Assistant to the director jobs in New Mexico - 33 jobs

Virtual Executive Assistant
Onemci
Assistant to the director job in New Mexico
At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.
$33k-48k yearly est. Auto-Apply 60d+ ago

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Librarian EA
Bloomfield Nm 4.2
Assistant to the director job in Bloomfield, NM
Supervisor: Principal General Job Description: The Mesa Alta Jr. High Librarian-teacher will provide guidance and instructional experiences that are academically and developmentally appropriate for each student who attends class in the library. Essential Duties and Responsibilities: The librarian-teacher demonstrates knowledge of the library content area and established curriculum. The librarian-teacher appropriately utilizes a variety of teaching methods. The librarian-teacher communicates with and obtains feedback from students in a manner that enhances student learning and understanding. The librarian-teacher effectively utilizes student assessment techniques and procedures. The librarian-teacher comprehends the principles of student growth, development and learning, and applies them appropriately. The librarian-teacher recognizes student diversity and creates an atmosphere conducive to the promotion of positive student involvement and self-concept. The librarian-teacher models and promotes collaborative planning. The librarian-teacher organizes and manages the library in accordance with established written policies and procedures. The librarian-teacher manages the educational setting in a manner that promotes positive student behavior, and a safe and healthy environment. The librarian-teacher demonstrates a willingness to examine and implement change, as appropriate. The librarian-teacher works productivity with colleagues, parents and community members. Additional Duties and Responsibilities: Communicate accurate and up-to-date information to students in a way that enhances student learning, and includes demonstrating effective writing skills, and use of standard English. Manage time appropriately. Cooperate with administration, parent and co-workers. Create a positive atmosphere and arrange the physical environment of the library for optimal learning. Prepare for instruction and show written evidence of preparation. Take precautions to protect equipment, materials, and facilities. Maintain accurate and complete records as required by the school district. Attend and participate in faculty meetings. Complete duties (hall, bus, etc.) as assigned. Leave adequate preparations for a substitute. Develop and implement appropriate classroom management strategies while maintaining high expectations for student behavior. Encourage cooperation between students. Maintain student involvement in appropriate tasks. Use and apply appropriate conflict resolution skills. Demonstrate public relations skills. Use appropriate techniques, strategies, and materials to achieve the desired instructional goal. Adapt the curriculum to meet the needs of individual students. Use current technology for instruction and management purposes. Use data to improve instructional programs. Select, use and interpret evaluation data. Is available to parents, students, administration and peers outside the school day, if needed. Attend extra curricular activities. Spend time beyond the school day grading, planning for instruction, etc. Report suspected child abuse and neglect. Is responsible for students on field trips. Act as a good role model within the context of the school. May supervise educational assistants, practicum students, student teachers, and high school vocational lab students. Develop and use community and professional resources. Understand and apply learning theories. Accept other responsibilities as deemed necessary by the supervisor. Demonstrate concern for student's well-being and positive self-esteem. Qualifications: A bachelor's degree. A valid New Mexico teaching license with a library science endorsement. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, kneeling, and moving light furniture may be required. Equipment/Material Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required. May make site or home visits when needed and appropriate. Terms of Employment: Salary and work year to be established by the Board.
$42k-55k yearly est. 30d ago
Librarian EA
Bloomfield School District 3.6
Assistant to the director job in Bloomfield, NM
Supervisor: Principal General Job Description: The Mesa Alta Jr. High Librarian-teacher will provide guidance and instructional experiences that are academically and developmentally appropriate for each student who attends class in the library. Essential Duties and Responsibilities: * The librarian-teacher demonstrates knowledge of the library content area and established curriculum. * The librarian-teacher appropriately utilizes a variety of teaching methods. * The librarian-teacher communicates with and obtains feedback from students in a manner that enhances student learning and understanding. * The librarian-teacher effectively utilizes student assessment techniques and procedures. * The librarian-teacher comprehends the principles of student growth, development and learning, and applies them appropriately. * The librarian-teacher recognizes student diversity and creates an atmosphere conducive to the promotion of positive student involvement and self-concept. * The librarian-teacher models and promotes collaborative planning. * The librarian-teacher organizes and manages the library in accordance with established written policies and procedures. * The librarian-teacher manages the educational setting in a manner that promotes positive student behavior, and a safe and healthy environment. * The librarian-teacher demonstrates a willingness to examine and implement change, as appropriate. * The librarian-teacher works productivity with colleagues, parents and community members. Additional Duties and Responsibilities: * Communicate accurate and up-to-date information to students in a way that enhances student learning, and includes demonstrating effective writing skills, and use of standard English. * Manage time appropriately. * Cooperate with administration, parent and co-workers. * Create a positive atmosphere and arrange the physical environment of the library for optimal learning. * Prepare for instruction and show written evidence of preparation. * Take precautions to protect equipment, materials, and facilities. * Maintain accurate and complete records as required by the school district. * Attend and participate in faculty meetings. * Complete duties (hall, bus, etc.) as assigned. * Leave adequate preparations for a substitute. * Develop and implement appropriate classroom management strategies while maintaining high expectations for student behavior. * Encourage cooperation between students. * Maintain student involvement in appropriate tasks. * Use and apply appropriate conflict resolution skills. * Demonstrate public relations skills. * Use appropriate techniques, strategies, and materials to achieve the desired instructional goal. * Adapt the curriculum to meet the needs of individual students. * Use current technology for instruction and management purposes. * Use data to improve instructional programs. * Select, use and interpret evaluation data. * Is available to parents, students, administration and peers outside the school day, if needed. * Attend extra curricular activities. * Spend time beyond the school day grading, planning for instruction, etc. * Report suspected child abuse and neglect. * Is responsible for students on field trips. * Act as a good role model within the context of the school. * May supervise educational assistants, practicum students, student teachers, and high school vocational lab students. * Develop and use community and professional resources. * Understand and apply learning theories. * Accept other responsibilities as deemed necessary by the supervisor. * Demonstrate concern for student's well-being and positive self-esteem. Qualifications: * A bachelor's degree. * A valid New Mexico teaching license with a library science endorsement. * Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Physical Requirements: Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, kneeling, and moving light furniture may be required. Equipment/Material Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required. May make site or home visits when needed and appropriate. Terms of Employment: Salary and work year to be established by the Board.
