Assistant to the director jobs in Maine - 20 jobs

**UP TO $10K SIGN ON BONUS AVAILABLE FOR FULL-TIME** At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. **Why Powerback?** + **Benefits:** We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. + **Paid Time Off** : We offer generous paid time off to Full-Time and Part-Time team members. + **Support for New Grads:** Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. + **Continuing Education:** Keep growing with free CEUs through Medbridge. + **H-1B Visa & Relocation Assistance:** We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. + **Perks at Powerback:** Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities The Assistant or In-Training (IT) Director of Rehab is responsible for assisting the Director of Rehab in the efficient management of rehabilitation services in their assigned account(s). This position also assists in integration of rehabilitation services in all settings. The Assistant or IT Director of Rehab supports the delivery of the highest standard and quality of rehabilitation services. 1. Fills in for the Director of Rehab in their absence. 2. Assists therapy staff in identifying and removing barriers to treatment and providing clinical education to meet the needs of the patient. 3. Assists in the efficient and profitable management of rehabilitation services in sites of service and home care contracts. 4. Assists in operationally managing Powerback Rehabilitation personnel and consultants within facility or home care contracts. 5. Assists the Director of Rehab with conducting or coordinating the timely completion of the annual merit review for therapy staff. 6. Assists in management of therapy staff. 7. Assists in daily staffing and utilization in cooperation with input from treating therapists, consideration of clinical requirements and recommendations from the Clinical Director. 8. Continues direct patient care. 9. Assists the Director of Rehab in meeting budget through revenue enhancement and control of expenses. 10. Assists in analysis of financial performance of department. 11. Assists in identification of areas of opportunity for clinical growth in collaboration with Director of Rehab, Clinical Director and Clinical Operations Area Director. 12. Assists in preparation of facility reports on a weekly and monthly basis. 13. Assists Clinical Operations Area Director and Director of Rehab in annual budget preparation. 14. Supports the delivery of the highest standard of rehabilitation services through appropriate utilization of resources, the promotion of clinical programs, and staff development in collaboration with licensed therapists, the Clinical Operations Area Director, and the Clinical Director. 15. Assists Director of Rehab with customer service. 16. Ensures that the clinical management of the rehabilitation department, including oversight related to case management, quality improvement, care planning, clinical utilization, and patient identification is overseen by a licensed therapist. 17. Assists Director of Rehab in ensuring practice act compliance. 18. Attends facility meetings and is responsible for information sharing at facility meetings at the Director of Rehab's direction. 19. Assists with discipline under the Director of Rehab and Clinical Operations Area Director's direction. 20. Performs other related duties as required. Qualifications 1. The Assistant Director of Rehab position requires that the employee meets the requirements for a Director of Rehab or Assistant Director of Rehab. 2. They must have a valid Physical Therapy license in the state(s) of practice, or proof of license and eligibility. 3. They must have a Master's degree in Physical Therapy; or 4. They must have a Master's degree in a Physical Therapy related field in addition to a Bachelor's degree in Physical Therapy; or 5. They must have a Bachelor's degree in Physical Therapy plus 5 years of progressively responsible PT experience. 6. The qualifying Physical Therapy degree earned outside of the U.S. must be evaluated to be the U.S. equivalent to a degree in Physical Therapy. 7. The Assistant Director of Rehab must have three years direct patient care experience, and either one year of management experience in a rehabilitation setting or has functioned successfully as a point person under the supervision of a Director of Rehab for a period of one year. 8. A thorough knowledge of Medicare and third party billing is also required. Posted Salary Range USD $32.00 - USD $50.00 /Hr. Bonus USD $10,000.00 Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.

