Assistant to the director job description

Reports to and assists Director(s).

To obtain and maintain employment and unescorted access at DCPP, you must be able to pass a drug and alcohol screen, a security background check, psychological screen, computer-based training, and be subject to random drug and alcohol screening.

Job Responsibilities

Responsibilities typically include many or all of the following:

Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.

Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.

Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status.

Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process, distribute mail. May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage.

Coordinate Travel & Events: Handle all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group and events arrangements. Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines.

Office Supplies & Equipment Ordering: Order & maintain an inventory of items required. Order new equipment or schedule, service / maintenance. Order supplies.

Prepare Invoices, Purchase Orders, Expense Reports, Budgets: Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and reconcilliation of statements. May monitor department budgets, costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions, memberships. May process check & wire transfer requests. May prepare and distribute invoices, request payment.

HR, Safety, Compliance Training, Building & Asset Related Tasks: Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires. Monitor & track staff participation in required training, reading or action including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding.

Create Presentations: Create, assemble, modify, proofread presentations, spreadsheets, reports.

Create Reports & Track Metrics: Manage data, metrics tracking and reporting, report creation and execution.

Backup Other Administrative Assistants: Backup and support to other Executive Assistants as required.

NOTE: Other responsibilities may be assigned in addition to those listed above based on the needs of the Leader and the organization.

Understands and supports the single complex company-wide function or the complex multiple business functions reporting into the Director.

Travel and event arrangements are often for multiple employees, with logistical complexities that may include coordinated ground transportation, conferencing facilities and equipment.

Meeting or conference arrangements on occasion include hotel or other conference facilities for large groups, with logistical complexities that may include coordinating and planning for multiple speakers and site related logistics and preparation.

Monitor expenses for adherence to company policies and procedures, create and submit expense reports.

May be involved in space planning, business office equipment evaluation and procurement.

Schedule meetings for internal groups of employees. Resolve some competing priorities and scheduling conflicts by evaluating and judging business needs and priorities, working with other Executive and Sr. Executive Assistants as well as with business leaders, others across the company and outside agencies.

Often works proactively, anticipating needs, coordinating additional administrative support.

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Qualifications

Minimum:

High School Diploma or GED

3 or more years of administrative support experience

Desired:

Bachelors or Associates degree

1 or more years of experience supporting Director level

Resides within 50 miles of headquarters

Communication & interpersonal skills, portraying a high degree of professionalism

Organization and planning skills

Attention to detail

Analytical thinking

Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines

Flexible and open to change

Resourcefulness

Ability to use discretion and judgment in dealing with sensitive or confidential information

Political and organizational savvy

Motivated, self-starter, eager to master new skills

Ability to foster teamwork, collaborative environment

Software / Office Applications: Working knowledge of Word, Excel, PowerPoint, Outlook, Internet Search. May also require experience and knowledge with PG&E specific applications such as SRM, Concur, HR SAP, CATS, Visio, SharePoint

Want to make your mark? Join Benchmark, a new type of senior living company. At Benchmark, we impact lives through human connection. We are thought leaders creating quality experiences and inspiring personal growth for all who engage with us. We just happen to imagine, build and manage beautiful, private-pay communities geared toward older adults. Are you Called to Care about your work, other people and making a difference? Do you believe that people and teams are Better Together than going it alone? Are you always striving to Be the Benchmark by which all others are measured? Then our core values match. Connect with us -and to what truly matters!

The Village at Buckland Court is seeking an Assisted Living Resident Services Director who will oversee the day to day operations of our Traditional Assisted Living Program.

Responsibilities include supporting and monitoring the day-to-day delivery of quality services resulting in high resident, family and associate satisfaction. This position schedules all associate/aide staff for 24/7 delivery of services within the community while monitoring available labor hours to budget. Operating the Assisted Living program includes, but is not limited to, recruiting, hiring, on-boarding, training, coaching, and developing all of the Assisted Living Resident Care Associates to ensure the highest caliber resident care staff is consistently in place.