$32k-44k yearly est. 33d ago
GROCERY/ASST DEPT LEADER
Kroger 4.5
Assistant to the director job in Los Alamos, NM
Assist Department Manager in planning, organizing, staffing, training and directing Grocery Department associates; perform production and customer service functions; maximize store sales and profits safely and ethically in accordance with policies and procedures. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Based in Salt Lake City, Utah, Smith's Food and Drug merged with The Kroger Company in 1998. Today, we're proudly serving Smith's customers in over 140 stores throughout Utah, Nevada, New Mexico, Arizona, Montana, Idaho and Wyoming. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Smith's family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: * A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. * Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. * Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. * Valuable associate discounts on purchases, including food, travel, technology and so much more. * Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. * Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page! Minimum * Willing to be flexible and work mornings, afternoons, evenings, nights as the work demands. * Willing and available to work weekends and holidays as needed. * Effective written and oral communication skills. * Ability to make intelligent decisions quickly * Able to tactfully and calmly handle stressful situations and make a positive impression on associates and customers. * Possess abilities and skills for effective production, merchandising and customer services related to sale of merchandise. * Understanding of all key components of department operations (i.e. Managing people, merchandising, computer assisted ordering, inventory management, shrink control, customer services, labor scheduling, expense control, etc.) * Knowledge of applicable laws and regulations related to employment practices, OSHA compliance, etc. * Qualified and able to operate power machinery and work with various job tools, (power jacks, box cutters, label guns, balers, compactors, etc.). Desired * Grocery retail work experience and/or backup manager experience. * Past work record reflects dependability and integrity. * Assist the Department Manager in organizing work, filling department staffing needs as authorized by store management, and training and scheduling associates so that customers are consistently provided with prompt courteous service. * Respond appropriately to customer or associate comments, complaints, requests, accidents and questions. Be prompt, tactful, calm, courteous and professional in all interactions. * Use Computer Assisted Ordering (CAO) to manage ordering appropriate quantities of merchandise and supplies, and insure proper accounting of product received and balance on hand in the Department Manager's absence. * Perform and direct others in pricing and displaying of merchandise. Maintain proper signage, product rotation, freshness, quantity, quality and proper space allocation for merchandise. * Engage yourself and counsel associates in effective, productive merchandising techniques, customer services, product presentation and promotional activities. * Follow through on implementation of company programs and adherence to company policies and procedures, particularly in the areas of dress code, grooming, sanitation and maintenance of a work environment free of unlawful harassment or discrimination. * Provide Department Manager with input on department budgets, goals and results. * Communicate and interact with associates and customers to provide a positive impression. * Maintain equipment and facilities properly and safely in accordance with company policies and procedures. * Maintain floor, shelf and grocery areas clean and up to sanitary standards. * Demonstrate the ability and desire to promote, communicate and implement company initiatives and process improvements to direct reports in a positive manner. * Demonstrated aptitude to manage people and organize workloads. * Perform any and all duties as assigned.
