Assistant to the director jobs in Maryland - 51 jobs

Responsible for : Ensure that the attainment of Victory Housing, Inc. takes precedence over all decisions and actions. Share in responsibility of on-call status and weekend supervision. As an essential worker, a requirement to work during emergencies, weather events and community crisis situation is required. Assist the Executive Director in giving prospect tours and lead follow-up. Everyone is responsible to sales, occupancy and outreach. Review monthly Activities Calendar with Activities Coordinator and identify/assign responsibilities for care manager assignments. Observe and confirm assignments are executed appropriately. Responsible for identification, scheduling, managing and supervising all personal care for Residents including ADLs, third party care coordination and clinical coordination with Health, Wellness, Delegating RN. Ensure that all services provided are appropriately signed off on and documented in the EMR, service trackers, progress notes and communication log. Ensure that all Resident third party grooming needs are met including beauty and barber and podiatry. Nails and hair are to always be well kept, clean and attractive. Inspect each Resident suite by 10:00 daily. Check suite for cleanliness and confirm it is free of any offense odors such as urine. Communicate all concerns to Executive Director and Health, Wellness, Delegating RN and housekeepers. Assign and manage all Resident bath/shower, toileting, meal assistance and queuing schedules. All assigned Resident needs and schedules to be included in the Resident services plan and EMR/Care tracker. On a daily basis, review the completion of all assigned tasks and quality of service delivery. Supervise all housekeepers and ensure that all daily maid, suite cleaning and scheduled common area cleaning is completed in accordance with VHI policies and procedures. All cleaning is to be scheduled and completion documented in the EMR and VHI cleaning checklists. Complete the initial and ongoing training/in-services of all employees supervised per VHI and COMAR requirements and standards. Work collaboratively with Health, Wellness, Delegating RN in ensuring all care managers and medication technicians are trained and skilled in meeting all needs and services to be provided to Residents. Supervise all assigned employees and conduct regular performance reviews. Address initial non-medical questions and concerns from Residents. Inform the Health, Wellness, Delegating RN and Executive Director of any clinical needs requiring attention and follow-up. Proactively identify specific Resident needs. Direct appropriate staff to provide care. For example, alert Housekeeping of Residents of incontinence situation. Attend and actively participate in twice a year or more, as needed, Care Coordination Meetings with families, Residents and community managers. Assist with recruitment, interviewing, hiring and training of care managers, medication technicians, housekeepers and activities coordinator. Complete reference checks prior to offering a position. All VHI hiring policies and procedures must be adhered to. Supervise care managers in implementing proper food service policies and procedures to Residents for a high quality dietary experience as well as a thorough dining room clean-up after each meal. Develop/implement employee schedule in compliance with approved staffing plan and operating budget while maintaining appropriate care management and medication technician staffing levels 365 days a year 24/7. Adhere to all VHI scheduling policies including limited OT and no double shifts without SVP of Operations, AL authorization. Coordinate transportation services for Resident appointments. Coordinate podiatry, dental, PT/OT/Speech/Nursing, PCP/NP services with Health, Wellness, Delegating RN. Other duties as assigned. Resident Admission Responsibilities: Introduce new Resident to others in community. Set up “buddy system” for new Resident. Identify seating at meals and add to seating chart - notating special dietary needs and preferences. Assign Resident to bath/shower schedule, if necessary. Assist new Resident arrange personal belongings. Review Resident Handbook. Complete Resident Profile. Job Qualifications: Bachelor's Degree in Administration or Health Care Administration, Masters' Degree in Business Administration or Health Care Administration preferred. Must have, as a minimum, three (3) years successful management experience in the operation of an assisted living or nursing Community. Strong computer skills which include Outlook, Word, Excel, PowerPoint, EHr and CRM. Requirements:Must be fully COVID-19 vaccinated with verified third party vaccination card or medical record

Junto Affordable Housing is a nationwide non-profit that works to provide for the acquisition, rehabilitation, development, ownership, financing, and operations of affordable housing for low and moderate-income persons. We are currently searching for an assistant to our home rehabilitation director. Job Description Duties of this position include but are not limited to: Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Pay for this position will be determined based on experience. Additional Information All your information will be kept confidential according to EEO guidelines.