offers a $5,000 sign-on bonus! Overview: A full-time split REHAB DIRECTOR / Physical Therapy Assistant (PTA) position is now available in our sub-acute/skilled nursing Rehab Departments located minutes apart in Farmington, ME. Travel time and mileage are paid when traveling in between two facilities on one day. You may have already heard that Preferred Therapy Solutions is different from other therapy companies. Let us tell you why we are a step above the rest. Excellence. Stability. Integrity. We are owned and operated by therapists. We focus on appropriate and ethical patient care. Members of our management team have worked in the very position you are interested in. We understand what therapists need to be successful. We know that a healthy balance between work and family is important, so we offer a very generous paid time off package for full and part-time employees. We know that continuing your education is important, so we have a great education department to help you stay up to date. The success of our residents relies on the success of our therapists. We know that providing the highest quality care brings the highest outcome for our residents. After all, we are all in this to help those we treat reach their highest level of independence. Come join our team and be part of our success! We offer competitive rates and great benefits: Up to 5 weeks of paid time off to start and up to 6 weeks of PTO after 5 years of employment Medical/ Dental/ Vision/ Rx plan/ H.S.A Short-term disability, long-term disability, and life insurance Continuing Education program 401(k) plan with a discretionary employer match Flexible schedules to promote a balance between career and personal life Mentor programs for therapists interested in growing their skills or management opportunities. #CK11

Pay: $30 per hour Schedule: Mon-Friday Days Assignment Length: Approximately 3 months We're hiring an **Executive Assistant** to support a member of Senior Leadership at **IDEXX** , a highly reputable and innovative organization. This is a **temporary 3-month assignment** with a competitive pay rate of **$30/hr** . Given the temporary nature of this role, we are only looking for **highly experienced** **candidates** that can **hit-the-ground running with little to no handholding** . This role is perfect for someone who thrives in a **fast-paced environment** , enjoys **working closely with senior leadership** , and has **exceptional organizational and communication skills** . **Typical Daily Duties:** + Manage the Executive's calendar, gatekeeping, and event planning + Coordinate travel arrangements and act as liaison between executives, board members, and staff + Plan and coordinate meetings, prepare presentations, and ensure timely follow-up on action items + Process expense reports and invoices, maintain databases, and oversee office organization + Lead administrative projects and foster team morale through monthly meetings **What We're Looking For:** + Bachelor's degree or equivalent experience; project management experience + In-office presence required 5 days/week & flexibility to respond after hours + Strong calendar management, time management, and MS Office skills + Ability to anticipate executive needs and prioritize effectively + High level of professionalism and excellent interpersonal skills **To be considered for this** **Executive Assistant** **opening at IDEXX in** **Westbrook** **, please contact us using any of the methods below. We look forward to working with you!** **Apply Online:** See Below **Call/Text:** "EA IDEXX" to ************ **Email:** ************************ Not sure if this is the right job for you? No worries! We have many other jobs available that you may be interested in-apply now to start a conversation. **Job ID:** 5803694 ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Secretarial/Clerical/Executive Assistant EXECUTIVE ASSISTANT TO THE SUPERINTENDENT Located a half mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 650-student, three-school district seeking an Executive Assistant to the Superintendent to join our central office team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is a self-starter who works independently, takes initiative, and thrives in a fast-paced environment where adaptability and proactive problem-solving are essential. The Executive Assistant to the Superintendent will support the mission of RSU 23 schools and assist with tasks necessary for the efficient operations of the district. START DATE: Immediate, with consideration given to the selected candidate's transition timeline. BENEFITS: This position is an outstanding opportunity for a highly-motivated executive assistant to assume a pivotal role within our school district. Compensation for this role is competitive and the starting salary will be commensurate with candidate experience. Benefits include health, dental, vision, prescription drug coverage, long-term disability, and group life insurance. Paid time off benefits include vacation, sick and personal time, as well as holidays. This position is covered under the Maine Public Employees Retirement System. CERTIFICATION REQUIREMENTS: Bachelors degree and at least 3 years of related work experience Hold or be eligible for a State of Maine Criminal History Records Check EQUAL OPPORTUNITY EMPLOYER: RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, age, sex, sexual orientation, gender identity, physical/mental disability, religion, ancestry, national origin or place of birth, familial status, pregnancy, genetic information, marital/civil union status, citizenship status, veteran status, or political affiliation as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. APPLICATION PROCEDURE: Apply Online Applications will be accepted until January 23, 2026. Qualified candidates will be contacted by phone. Contact Cynthia Potenza, RSU 23 Human Resources Manager, if you have any questions regarding the online application process at ************ x1925.