$42k-66k yearly est. Auto-Apply 30d ago
Aide, Educational- EA
Central Consolidated School District 4.0
Assistant to the director job in New Mexico
Support Staff/Educational Assistant Position: Educational Assistant Supervisor: Principal Work Site: Assigned School Summary: Support and assist teachers in providing educational opportunities for student growth and learning, and to prepare students academically, socially and physically. Support educational opportunities for all students. Essential Duties and Responsibilities: Work under the supervision of the certified teacher and assist in classroom activities. Maintain professional relationships and work cooperatively with employees, the community and other professionals. Maintain professional competence through individual and staff training, in-service in educational activities and self-selected professional growth. Assist in maintaining student's involvement in appropriate tasks. Provide information and help to any substitute teacher assigned in the absence of the regular teacher. Work with small groups of students to reinforce material introduced by the teacher. Guide independent study, enrichment and/or remedial work introduced or prepared by the teacher(s). Assist in maintaining student's involvement in all academics and activities. Assist students in small groups and large groups in all settings. Model acceptable social skills in working with students, teachers, parents and supervisors. Report unsafe or dangerous surfaces and/or conditions in hallways, restrooms, playgrounds, entrances, and classrooms. Respond to the unique needs of all students. Assist in maintaining student(s) interaction with the teacher and peers. Assist with personal care responsibilities (may include, but not limited to): o Assist student(s) with eating o Assist student(s) with personal hygiene o Assist student(s) with mobility, moving from one location to another o Assist student(s) with non-instructional activity, i.e. recess, assemblies, field trips, etc. Complete and comply with all required training annually. Support district and school efforts to keep CCSD safe and secure. Comply with all Board of Education policies, administrative regulations, Public Education Department guidelines and local, state and federal laws. Adhere to NM Code of Ethical Responsibility of the Education Profession. Perform substitute duties until a licensed substitute is available. Other duties as assigned, reasonably related to the scope of the position. Minimum Qualifications: High School Diploma or GED NM PED Educational Assistant License Level 3, or willing to move to Level 3 within first year of employment Knowledge, Skills and Abilities: Knowledge of Dinï ½ language, culture and history preferred Physical/Job Requirements: Standing, sitting, walking, lifting, carrying up to 50 pounds, climbing, bending, reaching, kneeling, driving a vehicle, traveling long distances, writing, typing, word processing, reading, researching information, and effective communication skills. Safety and Health: Knowledge of universal hygiene precautions Completed and cleared background check Pass drug test if required for position Knowledge and compliance with district and school Safety Plans Equipment/Material Handled: Materials relevant to job responsibilities Valid driver license and insurable by district if necessary Work Environment: Various degrees of noise, temperature and air quality Work interruptions Flexibility Self-motivated Completion of job assignments without direct supervision Term of Employment: Non-Exempt
$31k-36k yearly est. 2d ago
Business Analyst, Service Now EA Workspace
Cardinal Health 4.4
Assistant to the director job in Santa Fe, NM
**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
$40k-52k yearly est. 60d+ ago
Executive Assistant
Serv Recruitment Agency
Assistant to the director job in Albuquerque, NM
Optimum and Southwest Women's Oncology are seeking a dedicated and driven Executive Assistant to the CEO to join our high-performance team in Albuquerque, New Mexico. Who We Are Optimum and Southwest Women's Oncology are two sides of the same coin, precision performance and profound compassion. At Optimum, we help people become the best versions of themselves, combining cutting-edge medical science, biohacking, aesthetics, and human potential into a single ecosystem of vitality. At SWWO, we help women triumph over gynecologic illness through skill, courage, and heart. Together, we're building something rare: a culture where clinical excellence meets human flourishing - where our team thrives as much as our patients and clients do. Who You Are You are a strategic force multiplier. Someone who thinks two steps ahead, eliminates friction, and amplifies the impact of the CEO. You bring clarity to complexity, structure to chaos, and foresight to decisions. You are highly intuitive, detail-obsessed, and comfortable operating in a fast-moving, high-performance environment. You communicate with polish, manage with precision, and anticipate needs before they surface. You thrive in a role where excellence, discretion, and relentless proactivity are the expectations. Who You Are You are not someone who: Waits for direction rather than anticipating needs. Treats executive support as transactional instead of strategic. Gets overwhelmed by shifting priorities or high expectations. Avoids difficult conversations or timely follow-through. Dislikes structure, systems, or accountability. Optimum requires an Executive Assistant who is an extension of the CEO - a strategic, trusted, and emotionally intelligent partner. What You'll Do Strategic Calendar, Schedule & Priority Management Manage and dynamically align the CEO's calendar with organizational priorities. Coordinate meetings, travel, family commitments, and long-range planning. Protect the CEO's bandwidth by identifying inefficiencies and removing unnecessary tasks. Communication, Correspondence & Executive Presence Serve as the CEO's point of contact for internal and external communications. Triage, prioritize, draft, and refine communications in the CEO's voice. Prepare high-quality briefs, pre-reads, and decision-ready summaries. Operational Excellence & Project Support Track strategic initiatives, deadlines, and deliverables across departments. Identify risks, opportunities, and gaps early - acting as the CEO's “eyes and ears.” Ensure leaders and teams meet commitments to the CEO with timely follow-through. Systems, Processes & Organizational Efficiency Build and optimize systems that improve the CEO's performance and organizational clarity. Implement workflows, templates, and procedures that increase operational efficiency. Maintain organized, accessible documentation (contracts, agreements, plans, records). Meetings, Events & Board Support Plan and execute executive meetings, events, and team gatherings. Prepare board materials, agendas, minutes, and documentation. Coordinate logistics with precision and professionalism. Personal Support (as needed) Assist with personal scheduling, home management, and family logistics as required. Support occasional personal travel, errands, and administrative needs. What You Bring 5+ years supporting senior executives in fast-paced, high-growth, or high-performance environments. Proven ability to operate as a strategic partner, not just an administrative supporter. Experience supporting senior executives within luxury brands, ultra-high-net-worth (UHNW) environments, and/or healthcare settings, demonstrating exceptional discretion, service orientation, and comfort operating at the highest standards of professionalism. Mastery of organization, prioritization, and time management. Outstanding written and verbal communication skills. Strong business acumen - able to distill complex information into actionable insights. High proficiency in Google Suite, Asana, Notion or similar project management tools. Discretion, judgment, and professionalism in handling sensitive information. A proactive, solution-oriented mindset with strong critical thinking skills. Experience in healthcare, wellness, or high-performance organizations is an asset. The Optimum/SWWO Culture We move fast, think long-term, and care deeply. We don't reward activity; we reward impact. We hire individuals who can self-manage, over-deliver, and elevate the people around them. We believe kindness and accountability are not opposites - they're inseparable. If you crave comfort, this isn't it. If you crave mastery, meaning, and measurable impact - welcome home. Compensation & Benefits Competitive salary commensurate with experience, leadership bonuses, health & wellness coverage, and a 401(k) - but more importantly, the chance to build a legacy. Note: This is a full-time in-office position at our Albuquerque New Mexico office.