The pay range for this positions is $19.00 - $22.00 per hour based on skills and experience. This position is non-exempt and overtime eligible. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. The salary range for this position is $59,000 - $68,000 annualized based on skills and experience. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. Responsible for : Ensure that the attainment of Victory Housing, Inc. takes precedence over all decisions and actions. Share in responsibility of on-call status and weekend supervision. As an essential worker, a requirement to work during emergencies, weather events and community crisis situation is required. Assist the Executive Director in giving prospect tours and lead follow-up. Everyone is responsible to sales, occupancy and outreach. Review monthly Activities Calendar with Activities Coordinator and identify/assign responsibilities for care manager assignments. Observe and confirm assignments are executed appropriately. Responsible for identification, scheduling, managing and supervising all personal care for Residents including ADLs, third party care coordination and clinical coordination with Health, Wellness, Delegating RN. Ensure that all services provided are appropriately signed off on and documented in the EMR, service trackers, progress notes and communication log. Ensure that all Resident third party grooming needs are met including beauty and barber and podiatry. Nails and hair are to always be well kept, clean and attractive. Inspect each Resident suite by 10:00 daily. Check suite for cleanliness and confirm it is free of any offense odors such as urine. Communicate all concerns to Executive Director and Health, Wellness, Delegating RN and housekeepers. Assign and manage all Resident bath/shower, toileting, meal assistance and queuing schedules. All assigned Resident needs and schedules to be included in the Resident services plan and EMR/Care tracker. On a daily basis, review the completion of all assigned tasks and quality of service delivery. Supervise all housekeepers and ensure that all daily maid, suite cleaning and scheduled common area cleaning is completed in accordance with VHI policies and procedures. All cleaning is to be scheduled and completion documented in the EMR and VHI cleaning checklists. Complete the initial and ongoing training/in-services of all employees supervised per VHI and COMAR requirements and standards. Work collaboratively with Health, Wellness, Delegating RN in ensuring all care managers and medication technicians are trained and skilled in meeting all needs and services to be provided to Residents. Supervise all assigned employees and conduct regular performance reviews. Address initial non-medical questions and concerns from Residents. Inform the Health, Wellness, Delegating RN and Executive Director of any clinical needs requiring attention and follow-up. Proactively identify specific Resident needs. Direct appropriate staff to provide care. For example, alert Housekeeping of Residents of incontinence situation. Attend and actively participate in twice a year or more, as needed, Care Coordination Meetings with families, Residents and community managers. Assist with recruitment, interviewing, hiring and training of care managers, medication technicians, housekeepers and activities coordinator. Complete reference checks prior to offering a position. All VHI hiring policies and procedures must be adhered to. Supervise care managers in implementing proper food service policies and procedures to Residents for a high quality dietary experience as well as a thorough dining room clean-up after each meal. Develop/implement employee schedule in compliance with approved staffing plan and operating budget while maintaining appropriate care management and medication technician staffing levels 365 days a year 24/7. Adhere to all VHI scheduling policies including limited OT and no double shifts without SVP of Operations, AL authorization. Coordinate transportation services for Resident appointments. Coordinate podiatry, dental, PT/OT/Speech/Nursing, PCP/NP services with Health, Wellness, Delegating RN. Other duties as assigned. Resident Admission Responsibilities: Introduce new Resident to others in community. Set up “buddy system” for new Resident. Identify seating at meals and add to seating chart - notating special dietary needs and preferences. Assign Resident to bath/shower schedule, if necessary. Assist new Resident arrange personal belongings. Review Resident Handbook. Complete Resident Profile. Job Qualifications: Bachelor's Degree in Administration or Health Care Administration, Masters' Degree in Business Administration or Health Care Administration preferred. Must have, as a minimum, three (3) years successful management experience in the operation of an assisted living or nursing Community. Strong computer skills which include Outlook, Word, Excel, PowerPoint, EHr and CRM. Requirements:Must be fully COVID-19 vaccinated with verified third party vaccination card or medical record

Job Description Working under the supervision of the Director of Religious Education (DRE) the Assistant to the Director of Religious Education (ADRE) will support the Faith Formation program of the parish and all its functions to ensure a robust and successful catechetical program. The ADRE will foster relationships with our school, staff, clergy, catechists, parents, and our Faith Formation students with care and enthusiasm. The ADRE will work in the Seton Center Office of Religious Education on a part time basis not to exceed 19 hours per week. Work with the DRE with a team mindset across the spectrum of program areas: Maintain documents, record retention and keep documents organized Exhibit a pleasant demeanor at all times and a have a willingness to help with whatever is needed with a sense of proactivity and initiative Understand and maintain compliance with diocesan guidelines and procedures Proficiency with the ParishSoft database preferred Record sacramental records in parish office ledgers Support and help arrange and execute special events, sacraments, retreats , etc Flexibility of schedule requiring work each Tuesday evening & occasional weekends Help the DRE and catechists prepare each week for class each Tue evening Communication and program marketing, communication via multiple platforms (i.e. mailings, email, website, etc) with stakeholders such as parish staff, parents, and volunteers Develop and populate master calendar for the Faith Formation program as well as understand packet materials to parents and catechists Serves as receptionist and performs clerical and secretarial duties Ill. MINIMUM QUALIFICATIONS Confirmed and practicing member of the Catholic Church Experience with a Faith Formation or religious education program Excellent written and verbal skills Flexible work schedule that requires evenings and some weekends as needed Strong time-management skills and a solid grasp of office skills programs and software with a focus on MS Office software products Ability to set priorities to get things done and be able to transition from independent work to working as a member of a team Ascend and descend flights of stairs Be able to be quick on your feet especially on busy Tuesday evenings when class is in session May be required to occasionally lift up to 30 pounds Must be VIRTUS certified Please forward resume and letter of interest to ********************* This position pays $27.00 per hour

Join our team and grow with us both professionally and personally! Next day pay: Work today, get paid tomorrow with our PayActiv benefit! We strongly believe in providing our team members with great benefits, such as tuition reimbursement, commuter benefits, scholarship awards, professional development programs, university partnerships, referral and discount programs, appreciation events, wellness initiatives, and much more! Acts is currently seeking qualified candidates for our Director of Assisted Living & Residential Nursing position. In this role, you will be responsible for providing administrative oversight and leadership for clinical services, programs, and daily operations within our assisted living residences. You will collaborate closely with the Primary Care Office and the Nurse Practitioner to ensure the effective delivery of medical and nursing services in independent living. Additionally, you will be responsible for coordinating emergency medical responses in both independent and assisted living settings. A key aspect of this role includes managing and facilitating smooth resident transitions between independent living, assisted living, and skilled nursing care, ensuring continuity and quality of care throughout the continuum. Requirements The ideal candidate will meet the following requirements: Current state license as Registered Nurse (RN) Bachelor's degree in nursing (preferred) Minimum of 3-5 years of clinical experience Current or eligible for certification in CPR In certain states, an Assisted Living Administrator (ALA) license is required Team members are eligible for a generous benefit package including health benefits (medical, prescription, dental and vision), flexible spending accounts, life insurance, disability programs, 401(k) plan (with 4% company match after one year of employment), paid time off and holidays, and much more! Eligibility may vary based on status. For more information or to apply, visit us at ***************** and join our Talent Network to receive e-mail alerts with new job opportunities that match your interests! Acts Retirement-Life Communities is one of the largest not-for-profit owners, operators, and developers of resort-style continuing care senior living communities, including independent living, assisted living, and skilled nursing. The Acts family proudly consists of 28 communities in 9 states, and over 8,500 team members. Acts provides residents with a lifestyle that includes on-campus conveniences, services, and amenities such as casual and fine dining venues, beauty salons, fitness centers, security, healthcare, activity programs, and much more. Our team members are inspired by a culture of Loving-Kindness, and we are fully committed to appreciating the array of backgrounds and talents demonstrated by our team members. Acts is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, gender identity or expression, sexual orientation, marital status, national origin, non-disqualifying disability, veteran status, or any other characteristic protected by law. Acts is committed to providing reasonable accommodations for candidates with disabilities in our hiring process. #ActsLifeMD #CAZR Pay Range $92,807.00 - $133,497.00 / year. Starting rate will vary based on skills and experience.

