Assistant to the director jobs in Lower Merion, PA

The Assistant/Associate Director of Undergraduate Admissions is a member of the undergraduate admissions leadership team within Enrollment Management portfolio. This position oversees all undergraduate recruitment activities including territory visits, travel, application review, and admissions decision-making for new transfer students. This position works closely with the Executive Director of Undergraduate Admissions to build a cohesive recruitment and marketing plan for transfer students and also provides additional support and leadership to assist the first-year counselors in their role of recruiting prospective students and their families.

Junto Affordable Housing is a nationwide non-profit that works to provide for the acquisition, rehabilitation, development, ownership, financing, and operations of affordable housing for low and moderate-income persons. We are currently searching for an assistant to our home rehabilitation director. Job Description Duties of this position include but are not limited to: Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Pay for this position will be determined based on experience. Qualifications Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they're free to grow, lead, and innovate. You'll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you're not just improving clients' risk profiles, you're building trust. You'll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you're ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview The Account Executive provides advanced client support, including comprehensive account management for a book of business, from proposal through evaluation of risk and industry changes. The position requires a significant degree of independent judgment and discretion and is responsible for developing others through formal and informal leadership and mentoring. In accordance with the seniority of the role, the Account Executive possess advanced product, carrier, and underwriting knowledge and remains informed of industry changes in these areas. The Ideal Candidate * You are skilled and enjoy managing high responsibility and working autonomously in partnership with your clients. * You have advanced industry knowledge and are skilled in leveraging it to create advantages for your clients. * You're adept at analyzing complex data to design and deliver solutions * You are skilled in mentoring and guiding others, and enjoy helping more junior team members grow If this sounds like you, we invite you to keep reading and apply! How you'll make an impact * The Account Executive is accountable for delivering high quality and efficient service to both internal and external clients through the day-to-day account management of an assigned group of accounts within a Branch that consistently meets or exceeds CSO revenue benchmark expectations. * This role reports directly into either the Branch Client Service Director or the Branch Client Service Supervisor. * The Branch Client Service Manager II directly contributes to key business outcomes such as client retention, client satisfaction, enhancing AJG's value to our clients and prospects, achieving operating/margin targets and fostering a culture of performance and continuous improvement. * Successfully and profitably manages an assigned group of accounts. * Builds and solidifies relationships with existing clients by providing exceptional ongoing care. * In partnership with the Production team, takes a leadership role in the renewal process, ensuring that the best possible solution is delivered to the client in a high-quality & timely manner. Secures existing business and drives the sale of additional services and lines of coverage. * Cultivates relationships with the buyer in the client organization as well as with day-to-day client representatives and buyers. About You Required: Bachelor's degree with 3+ years client service and/or claims management experience -OR- High School degree/GED with 8+ years client service and/or claims management experience. Producer's License. Ability to travel up to 25% of the time. Proficiency in Microsoft Office. Appropriate licensing as required. Preferred: Previous insurance knowledge and experience managing client relationships. Solid financial acumen. Behaviors: Proficient in using technology as a tool to maximize productivity and quality. Strong written and verbal communication skills. Comfortably engages others in consultative discussion. Effectively manages/balances multiple and sometimes competing priorities. Works in a self-directed manner. * #LI-Hybrid * #LI-ES3 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: * Medical/dental/vision plans, which start from day one! * Life and accident insurance * 401(K) and Roth options * Tax-advantaged accounts (HSA, FSA) * Educational expense reimbursement * Paid parental leave Other benefits include: * Digital mental health services (Talkspace) * Flexible work hours (availability varies by office and job function) * Training programs * Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing * Charitable matching gift program * And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Senior Executive Assistant Philadelphia, PA $100000K-$110000K Range Why Choose GMR? Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you'll embark in meaningful work that will make an impact on you and the customers we service. View our employees' stories on how we provide care to the world at ************************* Senior Executive Assistant to the Northeast Regional President Global Medical Response seeks a Senior Executive Assistant to support the Northeast Regional President. This role requires a self-motivated, focused, and intelligent professional capable of managing the workload while prioritizing tasks. To be successful, this position will require you to operate proactively and anticipate needs rather than waiting for direction. The ideal candidate operates with exceptional organization, impeccable attention to detail, and professionalism in dealing with multiple leaders and stakeholders. Responsibilities * Understand the President's current priorities, long term goals, and expectations and successfully execute all work in a way that aligns to them. * Manage the President's sophisticated and dynamic calendar needs in a strategic way that anticipates future needs. * Organize the President's time in the most effective and productive manner by proactively reading, researching, and routing correspondence. * Support and facilitate meetings, calls and in person regional events. * Organize 1:1 meetings with team members to routinely check in and stay up to date on all activities, deliverables and deadlines. * Become a highly informed key player of the team knowing deadlines and tasks to proactively anticipate the needs of the Regional President. * Participate in team meetings and follow up on action items. * Arrange domestic travel, hotels and ground transportation and ensure all details are included in the calendar. Qualifications * 5+ years of executive administrative experience. * Proficient with Microsoft Office 360 (Outlook, Word, Excel, Teams). * Familiar with Concur. * Professional demeanor with excellent verbal and written communication skills. EEO Statement Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. * Salary Range $105,000-$110,000 Range * Check out our careers site Benefits | GMR Careers to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off. * The application window for this position is anticipated to close on 12.6.2025 R0048388

