travel Related Services New York, NY Jun 23, 2016 $147,805
Director, Assistant American Express Travel Related Services Company, Inc. New York, NY Aug 22, 2016 $140,000
Director Assistant American Express Travel Related Services Co., Inc. NJ May 01, 2010 $132,613
Director Assistant American Express Bank, FSB New York, NY Sep 01, 2015 $126,859
Director Assistant American Express Bank, FSB New York, NY Dec 01, 2014 $122,570
Director Assistant American Express Travel Related Services Co., Inc. New York, NY Sep 01, 2014 $119,000
Assistant To The Head/Director University of Illinois at Chicago Chicago, IL Apr 20, 2009 $98,000
Assistant To The Head/Director University of Illinois at Chicago Chicago, IL Apr 07, 2010 $98,000
Special Assistant To The Director Smithsonian Institution Washington, DC Jan 07, 2016 $92,145
Director of Assisted Housing & Services The Lesley Foundation Half Moon Bay, CA Sep 25, 2012 $84,989
Director of Equine and Animal Assisted Therapeutic Origins Society Project Origins Arivaca, AZ Oct 31, 2011 $83,188
Assistant To The Directors University of Illinois at Chicago Chicago, IL Aug 16, 2010 $74,152
Director's Assistant Paramount Overseas Productions, Inc. Los Angeles, CA Jun 11, 2012 $64,480
Director's Assistant Morton Jankel Zander Inc. Los Angeles, CA Oct 01, 2010 $61,045
Assistant To The Director University of California at Santa Barbara Santa Barbara, CA Feb 18, 2013 $59,696
Assist. DIR. for The Partnership for Enviorn. Law Vermont Law School South Royalton, VT Jul 31, 2010 $55,000
Assistant To The Director Transart Institute New York, NY Jun 01, 2015 $52,175
Assistant Director/Chief Assistant Taneja Education Services, Inc. Plymouth, MN Jul 01, 2013 $52,050
Assistant To The Director Gorgeous Entertainment Inc. New York, NY Apr 01, 2016 $50,025
Assistant To The Director for Retention and Evaluation Duquesne University Pittsburgh, PA Feb 12, 2016 $47,476
Assist. DIR. of Global Education/Adjunct Faculty W Saint Mary's College Notre Dame, IN Jun 30, 2010 $47,070

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Top Skills for An Assistant To The Director

  1. Financial Statements
  2. Data Entry
  3. Special Assistant
You can check out examples of real life uses of top skills on resumes here:
  • Focus on government-wide financial statements and reports extent of which the government has met its operating objective efficiently and effectively.
  • Managed and maintained volunteer data entry.
  • Ensured program direction supported priorities; prepared briefings and communicated daily with key management and special assistants.
  • Developed branding plans, organized and promoted special events, secured promotional partners, and created opportunities to secure non-traditional revenue.
  • Monitor retention requirements and appropriate disposal of records to ensure compliance with University and state guidelines and regulations.

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Top 10 Best States for Assistant To The Directors

  1. New York
  2. Connecticut
  3. California
  4. District of Columbia
  5. Maryland
  6. Rhode Island
  7. Nevada
  8. Washington
  9. Massachusetts
  10. Alaska
  • (1,783 jobs)
  • (314 jobs)
  • (3,868 jobs)
  • (363 jobs)
  • (578 jobs)
  • (67 jobs)
  • (135 jobs)
  • (669 jobs)
  • (1,345 jobs)
  • (58 jobs)

Assistant To The Director Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 31,944 Assistant To The Director resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Assistant To The Director Resume

View Resume Examples

Assistant To The Director Demographics

Gender

Female

63.5%

Male

25.1%

Unknown

11.4%
Ethnicity

White

59.9%

Hispanic or Latino

16.3%

Black or African American

11.8%

Asian

8.3%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

47.1%

French

13.9%

Chinese

6.0%

Italian

4.8%

German

4.7%

Mandarin

4.7%

Russian

3.5%

Japanese

2.8%

Portuguese

2.5%

Arabic

2.0%

Cantonese

1.5%

Korean

1.5%

Hebrew

1.1%

Polish

0.8%

Greek

0.8%

Hindi

0.7%

Vietnamese

0.7%

Tagalog

0.4%

Thai

0.4%

Armenian

0.3%
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Assistant To The Director Education

Schools

University of Phoenix

16.5%

New York University

10.8%

George Washington University

5.0%

Arizona State University

4.9%

American University

4.7%

Liberty University

4.6%

Temple University

4.5%

Northeastern University

4.5%

Florida State University

4.4%

Pennsylvania State University

4.2%

Florida International University

4.1%

University of California - Los Angeles

3.9%

Fordham University

3.6%

Ashford University

3.6%

University of Texas at Austin

3.6%

University of Alabama

3.4%

Boston University

3.4%

Michigan State University

3.4%

University of Southern California

3.4%

Syracuse University

3.3%
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Majors

Business

23.5%

Communication

7.9%

Psychology

7.8%

Nursing

5.2%

English

4.6%

Accounting

4.4%

Political Science

4.2%

Marketing

4.0%

Management

4.0%

Fine Arts

3.9%

Education

3.8%

Criminal Justice

3.6%

Health Care Administration

3.4%

Photography

3.2%

Social Work

3.0%

Liberal Arts

3.0%

Finance

2.7%

Graphic Design

2.5%

Law

2.5%

Sociology

2.4%
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Degrees

Bachelors

43.2%

Masters

21.5%

Other

18.9%

Associate

8.4%

Certificate

3.8%

Doctorate

2.7%

Diploma

1.1%

License

0.5%
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