Provides senior level administrative support to an incumbent(s) who holds a position at the Chief or Vice President level. Key Responsibilities and Essential Functions Establishes and operates an efficient office by performing a wide range of complex administrative tasks. Manages an extremely active calendar of appointments. Completes expense reports. Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information. Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics. Obtains, compiles and extracts information from a variety of resources to prepare documents, reports, and briefing papers. Edits, proofs, and formats a wide variety of documents. Prepares draft meeting minutes and circulates to participants. Coordinate all travel arrangements. Initiates purchase requisitions for supplies, services, and equipment. Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures. Performs other related duties as needed and assigned. Knowledge, Skills, and Abilities Proven ability to handle confidential information with discretion. Knowledge of administrative processes would typically be acquired through work experience in a professional business environment working with senior level management. Writing skills are sufficient to compose complex and executive level correspondences. Proficient with MS Office, conference platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.). Financial acumen to assist with budget development and monitoring. Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities. Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance. Excellent project and event management skills. Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy. Must be flexible and available for after-hours support. Required: HS Diploma/GED Preferred: Bachelor's degree Required: 5 years exp Preferred: 8 years exp Pay Range: $69,711 - $90,624 #CA-NL6 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit *********** . EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

BerryDunn is seeking an Executive Assistant to provide support to the Senior Executive Assistant and the Leadership Team. This position offers an excellent opportunity for individuals who value teamwork, collaboration, and independent work, while allowing for professional growth within the organization. The primary responsibilities include managing daily calendars for firm executives, scheduling meetings, preparing meeting materials, compiling reports, performing data entry, and drafting various documents such as meeting minutes and presentations. As experience is gained, additional duties may be assigned. The successful candidate will demonstrate reliability, strong organizational skills, and the ability to foster and maintain professional relationships, while consistently upholding confidentiality and professionalism. This position is located in Portland, Maine, and reports directly to the Senior Executive Assistant. Travel Expectations: Anticipated regional travel to be around 10% per year. You Will Oversee and coordinate scheduling for key firm executives Organize and arrange appointments and meetings Plan and manage travel and meeting logistics, including hotel accommodations, air travel, car rentals, conference room reservations, parking arrangements for guests, and coordination of refreshments for meetings Support the preparation of reports and perform data entry tasks Input and monitor IT request updates and completions through Servicelink Provide assistance to the Senior Executive Assistant with project management and event planning Develop PowerPoint presentations and reports for meetings and virtual events Draft meeting minutes, action items, and correspondence as requested Provide administrative support for designated firm committees Maintain electronic filing systems in an organized manner Offer support to other departments and teams as needed You Have 3-7 years of administrative experience within a professional services setting. Comprehensive knowledge of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Exceptional professionalism and maintains a polished demeanor. The highest standards of confidentiality, at all times. Outstanding time management and effective prioritization of tasks. Capability to work independently, as well as collaboratively, within a team environment. Strong organizational skills and meticulous attention to detail. Proficient oral and written communication. Advanced emotional intelligence and demonstrate sound business judgment. Ability to take initiative; ability to multitask, prioritize assignments, and meet established deadlines. A demonstrated ability to take direction from multiple professionals. Compensation Details The base salary range targeted for this role is $60,000 - $66,000. This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. BerryDunn Benefits & Culture Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn. We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact ********************* to request an accommodation. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. About BerryDunn BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com. #BD_OPS

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: * Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. * Manage complex calendars, prioritize meetings, and optimize the executives' time. * Prepare executives for meetings, deadlines, and conferences with proactive planning. * Coordinate and attend meetings, capturing detailed action items and follow-ups. * Support internal and external board preparation and maintain industry meeting schedules. * Arrange travel logistics and process expense reports in a timely manner. * Lead and support web and in-person presentations for company and industry events. * Create and edit presentations, spreadsheets, reports, and other business documents. * Provide backup support to other administrative staff as needed. * Handle confidential information with integrity and professionalism. Qualifications: * Minimum of 4 years of administrative experience, preferably supporting senior leadership. * Advanced proficiency in Microsoft Office Suite. * Strong interpersonal, communication, and listening skills. * Proven ability to maintain confidentiality and exercise sound judgment. * Excellent organizational skills and attention to detail. * Ability to work independently and manage multiple tasks in a dynamic environment. * Experience in recording and composing meeting minutes is a plus. * High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

