Assistant to the president entry level jobs - 32 jobs

Immediate need for a talented Executive Assistant. This is a 03 months contract opportunity with long-term potential and is located in Cincinnati, OH(Onsite). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-01111 Pay Range: $30/hr - $35/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Works directly with Medical Director to assure clerical & scheduling needs are met. Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director. Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director. Facilitates complex scheduling of multiple person meetings of which the Medical Director is included. Handles all electronic and paper communications for Medical Director. Coordinates publishing activities involving the Medical Director and the Research Center. Transcribes text/figures for manuscripts submission. Seeks permission from publishers for use of graphics as needed. Assures all deadlines are met. Provides tools necessary for publication and secures all necessary approvals. Considers cost of services required and chooses outside resources efficiently. Creates and organizes professional presentations for Medical Director and other associates of The Center. Provides for professional presentations via PowerPoint or other educational media. Communicates with support services to assure all presentations meet required objectives. Instrumental in submission of abstracts involving various professional associates. Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations. Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences. Coordinates meeting schedules for Medical Director and prepares detailed schedule of events. Coordinates and books airline arrangements for traveling physician(s). Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts. Performs other related duties. Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center. Key Requirements and Technology Experience: Photocopier, fax equipment, all medical equipment appropriate to research. Ability to make independent decisions. Strong organizational. Skills with good follow through practices. Excellent communication skills. Excellent clerical skills. Functional computer knowledge. Medical terminology. Our client is a leading Healthcare Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

