Assistant to the director work from home jobs - 34 jobs

The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM

About the Role The Assistant Director collaborates closely with internal teams such as Counseling, Communication, and Compliance, as well as external campus partners like the Newbury Center and the Dean of Students Office. This position is instrumental in implementing inclusive financial aid policies, improving communication strategies, and facilitating access to resources that address the specific financial barriers faced by special populations. The Assistant Director will coordinate the review of financial aid applications from special populations and award and process aid in accordance with federal, state and BU policies. The AD is responsible for determining student eligibility using both Federal Methodology and Institutional Methodology, reviewing appeals, maintaining accurate financial aid records and counseling students and parents on all aspects of the financial aid process. Key Responsibilities: * Lead outreach and counseling efforts to support special student populations, including first-generation college students, international students eligible for BU need-based scholarships, QuestBridge match students, and students from partnership groups, providing tailored financial aid guidance to promote equitable access and success. * Manage and assess financial aid programs aimed at reducing barriers for underrepresented groups, collaborating with campus and community partners to enhance support. * Analyze financial aid data to identify trends and challenges, using insights to improve services and inform planning. * Review and update financial aid policies and procedures to ensure inclusivity and regulatory compliance. * Act as liaison with university departments to advocate for the specific financial needs of special populations and strengthen institutional partnerships. About the Organization Boston University Financial Assistance is part of the Enrollment & Student Administration unit (ENSA). BU Financial Assistance plays a critical role in ENSA's mission; enrolling and retaining students, securing external funding and generating tuition revenue through strategic discounting. BU Financial Assistance provides important services through timely and accurate review of financial aid applications, awarding of financial aid funds, processing of loans, and by providing counseling to students and parents on the financial aid process, programs and related issues. Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly inclusive University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. Required Skills A cover letter is required for consideration. About the Candidate A Bachelor's degree is required for this position. We are seeking a candidate who: * Has one to three years of experience in a service- and detail-oriented position; * Displays strong analytical, problem-solving, and organizational skills; * Is an effective communicator, and; * Demonstrates the ability to work well in a fast-paced and team-oriented environment. * Working knowledge of federal and state financial aid policies, procedures, and regulations is preferred. Benefits and other information * Remote work is dependent on performance and responsibility. This position is designated as remote-local. The successful candidate must reside within a 3-hour commuting distance of the University to attend occasional in-person events as required. * Generous benefits package including health, dental, life insurance, tuition remission, retirement plan, paid time off We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Professor (CHS) This position serves as the Assistant Director of Cytogenetics and Molecular Genetics section of the Wisconsin State Laboratory of Hygiene (WSLH), Disease Prevention Division. This section processes prenatal, constitutional and oncology specimens for conventional Cytogenetics, FISH and molecular genetic testing. The laboratory participates in international, national and local research collaborations and clinical trials and is home to the University of Wisconsin's Accreditation Counsel for Graduate Medical Education (ACGME) Fellowship in Laboratory Genetics and Genomics in collaboration with the Department of Pediatrics. This position also includes a joint appointment with the School of Medicine and Public Health (SMPH), Department of Pathology and Laboratory Medicine. The duties of the Assistant Director include providing technical and compliance oversight, preparation and review of Cytogenetics and molecular genetics case reports, client consultation, assay development and undergraduate/graduate/professional teaching/training. This position is a resource to the unit manager, section supervisors and approximately 20 FTE's. As Assistant Director, this position will carry out method development and research activities related to the WSLH service and public health mission. 70% Clinical Technical Functions * Evaluates and reports prenatal, constitutional and oncology clinical cytogenetics and molecular genetics cases. Testing methodology includes G-banded chromosome analysis, FISH, microarray, NGS and Sanger sequencing, trinucleotide repeat analysis, methylation-specific PCR and quantitative RT-PCR. * Provides technical and compliance direction to the cytogenetics and molecular cytogenetics laboratory. Reviews and approves procedures and QA/QI plans with the Section Director. * Assists in the development, implementation and maintenance of laboratory procedures. Ensures compliance with regulatory agencies. * Participates by collaborating with the development of business planning in collaboration with WSLH, SMPH and UW-Health. * Stays current with all UW and WSLH policies and procedures that affect the work and operation of the Department. * Consultation with clients regarding test orders and results. * Maintains up to date knowledge in the field of genetics with expertise in cytogenetics and molecular genetics (maintains ABMGG certification). * Stays up to date with CAP/CLIA regulatory guidance. * Serves as a CAP/CLIA Technical Supervisor for the laboratory, as delegated by the Section Director and CAP Laboratory Director. 30% Teaching, Research and Academic Activities Performs genetics related research activities as they relate to the service and public health mission of the UW and WSLH. Collaborates with other UW faculty and researchers. The candidate will contribute to the teaching mission by presenting lectures to undergraduate and graduate courses UW Madison course(s) and providing outreach lectures to the state partners in public health, clinical and laboratory committees. Opportunities in research mentoring of undergraduate, honors students, PhD students and postdoctoral fellows will contribute to the School's mission and strategic goals. In addition, provides training to the Cytogenetics and Molecular Genetics staff. Provides training for students, fellows and residents. Publishes in peer reviewed journals. Represents the organization by giving presentations at professional conferences. Key Job Responsibilities: Department: Wisconsin State Laboratory of Hygiene - Disease Prevention Division - Cytogenetics Compensation: Negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; retirement benefits. Required Qualifications: Certification or completion of an American Board of Medical Genetics and Genomics (ABMGG), or Accreditation Council for Graduate Medical Education (ACGME) fellowship in laboratory genetics and genomics (LGG), or dual-boarded/eligible in Clinical Cytogenetics and Molecular Genetics. Applicants qualifying as board eligible, achievement of board certification is required within two exam cycles as a condition of on-going employment. Qualification as CLIA Clinical Consultant, Cytogenetics/Molecular Pathology is expected. A minimum of two years postdoctoral laboratory experience in a clinical cytogenetics and molecular genetics clinical laboratory is required. Additional experience working in a clinical genetics laboratory is preferred. Educational, training and experience qualifications in the related CMS specialty(ies) to qualify under CLIA and as a College of American Pathologists (CAP) Technical Supervisor, Cytogenetics/Molecular Pathology, required. Must be able to visually distinguish colors. A successful color vision screening test is required prior to an offer of employment. Strong written and verbal communication skills are essential as the position requires active communication with clinicians and technical staff. Candidates for Associate Professor (CHS) or full Professor (CHS) rank must meet criteria for appointment at rank per UW School of Medicine and Public Health guidelines for appointment and promotion on the CHS track. Remote work flexibility may be available for this position, depending on the candidate's experience. Preferred Qualifications: Education: PhD in genetics or related field, is required. An official (or copy of an official) transcript showing conferred degree will be required prior to an offer of employment. For degrees earned outside of the United States, proof of qualification equivalency by a nationally recognized organization such as the national Association Credential Evaluation Services, Inc. or the Association of International Credential Evaluators, Inc. is required. The candidate is responsible for all expenses related to acquiring and providing proof of qualifications. How to Apply: To begin the application process please click on the "Apply Now" button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position. WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9. The selected applicant will be required to pass a criminal background check prior to an offer of employment. The assured consideration date is September 19, 2025 but we will continue to collect and evaluate applications until the position is filled. Contact Information: Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. This position serves as the Assistant Director of Cytogenetics and Molecular Genetics section of the Wisconsin State Laboratory of Hygiene (WSLH), Disease Prevention Division. This section processes prenatal, constitutional and oncology specimens for conventional Cytogenetics, FISH and molecular genetic testing. The laboratory participates in international, national and local research collaborations and clinical trials and is home to the University of Wisconsin's Accreditation Counsel for Graduate Medical Education (ACGME) Fellowship in Laboratory Genetics and Genomics in collaboration with the Department of Pediatrics. This position also includes a joint appointment with the School of Medicine and Public Health (SMPH), Department of Pathology and Laboratory Medicine. The duties of the Assistant Director include providing technical and compliance oversight, preparation and review of Cytogenetics and molecular genetics case reports, client consultation, assay development and undergraduate/graduate/professional teaching/training. This position is a resource to the unit manager, section supervisors and approximately 20 FTE's. As Assistant Director, this position will carry out method development and research activities related to the WSLH service and public health mission. 70% Clinical Technical Functions -Evaluates and reports prenatal, constitutional and oncology clinical cytogenetics and molecular genetics cases. Testing methodology includes G-banded chromosome analysis, FISH, microarray, NGS and Sanger sequencing, trinucleotide repeat analysis, methylation-specific PCR and quantitative RT-PCR. -Provides technical and compliance direction to the cytogenetics and molecular cytogenetics laboratory. Reviews and approves procedures and QA/QI plans with the Section Director. -Assists in the development, implementation and maintenance of laboratory procedures. Ensures compliance with regulatory agencies. -Participates by collaborating with the development of business planning in collaboration with WSLH, SMPH and UW-Health. -Stays current with all UW and WSLH policies and procedures that affect the work and operation of the Department. -Consultation with clients regarding test orders and results. -Maintains up to date knowledge in the field of genetics with expertise in cytogenetics and molecular genetics (maintains ABMGG certification). -Stays up to date with CAP/CLIA regulatory guidance. -Serves as a CAP/CLIA Technical Supervisor for the laboratory, as delegated by the Section Director and CAP Laboratory Director. 30% Teaching, Research and Academic Activities Performs genetics related research activities as they relate to the service and public health mission of the UW and WSLH. Collaborates with other UW faculty and researchers. The candidate will contribute to the teaching mission by presenting lectures to undergraduate and graduate courses UW Madison course(s) and providing outreach lectures to the state partners in public health, clinical and laboratory committees. Opportunities in research mentoring of undergraduate, honors students, PhD students and postdoctoral fellows will contribute to the School's mission and strategic goals. In addition, provides training to the Cytogenetics and Molecular Genetics staff. Provides training for students, fellows and residents. Publishes in peer reviewed journals. Represents the organization by giving presentations at professional conferences. Key Job Responsibilities:Department: Wisconsin State Laboratory of Hygiene - Disease Prevention Division - Cytogenetics Compensation: Negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and saving accounts; retirement benefits. Required Qualifications: Certification or completion of an American Board of Medical Genetics and Genomics (ABMGG), or Accreditation Council for Graduate Medical Education (ACGME) fellowship in laboratory genetics and genomics (LGG), or dual-boarded/eligible in Clinical Cytogenetics and Molecular Genetics. Applicants qualifying as board eligible, achievement of board certification is required within two exam cycles as a condition of on-going employment. Qualification as CLIA Clinical Consultant, Cytogenetics/Molecular Pathology is expected. A minimum of two years postdoctoral laboratory experience in a clinical cytogenetics and molecular genetics clinical laboratory is required. Additional experience working in a clinical genetics laboratory is preferred. Educational, training and experience qualifications in the related CMS specialty(ies) to qualify under CLIA and as a College of American Pathologists (CAP) Technical Supervisor, Cytogenetics/Molecular Pathology, required. Must be able to visually distinguish colors. A successful color vision screening test is required prior to an offer of employment. Strong written and verbal communication skills are essential as the position requires active communication with clinicians and technical staff. Candidates for Associate Professor (CHS) or full Professor (CHS) rank must meet criteria for appointment at rank per UW School of Medicine and Public Health