$33k-48k yearly est. Auto-Apply 30d ago
Executive Assistant
Zantech
Assistant to the director job in Albuquerque, NM
Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Albuquerque, New Mexico . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!
$33k-48k yearly est. Auto-Apply 8d ago
Senior Administrative Assistant
EWF
Assistant to the director job in Los Alamos, NM
Job DescriptionPosition Description: Senior Administrative Assistant (3 positions) (5 year position) Summary:Senior Administrative Assistants provide mid-level administrative support to managers and staff, ensuring smooth daily operations. Key Responsibilities:Support with confidentiality, scheduling, travel arrangements, meeting prep, and correspondence. Process logs, records, and administrative documents. Assist with supply management, visitor escorting, and office coordination. Qualifications:High school diploma and 5 years of administrative support experience. Proficiency in Microsoft 365 and federal administrative systems. Strong organizational and communication skills. Must meet DOE/NNSA background suitability requirements. Task Manager & Records Manager must hold a DOE/NNSA Q clearance. All staff must comply with DOE/NNSA security and suitability standards, including visitor access and badging. Must adhere to performance standards, such as accuracy (=9799%), timely record retrievals, and supply fulfillment (=95%). $25. 00 - $45. 00 Hourly
$37k-51k yearly est. 19d ago
EA
Questa Independent School District
Assistant to the director job in Questa, NM
DATE OF NOTICE: December, 2025 Educational Assistant for the 2025-2026 School Year QUALIFICATIONS: - Current New Mexico Department of Education E.A. license appropriate to the teaching assignment. Current endorsements dependent upon specific positions may be required. Additional requirements may be applicable for specific positions. General Functions Works alongside and assists certified school personnel in the performance of their duties and works under the direct supervision of a certified person. Assists certified staff in providing delivery of the instructional program. (The certified person retains responsibilities for instruction and supervision of pupils in his/her charge and shall not delegate to an aide sole responsibility for the performance of any of the following duties.) Education/Training/Experience Minimum: State licensure and any other requirements specified by the Public Education Department. Preferred: AA degree or 60 hours of undergraduate course work. Knowledge/Skills And Abilities Ability to comply with state-approved Code of Ethics of the Education Profession and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations. Ability to safeguard confidentiality of privileged information. Effective communication skills, both verbal and written. Flexibility, organization, decision-making and problem solving skills. Interpersonal skills with diverse populations. Essential Job Functions All functions are performed in accordance with established policies, procedures, safety and environmental regulations, facility and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the organization. Current essential functions include the following: Works with individuals and small groups in the classroom to reinforce material introduced by the teacher. Serves as a model in developing students' language and behavior. Collects, prepares and arranges resource material for use by certified personnel. Operates equipment appropriate to the classroom and assignment. Monitors testing and make-up work for students. Maintains classroom records, prepares reports as requested by the classroom teacher or principal, scores tests, and manages classroom equipment and supplies. Collects data as requested by teacher or other service provider. Prepares and maintains accurate and completes records and reports as required by law, state directives, district policy and administrative regulations. Monitors students and assists instructional staff in instructional and non-instructional activities in classrooms, school grounds, hallways, lunchroom, field trips, bus loading areas, restrooms and clothing areas, etc. This may include running to provide adequate supervision for a student and returning the student to the designated setting safely. Implements student behavior plans as designated by IEP and teacher. Uses appropriate crisis prevention interventions as trained. Supervises class when the teacher is absent from the classroom. Does not act as a substitute teacher, unless the aide is certified as a substitute. Assists in physical therapy, occupational therapy, orientation and mobility activities as scheduled and as trained by licensed PT and/or OT and/or Teacher of the Visually Impaired and/or Orientation and Mobility Specialist. Assists in PE or adaptive PE as assigned with students with IEPs. Follows safety and evacuation procedures consistent with the district policies and procedures and the individual evacuation plans. Assists instructional staff in the supervision of students while they are loading and unloading buses, in gym, and playground, hallways, bathrooms, and other school environments. Assists and instructs pupils in personal hygiene skills and needs, toileting, changing diapers, brushing teeth, hand washing and other self-care activities as assigned. Assists and instructs students with feeding needs and skills. Lifts or assists with lifting students from wheelchairs to changing tables or designated areas, including using appropriate equipment as trained. Sanitizes classroom and equipment using approved materials and procedures. Attends school open houses and conferences as requested. Attends IEP meetings when assigned. Supervises students in community-based activities and job-related skills in the community. Supervises students on community-based transportation, such as city buses, trains, etc. Follows the schedule as assigned. Attends EA professional development workshops and activities as required by assignment and responsibilities. Communicates with parents only under the supervision of the teacher or administrator. Performs other related duties as assigned. Physical/Cognitive Requirements May be required to lift and move up to 50 pound children unassisted (Assistance can be obtained from the student, other adult, equipment.) and/or supplies which require bending, stooping and lifting. May be required to move students and/or equipment of varying weight and sizes for hygiene or feeding or therapy purposes. Uses hands and arms to manipulate objects. Uses keyboards, tools and other controls. Sits and stands for long periods of time. Environmental Conditions The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors. Personal Accountability Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application, Protects the District's resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury. SALARY: As per QISD Salary Schedule APPLICATION PROCEDURES: Application Packet available at Questa Independent School District (questawildcats.com) you can also email your resume. APPLICATION DEADLINE: Till filled SUBMIT APPLICATION TO: [email protected], mail to Po Box 440 Questa, NM 87556 All Applications will be screened. Selected applicants will be invited for an interview. Contact Domingo Torres Phone: ************** Fax: ************************ PO Box 440, Questa, NM 87556