is for internal applicants only.* Salary: $29.44/Hour Edison State Community College invites qualified internal candidates to apply for the full-time position of the Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships. The Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships is responsible for performing a variety of administrative and professional functions to support the President, the Vice President, and The Edison Foundation Board in the governance and administration of the College and Foundation. The administrative assistant serves as the primary connection for the Vice President with the internal and external communities. This individual manages the overall calendar of the Vice President including meetings, events, conferences, lectures and other commitments. The administrative assistant will understand, comprehensively, the mission, objectives, operations, and policies and procedures of Edison State Community College and The Edison Foundation, as well as the functions of the students, faculty, staff, alumni, and community that impact the College. The person in this role coordinates, assists and directs the completion of administrative and office tasks by working independently and exhibiting a high degree of self-motivation, judgment, professionalism, and confidentiality at all times. This position is responsible for support to the Vice President of Advancement, Strategic Planning & Partnerships with: Advancement Strategic Planning Community Partnerships Marketing & Communication Grants Edison Foundation Center for Leadership Development Alumni To be considered, candidates should include cover letter, resume, and list of education/work experience, including job titles in chronological order when completing their online application. Edison State Community College is an EOE/AA Employer. Functional Responsibilities: The Administrative Assistant to the Vice President of Advancement, Strategic Planning & Partnerships is responsible for the following: Assist the Vice President with the operations of the Vice President's Office to include the coordination of meetings, events, financial reports and records, travel, and communication between the office and administration, staff, faculty members, adjunct faculty members, President's Cabinet, President's Council, The Edison's Foundation Board (includes Executive Committee, Business Affairs Committee, Board Affairs Committee, and others as designated), students, and various committees and departments; Assist and support the Vice President's reporting departments, which include Marketing, Advancement, Alumni, Partnerships, Strategic Planning, Grants, Center for Leadership Development, and The Edison Foundation; Plan, support and assist in internal and external fundraising/development activities including donor and public relations, direct mail appeals, planned giving, board development, special events, and other fundraising/development activities; Manages and makes recommendations regarding the budget for the Vice President's Office and The Edison Foundation Board funding and budget; Represent the Vice President's Office to internal and external communities Serve as a delegate from the Vice President's Office at community events Create and/or coordinate campus-wide meetings, events, communications and presentations; Monitor key activities assigned by the Vice President to immediate staff via software and other means; Serve as the liaison between the Vice President's Office and external organizations; Perform or coordinate the completion of the following office tasks: produce documents using various software and AI, produce spreadsheets, financial documents and reports for the College and Foundation, utilize financial and planned giving software, establish and maintain hard copy and electronic files; schedule meetings and appointments; and produce meeting minutes. Create, format and disseminate special reports, correspondence and publications of the Vice President including updates to The Edison Foundation Board and other internal and external constituents Generate, process, and/or forward The Edison Foundation and College documentation as required relying on approved policies and practices, established deadlines, and obtain documents requiring administrator review and/or signature. Process purchase requisitions and invoices for college budget and The Edison Foundation budget; Process and inventory purchases of the Vice President's Office and The Edison Foundation; Manage and maintain corporate and individual donor database files (Blackbaud Raiser's Edge); Discretionary, independent, and confidential judgment in processing of donations and preparation of acknowledgement letters, receipts, and other correspondence aligned with IRS regulations and College and Foundation administrative procedures; Maintenance of guest lists, gathering and preparation of registration materials, and performance of other duties to support College and Foundation events; Completion of The Edison Foundation's monthly financials including bank reconciliations, general ledger journal entries and financial statements; Manage, process and deposit all donations in coordination with the Business Office staff; Manage and process all donations, including bank deposits, bank/investment portfolio sweeps, and bank/investment portfolio check requests within GAAP guidelines; Work with Vice President, Business Affairs committee and auditors with all aspects of financial statements; Manage and assist with The Edison Foundation's annual scholarship process, including application generation and processing, documentation, award processing, marketing, and related events including the annual scholarship celebration; Provide support to standing committees or ad hoc task forces and committees by scheduling meetings; preparing agendas; completing and distributing minutes; maintaining hard copy and digital files; Collaborate, schedule, and work with department student workers to increase efficiency and productivity; Perform other related duties as assigned. The Administrative Assistant to the Vice President provides administrative support for and serves as a liaison to The Edison Foundation Board and is responsible for the following: Assists the Vice President in regular review of Board policy, strategic plan, and processes for updates or changes, both for the College and Foundation; Reviews and edits all Board actions, resolutions or other items of business including assimilation; Coordinate all communication to The Edison Foundation Board, including confidential communications from the Vice President to the Board and information from various offices on campus. Serve as Secretary to the Edison Foundation Board to coordinate with all supporting documents for monthly board meetings, assorted Edison Foundation Board communications, travel arrangements, new board member orientations, committee chairs, etc. Provide support to the Vice President for The Edison Foundation Board development opportunities for the Board members including, but not limited to, logistical arrangements and necessary resources. Assist with the preparation of the Vice President's Office and Edison Foundation Board for annual budgets, process travel reimbursements, prepare purchase orders, and monitor expenditures. Plan and organize special events, including but not limited to The Edison Foundation Board and Vice President's travel Requirements Required Knowledge, Skills, and Personal Qualifications: High degree of sensitivity, personal integrity, confidentiality, and discretion for work involving access to personal and confidential information. High degree of initiative and self-direction and motivation. Ability to accommodate demanding workloads with diverse areas of involvement. Ability to problem solve. Proven human relations skills and the ability to positively interact with officials within the higher education system, the College community, The Edison Foundation, and the community at large. Excellent verbal and written communication skills. Proficient in Microsoft Office and other organizational and financial software. Raiser's Edge and Financial Edge, or other non-profit management software, knowledge and experience. Giving Docs planned giving software knowledge and experience. Required Experience: Five to seven years of administrative assistance or related experience. One to three years of successful administrative assistance to an executive. Demonstrated levels of the highest integrity, confidentiality, and clear understanding of complex organizations and foundation of non-profit boards' scope and responsibility. Financial skills with at least three years of accounting experience. Experience in volunteer/professional fundraising. Experience in event planning and management. Experience in processing registrations for events, meetings, and conferences. Required Educational Background: The completion of an Associate's degree is required. Bachelors preferred Other: Some evening and weekend hours will be required based on College and Foundation events and commitments. Serve on the following college committees: All Foundation committees as assigned by the Vice President President's Council Ad Hoc committees as assigned Supervises following staff: None Benefits The following benefits are available to full-time Professional/Technical employees. Employees working less than thirty hours a week are ineligible. Health & Life Insurance: Edison State Community College provides excellent medical and dental plans with cost-shared premiums. The college offers a reimbursement program to share a portion of the employee's out-of-pocket expenses. Each employee receives an accidental death and dismemberment insurance policy. Retirement Benefits: Edison State Community College participates in the Ohio Public Employee Retirement System (OPERS). Based upon the Ohio Revised Code, 10% of an Edison State employee's gross salary is deposited into their individual OPERS account. The college contributes an additional 14% which is not figured into the employee's base salary. An option for an alternate retirement plan is also available. Employee and employer contributions would be the same as above. Benefits that are not cost-shared by the college (available for payroll deduction): Vision Supplementary Life Insurance 403(b) Tax Deferred Annuities Vacation: Professional/Technical employees receive 3 weeks of vacation each year which begins accruing on the employee's first pay period. After five years of employment with Edison State the Professional/Technical employee will receive 3.5 weeks each year, after ten years this increases to 4 weeks, after fifteen years the employee will receive 4.5 weeks of vacation and this once again increases to 5 weeks after twenty years of employment with the college. Sick Leave: Edison State employees receive 3 weeks of sick leave each year which begins accruing on the employees first pay period. Holiday Pay: At the start of their employment employees are eligible to receive pay for the 11 holidays for which the campus is closed. Tuition Waiver: Edison State employees receive 100% of their instructional fees waived for any Edison State courses they take. Dependents (spouse or children) of full time Edison State employees receive the same 100% waiver for Edison State course instructional fees and dependents of part time employees receive a partial waiver. Tuition Reimbursement: Edison State offers partial tuition reimbursement for continued education. Health Club Contribution: Edison State will pay a portion of an employee's yearly premiums for a health club membership. Memberships to some local YMCA organizations can be payroll deducted. The college also provides an on-site fitness center to employees, students and the community at no charge.