Integral components of the position include successful outcomes with customer, family and associate relations; quality assurance; regulatory compliance and financial management. Additionally, this role partners with our Resident Care Director (RN) in order that the services driven by the resident care service plan are provided and changes are communicated. The program goal is to provide an environment that maintains each resident's highest level of physical, social and psychological well-being.
Job Requirements

Requirements

* Undergraduate degree preferred.
* The position calls for a detailed individual with proven leadership skills and prior management experience.
* The ability to connect with others and build relationships with positive outcomes using an influential skill set is a key attribute.
* Computer skills such as Microsoft Office, Excel and YARDI will be used on a daily basis.
* Strong verbal and written communication skills, organization, prioritization, multi- tasking, grace under pressure and a "can do" attitude skill set.

Benefits

At Benchmark Senior Living, we recognize how hard our employees work in order to provide our resident seniors with the best possible care. Therefore, we are proud to provide great compensation and excellent benefits!

Benefits

At Benchmark Senior Living, we recognize how hard our employees work in order to provide our resident seniors with the best possible care. Therefore, we are proud to provide great compensation and excellent benefits!

Benefits available include:

The Lodge at North Ogden, located north of Salt Lake City, Utah is a retirement community offering Independent Living, Assisted Living and Memory Care. North Ogden overlooks the beautiful Wasatch Mountain Range and is one of the Top 25 Best Workplaces in Senior Housingfor Independent Living, Assisted Living, Memory Care, Skilled Nursing and HomeHealthcare. For over 30 years, we've been a company that celebrates people,their stories, and their meaningful interactions-because every interactionmatters! Watermark is focused on keeping our communities healthy and ourresidents thriving through leading edge technology and well-being programs thatbenefit our entire Watermark family. Learn more. Stay Safe. Be Well. We areproud of the talented and nurturing associates that have chosen to work for Watermark, and we honor each of them.
WhyWork at Watermark Retirement Communities?

Work Today, Get Paid Tomorrow! Get Early Access to Earned Income!! Tuition Reimbursement Program (NEW*) Competitive Wages Excellent Benefits Easy Shift Scheduling with Mobile App Recognition and Rewards Program Vacation, Holiday, and Sick Pay 401k Program Associate Discounts Education and Training Programs Available



$1,500 Sign On Bonus through September


Watermark Retirement Communities has been a leader in the senior housing industry for over 30 years, and our commitment to our associates and a strong, positive culture is a significant driver of this success. When you walk through the front door of one of our communities, you will feel something special; an atmosphere of personal, authentic human connection. We call it making Ripples. We invite you to be a part of a team where you are encouraged each day to slow down, see the value in every person, create Ripples, and share stories that celebrate life and the human connection. We are proud of the talented and nurturing associates that have chosen to work for Watermark, and we value each and every one. Join us in creating culture one story at a time.

We are without a doubt, the premier retirement community in the area and is a dream come true for an RN Program Director for our Assisted Living Program. At our 5-star community, our care staff does so much more than what the title reflects. This is why we are looking for a top-notch Program Director to help lead our associates and maintain our 5-star care.

We are currently looking to hire a Registered Nurse Program Director who wants to make a positive impact on the lives of those we care for. Your career should provide a sense of accomplishment, joy and gratification. Bring us your passion and we can provide that for you!

Our Program Director will not only provide supervision of the care delivered, but will also have time to develop meaningful relationships with our residents.

If you have a passion for working with seniors and have experience as a nurse manager in assisted living and memory care, then come on board with us and experience the most extraordinary community in the area! We look forward to meeting you!


What we can provide for you:



Excellent Benefits Training and continuing education Comprehensive onboarding program Beautiful work environment National and Regional support


Job Requirements



RN in a management role in Assisted Living or memory care 1-2 years of experience in Assisted Living or memory care Proven survey history Exceptional knowledge of State Regulations Proven Leader Team Builder Experienced Educator Computer skills with Word, Excel and online systems Great communication skills

Watermark Retirement Communities, Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any associate at Watermark or its affiliates via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Watermark Retirement Communities, Inc. No fee will be paid in the event the candidate is hired by Watermark as a result of the referral or through other means.

Watermark Retirement Communities, Inc. is an equal opportunity employer, Minority/Female/Disability/Veteran/LGBTQ - proudly embracing diversity in all of its manifestations.