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

Join Clarivate as a Senior Executive Assistant and become the powerhouse behind our General Counsel and legal team. In this high-impact role, you'll be the strategic right hand-masterfully managing schedules, orchestrating meetings, and serving as a key liaison to our public company board of directors. You'll thrive in a fast-paced, cross-functional environment where your discretion, precision, and proactive mindset will keep operations running smoothly and efficiently. If you're a detail-driven professional who loves being at the center of it all, this is your opportunity to shine. About You - experience, education, skills, and accomplishments… 2+ years of experience providing administrative support to senior leadership in a fast-paced environment Deep abilities with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint including experience designing accurate, compelling presentations, reports and communications Experience with global travel It would be great if you also had… Associate's degree or higher An understanding of legal processes Experience with public company boards of directors Experience with a Board portal such as Boardvantage or Diligent What will you be doing in this role?... Prepares reports, presentations, and materials to support executive decision-making. Plans and coordinates meetings and events, ensuring all logistics are managed to meet executive needs. Maintains communication with stakeholders, ensuring timely follow-up and clear communication. Coordinates travel logistics, including bookings, itineraries, and accommodations, to align with executive schedules. Learns and recommends best practices for managing executive calendars and streamlining administrative processes. Provides key updates and critical information to team members and executives in a clear, concise manner. Monitors expense reports, procurement activities, and compliance with company policies. About the Team The role will be an integral part of our Legal, Risk & Compliance (LRC) team. The LRC team is made up approximately 75 legal, risk & compliance professions globally. We operate as strategic business partners to many key stakeholders across the business. Compensation - US Only The expected base salary for this position is $65,600- $82,000 USD per year. This role is eligible for (incentive or bonus) earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors. In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more. Hours of Work This is a full-time, hybrid, position, primarily working core business hours in Eastern Time zone, with flexibility to adjust to various global time zones (primarily London time zones) as needed. This role will be based in either our New York City or Philadelphia offices #LI-hybrid #CB At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