Strategic Executive Assistant (Dual Support & Operations) Schedule: Full-time, approx. 9:00 AM - 5:00 PM EST (flexibility required) Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is simple: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world. About Our Client Our client is a fast-growing U.S. company led by two highly driven founders operating in a dynamic and fast-paced environment. They are seeking a highly capable Executive Assistant who can act as a strategic partner enhancing their productivity, managing complex workflows, and proactively optimizing both business and personal operations. About the Role This is a strategic, autonomous, and operational Executive Assistant role supporting two senior principals. You will be responsible for managing executive communication, business operations, and personal logistics while building systems that create efficiency and reduce friction. The right person thrives in a role where they anticipate needs, solve problems independently, and operate with impeccable professionalism. Responsibilities 1. Strategic Organizational & Systems Management Evaluate, implement, and optimize operational processes, tools, and workflow systems. Build and refine organization structures to support executive clarity and efficiency. Solve challenges quickly and independently, anticipating needs before they arise. 2. Professional Executive Support (Dual Support) Manage and triage both principals inboxes, drafting replies and prioritizing communication. Fully own complex calendar management and scheduling across business and personal commitments. Communicate externally on behalf of the principals with clients, partners, and stakeholders. Retrieve and compile sales or operational data from internal systems (training provided). 3. Personal & Logistical Support Plan and manage all domestic and international travel with comprehensive itineraries. Schedule and oversee personal appointments (medical, dental, home services, etc.). Manage vehicle maintenance logistics and occasional airport drop-offs/pick-ups. Coordinate logistics for company events, off-sites, and internal meetings. Qualifications & Experience Needed Experience: 5+ years as an Executive Assistant, ideally supporting C-level or senior leaders. Experience managing multiple principals is highly preferred. Mindset: Highly intelligent, proactive, intrinsically driven, and comfortable in fast-changing environments with shifting priorities. Technical Skills: Strong proficiency with organizational tools, advanced calendar management, and the ability to quickly learn new systems and platforms. Professionalism: Exceptional discretion, judgment, and the ability to handle confidential and personal information with absolute care. Attributes: Resourceful, organized, solutions-oriented, and capable of operating with high autonomy. Offer Details Working Hours: Approx. 9:00 AM 5:00 PM EST Flexibility required for urgent matters and travel logistics. Location: Columbus, Ohio - On-site Compensation: 80K Annually Hiring Steps Initial Screening with Zabota Client Interview Practical Task or Second-Stage Interview Final Offer