About the Job We are seeking an experienced Executive Assistant to provide high-level administrative and secretarial support to two Vice Presidents within MedStar Health's Transport and Transfer Care team. This role also supports their broader teams, ensuring smooth daily operations, alignment with executive priorities, and strict confidentiality in a fast-paced healthcare environment. Primary Duties: * Serve as a trusted administrative partner to senior leadership, managing calendars, meetings, travel, and correspondence * Coordinate office operations, including supplies, invoices, purchasing, and financial tracking * Prepare reports, presentations, meeting materials, and executive communications * Screen and prioritize calls, mail, and inquiries; act as a professional point of contact * Maintain confidential records, files, and meeting minutes * Support departmental projects, surveys, events, and special initiatives * Exercise independent judgment to resolve day-to-day issues and recommend solutions Minimum Qualifications: * High School Diploma or GED required; Associate's degree or equivalent experience preferred * 3-4 years of administrative or executive support experience * Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) * Strong written and verbal communication skills * Proven ability to handle confidential information with discretion * Professional presence and ability to interact with executives, staff, and external partners This position has a hiring range of USD $59,820.00 - USD $101,836.00 /Yr.

About the Job We are seeking an experienced Executive Assistant to provide high-level administrative and secretarial support to two Vice Presidents within MedStar Health's Transport and Transfer Care team. This role also supports their broader teams, ensuring smooth daily operations, alignment with executive priorities, and strict confidentiality in a fast-paced healthcare environment. Primary Duties: * Serve as a trusted administrative partner to senior leadership, managing calendars, meetings, travel, and correspondence * Coordinate office operations, including supplies, invoices, purchasing, and financial tracking * Prepare reports, presentations, meeting materials, and executive communications * Screen and prioritize calls, mail, and inquiries; act as a professional point of contact * Maintain confidential records, files, and meeting minutes * Support departmental projects, surveys, events, and special initiatives * Exercise independent judgment to resolve day-to-day issues and recommend solutions Minimum Qualifications: * High School Diploma or GED required; Associate's degree or equivalent experience preferred * 3-4 years of administrative or executive support experience * Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) * Strong written and verbal communication skills * Proven ability to handle confidential information with discretion * Professional presence and ability to interact with executives, staff, and external partners This position has a hiring range of USD $59,820.00 - USD $101,836.00 /Yr. We are seeking an experienced Executive Assistant to provide high-level administrative and secretarial support to two Vice Presidents within MedStar Health's Transport and Transfer Care team. This role also supports their broader teams, ensuring smooth daily operations, alignment with executive priorities, and strict confidentiality in a fast-paced healthcare environment. Primary Duties: * Serve as a trusted administrative partner to senior leadership, managing calendars, meetings, travel, and correspondence * Coordinate office operations, including supplies, invoices, purchasing, and financial tracking * Prepare reports, presentations, meeting materials, and executive communications * Screen and prioritize calls, mail, and inquiries; act as a professional point of contact * Maintain confidential records, files, and meeting minutes * Support departmental projects, surveys, events, and special initiatives * Exercise independent judgment to resolve day-to-day issues and recommend solutions Minimum Qualifications: * High School Diploma or GED required; Associate's degree or equivalent experience preferred * 3-4 years of administrative or executive support experience * Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) * Strong written and verbal communication skills * Proven ability to handle confidential information with discretion * Professional presence and ability to interact with executives, staff, and external partners

The pay range for this positions is $19.00 - $22.00 per hour based on skills and experience. This position is non-exempt and overtime eligible. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. The salary range for this position is $59,000 - $68,000 annualized based on skills and experience. Victory Housing offers a competitive benefits package, for full time employees, which includes medical, dental, vision, and life insurance as well as retirement and paid time off. Responsible for : * Ensure that the attainment of Victory Housing, Inc. takes precedence over all decisions and actions. * Share in responsibility of on-call status and weekend supervision. As an essential worker, a requirement to work during emergencies, weather events and community crisis situation is required. * Assist the Executive Director in giving prospect tours and lead follow-up. Everyone is responsible to sales, occupancy and outreach. * Review monthly Activities Calendar with Activities Coordinator and identify/assign responsibilities for care manager assignments. Observe and confirm assignments are executed appropriately. * Responsible for identification, scheduling, managing and supervising all personal care for Residents including ADLs, third party care coordination and clinical coordination with Health, Wellness, Delegating RN. Ensure that all services provided are appropriately signed off on and documented in the EMR, service trackers, progress notes and communication log. * Ensure that all Resident third party grooming needs are met including beauty and barber and podiatry. Nails and hair are to always be well kept, clean and attractive. * Inspect each Resident suite by 10:00 daily. Check suite for cleanliness and confirm it is free of any offense odors such as urine. Communicate all concerns to Executive Director and Health, Wellness, Delegating RN and housekeepers. * Assign and manage all Resident bath/shower, toileting, meal assistance and queuing schedules. All assigned Resident needs and schedules to be included in the Resident services plan and EMR/Care tracker. On a daily basis, review the completion of all assigned tasks and quality of service delivery. * Supervise all housekeepers and ensure that all daily maid, suite cleaning and scheduled common area cleaning is completed in accordance with VHI policies and procedures. All cleaning is to be scheduled and completion documented in the EMR and VHI cleaning checklists. * Complete the initial and ongoing training/in-services of all employees supervised per VHI and COMAR requirements and standards. Work collaboratively with Health, Wellness, Delegating RN in ensuring all care managers and medication technicians are trained and skilled in meeting all needs and services to be provided to Residents. * Supervise all assigned employees and conduct regular performance reviews. * Address initial non-medical questions and concerns from Residents. Inform the Health, Wellness, Delegating RN and Executive Director of any clinical needs requiring attention and follow-up. * Proactively identify specific Resident needs. Direct appropriate staff to provide care. For example, alert Housekeeping of Residents of incontinence situation. * Attend and actively participate in twice a year or more, as needed, Care Coordination Meetings with families, Residents and community managers. * Assist with recruitment, interviewing, hiring and training of care managers, medication technicians, housekeepers and activities coordinator. Complete reference checks prior to offering a position. All VHI hiring policies and procedures must be adhered to. * Supervise care managers in implementing proper food service policies and procedures to Residents for a high quality dietary experience as well as a thorough dining room clean-up after each meal. * Develop/implement employee schedule in compliance with approved staffing plan and operating budget while maintaining appropriate care management and medication technician staffing levels 365 days a year 24/7. Adhere to all VHI scheduling policies including limited OT and no double shifts without SVP of Operations, AL authorization. * Coordinate transportation services for Resident appointments. * Coordinate podiatry, dental, PT/OT/Speech/Nursing, PCP/NP services with Health, Wellness, Delegating RN. * Other duties as assigned. Resident Admission Responsibilities: * Introduce new Resident to others in community. * Set up "buddy system" for new Resident. * Identify seating at meals and add to seating chart - notating special dietary needs and preferences. * Assign Resident to bath/shower schedule, if necessary. * Assist new Resident arrange personal belongings. * Review Resident Handbook. * Complete Resident Profile. Job Qualifications: * Bachelor's Degree in Administration or Health Care Administration, Masters' Degree in Business Administration or Health Care Administration preferred. * Must have, as a minimum, three (3) years successful management experience in the operation of an assisted living or nursing Community. * Strong computer skills which include Outlook, Word, Excel, PowerPoint, EHr and CRM. Requirements: Must be fully COVID-19 vaccinated with verified third party vaccination card or medical record

The Whiting School of Engineering's DSAI is seeking an _Executive Assistant_ who will provide high-level administrative and operational support to the Director of DSAI and assists in the daily operations of the DSAI front office. This position ensures smooth workflow, manages complex scheduling and communications, and provides administrative support across the division. The Executive Assistant will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed. **Specific Duties & Responsibilities** + Coordinate calendars and arrange meetings and events. + Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items. + Organize committees and meetings on behalf of the executive(s). + Assume full responsibility and accountability for carrying out and completing special projects and assignments. + Work closely with and interact regularly with high-level staff, officers, and special guests. + Represent the executive(s) in appropriate circumstances within the scope of the position's responsibility. + Schedule and prepare travel-related and other reimbursements as needed. + Assist with files, letters, and preparation of departmental reports. + Other duties as assigned. _In addition to the duties described above_ + Provide direct administrative support to the Director of DSAI, including calendar management, scheduling, and document preparation. + Serve as the first point of contact for the Director's office, handling correspondence and confidential information with discretion. + Assist the Senior Events Coordinator with event logistics, materials preparation, and scheduling. + Support procurement, travel reimbursements, and budget tracking for the DSAI office. + Help maintain office systems and communication workflows and coordinate front office operations. **Minimum Qualifications** + Bachelor's Degree. + Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Experience with JHU administrative systems such as SAP, Concur, and SuccessFactors. + Familiarity with JHU administrative and financial systems **On-Call or Non-Standard Work Hour Requirements** + This position may occasionally require flexibility in hours to support early or late meetings or events. **Technical Qualifications & Specialized Certifications** + Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. **Technical Skills & Expected Level of Proficiency** + Calendar Management - Advanced + Confidentiality and Discretion - Advanced + Interpersonal Skills - Advanced + Meeting Coordination - Advanced + Office Procedures - Advanced + Oral and Written Communications - Advanced + Organizational Skills - Advanced + Project Management - Intermediate + Travel Coordination - Advanced _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ Classified Title: Executive Assistant Role/Level/Range: ATO 37.5/03/OG Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 37.5 days weekly FLSA Status: Non-Exempt Location: Hybrid/Mount Washington Campus Department name:DSAI Institute Personnel area: Whiting School of Engineering Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Personal / Executive Assistant (Full-Time) Baltimore, MD | Hybrid (Corporate Office + Private Home) We're looking for a highly organized, proactive Personal / Executive Assistant to support the personal and professional life of a busy executive and family. This is a high-impact, hands-on role for someone who thrives in a fast-paced environment, anticipates needs, and brings calm, structure, and discretion to everything they do. Duties: Manage and coordinate daily schedules for the executive and family, including business, school, medical, and personal commitments Handle all travel planning for the executive, family, and personal staff - flights, hotels, car services, and detailed itineraries Maintain a comprehensive calendar and ensure nothing falls through the cracks Process mail, track expenses, and assist with financial records and bill payments Partner with corporate and household staff to keep day-to-day operations running smoothly Support special projects and provide hands-on assistance as needs arise Qualifications: Experience as a Personal Assistant, Executive Assistant, or similar high-level support role Exceptional organizational and time-management skills Strong attention to detail and follow-through High level of discretion and professionalism Confident with calendars, travel coordination, email, and Microsoft Office Flexible, adaptable, and comfortable juggling multiple priorities Valid driver's license Other: Experience supporting both family and executive schedules Familiarity with expense tracking, budgeting, or financial reporting Compensation: The compensation for this position is $65,000 - $75,000 annually. Eligible employees are entitled to a comprehensive benefits package following the required eligibility period, which includes: Health, dental, and vision insurance Personal and vacation time 401(k) plan with employer match

We are a fast-growing organization with multiple mental health businesses operating across two locations, alongside a thriving billing company serving other providers in the space. In addition to our clinical and administrative operations, we are actively expanding through several construction and development projects. Our leadership team values efficiency, organization, and innovation, and we are seeking a highly capable Executive Assistant / Operations Coordinator to be at the center of our operations, ensuring executives can focus on strategic growth while everything behind the scenes runs seamlessly. This is a high-level Executive Assistant/Operations Coordinator position that goes far beyond traditional administrative support. You will report directly to the company owner and provide support to other top executives as needed, serving as a trusted partner who keeps the executive team organized, on track, and prepared for every decision. This role combines executive assistance, operational coordination, and project management, giving you exposure to multiple business units, construction initiatives, and high-level strategic operations. You will be managing complex calendars, organizing travel, coordinating projects across multiple businesses, and helping the leadership team stay ahead of deadlines. If you thrive on structure, enjoy problem-solving on the fly, and are energized by variety, this is a role where your contributions will have visible impact on the company's growth and success. Key Responsibilities: Manage executive calendars, schedule meetings, and organize personal and professional commitments to maximize efficiency. Plan and book travel, accommodations, and logistics for executives, ensuring smooth and seamless experiences. Oversee operational projects across multiple business units, including mental health services, billing operations, and construction initiatives, coordinating with vendors, contractors, and internal teams. Act as a central point of contact for executives, staff, clients, and external partners, ensuring clear communication and timely follow-up. Organize, track, and manage priorities for the owner and executive team, keeping projects and initiatives moving forward. Support operational initiatives, process improvements, and ad-hoc projects as needed. Maintain the highest level of confidentiality and discretion in all executive matters. Qualifications: Proven experience as an executive assistant, operations coordinator, or similar role supporting senior leadership. Exceptional organizational, multitasking, and time-management skills, with the ability to prioritize competing demands. Strong interpersonal and communication skills; comfortable interacting with executives, staff, and external partners professionally. Experience coordinating complex projects or operations, ideally including construction, multi-location businesses, or service-based companies. Proficiency with calendar management, travel booking, and office software (Google Workspace, Microsoft Office, etc.). Self-starter with excellent problem-solving abilities, attention to detail, and the ability to work independently. Based in Baltimore, MD. Compensation: Salary: $90,000-$100,000, commensurate with experience. This role offers the opportunity to operate at the heart of multiple businesses, gain exposure to executive decision-making, and be a key contributor to strategic growth initiatives, providing unmatched visibility and impact within the organization.

The Assistant to the Vice President for University Advancement and Vice President for Human Resources is responsible for initiating, coordinating, and reporting a wide range of activities in support of fundraising and human resources at Stevenson University. The Assistant reports to the Vice President for University Advancement and works with all members of the development team to meet the goals and objectives defined in Stevenson's strategic plan. This position represents University Advancement in communications with alumni, parents, faculty and staff, and donors and functions as the receptionist to University Advancement. Essential Functions Provide administrative support for the Vice President for University Advancement and other members of the University Advancement team. Provide administrative support for the Vice President for Human Resources and other members of the University HR team. Coordinate packaging proposals, reports, and other documents for board and committee meetings, donor calls, and proposal submissions. Calendar management for the Vice President for University Advancement and Vice President for Human Resources, as needed. Assist with the proposal and prospect management process. Maintain donor files, both paper and electronic. Prepare executive briefings on prospects for scheduled appointments. Coordinate appointments with donors, prospective donors, and internal faculty and staff of Stevenson University. Assist in preparing call reports and Ellucian/Datatel entries for visits and proposals submitted. Assist with the compilation of information needed for donor stewardship reports. Coordinate room scheduling, catering, parking, and travel arrangements for meetings and events. Produce direct mail products, including mail merge, printing letters and envelopes, and monitoring student workers. Work and interact well with the Office of the President, the Office of the Executive Vice President for Academic Affairs, Office of the Vice President for Enrollment Management, and the Business Office. Record minutes for meetings as necessary. Order supplies for Human Resources and Advancement.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Wor-Wic Community College is accepting applications for an executive assistant to the president. This position serves as a trusted support to the president, providing high-level administrative functions, project management and executive coordination; conserves the president's time and promotes the college's image by serving as a liaison between the president, key stakeholders, political representatives and employees; assists the president in coordinating Board of Trustees meetings and travel; manages critical initiatives; and ensures seamless operations of the president's office. This position is required to work during the annual commencement and board functions.The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with this position. * Provides proactive, high-level support for the president, including managing the president's schedule, coordinating external meetings and reconciling budgets; supports the overall success of the college and the president's office * Coordinates and supports major institutional initiatives and special events determined by the president, including but not limited to commencement, county dinner and delegation breakfast; collaborates with leadership teams to drive progress and ensure event success * Drafts agendas for college council, all-staff and other meetings; gathers necessary input and data from college administrators for the president's use; handles all meeting preparations; attends meetings and takes and transcribes meeting minutes * Provides administrative support for the Board of Trustees, including scheduling and coordinating all meetings and board-related functions, preparing and distributing board documents, taking and transcribing meeting minutes and arranging travel for board members * Triages, responds and provides follow-up to urgent and high-profile requests with the approval of the president, including drafting correspondence, contacting the president and/or forwarding requests to other college officials * Assists with the administrative requirements for budgets and expenditures for accounts managed by the president's office * Works with the Executive Leadership Team to coordinate meetings, keeps the president abreast of priority topics, drafts agendas, provides follow-up on action items and monitors schedules to ensure availability * Contributes to the annual and five-year comprehensive assessment process as per the College assessment plan * Performs other duties as assigned * Bachelor's degree in a relevant field; (an associate degree with three additional years of high-level executive leadership experience can be substituted for the bachelor's degree) * Seven years of relevant work experience, including demonstrated experience supporting high level executive leadership (a total of 10 years with an associate degree) * Excellent interpersonal and verbal and written communication skills with a precise command of grammar, punctuation and correct use of the English language * Strong computer and technology, budget management, organization and time management skills * Ability to exercise discretion in the handling of confidential matters * Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) * Ability to work independently and to perform complex tasks in a fast-paced environment * Proven ability to interact and work effectively with a wide and diverse range of individuals and stakeholders at all levels of the college and within the community * Valid driver's license * Preference will be given to candidates with experience in higher education, government or non-profit sectors and a valid Notary Public license This is a full-time standard administrative position that includes an excellent fringe benefits package. Days and Hours of work are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch). The starting salary for this position will range from $60,200 to approximately $73,850, depending on qualifications and experience. The right candidate will represent our commitment to innovation, community, integrity, learning, excellence, accessibility and diversity; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. It is important that your application show all the relevant education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties, or combine and/or eliminate positions at any time. Applications received by Jan. 4 will be given first consideration; the position will remain open until filled. ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

Posting Details Information Requisition Number AS933P Job Title Administrative Assistant to the Associate Vice President for Student and Financial Support Services Pay Rate $32.47 - $35.72 Position Type Support The Administrative Assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS) provides high-level administrative support, ensuring the smooth and efficient operation of the office. The role involves significant responsibility in maintaining the integrity and security of sensitive information and supporting the AVP in executing critical initiatives related to student support services. The Administrative Assistant takes the initiative to drive projects to completion and serves as a liaison between the AVP and internal and external constituencies at all levels of the College and other organizations. This position works closely with the AVPSFS on strategic initiatives and requires the highest degrees of confidentiality, integrity, and trust. This position may use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace. Essential Duties and Responsibilities: These are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position of the work is a similar, related, or logical assignment to the position. The following are the functions essential to performing this job: Primary Administrative Tasks: * Serve as a confidential assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS). * Coordinate and manage the calendar for the AVPSFSS including scheduled meetings, events, conferences, and one-on-ones with direct reports and other activities with particular attention to preparation, logistics, and briefings. * Make travel arrangements (flights, hotel, conference registrations), and prepare travel itineraries and expense reports. * Attend meetings, draft presentations, record and disseminate minutes, and prepare correspondence and other materials supporting initiatives. Tracking and Monitoring: * Monitor budgets, including tracking and maintaining expenditures, reconciling accounts, providing reports, preparing purchase orders, vouchers, and budget transfers. * Develop and maintain systems to support the AVPSFSS office and automation of processes using electric forms and software packages. Maintain appropriate information, document storage, and retrieval systems. Communication and Outreach: * Act as a primary point of contact for the AVPSFSS office, handling inquiries with professionalism, understanding the significance of confidentiality, and providing appropriate support. * Monitor correspondence from community members, both internal and external, regarding questions and clarifications. Project Management and Policy Coordination: * Assist in managing and supporting special projects, including conducting research, gathering data, performing comprehensive analyses, and managing databases to ensure accurate and efficient project execution. * Track milestones and deadlines for projects related to compliance and student support, ensuring that all tasks are completed on time and in alignment with institutional goals. Support the review and revision of policies and procedures assigned to the AVPSFSS, ensuring they are up-to-date and aligned with federal, state, and institutional regulations. * Assist in organizing documentation for audits and compliance reviews, ensuring readiness and thoroughness without needing to be a subject matter expert. Professional Development and Continuous Improvement: * Engage in professional development to enhance skills in administrative support, confidentiality, and understanding the broader context of the AVPSFSS's responsibilities. * Participate in relevant training sessions to improve abilities in managing sensitive information and supporting compliance-related tasks. Required Minimum Qualifications * Associate Degree * Two (2) years of administrative, office management, or related experience * Proficiency in Microsoft Office * Excellent written and oral communication skills, with attention to detail Desired Qualifications * Bachelor's Degree * Two (2) years of administrative experience at a post-secondary institution * Experience supporting roles that support compliance, audit readiness, or regulatory oversight * Experience with student information systems at a post-secondary education institution * Strong interpersonal skills with the ability to work with people at all levels of an organization * Strong problem-solving skills and analytical abilities Work Schedule 8:30 AM - 4:30 PM, Monday to Friday Full/Part Time Full Time Telework Eligible? Yes Essential Personnel? No Posting Detail Information Job Posted Date Closing Date Open Until Filled Yes For Best Consideration Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. For best consideration, applications should be received by November 12, 2025. Review of applications after this date is not guaranteed. FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Supplemental Questions

at the National Institute of Health in Bethesda, MD. is on Telework 3-4 days and in office 1-2 days. Provide support for various procurement and administrative tasks. Manage senior executive staff schedules, keeping them informed and aware of changes in a fast-paced environment frequently involving competing priorities. Coordinate/compile all meeting materials and provide to staff in advance of meetings and ensure that staff attend meetings on time. Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, leave authorizations, training requests, individual mass mailings, correspondence, reports and various forms Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment appointment of professional, technical, and support staff, renewal extension of appointments, reassignments, pay increases adjustments, separation termination, etc. Coordinate meetings, workshops and courses for staff; schedule conference rooms, and prepare and/or collect/compile materials for presentations, meetings, conferences, and ceremonies. Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, Zoom, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes. Update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc. Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc Act as point of contact with management and administrative, budget and property management staff. Develop, maintain and utilize various administrative databases and extract data and reports from various NIH system, e.g., Query, View, and Report (QVR) or other systems Coordinate and process equipment and office supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment Serve as liaison between Deputy Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information Act as focal point and primary initial contact for matters concerning the Office; design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities Provide guidance to staff on Federal guidelines and procedures. Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization Prepare SOPs and review for accuracy; maintain knowledge of current regulations, policies, and procedures concerning general administration, organization, procurement, travel, personnel, etc. Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs Provide information to program staff on policies and procedures for government travelers and invited guests Explain HHS and NIH property policies, procedures and regulations in relation to the acquisition of accountable property items Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH Property Management Policies Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions Develop, maintain and update documentation, databases and spreadsheets for personnel, budget and travel actions. Set-up and format spreadsheets to analyze information Maintain tracking systems; use records management system to ensure proper filing, accountability, storage and retrieval of files Assemble and summarize data, background information and other materials from source materials or automated systems Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management Maintain contacts database; update maintain calendars and shared calendars for multiple staff members Prepare inventory and purchase requests and assists with property management. Serve as an alternate property custodian to staff for Division; issue annual personal property passes; maintain and track all property in the assigned office Serve as one of the alternate Property Accountability Officers for accountable property, maintaining required controls and records, and overseeing inventory in accordance with applicable policy and regulations Prepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures Enter requests for office supplies using POTS Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements Process and track order requests using government systems i.e., POTS on behalf of office staff Oversee management and control of federal property from acquisition to disposal; use the NBS Sunflower Property System to support property management activities Prepare and track requests and justifications for the purchase of materials, supplies and office equipment; follow-up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests Coordinate with management on special projects. Coordinate staff responses to data calls from the Office of the Director Provide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepared it presentations, develop meeting agendas and create and update spreadsheets and databases Plan or assist in the planning of special projects involving program issues; work with staff on the management of special crosscutting initiatives and task force groups to accomplish programmatic goals Coordinate all administrative aspects of special projects and Ensure that management and administrative activities of the office are properly tracked and completed by the assigned due date. Prepare written correspondence in appropriate format or instructions on a variety of administrative issues based on personal knowledge of the issues, policies, and/or procedures. Attend meetings and prepare summaries, including identifying action items and assignments per the timeline established for the meeting or project. Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues Perform a variety of functions such as compiling, retrieving and organization of information, data entry, researching references for projects, development and analysis of information in to support decision alternatives Researches and proposes new administrative procedures. Gather and analyze information about processes and programs Research and advise staff on technology needs updates such as laptops, mobile devices and monitors Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities Assist with maintenance of SharePoint sites and shared electronic document data libraries, including development and monitoring of content and ensuring that documents and or data posted to the sites are accurate and filed appropriately Use day-to-day observations and analysis of work processes to evaluate program operations; anticipate potential problems; identify existing problems and inefficiency; develop recommended solutions Note: currently remote but will will be on site when COVID restrictions are lifted. Job requirements Education and experience requirements: A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required. · Strong communication skills, both oral and written · Ability to transcribe and edit documents · Analytic, organizational and time management skills · Ability to work independently and in a collaborative team environment consisting of a diverse population All done! Your application has been successfully submitted! Other jobs

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Description: For over 26 years, HeiTech Services has delivered for our customers by living our name: Honor, Excellence, Innovation-the “Hei” in HeiTech. We're proud of a culture that puts mission first, people always, and continuous improvement at the center of how we work. If you're driven to make a meaningful impact and grow your craft, we'd love to meet you. Job Type: Full Time (on-site M-F) Work Location: Boston, MA Job Description: The Secretary provides senior-level administrative and coordination support to executive leadership and program offices within a Federal regional environment. The position supports leadership by managing communications, correspondence, records, scheduling, travel coordination, and information flow to ensure efficient office operations. Serving as a central point of contact for internal and external stakeholders, the Secretary exercises sound judgment, discretion, and strong organizational skills while supporting day-to-day executive and office functions. This role performs a wide range of non-routine administrative duties requiring attention to detail, effective communication skills, and proficiency with office automation tools. The Secretary routinely works with sensitive information and ensures timely, accurate, and well-organized documentation in accordance with established policies and procedures. Key Duties and Responsibilities: Receive and screen incoming telephone calls, emails, and visitors for executive leadership, routing inquiries appropriately and independently resolving routine requests for information. Personally handle a high volume of inquiries from internal staff, other government offices, and external stakeholders in a professional and timely manner. Receive and assist visiting officials and senior staff by coordinating communications, facilitating phone calls, and providing administrative and logistical support as requested. Respond to inquiries by clarifying needs, gathering relevant facts, and preparing responses based on knowledge of Government operations and established procedures. Determine when inquiries require escalation and coordinate with appropriate offices or subject matter experts to obtain accurate information or support responses. Establish, maintain, and manage records and files to control the flow of correspondence and documentation for executive leadership offices. Create, edit, revise, calculate, retrieve, store, and produce a wide range of documents in final form, including correspondence, reports, graphs, calendars, statistics, mailing labels, tables, and databases using Microsoft Office applications. Maintain and update web-based data systems by reviewing daily reports, entering significant incidents or activities, and ensuring data accuracy and timeliness throughout the workday. Review and validate information to ensure records and reports are complete, accurate, and current. Maintain official employee personnel files, ensuring records are accurate, complete, and safeguarded in accordance with applicable privacy and records management requirements. Prepare and submit travel authorizations and expense reports for executive leadership and make travel and lodging arrangements using web-based travel systems and direct coordination with travel service providers. Monitor travel itineraries and make adjustments as required to support leadership schedules. Compile and prepare briefing materials and information sheets for executive leadership in support of weekly and ad hoc meetings and conference calls. Schedule, coordinate, and maintain records for the use of regional conference rooms and meeting spaces. Perform additional administrative and coordination support duties as assigned to support office and leadership operations. Requirements: Minimum Qualifications: High School Diploma or equivalent. Minimum of 3 to 5 years of progressively responsible administrative or secretarial experience supporting leadership or program offices. Demonstrated ability to organize information, manage correspondence, and support executive administrative functions. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and database tools. Strong oral and written communication skills. Demonstrated ability to handle sensitive and personally identifiable information with discretion and sound judgment. Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. Ability to pass and maintain a background suitability clearance. Able to pass and maintain a background suitability clearance. Preferred Qualifications: Associate's degree or higher in Business Administration, Office Administration, or a related field. Experience supporting executive leadership in a Federal or public-sector environment. Experience maintaining databases, preparing correspondence, and managing administrative records. Familiarity with records management, travel management systems, and privacy requirements. Experience preparing briefing materials and supporting executive-level meetings and conference calls. HeiTech Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status. If you need a reasonable accommodation during the application process, please contact **********************