**About the ro** **le** As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role-it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. **ESSENTIAL DUTIES AND RESPONSIBILITIES** **Calendar &** **Meeting** **Management:** + Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. + Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. + Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. + Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance. **Project & Presentation Support:** + Assist with information gathering, data management, and presentationsand forspecial projects, teammeetings and communications. + Support planning for monthly division meetings, annual strategy sessions, and other corporate events. **T&E / Vendor / Budget** **Management:** + Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. + Prepare and process expense reports, recognition awards, and time-off tracking. + Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies. **Backup Support:** + Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. + Performs other duties as assigned **Qualifications** Education: + High School Degree required; College degree or higher education courses are a plus Experience: + Minimum 5 years supporting VP-level or above executives in a global organization. + Experience managing multiple time zones and large volumes of information. + Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). + Familiarity with project management best practices. Essential Competencies/skills: + Exceptional organizational, planning, and time management skills. + Ability to adapt processes and anticipate operational issues. + Strong judgment and problem-solving skills in a matrixed environment. + High attention to detail and ability to maintain confidentiality. + Professional demeanor with excellent verbal and written communication skills. + Ability to build strong relationships internally and externally. + Flexibility to tend to urgent matters outside of normal business hours. Hybrid in office 2 days a week preferred in New York or Philadelphia office _Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process._ **Compensation:** Target salary range CA, CT, CO, DC, HI, IL, MA, MD, MN, NY, RI, WA: $76,350 - $105,700 EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

CONCORD ENGINEERING GROUP, INC. has a great opportunity to join our growing team as a Senior Administrative Assistant for our Corporate headquarters in Voorhees, NJ. Concord is a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Philadelphia, Voorhees, Princeton, New York and Atlantic City. If you are looking for a fast-paced environment, have a passion for organization, and looking for the chance to learn and grow with a Company, this is the perfect opportunity for you. POSITION SUMMARY The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner. RESPONSIBLITIES Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc. Prepare AIA contracts and proposal letters Assist with specifications editing and formatting Prepare transmittals Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc. Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements Create, format, prepare and proof-read documents for reports and other department documents Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties. Provide project scheduling support Provide administrative and clerical support as directed All other duties as assigned EDUCATION AND EXPERIENCE Associate's degree (preferred) 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred Expertise in Microsoft Office, PowerPoint, Excel and Word Strong organizational skills Technical writing skills Ability to work in fast-paced environment, multi-task and meet multiple deadlines BENEFITS Competitive base salary and bonus potential Medical, dental, life, and short/long-term disability insurance Generous 401(k) match Generous vacation Generous Paid Time Off (PTO) Paid company holidays Summer hours half day Fridays Flexible hours Employee development and growth opportunities

Become an integral part of the Consumer and Community team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking-Card Lending Services, you will possess structure, attention to detail, quality focus, high energy, and flexibility to support a high-paced organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine will include interaction with various executive level internal clients across various lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job Responsibilities: Maintain complex and detailed calendars and ensure important deadlines are met Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects for offsite conferences and external events, including catering and transportation Process invoices and travel expense claims for team members. Ensure all policies are followed and items are processed within the guidelines provided. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes requesting equipment returns as well as real estate planning Required qualifications, capabilities, and skills: At least five years of administrative experience, ideally supporting at the Executive Director level (or equivalent) or above Advanced ability to organize Tact and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office and other system applications Excellent telephone and zoom etiquette and ability to manage competing priorities i.e. calendar management

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress. As a senior level administrative assistant, you'll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements. You'll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment. Must-have qualifications * High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others. Preferred skills * Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes * Excellent interpersonal and communication skills with the ability to interact effectively with others * Ability to multi-task and prioritize work assignments while working independently * Experience working in a law office, supporting legal staff Compensation * $25.83-$28.70/hour * Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance Location This is a hybrid position. Candidates must reside within a reasonable driving distance of the of Plymouth Meeting PA office. Benefits * 401(k) with dollar-for-dollar company match up to 6% * Medical, dental & vision, including free preventative care * Wellness & mental health programs * Health care flexible spending accounts, health savings accounts, & life insurance * Paid time off, including volunteer time off * Paid & unpaid sick leave where applicable, as well as short & long-term disability * Parental & family leave; military leave & pay * Diverse, inclusive & welcoming culture with Employee Resource Groups * Career development & tuition assistance Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership. Equal Opportunity Employer For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at **************************************************************** Share: Apply Now

Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank **Primary Responsibilities:** + Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters. + Creates non-routine correspondence and communications on behalf of manager. + Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. + Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes. + Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements. + Prepare disbursements and billings for approval. Maintains financial expense records. + Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies. + Promote an environment that supports belonging and reflects the M&T Bank brand. + Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. + Complete other related duties as assigned. **Education and Experience Required:** Associate's degree or equivalent in experience 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. **Location** Wilmington, Delaware, United States of America M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