$32k-46k yearly est. Easy Apply 35d ago
Executive Assistant
Goodman Realty Group 4.7
Assistant to the director job in Albuquerque, NM
The CEO of a national real estate firm is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative, operational, and personal support. This role requires exceptional discretion, strong judgment, and the ability to manage complex priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable working closely with senior leadership. Key Responsibilities Executive Support - Manage the CEO's calendar, including scheduling meetings, appointments, and events - Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries - Serve as a trusted point of contact, exercising discretion and confidentiality at all times Property & Asset Administration - Oversee administrative activities for two residential properties and a boat - Coordinate bill payments, maintain records, and manage vendors and service providers - Support personnel coordination related to property operations as needed Real Estate Project Support - Assist with design and development aspects of real estate projects - Coordinate with architects, designers, consultants, and internal stakeholders - Track project details, schedules, documentation, and deliverables to support informed decision-making Charitable & Special Projects - Provide administrative and logistical support for the CEO's charitable initiatives - Assist with projects focused on children's and environmental causes - Support additional special projects as assigned Qualifications - Extensive experience providing high-level support to C-suite executives (CEO-level experience preferred) - Exceptional organizational, communication, and interpersonal skills - Strong proficiency in Microsoft Excel, Outlook, internet research, and document management - Basic accounting knowledge and professional business correspondence skills - Ability to interact professionally with individuals at all levels of an organization - Demonstrated ability to maintain strict confidentiality and exercise sound judgment
$31k-40k yearly est. 3d ago
Educational Assistant - Library/EA Dixon (.4 FTE)
Espanola Public Schools
Assistant to the director job in Dixon, NM
QUALIFICATIONS: * High School Diploma or a General Equivalency Development (GED) Certificate. * Demonstrates positive attitude, interest, and motivation. * Other qualifications determined to be necessary by the Board of Education. Requirements: * Must be able to obtain a Level III Educational Assistant license * Must have a minimum of an AA degree or be able to pass the Para Pro Exam. REPORTS TO: Teacher JOB GOAL: To assist the teacher(s) in achieving teaching objectives and managing the classroom. PERFORMANCE RESPONSIBILITIES: EDUCATIONAL * Works with individual, small and large groups of students to reinforce learning and enhance skills, * Checks notebooks, correct papers, and assists with administering assignments and make-up work as assigned by the teacher. * Reads to students, listens to students read, and participates in other positive forms of oral communication with students. * Assists with the supervision of students during emergency drills, assemblies, play periods and field trips. * Alerts the teacher to any concerns specific to the student(s). * Assists students in the library or media center. * Helps students with their clothing. * Maintains a high level of ethical behavior and confidentiality of information about students. * GENERAL * Serves as the chief source of information and assistance to any substitute teacher assigned in the teacher's absence. * Operates instructional equipment used in the classroom. * Helps the teacher create bulletin boards and other classroom learning displays. * Collects and records the collection of money as assigned by the teacher. * Assist with snack, lunch and bathroom procedures. * Participates in in-service training programs, as assigned. * Performs any duties assigned and deemed necessary by the teacher or principal TERMS OF EMPLOYMENT: salary and work year to be established by the Board of Education. EVALUATION: The performance of this job will be evaluated in accordance with provisions of the Board's policy on the Evaluation of Support Services Personnel.
$32k-47k yearly est. 27d ago
Assistant Salon Leader
Regis Haircare Corporation
Assistant to the director job in Rio Rancho, NM
WHAT WE OFFER If you are looking for an opportunity to @UnleashYourPotential as a Leader and Salon Assistant Manager, you've come to the right place. Leading with style, kindness, compassion, and care puts you a cut above the rest. We might be just what you are looking for. WHAT YOU'LL DO * You'll be the heartbeat of the salon alongside the Salon Leader, supporting in salon operations and providing leadership and tools for success. * Leading by example, you'll help your Salon Leader and teammates increase their clientele and the business. You will focus on the profitability of the salon and teach stylists the ins and outs of the business. * You will set the example as well as provide all hair care services offered by SmartStyle and ensure the highest quality is provided to each guest * You will act as a coach and mentor to bring out the best in salon employees, ensuring there is a positive work environment. * You will support the salon lead with recruiting, hiring, training, and handling conflicts and client complaints with ease and professionalism. WE'D LOVE TO HEAR FROM YOU IF YOU MEET THESE QUALIFICATIONS * You lead by example, with our customer service at your core, and can resolve challenges with professionalism. * You know how to bring out the best in others by being the best yourself in training, supporting the salon leader, developing the team, creating a positive work environment, providing guidance on business and technical matters, and always keeping the salon's bottom line in mind. * You have a current cosmetology/barber license as required by state/provincial regulations. * You can and want to work a flexible schedule, including evenings and weekends. * You are tech-savvy and can perform administrative tasks. You may be closing out the system at the end of the day. * You need to know how to read, write, and do basic math. * You need to be able to travel to mandatory meetings and training sessions, including overnight travel. PHYSICAL REQUIREMENTS * You need good eyesight to observe a guest's hair, including close vision, color vision, and the ability to adjust focus. * If you enjoy moving around and staying active, you can do that here. You'll be standing, lifting, and reaching for the stars. You need to be comfortable with lifting, bending, and performing repetitive movements, occasionally lifting 10-25 lbs. * We use chemicals and fragrances in our treatment,s which you will smell. You must be okay with fragrances and chemicals. DISCLAIMER: "You are submitting your information for potential employment opportunities with an independent franchise of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchise, not Regis. Franchisees are independent business owners/operators who can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon, including firing, discipline, supervision, staffing, scheduling, wages, and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions."