guidelines for appointment and promotion on the CHS track. Remote work flexibility may be available for this position, depending on the candidate's experience. Preferred Qualifications:Education: PhD in genetics or related field, is required. An official (or copy of an official) transcript showing conferred degree will be required prior to an offer of employment. For degrees earned outside of the United States, proof of qualification equivalency by a nationally recognized organization such as the national Association Credential Evaluation Services, Inc. or the Association of International Credential Evaluators, Inc. is required. The candidate is responsible for all expenses related to acquiring and providing proof of qualifications. How to Apply: To begin the application process please click on the "Apply Now" button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position. WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9. The selected applicant will be required to pass a criminal background check prior to an offer of employment. The assured consideration date is September 19, 2025 but we will continue to collect and evaluate applications until the position is filled. Contact Information:Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Feihe, owner of Vitamin World- one of the leading Retailers in the Health and Wellness Industry for the past 40 years, is hiring! We are seeking a Personal Executive Assistant to support our CEO. We are looking for a responsible and professional Personal Assistant to provide both home management and administrative support to the CEO/Chairman. The Personal Assistant will work on a one-to-one basis on a variety of tasks related to CEO's work, home and family responsibilities. The Personal Assistant must be fluent in Mandarin (both verbal and written) and be able to work evening hours as needed. The Personal Executive Assistant will work on site in Vitamin World's Beverly Hills, CA office and form the CEO's home.. The expected annual salary range for this position is $65,000 - $75,000, based on experience and other related considerations. Responsibilities and Duties: Prepare translations of documents, emails, and presentations between English and Mandarin ensuring the translations convey original meaning and tone Serve as an interpreter to facilitate communication between English and Mandarin speaking teammates Attend evening business dinners and events to provide translation support Act as a first point of contact for CEO correspondence and manage emails and phone calls by responding, passing on messages or highlighting them for review Manage the CEO and family schedule, organize meetings and appointments as needed Book and arrange travel including transport and accommodation. Work closely with Driver Keep CEO apprised of important tasks and upcoming deadlines Provide administrative support including compiling and preparing reports, presentations and correspondence Pick up deliveries and run household errands as needed Supervise household staff, such as housekeepers, private chefs, nannies, and maintenance staff to ensure that the home is well-kept at all times Maintain inventory of all furnishings and equipment in the house, including ordering replacements Managing the household's schedules and calendars Arranging appointments for personal and professional needs Scheduling home maintenance and repair work, and supervising projects Shop for food, supplies, and other requested items. Perform other duties as assigned Qualifications: A High School degree required 3+ years' experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties Proficient in Mandarin language- both written and verbal communication skills Able to work evening hours as needed Strong computer and web skills with the ability to multitask Proficient in Microsoft Office Must be reliable, results-driven and professional Discretion and trustworthiness: you will often be party of confidential information Excellent oral and written communication skills Strong organizational skills and the ability to handle multiple tasks while properly prioritizing urgent and high-impact work The ability to be proactive and take the initiative where appropriate Flexibility and adaptability Vitamin World/Feihe is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: $95,000-$125,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Who we are Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world's first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation. The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations. About the role Develops modern C++ backend systems for vehicle telemetry, state management, and real-time communication. Designs low-latency, high-reliability protocols and safety-critical workflows. Collaborates across autonomy and platform teams, interfaces with vendors, and conducts on-vehicle testing to optimize performance and reliability. This role will be onsite at our Mountain View office. What you'll do Design and implement back-end software in modern C++ to support vehicle telemetry, communications, and system state management. Architect low-latency, high-reliability communication protocols for real-time data exchange across distributed systems. Develop intuitive and safety-critical user workflows to ensure clear and reliable vehicle state transitions. Collaborate cross-functionally with teams in behavior planning, platform engineering, integration, safety, and operations to align technical solutions with stakeholder needs. Perform metric analysis and performance optimization in a dynamic, highly concurrent software stack. Interface with global vendors, ensuring alignment of technical goals, deliverables, and integration timelines. Participate in on-vehicle testing, conducting functional analysis of new features and collecting data on latency, throughput, and stream quality. What we're looking for Master's degree in robotics, computer engineering, or a related field with 5+ years of experience, or Bachelor's degree with 7+ years in autonomous systems or embedded software. Strong proficiency in modern C++, with deep expertise in high-concurrency systems for real-time or safety-critical applications. Solid understanding of communication protocols, including TCP/IP, UDP, and custom transport layers. Strong grasp of operating system fundamentals, including process priority, scheduling, inter-process communication (IPC), and performance optimization on distributed platforms. Experience with robotics middleware, particularly ROS 2. Exceptional analytical and debugging skills, with a proven ability to work across disciplines and communicate effectively with cross-functional teams. Bonus: Experience with cellular networks, modem optimization, and telecom systems is a strong plus. Salary Range - $180,000- $260,000 More about Gatik Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability. We have delivered complete, proprietary AV technology - an integration of software and hardware - to enable earlier successes for our clients in constrained Level 4 autonomy. By choosing the middle mile - with defined point-to-point delivery, we have simplified some of the more complex AV challenges, enabling us to achieve full autonomy ahead of competitors. Given extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations. Visit us at Gatik for more company information and Careers at Gatik for more open roles. Notable News Forbes: Forget robotaxis. Upstart Gatik sees middle-mile deliveries as the path to profitable AVs Tech Brew: Gatik AI exec unpacks the regulations that could shape the AV industry Business Wire: Gatik Paves the Way for Safe Driverless Operations (‘Freight-Only') at Scale with Industry-First Third-Party Safety Assessment Framework Auto Futures: Autonomous Trucking Group Gatik Secures Investment From NIPPON EXPRESS HOLDINGS Automotive News: Gatik foresees hundreds of self-driving trucks on road soon, and that's just the beginning Forbes: Isuzu And Gatik Go All In To Scale Up Driverless Freight Services Bloomberg: Autonomous Vehicle Startup Takes Off by Picking Off Easier Routes Reuters: Driverless vehicles on limited routes bump along despite US robotaxi scrutiny Taking care of our team At Gatik, we connect people of extraordinary talent and experience to an opportunity to create a more resilient supply chain and contribute to our environment's sustainability. We are diverse in our backgrounds and perspectives yet united by a bold vision and shared commitment to our values. Our culture emphasizes the importance of collaboration, respect and agility. We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