**Category:** Administration ** J0925-1470 **Employment Type:** Full Time ** At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required. This position is located in Philadelphia, PA. **Your future duties and responsibilities:** Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. As needed by the Government, Administrative Assistant Level II's may be required to temporarily support other locations within a 30-mile radius of their assigned permanent location. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). The Administrative Assistant Level II may provide guidance to lower level Administrative Assistants, including training and checking work. Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant Level II will also perform all duties and tasks assigned to Administrative Assistant Level I. In this position, one will also perform tasks beyond routine clerical such as: - Assist with new hire orientation for Government employees. - Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return. - Provide input into the Management Information System (MIS). - With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ. - Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL). - Track and verify Government employees' award/recognition payments, transit reimbursements. **Required qualifications to be successful in this role:** EDUCATION/EXPERIENCE: - High school diploma (2 year college degree preferred), and; - Four (4) years of experience as an Administrative Assistant in an office environment, including; - Two (2) year of experience supporting at an executive level, including; - Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including; - Demonstrated experience with document management, preferably for a legal department of other office, and; - Demonstrated ability to prioritize and organize simultaneous work flow duties. OTHER QUALIFICATIONS: - Types 50 words per minute (WPM) with no errors - Ability to adapt to changes in procedures and assignments. - Ability to establish working relationships at all organizational levels. - Strong organizational skills, time management, and attention to detail. - Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms. - Excellent written and oral communication skills to draft memoranda and reports. - Demonstrated capability to analyze facts, evaluate information, and draw conclusions. - Ability to adapt to changes I procedures and assignment. - Ability to establish working relationships at all organizational level - Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel). - Ability to accurately manage tasks and assignments. - Ability to disseminate information and/or requests to all office personnel and compile responses Hourly Rate: $37.15/hour CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case. CGI Federals benefits are offered to eligible professionals on their first day of employment to include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible professionals Additional benefits determined by your Service Contract Act: Paid Time Off (PTO) Paid Federal Holidays Health & Welfare Benefits Due to the nature of this government contract, US Citizenship is required. \#CGIFederalJob \#LI-HS1 \#PassportUS **Skills:** + Customer Service & Support + Data Entry + Detail-oriented **What you can expect from us:** **Together, as owners, let's turn meaningful insights into action.** Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because... You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction. Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team-one of the largest IT and business consulting services firms in the world. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_****************** . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.** We make it easy to translate military experience and skills! Clickhere (*************************** to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. Responsibilities: Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) Prepare professional business communication documents including memos, letters, and emails Build and maintain good business relationships with executives and administrative staff across the organizations Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events Promote a fun and team-oriented work environment At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. Basic Qualifications: High School Diploma, GED or equivalent certification At least 2 years of Administrative experience At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite Preferred Qualifications: Associate's degree At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment At least 3+ years of calendar management supporting multiple executives At least 1+ year of meeting and event planning experience Experience setting up video conference and Zoom/Skype technology for meeting user Experience planning ahead and managing time effectively Excellent written and verbal communications Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. McLean, VA: $79,300 - $90,500 for Admin Support Assistant III Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III Wilmington, DE: $72,100 - $82,300 for Admin Support Assistant III Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days.No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at ************** or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to ********************** Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