BerryDunn is seeking an Executive Assistant to provide support to the Senior Executive Assistant and the Leadership Team. This position offers an excellent opportunity for individuals who value teamwork, collaboration, and independent work, while allowing for professional growth within the organization. The primary responsibilities include managing daily calendars for firm executives, scheduling meetings, preparing meeting materials, compiling reports, performing data entry, and drafting various documents such as meeting minutes and presentations. As experience is gained, additional duties may be assigned. The successful candidate will demonstrate reliability, strong organizational skills, and the ability to foster and maintain professional relationships, while consistently upholding confidentiality and professionalism. This position is located in Portland, Maine, and reports directly to the Senior Executive Assistant. Travel Expectations: Anticipated regional travel to be around 10% per year. You Will Oversee and coordinate scheduling for key firm executives Organize and arrange appointments and meetings Plan and manage travel and meeting logistics, including hotel accommodations, air travel, car rentals, conference room reservations, parking arrangements for guests, and coordination of refreshments for meetings Support the preparation of reports and perform data entry tasks Input and monitor IT request updates and completions through Servicelink Provide assistance to the Senior Executive Assistant with project management and event planning Develop PowerPoint presentations and reports for meetings and virtual events Draft meeting minutes, action items, and correspondence as requested Provide administrative support for designated firm committees Maintain electronic filing systems in an organized manner Offer support to other departments and teams as needed You Have 3-7 years of administrative experience within a professional services setting. Comprehensive knowledge of Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat. Exceptional professionalism and maintains a polished demeanor. The highest standards of confidentiality, at all times. Outstanding time management and effective prioritization of tasks. Capability to work independently, as well as collaboratively, within a team environment. Strong organizational skills and meticulous attention to detail. Proficient oral and written communication. Advanced emotional intelligence and demonstrate sound business judgment. Ability to take initiative; ability to multitask, prioritize assignments, and meet established deadlines. A demonstrated ability to take direction from multiple professionals. Compensation Details The base salary range targeted for this role is $60,000 - $66,000. This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. BerryDunn Benefits & Culture Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn. We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact ********************* to request an accommodation. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. About BerryDunn BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com. #BD_OPS Don't See A Match For You At This Time? We invite you to join our Talent Connection and let's stay in touch

A Municipality is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior officials. This role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with with Google Suite.

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJW: 37S TWC: 37S CTWS: 7S Salary: SJW: $88,434.00 - 141,474.00 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments *All the benefits listed above are subject to the terms of their individual Plans . And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary:Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff. Principal Duties and Responsibilities: Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports. Act as liaison/represent manager with the Board, customers and others. Manages internal and external communications from and through the manager's office. Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management. Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department. Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared. Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention. Performs other duties as assigned. Job Specifications High school diploma or Associates/Bachelor's degree 6+ years of administrative assistant experience Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills Excellent written/verbal communication skills and ability to clearly articulate information Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors Strong customer service skills that exhibit the highest ethical standards at all times Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities Demonstrated project management abilities #LI-LR1 #LI-Onsite ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

NorDx Professional - Nonclinical Join NorDx as our Executive Assistant and be the right hand to senior leadership. You'll provide top-tier administrative support to the President and leadership team, working across all levels of the organization-including the Board of Directors. What we're looking for: * Collaborative team player with friendly professionalism * Thrives in an environment that requires swift action, finding ways to help, and wearing multiple hats * Quick learner, clear communicator, and people-focused * Independent, organized, and a calendar-management pro * Brings positivity, competency, and proven experience supporting senior leaders