Company: Qualcomm Technologies, Inc. Job Area: Administration Group, Administration Group > Administrative Support Provides complex and advanced administrative assistance to a VP, SVP, and/or C-suite executive. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. Minimum Qualifications: * Bachelor's degree and 4+ years of Administrative Assistant or related work experience. OR Associate's degree and 6+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience. * Completed advanced degrees in a relevant field may be substituted for up to two years (Master's = one year, Doctorate = two years) of work experience. Must be able to work onsite 5 days a week Preferred Qualifications: * 5+ years of work experience in a role requiring interaction with SVPs. * 5+ years of experience working in a global, matrixed organization. Principal Duties and Responsibilities: * Provides complex assistance and support to a VP, SVP, and/or C-suite executive. * Acts as an information source and provides guidance to other administrative employees regarding departmental/company policies and procedures. * Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations for internal and external stakeholders. * Manages advanced calendar needs for multiple VPs and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. * Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, creating/requesting NDAs, creating internal and external collaboration tools, etc.). * Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes an advanced understanding of travel visas and documentation as well as expense reconciliation. * Answers, screens, routes and/or responds to internal (with exposure/requests from multiple VPs and above) and external emails. * Arranges and coordinates various complex types of meetings including luncheons, conferences, training sessions, and team building events. These events may include external customers and vendors. * Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to incorporate new ideas into solutions and procedures. Level of Responsibility: * Provides supervision/guidance to other team members. * Decision-making is significant in nature and affects work beyond immediate work group. * Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc. * Works within the prescribed budgetary objectives of the department. * Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). * Tasks often require multiple steps which can be performed in various orders; extensive planning, problem-solving, and prioritization must occur to complete the tasks effectively. Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries). To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications. EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification. Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law. Pay range and Other Compensation & Benefits: $36.15 - $54.23 The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer - and you can review more details about our US benefits at this link. If you would like more information about this role, please contact Qualcomm Careers.

Sprout Social is looking to hire an Executive Assistant to support our Chief Revenue Officer and Senior Vice President, Head of Customer Experience. Why join Sprout's Revenue team? The Revenue team is responsible for selling and supporting the leading social media management platform for businesses. Together with the Marketing team, we deliver thought leadership, experiences, and content that showcase Sprout's value and deliver customer joy. This role is a unique opportunity to work with the executives leading those teams and to partner closely with their respective Chiefs of Staff, ensuring seamless coordination across leadership and their teams. You'll provide a wide array of administrative, logistical, and project-related support to executives. This person will report directly to our Chief of Staff to the SVP, Head of CX, with a dotted line to the Chief of Staff to the CRO. What you'll do As an Executive Assistant at Sprout Social, you will play a critical role in supporting the CRO and SVP, Head of CX, ensuring the seamless operation of the Sales and Customer Experience organizations. You'll anticipate executives' needs and proactively work to identify solutions. Your ability to navigate ambiguity, manage shifting priorities, make independent decisions, and do so with exceptional communication and attention to detail will be critical to your success in this role. Calendar & Meetings Coordination: Collaborate closely with the CRO, SVP, Head of CX, and Chief of Staff to align priorities and ensure their schedules accurately reflect organizational goals. Coordinate and manage meetings, ensuring key sales and success stakeholders are included as necessary. Assist the Chief of Staff in preparing meeting agendas, gathering materials, and distributing detailed meeting notes with clear action items to the relevant technical and product teams. Conduct regular reviews of the CRO and SVP, Head of CX's calendars to optimize time management, streamline scheduling, and minimize conflicts. Cross-functional Project Work: Support the logistical and tactical coordination of key revenue initiatives, including scheduling meetings, securing meeting rooms for in-person or hybrid sessions, and managing related logistics. Serve as a liaison between the CRO, SVP, Head of CX, and cross-functional teams to maintain alignment on priorities and ensure smooth communication across departments. Travel & Expense Coordination: Manage travel logistics for the CRO, SVP, Head of CX, and key team members, ensuring travel plans align with critical sales and success initiatives, such as onsite meetings and offsites. Prepare and submit timely expense reports, ensuring compliance with budget guidelines and company policies. Proactively adjust travel arrangements to accommodate last-minute changes, including flight cancellations or modifications to arrival/departure schedules. Sales & Customer Experience Event Management: Plan and organize internal and external events, including revenue offsites, onsites, and team-building activities. Support the logistics and coordination of all-hands meetings, and other key gatherings for sales and customer experience teams. Gather feedback from internal revenue teams after events to identify areas for improvement and optimize future event planning. What you will bring The minimum