Salary Description $65,000- $75,000

As an Associate Commercial Closer Assistant, you will support the escrow team in managing the funds and documents in a real estate transaction until all conditions of the purchase agreement and lender instructions are met. You will prepare closing documents like settlement statements and affidavits. You will coordinate with buyers, sellers, lenders and attorneys to gather necessary information, and use software to track the transaction from opening to closing. About the role * Support the escrow team in the overall closing process, from the initial order to post-closing activities * Prepare commercial settlement statements and real estate closing documents * Accurately compile electronic versions of documents and prepare for distribution * Prepare invoices and closing documents * Verify wiring Instructions * Compile disbursement packages * Research recording requirements, fees and proof documents for recording and insurability * Order zoning and closing protection letters * Assist in policy reviews and file audits * Manage receipt and distribution of original documents; scan, paginate, organize, file and circulate to parties. * Accurately follow instructions provided by closers and clients as to edits and finalization of original documents. * Occasionally meet with clients to obtain signatures on original documents. * Occasionally walk documents into recorder's office. About you Minimum Qualifications * Basic understanding of real estate transactions and real estate terminology. * Proficient in using Microsoft Office suite and specialized title/escrow software. * Possess clear and confident written and verbal communication and excellent interpersonal skills for interacting with diverse clients and teams. * Ability to multitask and resolve issues quickly and accurately in a fast-paced environment and * Exercise sound judgement during the transaction process. Preferred Qualifications * Basic understanding of a commercial real estate transaction What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Close is a leading national provider of title insurance, property valuations and settlement services. Here, you'll be given all the resources and support needed to deliver innovative solutions and in turn, your hard work will be rewarded with a competitive compensation package and an array of other amazing benefits. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ******************. Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $20.98-$36.13 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here. The information regarding compensation and other benefits included in this paragraph is the company's current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.

ARS is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations Monitor office supplies and assist with supply lists Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries Ensure compliance with applicable administrative guidance to prepare/review correspondence Other Duties as assigned Required Qualifications: Must be a US citizen Must have a valid driver's license Must be able to walk unassisted for long periods Active Secret security clearance Preferred Experience/Qualifications: Familiarity with WPAFB Area A and Area B facility preferred Ability to lift/move 70 lbs Forklift experience All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Career Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission “to bring people to art in nature”. The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

Job Address: 1223 Market Avenue North Canton, OH 44714 Administrative Assistant to CEO New Vista Health and Wellness is currently recruiting a Administrative Assistant for Sunrise Vista, located in Canton, OH.This position will provide full support to our healthcare organization on a professional level. This may include working the front desk, organizing meetings, working on projects and other duties as assigned. Characteristics and Skills: Familiar with Microsoft Office applications and proficient with Outlook Clerical/General Office Skills Take ownership of projects Ability to prioritize Keep team members informed - communicate all information necessary to get the job done right. Excellent telephone skills Respect others Professional presentation and appearance Primary Duties and Responsibilities: Help with special projects Ability to cross-train for mail/package distribution, facility badges Perform other related activities as assigned or requested Maintain and work within established departmental and Home Office policies, procedures, and objectives Maintain Internal Staff, Miscellaneous Home Office and Cell Phone lists Handle in-coming phone calls Oversee scheduling of all Home Office conference rooms, boardroom and training center As a New Vista employee you will enjoy competitive wages and PTO plans. We offer you a menu of benefit options from life and disability plans to medical, dental and vision coverage, from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.If you meet the requirements below, please submit your resume immediate consideration. This is your chance to come on board and become one of our World Class Employees!Requirements: Must be self-motivated, independent worker Must be skilled with Microsoft Office applications and proficient with Outlook Must have experience in an Administrative support/Office support role Light travel may be required