**Our Company** At Teradata, we believe that people thrive when empowered with better information. That's why we built the most complete cloud analytics and data platform for AI. By delivering harmonized data, trusted AI, and faster innovation, we uplift and empower our customers-and our customers' customers-to make better, more confident decisions. The world's top companies across every major industry trust Teradata to improve business performance, enrich customer experiences, and fully integrate data across the enterprise. **What You'll Do** In this role, you will provide high-level administrative support to two senior leaders-the SVP of FP&A and Global Business Finance and the SVP of Strategy and Operations-as well as their entire leadership teams. Operating in a fast-paced, constantly evolving environment, you will act as a trusted adviser and proactive problem-solver, ensuring the seamless execution of executive priorities, leadership team meetings, and strategic initiatives. This role is a very valued part of the leadership team and helping to drive success for the teams. Your impact will be felt through your ability to anticipate needs, orchestrate complex calendars across multiple stakeholders, and safeguard highly confidential information. Success in this role means becoming the go-to partner who enables both SVPs and their leadership teams to focus on strategic priorities while you manage the operational details with precision and discretion. **Who You'll Work With** On our team, you will work directly with both VP of FP&A and Global Business Finance as well as the SVP of Strategy and Operations, partnering closely with their leadership teams and cross-functional colleagues across Teradata. You will collaborate with stakeholders at all levels, both internally and externally, often serving as the first point of contact for the SVP's office. On our team, you will work directly with the SVP of FP&A and Global Business Finance and the SVP of Strategy and Operations, partnering closely with their entire leadership teams and cross-functional colleagues across Teradata. You will collaborate with stakeholders at all levels, often serving as the first point of contact for both SVPs' offices. **What Makes You a Qualified Candidate** + 5+ years of direct experience supporting a VP/SVP in a complex organizational environment. + Proven track record managing intricate schedules across multiple leaders, coordinating competing priorities and time zones + Demonstrated ability to work in fast-paced, high-growth environments while managing ambiguity and multiple priorities. + History of managing highly confidential and sensitive information with discretion and integrity. + Strong follow-through and quality assurance skills-ensuring deliverables are submitted on time and with completeness + Strong decision-making skills, including confidence to act on behalf of the SVP when needed. + Ability to manage action items and follow ups across leadership team + Must possess the confidence and self-awareness to make executive decisions about scheduling and other necessary matters on behalf of the leadership team + Advanced proficiency in Microsoft Office, Workday, Excel/Google Sheets, and ability to quickly learn new tools. **What You Will Bring** + Exceptional organizational skills with the ability to anticipate needs and proactively solve problems. + A strategic mindset capable of foreseeing impacts of simultaneous projects. + Strong facilitation skills for critical recurring meetings including All Hands, All Manager, and staff calls-ensuring agendas are set, materials are ready, and meetings run smoothly + Strong interpersonal and communication skills across multiple channels (email, text, messaging, phone). + Excellence in calendar and meeting orchestration managing complex, multi-stakeholder schedules and ensuring optimal use of executive time + Energy, positivity, and resourcefulness, with a proactive approach to all assignments. + High flexibility, resilience under pressure, and ability to work both independently and collaboratively. + Ability to monitor and ensure deliverables are submitted on time with quality and completeness, following up proactively to maintain high standards + Proficiency with Microsoft Office, expense and travel management tools + Excellent professional ethics, integrity and judgment **Why We Think You'll Love Teradata** We prioritize a people-first culture because we know our people are at the very heart of our success. We embrace a flexible work model because we trust our people to make decisions about how, when, and where they work. We focus on well-being because we care about our people and their ability to thrive both personally and professionally. We are committed to actively working to foster an inclusive environment that celebrates people for all of who they are. \#LI-OC1 Teradata is proud to be an equal opportunity employer. We do not discriminate based upon race, color, ancestry, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related conditions), national origin, sexual orientation, age, citizenship, marital status, disability, medical condition, genetic information, gender identity or expression, military and veteran status, or any other legally protected status. We welcome and encourage individuals from all backgrounds to apply and join our team, bringing their unique perspectives and experiences to help us innovate and grow. Pay Rate: 68200.0000 - 85200.0000 - 102300.0000 Hourly Starting pay for the successful applicant will depend on geographic location, internal equity, job-related knowledge, skills, and candidate experience. Sales roles will be eligible for commission payments tied to quota achievement. All other permanent roles will be eligible for one of our annual incentive plans, which are based on company financial attainment and individual performance. Employees in this position are also eligible to participate in the Company's comprehensive benefits programs, which include healthcare, life and disability insurance plans, a 401(k)-retirement savings plan, and time-off programs. Specific details of these benefits, including eligibility criteria and plan options, will be provided during the hiring process and can be reviewed here: **************************************************