qualifications for this role include: 5+ years of experience providing high-level administrative support to C-suite executives, including previous or current experience as an Executive Assistant. Proven experience working in a fast-paced environment, with a strong understanding of managing complex revenue operations. High proficiency with productivity tools (Google Workspace, Slack, Zoom) and collaboration platforms (Confluence) used in engineering and product management. Extensive experience with expense management and travel booking software. Preferred qualifications for this role include: Experience supporting executives within sales or customer success teams. Familiarity with sales methodologies such as MEDDICC, Challenger, and/or value-based selling. Strong understanding of technical documentation, project management workflows, and technical reporting processes. Willingness to provide flexible support outside regular office hours as needed. While we aim for a consistent schedule, occasional exceptions may arise. How you'll grow Within 1 month, you'll plant your roots, including: Complete Sprout Social's new hire training and onboarding program alongside other new team members, gaining a comprehensive understanding of our products and how your role contributes to the organization's success. Collaborate with the Chief of Staff to define key success metrics for your role and establish a framework for measuring progress. Develop a deep understanding of the CRO and SVP, Head of CX's priorities, leadership styles, and communication preferences. Build strong working relationships with the sales, success, and Chief of Staff teams to ensure alignment and smooth collaboration. Begin managing daily administrative tasks, including email triage, meeting preparation, and scheduling, ensuring efficiency and organization. Within 3 months, you'll start hitting your stride by: Build strong relationships with cross-functional leaders in Sales and Customer Experience to understand their working models and ensure seamless collaboration. Take full ownership of scheduling, travel logistics, and event coordination, ensuring smooth operations and effective coordination across technical and product teams. Drive process improvements to streamline administrative workflows and increase efficiency. Support cross-functional projects by collaborating closely with sales & success teams, and the Chief of Staff to ensure timely execution and alignment with strategic goals. Within 6 months, you'll be making a clear impact through: Anticipate the needs of the CRO and SVP, Head of CX, proactively managing their schedules and reducing their administrative workload. Continuously refine administrative processes to improve efficiency and enhance communication flow between technical leadership and their teams. Take on increasing responsibility for supporting high-impact cross-departmental initiatives, ensuring smooth coordination and execution across teams. Within 12 months, you'll make this role your own by: Collaborate with the Chief of Staff to streamline and enhance scheduling and workflow practices, driving greater efficiency and effectiveness. Actively seek and respond to feedback from peers, customers, and leadership, both solicited and unsolicited, to continuously improve processes and outcomes. Bring fresh ideas and innovative solutions to the table, using your unique skills and perspective to drive positive change and make an impact in ways we haven't yet imagined. Of course, what is outlined above is the ideal timeline and responsibilities, but things may shift based on business needs, and other projects and tasks could be added at the discretion of your manager. Our Benefits Program We're proud to regularly be recognized for our team, product, and culture. We invest in our team with a comprehensive, competitive benefits program: Comprehensive Health & Wellness: Premium BCBSIL medical, dental (high/low plans), and vision (Eyemed) insurance for you and your eligible dependents. Premium Mental Health Support: Full, free access to Modern Health for you and your dependents, including coaching, therapy sessions, and digital wellness resources. Retirement Savings: 401(k) plan with a 50% company match on your first 6% of contributions (a 3% total match). Financial Security: 100% employer-paid Life and Disability insurance for your peace of mind. Flexible Paid Time Off: A flexible PTO policy, supplemented with additional company-wide Rest & Recharge days throughout the year. Paid Parental Leave: Up to 16 weeks of paid leave for new parents to support you in expanding your family. Annual Lifestyle Stipend: A $1,000 USD annual Lifestyle Spending Account to spend on your physical, mental, and financial well-being. Work From Home Support: A one-time $550 USD stipend to set up your home office, plus a monthly $50 USD stipend for internet. Giving Back: 16 hours of paid volunteer time annually, plus a $100 annual match for your charitable donations. Additional Financial Perks: Access to pre-tax commuter benefits, subsidized child/eldercare (Care.com), discounted pet insurance (Figo), and no-cost personalized financial wellness support through Your Money Line . Whenever possible, Sprout wants to provide our team with the flexibility to work in the location that makes the most sense for them. Sprout maintains a remote workforce in many places in the United States. However, we are not set up in all states, so please look at the drop-down box in our application to see whether your state is listed. Few roles require an office setting. If your position requires a physical presence in a Sprout office, it will be evident in the job listing and your offer letter. Individual base pay is based on various factors, including whether you're located in Zone 1 or Zone 2, as well as relevant experience and skills. In the United States, we have two geographic pay zones. For this role, the expected base pay ranges for new hires are: Zone 1 (New York, California, Washington): $101,200 - $139,150 USD annually Zone 2 (All other US states): $92,000 - $126,500 USD annually The listed ranges represent earning potential in this position. These ranges were determined by a market-based compensation approach; we used data from trusted third-party compensation sources to set equitable, consistent, and competitive ranges. We also evaluate compensation bi-annually, identify any changes in the market and make adjustments to our ranges and existing employee compensation as needed. Base pay is only one element of an employee's total compensation at Sprout. Every Sprout team member has an opportunity to receive restricted stock units (RSUs) under Sprout's equity plan. Employees (and their dependents) are covered by medical, dental, vision, basic life, accidental death, and dismemberment insurance, and Modern Health (a wellness benefit). Employees are able to enroll in Sprout's company's 401k plan, in which Sprout will match 50% of your contributions up to 6% with a maximum contribution. Sprout offers “Flexible Paid Time Off” and ten paid holidays. We have outlined the various components to an employee's full compensation package here to help you to understand our total rewards package. Sprout Social is proud to be an Equal Opportunity Employer. We do not discriminate based on identity- race, color, religion, national origin or ancestry, sex (including sexual identity), age, physical or mental disability, pregnancy, veteran or military status, unfavorable discharge from military service, genetic