Mr. Kelly's unique abilities and primary responsibilities are vision, strategy, and content. The role of his Executive Assistant is to support him as needed in the fulfillment of his responsibilities. The goal of the EA is to maximize the amount of time Mr. Kelly spends doing those things that only he can do, and minimize the amount of time he spends doing things that other capable people can successfully complete. This person must maintain an exceptional level of professionalism and confidentiality and understand the many roles that Mr. Kelly has across his various organizations and beyond. Responsibilities will include a broad variety of tasks; from assisting Mr. Kelly with special projects, to running errands, and everything in between. The Executive Assistant position is a unique and integral part of a small committed team. A “whatever it takes” mentality combined with a “no task is too big or too small” attitude is required to succeed in this role. The position consists of a 5-day in-office schedule, Monday-Friday, with occasional availability outside of regular business hours for urgent or emergency situations requiring immediate attention. Who we are At Dynamic Catholic our Mission is simple: to re-energize the Catholic Church in America. Catholics are leaving the Church at an alarming rate, and disengagement among those who remain is staggeringly high. This is where you come in. We are looking for driven, talented, and dynamic individuals who will work tirelessly to use their talents to inspire people to rediscover the genius of Catholicism. For more information visit: *********************** Responsibilities Assist in managing Mr. Kelly's schedule, ensuring the days flow efficiently Anticipate and respond to the day-to-day needs of the founder/CEO Prioritize, manage, and contribute to a variety of projects and key initiatives collaboratively with internal team and external professionals Assist coordinating the logistics surrounding Mr. Kelly's travel needs. Organize and manage files and confidential records, contact lists, and spreadsheets. Oversee incoming and outgoing mail and package shipments Additional responsibilities pertaining to assistant work as needed and requested Qualifications Meticulous attention to detail and exemplary organizational skills Desire to add enormous value by anticipating needs and solving problems Capacity to manage and prioritize multiple (and often competing) deadlines Sense of humor, discretion, humility, and coachable with outstanding work-ethic Confidence in corresponding with high level professionals Fast learner with ability to easily grasp and understand new concepts Proficiency in both Mac and PC systems, including but not limited to Office, Excel, Internet, and Outlook, etc. Polished, poised and professional in both mindset and demeanor Flexibility in scheduling; willingness to work additional hours as needed and upon request Possess a valid Driver's License and be a confident driver Ability to adapt quickly and reprioritize when the the needs and schedule of the CEO change Capable of processing direction quickly, thinking critically, and detailed note-keeping Ability to work independently with a strong desire to constantly learn and improve. Common sense and good judgment, knowing when to take action independently and when to consult the CEO. Ability to establish rapport quickly with people from all walks of life while maintaining important boundaries. $55,000 - $75,000 a year COMPENSATIONSalary $55,000 to $75,000 + Full Health Care Benefits + 3% 401k Match LOCATION The ideal candidate will be in the area or willing to relocate.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Title: Executive Assistant Pay Range: $18-22+ per hour, depending on experience (Negotiable) Schedule: Part-Time (Approx. 20 hours/week to start) - Transitioning to Full-Time after training Overview:We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Owner of a busy packaging warehouse. This role requires someone who can manage multiple priorities, work independently, and maintain a high level of professionalism. The ideal candidate is detail-oriented, a strong communicator, and comfortable working in a fast-paced environment. Key Responsibilities: Schedule and coordinate meetings, appointments, and events Arrange catering for meetings and company functions Prepare copies, documents, and meeting materials as needed Manage email inboxes and calendars for the Owner Sort, distribute, and prioritize incoming mail and packages Create, format, and assemble presentations Take detailed notes and meeting minutes, and distribute them promptly Conduct research on competitors, industry trends, and other assigned topics Support special projects and administrative tasks as assigned Maintain confidentiality and handle sensitive information with discretion Work independently to manage daily tasks and deadlines Qualifications: Previous experience as an Executive Assistant, Administrative Assistant, or similar role preferred Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Excellent written and verbal communication skills Strong attention to detail and organizational skills Ability to work independently with minimal supervision Reliable, adaptable, and capable of multitasking Professional demeanor and strong time-management abilities Schedule & Work Environment: Onsite position within a warehouse office environment Part-time hours to start (approx. 20 hours per week) Potential to transition to full-time after a few months following successful training