Sr Administrative Assistant - Jeanes Campus - (255656) Description Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Core ResponsibilitiesProvide comprehensive administrative support to leadership and management teams. Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics. Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports. Manage calendars, conference room scheduling, and department communications. Maintain office organization, supplies, and general administrative systems. Handle confidential information with discretion and professionalism. Support process improvement and departmental initiatives to enhance efficiency. Program and Event CoordinationAssist with planning and coordination of departmental programs, recognition events, and special projects. Partner with internal teams and external stakeholders to ensure successful event execution and communication. Support logistics, materials preparation, and follow-up activities related to events and initiatives. Council and Committee SupportProvide administrative support for department-led councils, committees, and workgroups. Coordinate meeting schedules, prepare materials, and document discussions and action items. Facilitate communication and follow-up between members and leadership. Project and Data SupportAssist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs. Prepare reports, maintain databases, and ensure accuracy of documentation. Support continuous improvement efforts and implementation of new processes or systems. Technology and SystemsProficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AIEducationBachelor's Degree Required or Combination of relevant education and experience may be considered in lieu of degree RequiredExperience3 years experience in a related administrative capacity Required1 year experience in a healthcare setting Preferred Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here!TUH-Jeanes Campus, in Northeast Philadelphia, offers a unique combination: advanced medical and surgical services in a convenient, easy-to-access community setting. A member of Temple Health, TUH-Jeanes Campus has many services that are typically only found at downtown hospitals, including advanced cardiac, neurologic and orthopedic surgery. TUH-Jeanes Campus' experienced doctors and dedicated staff offer patients access to many of the latest treatments and diagnostics, while never losing sight of its commitment to providing a compassionate, personal touch. Primary Location: Pennsylvania-PhiladelphiaJob: Administrative SupportSchedule: Full-time Shift: Day JobEmployee Status: Regular

The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT GENERAL MERCHANDISE Experts of operations, process and efficiency who enable a consistent experience for our guests by ensuring product is set, in-stock, accurately priced and signed on the sales floor. The General Merchandise and Food Sales team leads inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all General Merchandise (GM) areas of the store. This team leads Food & Beverage and Food Service, providing a fresh and food safe experience. Experts enable efficient delivery to our guests by owning pick, pack and ship fulfillment work. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a General Merchandise & Food Sales Executive Team Leader can provide you with the: Knowledge of guest service fundamentals and experience building and managing a guest first culture on your team Knowledge of retail business fundamentals including: department sales trends, inventory management, freshness and quality, guest shopping patterns, pricing and promotions strategies Experience in setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals Knowledge of the competition; leveraging insights to drive business objectives Experience managing a team of hourly team members and leaders and creating business specific strategies and goals Skills in recruiting, selecting and talent management of hourly team members and leaders As an General Merchandise & Food Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities: Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability Manage Food & Beverage, food services (if applicable), inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all GM areas of the store Manage a team of experts in operations, accuracy and efficiency Enable efficient delivery to our guests by leading pick, pack and ship fulfillment work (if applicable) Develop a strategy and utilize your workload planning tools to complete all scheduled workload ensuring you are guest ready at all times Conduct regular check-ins with your team to ensure completion of tasks and workload Manage all GM backroom and sales floor areas, review all reporting to identify gaps and develop a plan to resolve Oversee GM Team Leaders workload planning including transitions, revisions and salesplans for all GM areas Drive fulfillment sales by leading the Fulfillment team to fulfill each order accurately and efficiently and deliver on each guest promise time Drive a culture centered in food safety; train, validate and coach team to deliver proper execution on all food safety standards and cleaning routines Lead an efficient operation to fund the sales culture Oversee Food & Beverage Team Leader's workload planning including transitions, revisions, salesplans, sampling and promotions Create a guest-obsessed culture that prioritizes the guest experience and delivers on store sales goals Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends) Manage a consistent experience for our guests by ensuring product is in stock, fresh, available, food safe, and accurately priced and signed on the sales floor with minimal disruption to the guest Assess all GM and Food & Beverage backroom and sales floor areas, walk Food & Beverage Standards to assess priorities in food and review GM/Food reporting to identify gaps and develop a plan to resolve Plan, lead and follow-up on organizational and operational change Anticipate and identify changes in unique store trends Develop and coach your team to elevate their skills and expertise Establish a culture of accountability through clear expectations and performance management; actively develop, coach and train your team; anticipate staffing needs, talent plan and recruit - both long and short term Provide service and a shopping experience that meets the needs of the guest Always demonstrate a culture of ethical conduct, safety, and compliance; lead team to work in the same way and hold others accountable to this commitment As a key carrier, follow all safe and secure training and processes Address store needs (emergency, regulatory visits, etc.) All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to deliver for our guests Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target Leading teams who are stocking, setting and selling Target products sounds like your thing… That's the core of what we do You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be an General Merchandise & Food Sales Executive Team Leader. But, there are a few skills you should have from the get-go: 4 year degree or equivalent experience Strong interest and knowledge of the Food & Beverage business Strong interpersonal and communication skills Strong business acumen Comfortable dealing with ambiguity Manage conflict, lead and hold others accountable Relate well with and interact with all levels of the organization Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis Learn and adapt to current technology needs Manage workload and prioritize tasks independently We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: Access all areas of the building to respond to guest or team member issues Interpret instructions, reports and information Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 40 pounds Accurately handle cash register operations Climb up and down ladders Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Benefits Eligibility Please paste this url into your preferred browser to learn about benefits eligibility for this role: ******************************** Americans with Disabilities Act (ADA) In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.