$25k-33k yearly est. 27d ago
ADMIN. ASSISTANT SR. EMS
City of Roswell, Nm 4.0
Assistant to the director job in Roswell, NM
1490101 Grade : PAY GRADE 42 Job Class : ADMIN. ASSISTANT SR. EMS Posting Start : 01/08/2026 Posting End : 01/31/2026 MINIMUM HOURLY RATE: $21.31
$21.3 hourly 8d ago
Executive Administrative Assistant
RTX
Assistant to the director job in Farmington, NM
Country: United States of America Unspecified U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role. Security Clearance: None/Not Required RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonic, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. To realize our full potential, RTX is committed to creating a company where all employees are respected, valued and supported in the pursuit of their goals. We know companies that embrace diversity in all its forms not only deliver stronger business results, but also become a force for good, fueling stronger business performance and greater opportunity for employees, partners, investors and communities to succeed. The following position is to join our RTX Corporate team: We are seeking a highly motivated individual for the role of Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical. What you will do: Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip Accurately processing expense reports with timely submission in accordance with all policies and procedures Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed Preparing documents and presentations for leadership, as needed Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts. Attending executive staff meetings, taking meeting minutes and distributing action items to attendees. Develop collaborative relationships with administrative staff within the organization Resourceful in getting answers to questions and communicating them effectively The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount In addition, be able to participate in special projects, embrace and execute all other duties as required or assigned. Qualifications You Must Have: Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives Familiarity with digital collaboration tools and video/virtual conferencing platforms Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook) Must be willing to work On-site, Monday through Friday, in Farmington, CT Must be authorized to work in the U.S. without sponsorship now or in the future. RTX Corporate will not offer sponsorship for this position. Qualifications We Prefer: Bachelor's Degree and 8 years of prior work experience Working in a legal department or in a law firm is a plus Ability to navigate across broader organization Follows directions thoroughly and maintains confidentiality of any company sensitive information Self-motivated team player with desire and drive to learn and grow Operate efficiently, learn, adapt quickly and lean forward Outstanding interpersonal skills, both verbal and written Excellent prioritization and organizational skills Problem-solver with sound business judgment Collaborate effectively with all team members Forward thinker with proactive mindset and attention to detail Location: On-site in Farmington, CT What We Offer: Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 62,000 USD - 126,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms
$28k-42k yearly est. Auto-Apply 3d ago
Executive Administrative Assistant to AVPAA
Western New Mexico University 3.6
Assistant to the director job in Silver City, NM
Position Title Executive Administrative Assistant to AVPAA Position Classification Staff Employment Type Full-Time Benefits Full Time Benefitted Department College of Professional Studies Summary Provides executive-level administrative support to the Associate Vice President for Academic Affairs & Dean of Professional Studies. Oversees and coordinates complex administrative, financial, reporting, and operational functions across multiple academic, workforce development, graduate, and grant-funded units. Serves as a primary administrative liaison and exercises independent judgment, discretion, and confidentiality in support of institutional operations, compliance, and strategic initiatives. Duties * Serves as the primary executive administrator to the AVPAA & Dean in a one-on-one working relationship, acting as a trusted right hand to support daily operations, long-term planning, and institutional responsibilities. * Provides comprehensive administrative support for the College of Professional Studies, Graduate Division, Workforce Development and Career & Technical Education initiatives, Adult Education Services, Faculty Professional Development, advising and outreach operations, and other assigned units. Provides leadership to department administrative support personnel; manages correspondence between the Dean and the Professional Studies departments; schedules monthly meetings; and relays information from the Dean/AVPAA. * Assists in the administration of the Graduate Division, including coordination of graduate scholarships and graduate assistantships. Supports recruitment and selection processes for graduate assistants, including coordinating interviews, generating contracts, managing budgets, and facilitating communications with candidates and departments. Coordinates academic and administrative processes related to graduate programs in collaboration with faculty, departments, and Academic Affairs offices. * Acts as liaison for the Dean/AVPAA to all students, faculty, university staff, and the general public; answers questions and provides information about the University's programs and activities within the scope of delegated authority; researches and resolves problems but refers complex and critical issues to the Dean/AVPAA; collects and compiles agenda items in preparation for meetings; transcribes minutes of meetings; undertakes appropriate follow-up. * Initiates, composes, and prepares a variety of internal and external correspondence, memos, and reports to businesses, vendors, officials, local and state offices, agencies, and other University departments; prepares purchase requisitions for supplies; coordinates and secures all travel arrangements for the Dean/AVPAA, and designed others including transportation, meals, and lodging in accordance with established policies. * Oversees and supports budget management activities across multiple units, including budget tracking, allocations, expenditure monitoring, forecasting, and reporting. Maintains confidential files; data entry including, but not limited to upkeep of spreadsheets; assists in the preparation of faculty and staff workshops and faculty, staff and student events. Supports institution-wide processes related to faculty contracts, adjunct contracts, overload contracts, course releases, and other academic compensation actions, ensuring accuracy and compliance. Reviews budget of Professional Studies (monthly) and each Department budget (each Fall and Spring semester). Maintains data for Professional Services Vision & Goals. Assists with programs and activities run by the Academic Affairs Office. * Reviews Academic Calendar for dates of importance to administrative support personnel; coordinates with administrative support personnel regarding information that should be brought to the attention of the entire group. Keeps track of course offerings under the Professional Studies Division; reviews enrollment data prior to the start of the semester and works with Dean and Professional Studies Departments to cancel low- enrollment courses, notifying the Department Chair, Instructor, and departmental support