information, sexual orientation, marital status, order of protection status, citizenship status, arrest record or expunged or sealed convictions, or any other legally recognized protected basis under federal, state, or local law. Because Sprout Social is a federal contractor, we affirmatively recruit individuals with a disability and protected veterans. Learn more about our commitment to diversity, equity and inclusion in our latest DEI Report. If you require a reasonable accommodation for any part of the interview process or to submit your application, please email us at accommodations@sproutsocial.com. Include the nature of your request and your preferred contact information. We'll do everything we can to support your success during our recruitment process while upholding your privacy. Please note that only inquiries regarding accommodations will receive a response from this email address; other inquiries will not be addressed (e.g., you send your resume but are not requesting an accommodation). For more information about our commitment to equal employment opportunity, please click here (1) Equal Opportunity Employment Poster and (2) Sprout Social's Affirmative Action Statement. Additionally, Sprout Social participates in the E-Verify program in certain locations, as required by law. Sprout Social Inc. and its subsidiaries process personal data submitted through your application to assess your qualifications for employment and to inform our hiring decision and, where applicable, for required governmental reporting. For more information, please review Sprout's Global Applicant Privacy Notice.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

At Counterpart Health, we are transforming healthcare and improving patient care with our innovative primary care tool, Counterpart Assistant. By supporting Primary Care Physicians (PCPs), we are able to deliver improved outcomes to our patients at a lower cost through early diagnosis and longitudinal care management of chronic conditions. The Executive Support team is essential to improving the overall efficiency and productivity of our leadership team. The team is empowered to gather business context, understand the unique priorities of their supported executives, and implement systems to improve their overall effectiveness. As a Senior Executive Assistant at Counterpart Health, you will play a pivotal role in enhancing the effectiveness and productivity of our leadership team. This role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. Your work will enable our leaders to focus on what matters most-advancing our mission to improve patient care and outcomes through Counterpart Assistant. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. As a Senior Executive Assistant, you will: Be accountable for the calendar of the designated executive(s) and leader(s); schedule large volumes of internal and external meetings across various time zones. Maintain a thorough understanding of Clover and Counterpart's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Build and enforce structure into calendars; proactively monitor to ensure there are no conflicts and overall adherence to established scheduling standards; create and review agendas prior to meetings. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Provide end-to-end support to designated executive, relieving them of administrative details, projects, and workflows so they can concentrate on high-impact work. Identify opportunities to streamline and improve executive operations; proactively implement structural and organizational improvements that enhance team efficiency. Coordinate international and domestic travel arrangements, mitigating inconveniences and taking into account preferences and comfort, and be available to triage any issues as they arise. Greet guests and ensure onsite and virtual meetings flow smoothly (e.g. ordering lunch, printing materials, managing virtual logistics). Manage and oversee special projects from the leadership team within the executive support team as necessary, maintaining a bias toward action and measurable outcomes. Take on various activities, such as agenda and material prep, meeting minutes and distribution, etc. Success in this Role Looks Like: In the first 90 days: You understand Counterpart Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You have 5+ years of experience supporting Executives; experience supporting tech leaders is preferred. You are diligent and strategic, knowing when to push back and how to stay organized to achieve maximum productivity. You have strong interpersonal skills; professional demeanor and discretion is a must. You have excellent written and verbal communication. You have solid time management and organizational skills; you are an expert in administrative practices and procedures. You are tech savvy and have previous experience with Google Apps and Gmail for calendaring. You are located in the Central Time Zone (strongly preferred). Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Counterpart Health: In 2018, Clover Health set out to do something unprecedented: build a clinically intuitive, AI-enabled solution that fits within physicians' workflows to help support the earlier diagnosis and management of chronic conditions. Years later, that vision is a reality, with thousands of practitioners using Counterpart Assistant during patient visits to improve disease management, reduce medical expenses, and drive success in value-based care. With an exceptional team of value-based care and technology experts, Counterpart Health is driving value-based care at the speed of software. Counterpart Health is a subsidiary of Clover Health. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $117,000 to $143,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

Symetra has an exciting opportunity to join our team as a Sr. Administrative Assistant! About the Role As a Sr. Administrative Assistant you will support VPs and/or SVPs and function as a support to the Executive, their direct reports/team and department. You will provide a range of moderately difficult to complex administrative tasks. Responsibilities include the organization, prioritization, and coordination of a multitude of tasks. You'll handle confidential information. Duties include providing exceptional service as needed, editing and proofreading various department documents, creating and maintaining filing systems, calendar management, reconciling invoices and expense reports, light project coordination. What you will do Provide admin support to SVP, RVPs and RSDs Draft presentations as required Assist with leadership communications Take notes and draft summaries for key meetings Schedule on-boarding and training sessions Maintain sponsorship tracker and handle invoices Review expenses vs budget and provide reporting Assist with budget development and periodic reporting Address budget changes and requests from leadership Support AVP Sales Effectiveness with OPEX reviews Work with conveyed reps on transition issues Resource for Dearborn related questions Support migration requirements (DAWG; Proj Plan) Assist with training of WBI reps Why work at Symetra "Do what you love and find people who will support you while you do it!" - Ting Ting J., Executive Assistant "If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."