Senior Administrative Assistant responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience in similar positions would be an advantage. A successful Senior Administrative Assistant should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. The Senior Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This role will have Flexible onsite working hours M-F in Horsham, PA. **Position Details** + Serve as the point person for office administrator duties including maintenance, mailing, supplies, equipment, errands + Greets and attends to clients and visitors + Schedule meetings, and lunch-and-learns + Organize and maintain the office layout + Maintains office supplies, snacks and beverage inventory including ordering + Maintain the office condition and arrange necessary repairs + Plan in-house or off-site activities, to include Internship Fairs, Training Workshops etc. + Communicate and organize office operations and procedures + Assist in the onboarding process for new hires and internships + Responsible for managing all administrative tasks for the internship program + Internship resume reviews and sourcing support + Support Operations Manager in various tasks such as project documentation management + Set up and Coordinate Project Management meetings + Phone system maintenance. Manages/resolves phone system issues and acts as liaison to our phone service carrier. + Prepare and process packages for UPS, FedEx, and GSO. + Maintains the copier in the supply room and ensures paper is loaded and assists with copier supply orders and technical help. + Manages and ensures conference rooms and reception area is clean, presentable and ready for use at all times. + Provides back-up assistance to the Administrative Assist **Qualifications** + H.S. degree or equivalent required; 2 year degree preferred. + 5-7 years reception experience required + 5-7 years administrative assistant experience preferred + Proven experience as an Office Manager, Front Office Manager or Administrative Assistant + Knowledge of office administrator responsibilities, systems and procedures + Proficiency in MS Office (MS Excel and MS Outlook, in particular) + Excellent time management skills and ability to multi-task and prioritize work + Attention to detail and problem solving skills + Excellent written and verbal communication skills + Strong organizational and planning skills in a fast-paced environment + A creative mind with an ability to suggest improvements + Customer Service skills - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance. + Verbal Communication skills - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. + Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. + Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. + Quantity - Meets productivity standards; Completes work in timely manner. + Adaptability - Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. + Attendance/Punctuality - Is consistently at work and on time. + Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. + Initiative - Undertakes self-development activities; Asks for and offers help where needed. **Benefits** As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family: + 401(k) plan with **50% company match (no cap)** and immediate 100% vesting + Medical, dental, and vision insurance **(100% paid for employee)** + Annual bonus program based upon performance, achievement, and company profitability + Term life, AD&D insurance, and voluntary life insurance + Disability income protection insurance + Pre-tax flexible spending plans (health and dependent care) + **Paid parental leave** + Paid holidays, vacation, and personal time + Training/professional development opportunities and company-paid memberships for professional associations and licenses + Wellness benefits **About Southland Industries** As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you're engaged, challenged, and valued, apply now to join our dynamic team. To learn more about careers at Southland, explore our career opportunities (******************************************************************** , follow us on social media (************************************************* , and check out our website (************************** . Southland Industries and all its subsidiaries are an **Equal Opportunity Employer** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. **Contingent Employment:** All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time. **External Agency Announcement** : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS). Required Skills Required Experience