Picture Health is hiring an Executive Assistant to work with our diverse team of scientists, engineers, and business leaders. This is a great opportunity with lots of growth potential as we tackle some of the hardest challenges in oncology. The Executive Assistant will be responsible for providing administrative support to the executive team of Picture Health. This hybrid role will be based in Cleveland, Ohio. What you'll do: schedule meetings, take meeting notes, and manage correspondence / follow-ups coordinate work & personal calendars maintain files and databases utilize cloud SaaS tools for workflow & project management make travel arrangements and manage expense reports coordinate projects and events, including regular company on-sites perform research and prepare reports or presentations Required Skills: Strong communication, organizational, and multitasking skills excellent computer skills including proficiency in cloud-based tools such as Google Workspace (Docs, Sheets, Slides) Be an independent self-starter with the ability to take ownership of tasks and see them through to completion Desired Skills: Prior experience working in an administrative support role Familiarity with academic research, publications, and/or clinical trials Understanding of medical field, especially cancer care Location: Downtown Cleveland. Hybrid role: while most work can be done remotely, you will be expected to be in the office regularly and during team on-sites. Hours: Full-time Company: {Use latest company description} Interested candidates should send their resume and a cover letter to ************************

We are hiring a Strategic Execution Partner to serve as the right hand to our COO/President, Josh Young. This role is a hybrid between strategic operations, project management, executive support, and logistical support - designed to expand executive bandwidth, tighten leadership alignment, and accelerate organizational execution. This is not a traditional Executive Assistant nor a Chief of Staff. It is a unique, high-impact position focused on driving clarity, consistency, and follow-through across the organization as we scale toward 550 units in 2026 and our long-term goal of 1,000+ units and $1B in volume. Mission of the Role To amplify Josh's impact by managing his operating environment, supporting leadership alignment, ensuring organizational follow-through, and providing strategic logistical support that protects his capacity. The ultimate objective is to eliminate bottlenecks, increase execution speed, and enable the company to scale predictably and efficiently. Why This Role Matters The Strategic Execution Partner is a critical leverage point for the next stage of our growth. When successful, this role will: Reduce operational and cognitive load on the COO/President Improve alignment, accountability, and communication across the company Accelerate execution of YT 3.0 initiatives Increase organizational speed, clarity, and consistency Remove friction and bottlenecks Expand the company's capacity and raise our operational ceiling What This Role Is Not Not a junior administrative assistant Not just a scheduler or gatekeeper Not a purely tactical executor Not a technical operations manager Not a corporate Chief of Staff Not responsible for deep personal matters or finances This is a strategic operator with the range to support both high-level execution and tactical logistics. Compensation- $60,000-$65,000 salary per year based on experience. Health and 401(k) benefits are also offered, as well as PTO. Executive Leverage & Workflow Management Manage Josh's calendar, commitments, and priorities with a strategic lens Prepare meeting briefs, context, agendas, and follow-up actions Ensure leaders follow through on commitments and deadlines Draft internal communications, announcements, and documents in Josh's voice Convert notes into structured plans, agendas, and next steps Leadership Alignment & Accountability Track Rocks, quarterly goals, execution pillars, and cross-functional initiatives Maintain a Leadership Execution Tracker Ensure alignment and follow-through across DOS, DOO, DOM, Luxury, Expansion, and Sales Ops Identify operational bottlenecks and escalate proactively with recommended solutions Organizational Rhythm & System Support Own cadence for L10s, leadership meetings, All Hands, and quarterly planning Manage pre-work, documentation, and follow-up for all key meetings Support change management across YT 3.0, including SOPs, CRM workflows, and new processes Ensure documentation, adoption, and consistency across teams Project Management & Initiative Acceleration Break strategic initiatives into sequenced execution plans Coordinate timelines and stakeholders across departments Monitor progress and ensure traction without needing Josh to chase updates Support CRM, workflow, and SOP improvements with Operations and Sales Internal Communication & Culture Support Draft internal updates, President's Letters, and event communications Ensure consistent messaging across departments Coordinate team events, trainings, and sessions Reinforce values, expectations, and strategic priorities Strategic Personal Logistics Support (Business-Critical) To protect Josh's bandwidth, this role includes light personal logistical support, such as: Personal scheduling and appointment management Travel planning and reservations Calendar coordination across business and personal commitments Light vendor/household coordination Ordering items, handling returns, recurring reminders ( No personal family matters or financial management. ) Ideal Candidate Attributes High executive judgment: Knows what to decide and what to escalate Organizationally savvy: Can harmonize multiple departments and leadership styles Proactive and anticipatory: Solves problems before they surface Elite communication skills: Clear, concise, and capable of writing in an executive voice High ownership: Responsible for outcomes, not just tasks Calm, stable presence: Performs well under pressure and complexity Systems thinker: Builds order, structure, and clarity Low ego, service-minded: Proud to support executive performance and company success

Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to join our team. The successful candidate will provide administrative support to the CEO and other senior executives, ensuring the smooth and efficient operation of the company. Key Responsibilities: - Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prepare materials for meetings and presentations - Act as the first point of contact for the CEO, screening and directing phone calls and emails - Manage and maintain confidential information and sensitive documents - Handle incoming and outgoing mail and packages - Conduct research and gather information as needed - Assist with the planning and execution of company events and meetings - Liaise with clients, vendors, and other stakeholders on behalf of the CEO - Handle ad-hoc administrative tasks as assigned Qualifications: - Minimum of 3 years of experience as an Executive Assistant or similar role - Excellent organizational and time-management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to handle multiple tasks and prioritize effectively - Discretion and confidentiality in handling sensitive information - Proactive and able to anticipate needs and take initiative - Strong attention to detail and accuracy Contract Details: This is a full-time, on-site position with a competitive salary and benefits package. The core office hours are 10 AM to 3 PM, with a flexible, agreed-upon start time. The Executive Assistant will work at our client's office in Mason, OH. If you are a highly organized and proactive individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Job DescriptionCareer Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission "to bring people to art in nature". The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

Executive Secretaries and Executive Administrative Assistants Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Are you ready to embark on an extraordinary career journey? Look no further than The Austin Company, where greatness is not just a goal, but a way of life. As a leading design, engineering, and construction firm with a rich legacy dating back to 1878, Austin offers unparalleled opportunities for growth, innovation, and professional development. Join our dynamic team and be part of a company that is at the forefront of shaping the future of industries worldwide. With a commitment to excellence, a collaborative work environment, and a passion for delivering exceptional results, Austin empowers its employees to reach their full potential and make a lasting impact. Discover the limitless possibilities that await you at ***************** and embark on a rewarding career journey with Austin. The Executive Administrative Assistant provides high-level administrative, operational, and project support to multiple executives and teams. This role ensures seamless coordination of schedules, meetings, communications, and special projects, while proactively managing workflows and supporting organizational effectiveness across departments. Qualifications * Proven experience supporting senior executives in a multi-departmental environment. * Exceptional organizational, communication, and time management skills. * Proficiency with Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word. * Ability to manage multiple priorities, exercise discretion, and handle confidential information. * Strong problem-solving skills and a proactive, collaborative approach. Preferred Skills * Experience with project management and workflow tools. * Familiarity with process documentation. * Event planning and office management experience.