- Cris H., VP Internal Sales What we offer you We don't take a "one-size-fits-all" approach when it comes to our employees. Our programs are designed to make your life better both at work and at home. Flexible full-time or hybrid telecommuting arrangements Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6% Paid time away including vacation and sick time, flex days and ten paid holidays Give back to your community and double your impact through our company matching Want more details? Check out our Symetra Benefits Overview Compensation Hourly Range:$27.10 - $45.16 plus eligibility for annual bonus programs Who you are College degree or equivalent work experience. 5-7 years of cumulative, relevant experience. Requires extensive knowledge of duties. Must have excellent verbal and written communications skills, typically developed through a combination of job-related training and experience. Uses initiative and independent judgment within established procedural guidelines. High school diploma required. We empower inclusion At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products--and operate our company--to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom. For more information about our careers visit: careers Work Authorization Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review Symetra's Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection: Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband." Internet Type: Fiber, Cable (e.g., Comcast, Spectrum), or DSL. Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up. When applying to jobs at Symetra you'll be asked to test your internet speed and confirm that your internet connection meets or exceeds Symetra's standard as outlined above. Identity Verification Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to comply with verification procedures may result in: Disqualification from the recruitment process Withdrawal of a job offer Termination of employment and other criminal and/or civil remedies, if fraud is discovered #LI-BV1 #LI-Remote

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Administrative Assistant. In this role, you will play a crucial part in the day-to-day operations of the executives by managing their schedules and coordinating communications across time zones. Your organizational skills and ability to anticipate needs will enable seamless interactions with various stakeholders. You will utilize your technical skills in a connected environment to facilitate effective meetings and travel arrangements. This role is essential in ensuring that the executives can focus on their strategic initiatives while you manage the administrative details.Accountabilities Manage executives' calendars and schedule all meetings, both internal and external. Effectively resolve calendar conflicts while ensuring seamless communication. Anticipate needs related to meetings and events, focusing on proactive support. Represent executives positively to other senior officials inside and outside the organization. Facilitate team conversations and follow-up correspondence efficiently. Coordinate comprehensive travel arrangements and logistics. Accurately process expense and mileage reports with timely submissions. Prepare for meetings by booking resources, coordinating catering, and prioritizing tasks. Maintain updated organizational charts and other necessary documentation. Participate in special projects and embrace additional duties as necessary. Requirements High School Diploma with 8 years of relevant experience. Proficient in Microsoft Office Suite including M365, Outlook, Word, PowerPoint, and Excel. Experience in a dynamic environment managing a variety of duties. Background in supporting and communicating with Executive Leadership. Strong verbal and written interpersonal skills. Benefits Comprehensive total rewards package including competitive salary. Healthcare, wellness, and retirement benefits. Work-life balance initiatives such as flexible work schedules. Educational assistance programs and career development opportunities. Parental leave, paid time off, and holidays. Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Thank you for considering a career at Ensemble Health Partners! Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country. Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference! O.N.E Purpose: Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results. The Opportunity: CAREER OPPORTUNITY OFFERING: Bonus Incentives Paid Certifications Tuition Reimbursement Comprehensive Benefits Career Advancement This position starts at $69,400 By embodying our core purpose of customer obsession, new ideas, and driving innovation, and delivering excellence, you will help ensure that every touchpoint is meaningful and contributes to our mission of redefining the possible in healthcare. The Executive Assistant to an Ensemble Health Partners SG&A Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality. Responsibilities: Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results. Provide comprehensive calendar management for SG&A Executive Act as a liaison and provide support for the Executive's department. Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking. Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the SG&A Executive Work closely with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Maintain open communications with the entire executive team as well as the associates that support them. Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executive, their staff, and peers. Manage the SG&A Executive's travel and reimbursable expenses. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Build long-lasting relationships with both external and internal stakeholders. Experience We Love: Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall. Effective problem-solving skills. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment's notice. Ability to travel if requested by the executive leader you support. Thrive in an intense, do-it-yourself, start-up minded environment. Ability to work well within a cross-functional team environment. 1-2 years of healthcare experience, preferred Minimum Education: Bachelors Degree or Equivalent Experience Required Certifications: HFMA Certified Revenue Cycle Representative (CRCR) within 9 months of hire #LI-LL1 #LI-REMOTE Join an award-winning company Five-time winner of “Best in KLAS” 2020-2022, 2024-2025 Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-2024 22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024 Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024 Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023 Energage Top Workplaces USA 2022-2024 Fortune Media Best Workplaces in Healthcare 2024 Monster Top Workplace for Remote Work 2024 Great Place to Work certified 2023-2024 Innovation Work-Life Flexibility Leadership Purpose + Values Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include: Associate Benefits - We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs. Our Culture - Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation. Growth - We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement. Recognition - We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company. Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories. Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact *****************. This posting addresses state specific requirements to provide pay transparency. Compensation decisions consider many job-related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position. A candidate entry rate of pay does not typically fall at the minimum or maximum of the role's range. EEOC - Know Your Rights FMLA Rights - English La FMLA Español E-Verify Participating Employer (English and Spanish) Know your Rights

