Assistant to the director jobs in Rhode Island

/PURPOSE: The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. 3-5 years of Administrative / Office experience required. Minimum of 2-3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $28.85 - $30.29 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Job DescriptionWe are representing a premier organization in search of a sophisticated Executive Assistant to provide high-level support to their senior leadership team. This role is designed for a career administrative expert who takes pride in being the central hub of a dynamic office and a reliable right hand to busy executives. The ideal candidate is a proactive problem-solver who remains poised under pressure, adapts quickly to changing priorities, and handles sensitive information with the utmost integrity. Company Highlights: Renowned Organization: A prestigious firm known for its professional, team-oriented atmosphere. Visionary Leadership: Work alongside a tenured executive team focused on sustainable growth. Dynamic Workflow: An engaging environment that rewards independence and initiative. Strategic Impact: A high-profile position at the heart of the office with significant influence on daily success. Competitive Compensation: $70,000-$90,000 annually. Responsibilities of the Executive Assistant: Deliver comprehensive administrative assistance and strategic support to the executive suite. Act as the gatekeeper for complex calendars, meeting schedules, and detailed travel logistics. Compose professional correspondence and curate high-impact presentations and reports. Monitor project milestones, capture meeting minutes, and ensure all follow-up tasks are executed. Facilitate the digital execution of contracts and approvals via electronic signature tools. Serve as the welcoming face and voice of the firm for guests, partners, and external inquiries. Maintain peak office efficiency by managing facilities, supplies, and vendor relationships. Orchestrate corporate events, internal team-building activities, and large-scale meetings. Manage financial administrative tasks, including expense reconciliation and reimbursement filing. Contribute to specialized research projects and various administrative growth initiatives. Provide occasional local logistical support and errands to ensure smooth executive operations. Qualifications of the Executive Assistant: Experience: 5+ years of dedicated service in an Executive Assistant or senior-level support capacity. Environment: Demonstrated success navigating fast-moving, high-stakes professional settings. Skill Set: Exceptional organizational talent with the ability to manage competing deadlines flawlessly. Character: A reputation for extreme discretion, professional maturity, and excellent decision-making. Logistics: Must have a valid driver's license and dependable vehicle for local errands. Education: An Associate or Bachelor's degree is valued, though not strictly required. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces , City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match! IND123

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Information Posting Number SF02110 Job Title Executive Assistant I (College of Education) Position Number 106964 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $59,000 - $65,000 Status Calendar Year, Full-time, Permanent Department Information Department COEDU Dean's Office Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. _______________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _________________________________________________________________________________________________ POSITION SUMMARY: Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets. Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues. Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed. Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. This position requires availability to work a flexible schedule. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator. Required Qualifications REQUIRED: 1. High school diploma or GED. 2. Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. 3. Excellent time management and organizational skills in a multiple priority environment. 4. Proficiency with word processing, spreadsheet, database and scheduling software. 5. Strong interpersonal and verbal communication skills. 6. Proficiency in written communication skills. 7. Supervisory experience. 8. Ability to maintain confidentiality. 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Associate's degree. * Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. * Proficiency with Stenography. * Experience at the University of Rhode Island. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at ************. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/18/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting ***********************************

Job Title: Executive Assistant to the Assistant Superintendent Class Title: Regular- Non-Union- Exempt Salary Range: $26.00-$29.00 Hours per week: Full Time - 40 hours Job Summary: The incumbent serves as the executive assistant to the Assistant Superintendent of Schools; managing correspondence, communication and other routine matters, maintaining records and data and generating reports. This individual must maintain confidentiality and exercise discretion regarding work related issues and activities; to do related work as required. Responsibilities: Schedules events, appointments, meetings, and training sessions for the Assistant Superintendent of Schools and other administrators and makes all necessary arrangements including documents, binders, room reservations, and all other requirements. Screens telephone calls for the Assistant Superintendent of Schools and other Administrators and assists telephone callers for the Assistant Superintendent of Schools and other Administrators whenever possible. Greets and screens visitors providing responses to inquiries whenever possible. Opens, organizes, and reviews the mail daily for the Assistant Superintendent of Schools and other Administrators; handling various inquiries/requests when appropriate. Assists the Assistant Superintendent of Schools and of School Committee members in preparing for the Health and Wellness subcommittee meetings and serves as secretary for the subcommittee at their meetings. Maintains School Committee policy book on the WPS share drive and on the WPS website. Using Microsoft Office and Google Workspace, creates and maintains spreadsheets and performs data entry in a variety of circumstances. Maintains all files for Assistant Superintendent of Schools and other Administrators. Assists with the implementation and monitoring of federal and state grants. Tracks and maintains teacher certification records and professional development hours in accordance with state mandates. Serves as the primary liaison between the district and families requesting to homeschool. Coordinates student teacher placement requests with colleges and universities. Assists in preparing and maintaining the annual budget for the Office of the Assistant Superintendent. Performs other work as required. Qualifications: Experience Familiarity with the principles and practices of public administration Demonstrated ability to problem solve and innovate Ability to exercise a high degree of initiative and good judgment Ability to understand, follow and communicate complex written and verbal instructions Ability to maintain strictest confidence in personnel and other sensitive issues Thorough knowledge of Microsoft Office especially Word, Excel and PowerPoint Google Suite; Adobe Photoshop, preferred. Manage financial documents, purchasing and budgetary processes including those associated with federal grants Excellent communication skills including writing and editing correspondence, creating announcements, articles, newsletters, district-to-community publications, letterhead, and media communications; as well as verbal skills to communicate procedure, oversee processes, and share information. Coordinate logistics of district-level professional development activities Strong Customer Service skills including pleasant telephone manner and follow up on issues that cannot be immediately resolved. Ability to gather information, maintain records and produce reports Ability to establish and maintain effective working relationships with other departments, public and private organizations, department personnel and the public at large Working knowledge of a variety of automated office equipment (including Fax, Phone, Copier, Printer, Scanner, and USPS postage meter) and the ability to use that equipment to communicate effectively and professionally Post social media and website content Devise systems and procedures to improve efficiency The incumbent should have experience based on one (1) to three (3) years of employment in municipal, state, or federal government or any combination of education and experience that shall be substantially equivalent to the above education and experience requirements. Education: High School Diploma or equivalent is required. An associate's degree is preferred. Physical Requirements: Walk, climb stairs, bend and lift up to 45lbs. Must be legally authorized to work in the United States Must provide a current national background check without disqualifying results at time of hire.