Executive Administrative Assistant Department: Executive Reports to: President / CEO Supervises: None Status: Full-Time / Exempt / On-Site Only Must already be authorized to work in the United States. Relocation is not provided. Partners Bank is a rapidly growing community bank with operations in Maine and New Hampshire that has established superior service level expectations. We offer generous compensation and benefits while fostering opportunities for growth and flexible work schedules when appropriate. Summary for the Executive Administrative Assistant: Identify and address needs of the CEO and other members of the senior management team and perform administrative tasks, ensuring workflows, meetings and events run smoothly. Provide Service Excellence through the execution of specialized and administrative functions, including coordinating all Board meetings and Board related activities, preparing meeting agendas and/or presentations and preparing and submitting ad hoc reports on behalf of executives, all while maintaining confidentiality of sensitive information. Job Requirements for the Executive Administrative Assistant: High school diploma. At least two years of experience supporting executive level positions. Requires intermediate (or above) knowledge of Microsoft Office. Must be extremely detail oriented and able to work under frequent time pressure. Ability to handle sensitive or confidential information, documents and communications. Specific Job Functions for the Executive Administrative Assistant: Generally, run the office of and is responsible for all administrative functions related to the office of the CEO. Process correspondence, files, records, minutes for senior management staff and members of the Board. Prepare information for the Directors' Regular and Special Meetings and attends the Board of Directors' Meetings. Drafts minutes of Board meetings for corporate clerk. Set up meetings, conferences and coordinates the efficient operation of the office by maintaining confidential and general files, ordering supplies, and performing other relevant duties. Obtain additional information, as needed, to complete reports on sensitive or special management communications. Coordinate the Annual Corporators' meeting, Board meetings and other meetings at the request of the CEO. Coordinate travel schedules for CEO and Directors Complete ad-hoc reporting and projects as assigned. Perform additional responsibilities as requested by senior management. This Job Description for the Executive Administrative Assistant describes the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job. This document is not intended to exclude modifications consistent with providing reasonable accommodations for a disability. This is not a contract. Our generous benefits are listed on our website: Partners.Bank/about/careers/

**Attention administrative professionals!** We're hiring an **Executive Assistant** for a **full-time, day schedule** to support senior leadership at our client, a respected conservation organization making a real impact in Downeast Maine. This position pays **$27.40-$32.21 per hour** and is **direct-hire.** This is a **high-visibility, mission-driven Executive Assistant role** offering **variety, influence, and professional growth** , with direct exposure to strategic decision-making, donor relations, and organizational operations-far beyond a typical admin position. Interested? Apply today! **_*This is an in-person position in Columbia Falls, with occasional travel to the East Machias office._** **Typical daily duties:** - Manage the Executive Director's calendar, scheduling, and meeting preparation - Draft and triage communications; serve as a liaison with staff, donors, board members, and partners - Prepare, edit, and organize reports, presentations, and board materials - Coordinate logistics for meetings and events, including agendas, minutes, and follow-ups - Oversee office operations, records management, expenses, and vendor communications - Greet visitors, track action items, and support special projects and cross-department initiatives **What we're looking for:** - Strong hard skills: calendar/inbox management; Google Workspace & Microsoft Office; document creation; records management; travel coordination; expense tracking; database use; meeting logistics; basic project coordination - Outstanding soft skills: clear communication, discretion, prioritization, proactive problem-solving, adaptability, and relationship-building - A welcoming, professional presence with the ability to stay organized amid shifting priorities **To be considered for this Executive Assistant opening in Columbia Falls, please contact us using any of the methods below. We look forward to working with you.** Apply Online: See Below Call/Text **'EA CF'** to ************ Email: ********************** **_Not sure if this is the right job for you? No worries. We have many other jobs available-apply now to start a conversation._** Job ID: 5803048 ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: + Award-winning culture + Inclusion and diversity as a priority + Performance Based Incentive Plans + Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability + Generous PTO (including paid time to volunteer!) + Up to 9.5% 401(k) employer contribution + Mental health support + Career advancement opportunities + Student loan repayment options + Tuition reimbursement + Flexible work environments **_*All the benefits listed above are subject to the terms of their individual Plans_** **.** And that's just the beginning... With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! **General Summary:** Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff. **Principal Duties and Responsibilities** : + Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports. + Act as liaison/represent manager with the Board, customers and others. + Manages internal and external communications from and through the manager's office. + Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. + Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management. + Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department. + Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared. + Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention. + Performs other duties as assigned. **Job Specifications** + High school diploma or Associates/Bachelor's degree + 6+ years of administrative assistant experience + Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills + Excellent written/verbal communication skills and ability to clearly articulate information + Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors + Strong customer service skills that exhibit the highest ethical standards at all times + Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail + High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact + Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations + Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities + Demonstrated project management abilities \#LI-LR1 \#LI-Onsite ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum