Assistant to the director jobs in New Jersey - 57 jobs

Details Information Recruitment/Posting Title Director of Violence Prevention and Victim Assistance Job Category Staff & Executive - Student Affairs and Services Department Student Affairs Newark Overview The Office for Violence Prevention and Victim Assistance (VPVA) at Rutgers-Newark serves the entire campus community with a mission to prevent interpersonal violence through education, awareness, and support. VPVA provides primary prevention programming and educational outreach to students, faculty, and staff on topics such as healthy relationships, dating and sexual violence, relationship safety, and consent. In addition to proactive education, VPVA offers trauma-informed mental health support for individuals impacted by interpersonal violence, advocating for survivors and connecting them with both on-campus and community-based resources to promote healing and empowerment. Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Director of Violence Prevention and Victim Assistance. Reporting to the Assistant Vice Chancellor for Student Health & Wellness, this position will be directly responsible for assessing and providing primary prevention, education, direct service, and confidential support related to interpersonal violence, to the Rutgers University-Newark campus community. This position is responsible for an not limited to the following: * Provides direct, clinical services to students who experience interpersonal violence and other forms of violence, and will provide advocacy and support to students via on campus, criminal justice, and community resources * Responds to and advocates for diverse student needs and build support and collaboration within the university community and within the Newark community, as appropriate, to provide comprehensive care for students * Organizes, plans, implements and evaluates policies, programs, and services needed to strengthen university and community capacity to effectively address violence prevention and victim assistance * Proactively works to improve student health and safety, student resilience, and public relations in this area for the Rutgers-Newark university community * Oversee professional staff and student-led volunteers as well as lead in-house programs that support the wellness of RUN students, provide education and prevention efforts, and support trauma-informed mental health for those impacted by IPV FLSA Exempt Grade 07 Salary Details Minimum Salary 94492.000 Mid Range Salary 119604.000 Maximum Salary 144715.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at ********************************* Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Master's Degree or higher in higher education administration, social work, counseling or other related field * A minimum of 5 years' experience in violence prevention, counseling and advocacy for survivors of interpersonal violence Certifications/Licenses Required Knowledge, Skills, and Abilities * Extensive knowledge of issues of sexual violence, stalking, and other types of interpersonal violence; a high level of comfort and ease in working with a diverse student population is required * Significant experience with prevention programming as it relates to sexual and relationship violence * Clinical experience working with clients who have experienced trauma, and experience working with adolescents, young adult and adults * Experience and extreme comfort with facilitating presentations, groups of all sizes, engaging students in discussions and utilizing various techniques to engage audience * Prior training as a county-based Confidential Sexual Assault and Domestic Violence Victim Advocate in New Jersey * Knowledge of state and federal statutes related to sexual assault/interpersonal violence Preferred Qualifications * A clinical license to practice in the state of NJ (LCSW, LPC) Equipment Utilized The individual in this position will need to be skilled with Microsoft Office, Instagram, Facebook, our website software, Twitter, Adobe products, and other social media platforms. Physical Demands and Work Environment May need to work late nights or weekends for specific programs and campus initiatives at the request of the supervisor or Student Affairs leadership. Special Conditions Posting Details Posting Number 25ST2180 Posting Open Date 10/23/2025 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * What is the highest level of education you have completed? * High School Diploma/GED * Associate's Degree * Bachelor's Degree * Master's Degree * Ph.D. * * Do you have a minimum of a Master's Degree in higher education administration, social work, counseling or other related field? * Yes * No * * Do you have a minimum of 5 years' experience in violence prevention, counseling and advocacy for survivors of interpersonal violence? * Yes * No * * Have you been in your current position for 6 months? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

Junto Affordable Housing is a nationwide non-profit that works to provide for the acquisition, rehabilitation, development, ownership, financing, and operations of affordable housing for low and moderate-income persons. We are currently searching for an assistant to our home rehabilitation director. Job Description Duties of this position include but are not limited to: Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Pay for this position will be determined based on experience. Qualifications Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Paid time off Seeking an experienced, poised, and highly organized Executive & Personal Assistant to support the Owner and Lead Designer of a thriving, multi-location interior design and design-build firm. Responsibilities Executive/Personal Support Provide comprehensive administrative, operational and personal support to the Owner and Lead Designer, managing a dynamic and ever-evolving schedule. Oversee, coordinate and prepare communications, meetings, consultations and prepare follow-up summaries to ensure priorities are executed. Support the owner with scheduling, travel and special projects. Maintain confidentiality and handle matters with professionalism. NDA Required Operational Coordination Partner with leadership team to enhance overall organiational efficiency Serve as liaison between Owner and internal teams ensuring clear communication and alignment of priorities. Anticipate needs and proactively identify opportunities to add value with a sense of urgency Assist with preparation of client proposals, presentations and internal documents

Job Description Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job Description Executive Assistant to Director of Technology Schedule: Full Time, Monday-Friday, 8:00 AM-5:00 PM Salary: $60,000-$90,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities • Attend meetings, take clear notes, and track action items • Maintain follow-up lists and ensure commitments are completed on time • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director • Prepare materials and information ahead of meetings • Support departmental coordination and internal communication • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision • Anticipate needs and handle tasks before being asked • Make decisions on routine matters and escalate when appropriate • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications • Ensure timely responses and professional follow-through • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator • Strong note-taking, documentation, and organizational skills • Excellent time management and ability to juggle multiple priorities • Comfortable working independently in a fast-paced environment • Professional, discreet, and trustworthy • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office • Strong digital file organization skills • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: ********************* Apply Online: Refer a friend, get up to $1000!

Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Strategy Management Office, Global Business Operations Position: Executive Assistant to VP, Strategy Management Office & Operation Excellence group Summary The Executive Assistant to VP, Strategy Management Office and provides administrative and office management support to both VP and the related Operational Excellence groups. The successful candidate will be responsible for accomplishing diverse and complex administrative tasks in a fast-paced, rapidly evolving environment, while working with a broad range of internal stakeholders and senior leaders across Global Business Operations and all functions of the company. Specific administrative assignments will include proactive and heavy calendar management, meeting scheduling, travel booking, purchase order preparation and management, group logistics, preparing/processing expense reports and supporting internal budget processes. On the office management front, duties will include stocking and ordering supplies, overseeing use of office space, including conference room booking and desk space, planning and executing in-office meals, supporting event/meeting logistics, organizing consistent data management procedures (e.g., use of OneDrive, Teams, etc.), providing on-boarding assistance to new staff, and coordinating with corporate functions (BMS IT/AV services team, security, real estate and building management). The scheduling piece of the role is significant and high profile, including executive and senior corporate leadership and other internal/external partners and stakeholders. The Executive Associate is expected to collaborate and cooperate with other EAs across the company to support the VP and organization effectively and should demonstrate a polished and professional demeanor in all internal and external interactions. Preferred Skills Anticipate needs of manager; take appropriate steps with minimal supervision to produce accurate and timely outcomes. Adhere to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses and BMS internal corporate policies for accurate and compliant reporting of expenses. Ensure VP preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads) Exhibit a willingness to assist and support others in the group while balancing work demands. Escalate decision-making when appropriate. Interface appropriately with BMS senior executives/matrix team members and collaborate effectively with both leadership team administrative staff. Represent team in a professional manner in engagements with internal and external organizations. Handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations. Prepare to adapt to constant change and quickly course correct when necessary, in a rapidly evolving environment. Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company. Requirements Successful candidate must possess 8-10 years of administrative experience, primarily supporting enterprise and/or Finance executives. Bachelor's degree preferred. Strong interpersonal skills in dealing with all levels of management (internal and external). Excellent verbal and written communication skills. Proven ability to handle sensitive information with confidentiality, discretion & good judgment. Adapts easily to new learning situations, knows how to set priorities, is very proactive, reliable, and accountable, and works with limited supervision. Strong attention to detail. Must be comfortable working with new tools and technologies including web-based and digital communications tools. Maintains professional and technical knowledge by remaining current with BMS continuous learning modules. Highly proficient in Microsoft Office Suite; including but not limited to Outlook Calendar and Email, Teams, SharePoint, Excel, Word, and PowerPoint. If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Compensation Overview: Princeton - NJ - US: $74,630 - $90,434 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit ************************************* Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include: Health Coverage: Medical, pharmacy, dental, and vision care. Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP). Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support. Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown. *Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program. Uniquely Interesting Work, Life-changing Careers With a single vision as inspiring as “Transforming patients' lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. On-site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function. Supporting People with Disabilities BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to **************************. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. Candidate Rights BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: ********************************************* Data Protection We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at ***************************************** Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If you believe that the job posting is missing information required by local law or incorrect in any way, please contact BMS at ********************. Please provide the Job Title and Requisition number so we can review. Communications related to your application should not be sent to this email and you will not receive a response. Inquiries related to the status of your application should be directed to Chat with Ripley. R1598332 : Executive Assistant to VP, Strategy Management Office & Operation Excellence group

**Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Date 05/2018 Title Assistant, Supervisor Department Packaging Reports to Supervisor, Packaging FLSA (Exempt or Non-Exempt Non-Exempt The Assistant Supervisor position is responsible to assist with planning, coordinating, and managing all activities of those employees in the packaging department. Safety, sanitation, housekeeping, GMP standards, problem solving ability as well as good employee relations are considered key elements to success. Areas of Responsibility Ensures that timelines are met by distributing workload in accordance with changing priorities. Ensures operation of equipment by coordinating, preventative maintenance, repairs; and evaluating new equipment and techniques. Responsible for packaging production employees including mechanical support staff. Oversees day to day operation of filling and packaging environment. Coordinate activities and assist in setting priorities of mechanics and warehouse materials handlers to keep the production lines running efficiently and consistently. Communicate all packaging activities with the Lead QA inspector to proper QA support is available. Create and issue required packaging paperwork to line leaders and audit it daily for completeness and accuracy. Prepare for the new shift by reviewing all entries to the log, packaging line status and issues. Conduct routine meetings with departmental employee groups to provide guidance and to review problems, new procedures, and customer issues. Works closely with Quality and Planning department to execute production plan. Evaluates/solves production problems by reviewing the area of concern, developing potential solutions, technically evaluating, or testing the solutions, and preparing recommendations for management. Maintain a work environment which fosters teamwork and supports the company's efforts to continuously improve processes. Assist the Supervisor to prepare production reports and variance explanations, and accurately complies and files, inventories, and order production supplies. Quality Participate in any investigation for a deviation involving a batch record. Maintain proper gowning and hygiene to ensure integrity of the product as per cGMP's and company policies. Follow batch records, SOP's, and cGMP guidelines to ensure product specifications and tolerances are met. Ensures full compliance with Company policies, procedures, GMP's, Ethical Business Practice, and SOP's at all times. Ensures documentation such as operation logs, batch records, etc. are fully completed, signed and in compliance with company standards and regulatory requirements. Assist the Supervisor to complete necessary Activity Reports for management. Ensure products are staged for counting and inspection. Ensure products are stored properly to conserve space and comply with safety procedures. People Foster a collaborative environment in which diverse backgrounds are respected and valued. Establish and maintain effective relationships with your peers, team, and senior managers in order to communicate effectively. Provides clear direction & expectations for direct reports and assures that tasks & responsibilities are clear. Sets goals and objectives in alignment with the organization for self and direct reports: Creates action plans, sets milestones, and delivers progress reports and developmental plans for team members. Develop employees that contribute to the daily success of the line and can be successful in the supervisor's absence. Maintains open lines of communication with employees, peers, and management. Assumes responsibility for the efficient, timely, and accurate completion of warehouse functions Learns and understands specific manufacturing operations sufficiently and is able to provide support in other areas as needed. Evaluates performance of employees and creating corrective action plans where appropriate. Assists with personnel decisions including hiring, terminations, attendance management, wage decisions, transfers, and promotions. Interpret and explain the policies of the USPL Handbook so employees can understand the application of each policy as well as management's purpose for each policy. Apply all company policies fairly and consistently across departments and develop a relationship of trust and transparency with their employees. Identify strengths and weaknesses of all associates on their team to ensure optimal performance; knows which employees they can assign additional tasks to, and which need closer scrutiny. Works extended hours and occasional weekend overtime. Other duties as assigned. Other Responsibilities Including Safety: Responsible for ensuring each employee works in a safe and responsible manner in order to create an injury-free and incident-free workplace. Complies with all job-related safety and other training requirements. Keeps management informed of area activities and of any significant problems. Responsible for maintenance of warehouse equipment, providing both preventive maintenance programs and communicating all necessary repairs to Director of Facilities. Responsible for warehouse safety programs in order to provide a safe and clean workplace for employees and within the regulations of all OSHA local and state regulations. Ensure all associates are trained and following all standard operating procedures. Requirements Education & Qualification: BA degree and/or 2+ years Line Leader experience Minimum of one (1) years work experience in nutritionals, supplements, food or pharmaceutical manufacturing industries is preferred. Certifications, Licenses, Credentials: N/A Skills & Ability Demonstrates ability to work in a team and assist others. Bi-Lingual in Spanish or Hindi is a plus. Able to follow written instructions precisely and perform basic math calculations as required. Understands and is knowledgeable of cGMP, OSHA standards etc. Mechanically inclined to understand inner workings of equipment. Demonstrates the ability to read and write basic English in order to be able to understand the industry regulated instruction sheets. Physical Requirements (lifting, etc.): Ability to lift up to 50 lbs.; occasionally lift and move up to 75 pounds. Must stand and walk on production floor a minimum of 6 hours per shift. Uses hands to finger, handle, feel, or operate objects or controls, lifting to waist height and/or above shoulder height, frequent bending from waist, or squatting, walking short distances. Occasionally works from a rolling ladder or step stool. Must be able wear all PPE including lab coat, face mask, booties, gloves, safety glasses/goggles and respirators. Work Environment (Office, Warehouse, temperature extremes, etc.): Work is regularly performed inside a manufacturing environment where temperatures can be moderate, exposure to dust, odors, noise and fumes. The noise level is usually moderate. Employee can be exposed daily to chemicals and cleaning agents. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law. Benefits And Compensation: Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment. 2nd shift - 3:30 pm to !2:00 am

Executive Assistant & Project Coordinator Princeton, NJ We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. Your key responsibilities * Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support * Provide analytical support to projects and/or other business related matters * Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. * Participate in planning and preparation activities associated with meetings, presentations, and conferences. * Prepare reports to support recommendations and projects. * Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. We bring * Sustainability is much more than a claim and is core to our strategy and purpose; * A flexible work environment that empowers people to take accountability for their work and own the outcome; * Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; * A firm belief that working together with our customers is the key to achieving great things; * An eagerness to be one team and learn from each other to bring progress to life and create a better future * We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring * Bachelor's degree or above is preferred. * 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. * Strong computer skills in Word, Excel, PowerPoint and all other relevant software. * Analytical skill will be adding value to the role. * This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. * Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. * High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About dsm-firmenich At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. Agency statement We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events. Job Duties and Responsibilities Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching Completes the casting, interviewing, hiring, and onboarding of kids team members Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming Position Requirements High School Diploma or GED 2 years of experience teaching or working in a children's program 2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility 2 years of supervisory/management experience Successfully complete and pass Kids On-Demand Certifications before 1st day of work First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Preferred Requirements Experience working with children The ability to engage a group of children in an activity Customer service and strong communication skills PayThis is an hourly position with wages starting at $21.50 and pays up to $28.75, based on experience and qualifications.Benefits All team members receive the following benefits while working for Life Time: A fully subsidized membership Discounts on Life Time products and services 401(k) retirement savings plan with company discretionary match (21 years of age and older) Training and professional development Paid sick leave where required by law Full-time Team Members are eligible for additional benefits, including: Medical, dental, vision, and prescription drug coverage Short term and long term disability insurance Life insurance Pre-tax flexible spending and dependent care plans Parental leave and adoption assistance Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave Deferred compensation plan, if the team member meets the required income threshold Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Perform clerical/office support for the Financial Aid department. Provide customer services and support to students and visitors. Assist the director and administrators in the department as appropriate. Responsibilities Provide first-line support to students and parents, answering questions related to financial aid applications, eligibility, and award processes. Coordinate with staff in other departments to support the students if needed. Assist in the preparation and distribution of financial aid communications, including emails, flyers, and brochures. Assists with ensuring the accuracy of the Financial Aid website and other social media platforms. Assist with outreach activities to various on and off campus constituencies: i.e. high schools, community centers. Maintain accurate and confidential student financial aid records. Assist with processing financial aid applications, such as comparing list and roster, organizing files. Participate in outreach activities such as financial aid workshops, orientation sessions, and college events. Utilize financial aid management systems to update and retrieve data as needed. Help troubleshoot issues with online financial aid applications and software. Assist other office personnel with special assignments or substitute for absent personnel when appropriate. Other tasks assigned by the Director of Financial aid of class information for registration system and reconcile with brochure content. Qualifications Education: High school diploma required. Associate degree preferred. Experience: 2 years of related experience or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Previous experience in an administrative support role; experience in a financial aid office is a plus. Manages difficult or emotional customer situations. High level of customer service experience. Familiarity with financial aid regulations and procedures (e.g., FAFSA, Direct Loans) is desirable. Knowledge Abilities/Skills: Excellent verbal and written communication skills. Strong interpersonal skills with a focus on empathy and service. Proficient in Microsoft Office Suite and capable of learning new software applications. Ability to work independently and as part of a team. Strong organizational skills and the ability to manage multiple tasks simultaneously. Preferred Qualifications & Special Considerations: Knowledge of Monmouth County and its communities. Application Documents Cover Letter, Other, Resume Pay Rate $18.59/hr

The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************* . **ALL ABOUT TARGET** Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here (*********************************** . **ALL ABOUT GENERAL MERCHANDISE** Experts of operations, process and efficiency who enable a consistent experience for our guests by ensuring product is set, in-stock, accurately priced and signed on the sales floor. The General Merchandise and Food Sales team leads inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all General Merchandise (GM) areas of the store. This team leads Food & Beverage and Food Service, providing a fresh and food safe experience. Experts enable efficient delivery to our guests by owning pick, pack and ship fulfillment work. **At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a General Merchandise & Food Sales Executive Team Leader can provide you with the:** + Knowledge of guest service fundamentals and experience building and managing a guest first culture on your team + Knowledge of retail business fundamentals including: department sales trends, inventory management, freshness and quality, guest shopping patterns, pricing and promotions strategies + Experience in setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals + Knowledge of the competition; leveraging insights to drive business objectives + Experience managing a team of hourly team members and leaders and creating business specific strategies and goals + Skills in recruiting, selecting and talent management of hourly team members and leaders **As an General Merchandise & Food Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities:** + Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability + Manage Food & Beverage, food services (if applicable), inbound, outbound, replenishment, inventory accuracy, presentation, pricing and promotional signing processes for all GM areas of the store + Manage a team of experts in operations, accuracy and efficiency + Enable efficient delivery to our guests by leading pick, pack and ship fulfillment work (if applicable) + Develop a strategy and utilize your workload planning tools to complete all scheduled workload ensuring you are guest ready at all times + Conduct regular check-ins with your team to ensure completion of tasks and workload + Manage all GM backroom and sales floor areas, review all reporting to identify gaps and develop a plan to resolve + Oversee GM Team Leaders workload planning including transitions, revisions and salesplans for all GM areas + Drive fulfillment sales by leading the Fulfillment team to fulfill each order accurately and efficiently and deliver on each guest promise time + Drive a culture centered in food safety; train, validate and coach team to deliver proper execution on all food safety standards and cleaning routines + Lead an efficient operation to fund the sales culture + Oversee Food & Beverage Team Leader's workload planning including transitions, revisions, salesplans, sampling and promotions + Create a guest-obsessed culture that prioritizes the guest experience and delivers on store sales goals + Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests + Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends) + Manage a consistent experience for our guests by ensuring product is in stock, fresh, available, food safe, and accurately priced and signed on the sales floor with minimal disruption to the guest + Assess all GM and Food & Beverage backroom and sales floor areas, walk Food & Beverage Standards to assess priorities in food and review GM/Food reporting to identify gaps and develop a plan to resolve + Plan, lead and follow-up on organizational and operational change + Anticipate and identify changes in unique store trends + Develop and coach your team to elevate their skills and expertise + Establish a culture of accountability through clear expectations and performance management; actively develop, coach and train your team; anticipate staffing needs, talent plan and recruit - both long and short term + Provide service and a shopping experience that meets the needs of the guest + Always demonstrate a culture of ethical conduct, safety, and compliance; lead team to work in the same way and hold others accountable to this commitment + As a key carrier, follow all safe and secure training and processes + Address store needs (emergency, regulatory visits, etc.) + All other duties based on business needs **WHAT WE ARE LOOKING FOR** **We might be a great match if:** + Working in a fun and energetic environment makes you excited.... We work efficiently and as a team to deliver for our guests + Providing service to our guests that makes them say I LOVE TARGET! excites you.... That's why we love working at Target + Leading teams who are stocking, setting and selling Target products sounds like your thing... That's the core of what we do + You aren't looking for Monday thru Friday job where you are at a computer all day... We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded **The good news is that we have some amazing training that will help teach you everything you need to know to be an** **General Merchandise & Food Sales Executive Team Leader** **. But, there are a few skills you should have from the get-go:** + 4 year degree or equivalent experience + Strong interest and knowledge of the Food & Beverage business + Strong interpersonal and communication skills + Strong business acumen + Comfortable dealing with ambiguity + Manage conflict, lead and hold others accountable + Relate well with and interact with all levels of the organization + Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis + Learn and adapt to current technology needs + Manage workload and prioritize tasks independently **We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect:** + Access all areas of the building to respond to guest or team member issues + Interpret instructions, reports and information + Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 40 pounds + Accurately handle cash register operations + Climb up and down ladders + Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary **Benefits Eligibility** Please paste this url into your preferred browser to learn about benefits eligibility for this role: ********************************* **Americans with Disabilities Act (ADA)** In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.

Junto Affordable Housing is a nationwide non-profit that works to provide for the acquisition, rehabilitation, development, ownership, financing, and operations of affordable housing for low and moderate-income persons. We are currently searching for an assistant to our home rehabilitation director. Job Description Duties of this position include but are not limited to: Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Pay for this position will be determined based on experience. Qualifications Communicating with contractors, vendors, and staff on the status and needs of home rehab projects while keeping the projects and the overall rehab scope on task. This position requires reliable transportation as travelling to and from different sites will be a common occurrence. We are looking for someone who is a great multitasker while staying organized and has strong communication skills along with basic computer knowledge. Experience with home rehabilitation and blue tagging is preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

Extra Contracts Date Available: 09/01/2025 Assistant to Pit Orchestra Director $45/hour Attachment(s): * Athletic Coach and Extra Curricular Posting 2025-2026.pdf

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Schedule: Full Time, Monday-Friday, 8:00 AM-5:00 PM Salary: $60,000-$90,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities • Attend meetings, take clear notes, and track action items • Maintain follow-up lists and ensure commitments are completed on time • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director • Prepare materials and information ahead of meetings • Support departmental coordination and internal communication • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision • Anticipate needs and handle tasks before being asked • Make decisions on routine matters and escalate when appropriate • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications • Ensure timely responses and professional follow-through • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator • Strong note-taking, documentation, and organizational skills • Excellent time management and ability to juggle multiple priorities • Comfortable working independently in a fast-paced environment • Professional, discreet, and trustworthy • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office • Strong digital file organization skills • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: ********************* Apply Online: Refer a friend, get up to $1000!