As an Associate Commercial Closer Assistant, you will support the escrow team in managing the funds and documents in a real estate transaction until all conditions of the purchase agreement and lender instructions are met. You will prepare closing documents like settlement statements and affidavits. You will coordinate with buyers, sellers, lenders and attorneys to gather necessary information, and use software to track the transaction from opening to closing. About the role Support the escrow team in the overall closing process, from the initial order to post-closing activities Prepare commercial settlement statements and real estate closing documents Accurately compile electronic versions of documents and prepare for distribution Prepare invoices and closing documents Verify wiring Instructions Compile disbursement packages Research recording requirements, fees and proof documents for recording and insurability Order zoning and closing protection letters Assist in policy reviews and file audits Manage receipt and distribution of original documents; scan, paginate, organize, file and circulate to parties. Accurately follow instructions provided by closers and clients as to edits and finalization of original documents. Occasionally meet with clients to obtain signatures on original documents. Occasionally walk documents into recorder's office. About you Minimum Qualifications Basic understanding of real estate transactions and real estate terminology. Proficient in using Microsoft Office suite and specialized title/escrow software. Possess clear and confident written and verbal communication and excellent interpersonal skills for interacting with diverse clients and teams. Ability to multitask and resolve issues quickly and accurately in a fast-paced environment and Exercise sound judgement during the transaction process. Preferred Qualifications Basic understanding of a commercial real estate transaction What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Close is a leading national provider of title insurance, property valuations and settlement services. Here, you'll be given all the resources and support needed to deliver innovative solutions and in turn, your hard work will be rewarded with a competitive compensation package and an array of other amazing benefits. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ****************** . Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $20.98-$36.13 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here . The information regarding compensation and other benefits included in this paragraph is the company's current, good faith estimate at the time of posting. [Compensation and benefits are subject to modification from time to time as the Company, in its sole and exclusive discretion, deems appropriate.] The Company may determine during its future reviews of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position. Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the Fair Chance Initiative for Hiring.

Job Title: Nursing Executive Assistant . Not remote.) Schedule: Monday - Friday, 8:00 AM - 4:00 PM East Ohio College/West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of East Liverpool. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************

35-45 Minutes from Lakewood, Beachwood, Sandusky, Brecksville, and Strongsville Company Profile: SpaceBound is a global supplier of technology products and IT managed services within the B2C, B2B and GovEd sectors. Privately held, SpaceBound offers a cohesive environment that embraces cutting-edge technologies. Continued growth is a direct result of a performance-driven atmosphere that rewards initiative, creativity, and a commitment to excellence. Work Tour: Full-Time/Long-Term Salaried Position (M-F 9:00 AM - 6:00 PM) Responsibilities: Prior experience as an Executive Assistant to C-level management, the Executive Assistant plays a vital role in assisting officers on multiple competing priorities within an extremely fast-paced environment. This position is required to manage business and personal matters. Salary: Negotiable and commensurate with experience and the Midwest region cost of living scale Benefits: VIP (Vacation, Illness, Personal) & Holiday Pay Medical, Dental, Vision Plans 401K Plan Team Building Events Employee Product Discounts Free Wholesale Membership Plans - Costco/Sam's Club Work Environment : The Company offers a casual work environment in a modern corporate headquarters, where individuals are truly self-empowered and work as a cohesive team, ascribing to the values of servant leadership. Other highlights include: Herman Miller Ergonomic “Resolve System” workstations Fresh coffee all day Free spring water Stress relief snacks Submission Requirements: Send in Resume with Cover Letter and Negotiable Salary Range Stop by and fill out an application in person with cover letter, resume, and negotiable Salary Range All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. We take affirmative action to employ, advance in employment, and otherwise treat qualified individuals with disabilities without discrimination based upon their physical or mental disability in all employment practices.