Senior Executive Assistant to the COO The Senior Executive Assistant provides high-level, strategic administrative support to the Chief Operating Officer (COO) and plays a critical role in supporting the broader Research & Development (R&D) and Operations organizations. This position is essential to optimizing executive effectiveness, managing complex priorities, and ensuring seamless coordination across senior leadership, cross-functional teams, and external stakeholders. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced, dynamic environment. Key Responsibilities Provide comprehensive executive administrative support to the COO, enabling focus on strategic priorities and operational excellence Support the broader R&D and Operations leadership teams through coordination, scheduling, and administrative partnership as needed Optimize executive workflows and proactively streamline schedules for maximum efficiency and impact Manage highly dynamic calendars, serving as a trusted gatekeeper while balancing business priorities, sensitive matters, and urgent requests Anticipate executive needs and proactively resolve scheduling conflicts and last-minute changes with professionalism and discretion Prepare, coordinate, and support internal and external meetings, ensuring leaders are well-prepared and debriefed to maximize effectiveness Partner closely with senior leaders and cross-functional stakeholders across R&D and Operations to facilitate communication and alignment Plan and manage complex travel arrangements (domestic and international; commercial and private) and manage expense reporting Maintain a strong understanding of business context, operational priorities, and R&D initiatives to provide informed, strategic support Serve as a trusted liaison on behalf of the COO and leadership team, cultivating strong relationships across the organization Collaborate with the broader Executive Assistant team on special projects, strategic initiatives, and coverage as needed Assist with planning and execution of team and/or company events, executive offsites, and leadership retreats Handle highly confidential information with the utmost discretion and integrity Required Qualifications 5+ years of experience supporting C-level or senior executives, preferably within technology, manufacturing, or life sciences industries Exceptional time management, organizational, and prioritization skills Strong interpersonal skills with the ability to build trust and credibility at all levels, including senior leadership and cross-functional partners Excellent verbal and written communication skills Proven ability to manage multiple priorities and projects simultaneously in a fast-paced environment Demonstrated problem-solving skills and sound judgment, with the ability to escalate issues appropriately High attention to detail and commitment to accuracy Ability to work independently with minimal supervision while remaining highly responsive; works with urgency Resilient, adaptable, and willing to step in where needed to support team and business needs Experience with expense management, complex travel coordination, and presentation development Demonstrated track record of professional success and a positive, can-do attitude Preferred Experience Bachelor's degree or equivalent experience, preferred Experience supporting complex organizations such as R&D, Operations, Engineering, or Manufacturing, preferred Prior experience working with senior leadership teams and cross-functional stakeholders, strongly preferred Candidates must have current authorization to work in the United States without the need for present or future sponsorship. Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home). Depending on the role, some employees may be required to be 100% onsite. You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties. All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. #LI-Onsite Salary Range: $128,800.00 - $193,200.00 To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at ************, or ****************************** for assistance. Visit our following pages for more information on: FAQs Benefits Culture Equal Opportunity Employment

Position Type: Full-Time (Temporarily Remote) Salary Range: $25 - $30 per hour (based on experience) We are seeking a highly organized and proactive Senior Administrative Assistant to support the day-to-day operations of our team. This is a full-time, remote position where you will be responsible for providing administrative support to senior staff, managing projects, and ensuring smooth operations. The ideal candidate will have a proven track record of administrative experience, exceptional communication skills, and the ability to work independently in a fast-paced environment. Key Responsibilities: • Provide high-level administrative support to executives and senior management. • Manage calendars, schedule appointments, and coordinate meetings. • Draft and proofread correspondence, reports, and other documents. • Organize and maintain files, both digital and physical. • Coordinate travel arrangements, including booking flights, hotels, and transportation. • Manage and prioritize incoming emails and communications. • Assist in preparing presentations, meeting agendas, and materials. • Handle sensitive information with discretion and confidentiality. • Perform other administrative tasks as needed. Required Qualifications: • 2+ years of administrative experience, with a focus on senior-level support. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. • Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously. • Excellent written and verbal communication skills. • Ability to work independently and remotely with minimal supervision. • Strong attention to detail and ability to problem-solve. Preferred Qualifications: • Experience in a specific industry related to the role (e.g., non-profit, corporate, healthcare, etc.). • Familiarity with project management tools and customer relationship management (CRM) systems.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives. -Monthly Compensation: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Communicate travel needs to Bridger's travel coordinator Upload, organize, and send legal contracts for execution Resolving conflicts and coordinating events Travel coordination support Initiate travel arrangements Document and contract management Lead implementation of DocuSign-based management system Coordinate with the sales department on document handling Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer Sending calendar invites Requirements: Additional Job Description: -Requirements: ◦ Bilingual/English (Only English required for daily tasks) ◦ Comfortable working remotely with reliable internet and hardware ◦ Experience supporting senior executives preferred -Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) -Software and Tools ◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) ◦ Microsoft Teams for communication and meetings ◦ SharePoint for file sharing and collaboration ◦ Zoho CRM for customer relationship management ◦ Rippling for financial and HR functions ◦ DocuSign Intelligent Agreement Management for contract lifecycle ◦ Reliable laptop or desktop with webcam and microphone Required Skills: • 1 year of experience supporting executive-level scheduling and document workflows. • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.