personnel. * Supports special projects and strategic initiatives requiring cross-unit coordination and executive-level administrative oversight. Assists with compliance, reporting, and documentation requirements for grants, accreditation, and legislative requests. Provides administrative support for grant-funded initiatives, including Adult Education Services and other programs as assigned. * Manages the AVPAA & Dean's calendar, correspondence, meetings, and priorities; proactively coordinates schedules and protects executive time to ensure alignment with institutional goals; answers telephone calls; prepares for meetings and takes minutes. Coordinates administrative support for grants, faculty information, Higher Education Department information, departmental information, and committee work. Updates the AVPAA/Dean website, facilitates data management, and processes and delivers all forms that need the AVPAA/Dean's signature. * Provides a broad range of administrative functions, and supervisory functions if applicable. May supervise assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy. * May provide functional leadership and coordination of administrative support staff or student employees as assigned. * Performs other duties as assigned. Education/Background High School Diploma or GED required with 4 years of experience in administrative, operational, or secretarial work in an executive setting with supervisory responsibilities. Associates degree preferred. Expertise in all Microsoft Office Suite including: Word, Excel, Access, Power Point, and Outlook. Completion of a post high school program in Office Management or closely related area may substitute for one year of the required experience. Bilingual (Spanish) preferred. Job Knowledge Advanced proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and ability to quickly learn and effectively use institutional systems such as Banner, Argos, and related tools. Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities across diverse functional areas. Skill in the operation of a variety of office equipment including but not limited to computer, fax, copier, and telecommunication equipment. Excellent written and verbal communication skills, including the ability to communicate professionally, diplomatically, and calmly in sensitive or high-stakes situations and in establishing and maintaining effective working relationships with a variety of community members, students, parents, and staff. Demonstrated ability to exercise independent judgment, discretion, and confidentiality. Skill in working in an environment subject to frequent interruptions, changing priorities, and use of judgment in the release of confidential information. Skill in researching, compiling, and preparing reports and related information. Knowledge of university policies and procedures, and state and federal laws and regulations that apply to university processes. Must be sensitive to cultural differences within the University and community. Working Conditions/ Physical Demands (With or Without Accommodations) Normal office, may travel some within the community when needed. May be required to transport normal office equipment and materials. Ability to comprehend and work with a variety of information from various sources. Able to clearly communicate with a diverse population of individuals. Ability to compose correspondence and reports and remain in a sedentary position for prolonged periods of time. May be required to work additional hours or days depending on circumstances. Other Requirements Location Silver City Salary Range $46,476 Advertising Summary Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents * Resume/CV * Cover Letter Optional Documents * Unofficial Transcripts Western New Mexico University P.O. Box 680 Silver City, NM 88062 Phone ************** wnmu.edu 2022 -- Regents of Western New Mexico University * Accessibility * Consumer Information * Mission/Vision * HED Dashboard * Non Discriminatory Notice * Accreditation * Public Record Request * Departmental Peer Review * Title IX - Sexual Misconduct * Contact Us * Admin Login
$46.5k yearly 28d ago
Administrative Assistant Special Executive
New Mexico State University 3.5
Assistant to the director job in Las Cruces, NM
Department Contact: Cheryl Mason-Herrera, ************, ******************** Internal or External Search: External - Open to all applicants Advertising Summary: The New Mexico Department of Agriculture (NMDA) works for the benefit of the state's citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform, and fair marketplace, and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department's mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico, we contribute to the safest and most affordable, and nutritious food supply on the globe. NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico's food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity and affirmative action employer. Position Details Position Title: Administrative Assistant Special Executive College/Division: New Mexico Dept of Agriculture Department: 180001-NEW MEXICO DEPARTMENT OF AGRICULTUR Location: Las Cruces Offsite Location (if applicable): Target Hourly/Salary Rate: Commensurate with qualifications and experience. Appointment Full-time Equivalency: 1.0 FLSA Status: Exempt Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Contingent Upon Funding: Contingent upon funding Standard Work Schedule: Standard (M-F, 8-5) If Not a Standard Work Schedule: Job Duties and Responsibilities: The position provides administrative and coordination support to both the Director / Secretary & Deputy Director / Secretary, with the agency head reporting to the Board of Regents. The position interacts with both State and Federal elected officials on a regular basis, as well as key agriculture industry leaders and the general public. The position supervises support staff and oversees processes for special functions, including the coordination of administrative rule-making, records retention, Inspection of Public records compliance, and legislative tracking. May perform other duties as assigned. Qualifications Required Education and Experience: Associate's Degree + 2 years of relevant experience or a Bachelor's degree. Equivalent Qualifications: Preferred Qualifications: Special Certification/Licensure: Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment. Physical Effort: No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. Risk: No or very limited exposure to physical risk. Recruitment Summary We are New Mexico's land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico's 33 counties, 12 research and science centers, and through distance education. NMSU Global Campus Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development. NMSU Main Campus Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state. Doña Ana Community College Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. Alamogordo Campus Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning. Grants Campus NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan. Special Instructions to Applicants The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application. EEO Statement New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
$22k-29k yearly est. Easy Apply 24d ago
FBI Executive Assistant/Administrative Assistant (Must have FBI experience)
Infinisource 3.5
Assistant to the director job in Las Cruces, NM
Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: An active secret clearance A minimum of three (3) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.
$29k-40k yearly est. 60d+ ago
Assistant Salon Leader
Smart Style
Assistant to the director job in Rio Rancho, NM
WHAT WE OFFER If you are looking for an opportunity to @UnleashYourPotential as a Leader and Salon Assistant Manager, you've come to the right place. Leading with style, kindness, compassion, and care puts you a cut above the rest. We might be just what you are looking for. WHAT YOU'LL DO * You'll be the heartbeat of the salon alongside the Salon Leader, supporting in salon operations and providing leadership and tools for success. * Leading by example, you'll help your Salon Leader and teammates increase their clientele and the business. You will focus on the profitability of the salon and teach stylists the ins and outs of the business. * You will set the example as well as provide all hair care services offered by SmartStyle and ensure the highest quality is provided to each guest * You will act as a coach and mentor to bring out the best in salon employees, ensuring there is a positive work environment. * You will support the salon lead with recruiting, hiring, training, and handling conflicts and client complaints with ease and professionalism. WE'D LOVE TO HEAR FROM YOU IF YOU MEET THESE QUALIFICATIONS * You lead by example, with our customer service at your core, and can resolve challenges with professionalism. * You know how to bring out the best in others by being the best yourself in training, supporting the salon leader, developing the team, creating a positive work environment, providing guidance on business and technical matters, and always keeping the salon's bottom line in mind. * You have a current cosmetology/barber license as required by state/provincial regulations. * You can and want to work a flexible schedule, including evenings and weekends. * You are tech-savvy and can perform administrative tasks. You may be closing out the system at the end of the day. * You need to know how to read, write, and do basic math. * You need to be able to travel to mandatory meetings and training sessions, including overnight travel. PHYSICAL REQUIREMENTS * You need good eyesight to observe a guest's hair, including close vision, color vision, and the ability to adjust focus. * If you enjoy moving around and staying active, you can do that here. You'll be standing, lifting, and reaching for the stars. You need to be comfortable with lifting, bending, and performing repetitive movements, occasionally lifting 10-25 lbs. * We use chemicals and fragrances in our treatment,s which you will smell. You must be okay with fragrances and chemicals. DISCLAIMER: "You are submitting your information for potential employment opportunities with an independent franchise of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchise, not Regis. Franchisees are independent business owners/operators who can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon, including firing, discipline, supervision, staffing, scheduling, wages, and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions."
$26k-33k yearly est. 26d ago
Executive Assistant to the Board of Regents
New Mexico Highlands University Portal 3.5
Assistant to the director job in Las Vegas, NM
The Executive Assistant to the Board of Regents provides high level administrative assistance and support to the members of the Board of Regents and oversees all office functions. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follow-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Duties And Responsibilities Serves as primary point of initial contact on any matter directed to the office by University and community constituencies; Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response; Performs complex and diverse administrative assistance duties for members of the Board of Regents; Posts official notices of meetings in accordance with applicable laws and regulations; Assembles and distributes meeting materials for members of the Board of Regents and university administration; Prepares or edits prepared minutes for regular and special meetings of the Board of Regents and its committees and oversees their posting/distribution; Provides members of the Board of Regents with information on rules, regulations, parliamentary procedures, and customs regarding the conduct of Board of Regents and committee meetings; Attends virtual and on-and offsite meetings of the Board of Regents; Implements and maintains a system of filing and indexing for official records and actions of the Board of Regents; Schedules appointments, meetings, and other commitments for individual members of the Board of Regents; Informs members of the Board of Regents of important matters arising in their absence and directs their attention to significant correspondence or matters requiring their attention; Screens telephone calls and visitors to the Board of Regents Office for urgency and nature of business; refers calls and visitors to appropriate staff/offices or personally responds to routine inquiries; Receives office mail and reviews items for nature of business and urgency; directs items to members of the Board of Regents and/or appropriate staff or personally responds to routine matters; Maintains files for individual members of the Board of Regents; Contacts public agencies, public officials, and members of the public on behalf of the members of the Board of Regents; and Assists in orienting new members of the Board of Regents by providing information on Board meetings and the business practices, procedures, and activities of the Board of Regents; Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Regents; Assists in the training and provides guidance to the student member of the Board of Regents in the protocol of Board of Regents membership and basic business practices and procedures; Makes transportation, hotel, business and social arrangements for members of the Board of Trustees traveling on university business and prepares and processes expense reimbursement claims for members of the Board of Regents; Performs miscellaneous job-related duties as assigned. Physical Demands Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required. Preferred Qualifications Bachelor's degree in any field. Experience in Higher Education.
$34k-42k yearly est. 60d+ ago

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Assistant to the director jobs in New Mexico - 33 jobs

Virtual Executive Assistant

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Assistant Salon Leader

Executive Assistant to the Board of Regents

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