Job Title: Executive Assistant to the President Department: President's Office Reports To: President Salary Range: $55,000 - $60,000 FLSA Status: Exempt OVERVIEW OF THE UNIVERSITY Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued. Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students. Regardless of title, every employee supports WAU's vision of producing graduates who bring moral leadership and competence to their communities. SUMMARY Coordinates administrative and secretarial functions of the President's office. Performs a variety of administrative duties, including, but not limited to: maintaining Board of Trustees and Cabinet minutes, and preparing for Board of Trustees and Cabinet meetings, preparing letters, reports and minutes. Schedules meetings for the University President, maintains the calendar. Coordinates special programs. Implements office procedures and performs other secretarial duties to maintain a professional office environment. Manages a variety of general office activities by performing the following duties personally or delegating to student employees. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes the following. Other duties may be assigned. * Greets visitors and directs to appropriate area or person. * Answers and screens president's telephone calls, responds independently when possible, and arranges conference calls. * Manages president's calendar and independently schedules appointments. Keeps Columbia Union Conference Calendar updated. * Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the President. * Composes and types routine correspondence. Prepares outgoing mail and correspondence, including e-mail and faxes. Responds independently to correspondence when possible. * Makes copies of correspondence or other printed materials. * Establishes uniform correspondence procedures and style practices. * Organizes and maintains file system, files correspondence and other records. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of President's office records. * Arranges for committees which the President chairs. * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings for President's Cabinet. * Prepares agenda, notices, minutes, and corporate resolutions for Board of Trustees meetings. * Acts as custodian of trustees' documents and records. * Maintains contact information with board of trustees members and accrediting agencies. * Orders and maintains supplies, and arranges for equipment maintenance. * Process President's expense reports to present to Accounting Services for reimbursement. * Request flower arrangements, fruit baskets or dish gardens for staff and their family members during special occasions such as birth, illness or death in the family. * Maximizes office productivity through proficient use of appropriate software applications. * Maintains a pleasant office atmosphere for students, guests, faculty and staff. * Supports a spirit of excellence in service. * Attends mandatory Convocation every Wednesday. SUPERVISORY RESPONSIBILITIES: Received: Receives direct supervision from the President Given: None COMPETETENCIES To perform the job successfully, an individual should demonstrate the following competencies. * Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. * Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. * Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. * Planning - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. * Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. * Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. * Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan. * Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: * Bachelor's degree and five to seven years of administrative experience supporting a senior executive; or high school diploma and 10 or more years of administrative experience, with at least five years supporting a senior executive * Experience working with a board of directors desired * Excellent oral communication, interpersonal, written and organizational skills * Must have demonstrated advanced proficiency with Microsoft Office Word, Excel, PowerPoint * Must have solid organizational, customer service, and teamwork skills * Must be high-energy, detail-oriented, self-motivated, flexible and capable of managing multiple/competing priorities and meeting tight deadlines * Ability to work independently or collaboratively as the situation demands * Ability to exercise independent judgment * Ability to interact with all levels of management, staff and students * Ability to prioritize work and exercise effective time management skills Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical and Technology Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should be proficient in Microsoft Office Suite and have ability to learn new Database software. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The employee will occasionally be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. BENEFITS Full fringe benefit plan includes but not limited to: * Health care, including vision, dental, and prescription drugs * Flexible Spending Plans * Competitive 403B plan * Individualized retirement planning sessions * Employee Assistance Program * Tuition assistance for employees and dependents * Life insurance including supplemental and accidental death and dismemberment policies * Long Term Care Insurance * Long Term Disability * Legal Assistance Program * Paid time off * Wellness programs * Professional Development LEGAL AND COMPLIANCE NOTICES Washington Adventist University is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, marital status, veteran status, genetic information, or disability in employment or in the provision of services. WAU complies with all applicable federal and state laws, including the Maryland Fair Employment Practices Act. If you require a reasonable accommodation for any part of the application or hiring process due to a disability, please contact the Office of Human Resources. Washington Adventist University provides reasonable accommodations in accordance with the Americans with Disabilities Act and Maryland law. As a religiously affiliated institution, Washington Adventist University exercises its constitutional and statutory rights to give preference in employment to members of the Seventh-day Adventist Church and reserves the right to claim exemption from certain provisions of Title IX and Title VII where they conflict with the university's religious beliefs and values.