How to hire an assistant to the president

How to hire an assistant to the president, step by step

Here's a step-by-step assistant to the president hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant to the president job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant to the president
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the assistant to the president you need to hire. Certain assistant to the president roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An assistant to the president's background is also an important factor in determining whether they'll be a good fit for the position. For example, assistants to the president from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of assistants to the president.

   Type of Assistant To The President	Description	Hourly rate
   Assistant To The President	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$26-58

2. Create an ideal candidate profile

   Common skills:

   • Financial Reports
   • Payroll
   • Expense Reports
   • Event Planning
   • Human Resources
   • Administrative Tasks
   • Press Releases
   • Real Estate
   • Purchase Orders
   • Office Management
   • PowerPoint
   • Provides Administrative Support
   • Meeting Minutes
   • Administrative Assistance

   Check all skills

   Responsibilities:

   • Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.
   • Produce and maintain accurate books for A/R, A/P, general ledger, and financial statements.
   • Enter all orders, process all invoicing, A/R, A/P on company computer system.
   • Maintain business account using QuickBooks.
   • Demonstrate exceptional time management, payroll and customer relations skills.
   • Complete general accounting management procedures through QuickBooks with minimum errors.

   More assistant to the president duties

3. Make a budget

   Including a salary range in your assistant to the president job description helps attract top candidates to the position. An assistant to the president salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an assistant to the president in Wyoming may be lower than in Hawaii, and an entry-level assistant to the president usually earns less than a senior-level assistant to the president. Additionally, an assistant to the president with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average assistant to the president salary

   $83,145yearly

   $39.97 hourly rate

   ---

   Entry-level assistant to the president salary

   $56,000 yearly salary

   Updated December 17, 2025

   Average assistant to the president salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$128,114	$62
   2	New York	$111,800	$54
   3	District of Columbia	$101,302	$49
   4	Maryland	$95,226	$46
   5	Pennsylvania	$91,977	$44
   6	Ohio	$90,728	$44
   7	Virginia	$82,716	$40
   8	Minnesota	$77,486	$37
   9	Texas	$71,464	$34
   10	Missouri	$64,745	$31

   Average assistant to the president salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	International Peace Institute	$102,242	$49.15
   2	United States Institute of Peace	$87,956	$42.29
   3	Qualcomm	$86,436	$41.56	4
   4	Lincoln University	$85,121	$40.92	1
   5	Schaeffler	$84,623	$40.68	1
   6	Georgetown University	$82,047	$39.45	5
   7	Baltimore City Community College	$79,678	$38.31
   8	Missouri State University	$79,387	$38.17
   9	American Council on Education	$77,342	$37.18
   10	Shield AI	$72,811	$35.01
   11	Hispanic Association Of Colleges And Universities (hacu)	$72,399	$34.81
   12	EMILY's List	$72,043	$34.64
   13	Lycoming College	$71,747	$34.49
   14	Archdiocese of New York	$61,877	$29.75
   15	Licking Memorial Hos	$61,156	$29.40
   16	St. Edward's University	$53,230	$25.59	2

4. Writing an assistant to the president job description

   A good assistant to the president job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an assistant to the president job description:

   Assistant to the president job description example

   Introduction to Shield AI
   Shield AI's mission is to protect service members and civilians with intelligent systems. Shield AI is a fast growing, venture-backed defense-technology company built around a team of proven executives, distinguished warfighters, and world-class AI engineers. Since 2018, Shield AI's products and people have supported operations around the world with the US Department of Defense and our allies. Most recently, we acquired Heron Systems and Martin UAV as wholly owned subsidiaries of Shield AI. Join our team and shape the future of artificially intelligent systems.
   
   We're looking for a high achiever with extreme attention to detail to assist and support our Cofounder & Chief Growth Officer, as well as our Chief Legal Officer, with the execution of highly complex tasks in order to drive extraordinary results. You must have high self-awareness and be comfortable being challenged, growing, and learning.
   What you'll do:Act as the point of contact among the executives to employees, clients and other external partners Rack daily expenses and prepare weekly, monthly or quarterly reports Manage executives' calendars and set up meetings, providing timely reminders and assistance as appropriate Manage transportation and accommodations for executive team (air travel, hotels, rental cars, etc.) Company Phone Calls (official company number only) Managing Post (sending, collecting, and distributing) Managing Parcels (receiving and sending) Format information for internal and external communication - memos, emails, presentations, reports Work with People Operations to order and send branded collateral to employees and key partners Support the office-wide activities and logistics for on-site events Additional miscellaneous tasks as required for the success and growth of the Growth and Legal teams
   Required qualifications: 4+ years experience in a coordination, assistant, or administrative capacity, at least 2 years supporting an Executive directly Extreme attention to detail The ability and requisite level of empathy to understand how your communication; verbal and written, will be received by others You have a desire to have fun while working hard combined with a good sense of humor You are reliable, proactive, take initiative and have superior attention to detail You are comfortable working in a fast-paced environment You are comfortable working and communicating with executives You have customer service experience You have great interpersonal and time management skills You have a demonstrated record of working hard, being a trustworthy teammate, holding yourself and others to high standards, and being kind to others
   Preferred qualifications:Bachelor's degree Experience with C-Suite executives
   #LI-AM1
   
   If you're interested in being part of our team, apply now!
   
   Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
   
   To conform to U.S. Government regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right assistant to the president for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your assistant to the president job on Zippia to find and recruit assistant to the president candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit assistants to the president, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant to the president

   Once you've decided on a perfect assistant to the president candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new assistant to the president. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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