Assistant to the president job description

Introduction to Shield AI
Shield AI's mission is to protect service members and civilians with intelligent systems. Shield AI is a fast growing, venture-backed defense-technology company built around a team of proven executives, distinguished warfighters, and world-class AI engineers. Since 2018, Shield AI's products and people have supported operations around the world with the US Department of Defense and our allies. Most recently, we acquired Heron Systems and Martin UAV as wholly owned subsidiaries of Shield AI. Join our team and shape the future of artificially intelligent systems.

We're looking for a high achiever with extreme attention to detail to assist and support our Cofounder & Chief Growth Officer, as well as our Chief Legal Officer, with the execution of highly complex tasks in order to drive extraordinary results. You must have high self-awareness and be comfortable being challenged, growing, and learning.
What you'll do:Act as the point of contact among the executives to employees, clients and other external partners Rack daily expenses and prepare weekly, monthly or quarterly reports Manage executives' calendars and set up meetings, providing timely reminders and assistance as appropriate Manage transportation and accommodations for executive team (air travel, hotels, rental cars, etc.) Company Phone Calls (official company number only) Managing Post (sending, collecting, and distributing) Managing Parcels (receiving and sending) Format information for internal and external communication - memos, emails, presentations, reports Work with People Operations to order and send branded collateral to employees and key partners Support the office-wide activities and logistics for on-site events Additional miscellaneous tasks as required for the success and growth of the Growth and Legal teams
Required qualifications: 4+ years experience in a coordination, assistant, or administrative capacity, at least 2 years supporting an Executive directly Extreme attention to detail The ability and requisite level of empathy to understand how your communication; verbal and written, will be received by others You have a desire to have fun while working hard combined with a good sense of humor You are reliable, proactive, take initiative and have superior attention to detail You are comfortable working in a fast-paced environment You are comfortable working and communicating with executives You have customer service experience You have great interpersonal and time management skills You have a demonstrated record of working hard, being a trustworthy teammate, holding yourself and others to high standards, and being kind to others
Preferred qualifications:Bachelor's degree Experience with C-Suite executives
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If you're interested in being part of our team, apply now!

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

To conform to U.S. Government regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

The Director of Government Relations/Special Assistant to the President has a chief role to first provide high level day to day administrative and confidential support for the President and the functions of the executive office. The Director/Special Assistant serves in some advocacy role regarding government and business relations for the College. The individual is primarily responsible for working with the President to promote a shared governance environment, and to promote strategic and operational priorities related to all functional areas at the College; and other projects as assigned. As the Special Assistant, the individual provides administrative support for meetings and prepares planning summaries and follow up activity related to the Cabinet and other working sessions. The individual works with legislative liaisons and serves as a direct point of communication with state and city government offices to strengthen relationships and ties to the College.. This is senor level administrative position and requires an individual with broad knowledge and experience about the organizational reporting lines and cross functions within an institution of higher education.
Responsibilities/Duties

+ Assists to develop and manage operational strategies which advance the College's agenda.

+ Works with the President and Cabinet on formulating the broad framework and implementation of the strategic planning process. Tracks priority legislation and in consultation with the President provides information for pending policy changes.

+ Works to establish and implement short- and long-range goals, objectives, policies, and operating procedures for the College. Reviews the College's Board policies and collaborates on revisions in concert with the President.

+ Assists with managing the institutional shared governance and committee infrastructure.

+ Reviews current State law and COMAR and recommends legislative and regulatory changes to improve College operations and funding.

+ Prepares proposals for statutory improvements to be submitted for introduction to the General Assembly.

+ Monitors the comprehensive list of follow up reports for submission to the legislature and regulatory bodies.

+ Assists with determining sources of grant funding from other State of Maryland executive agencies for capital improvements or other purposes to benefit the College.

+ Works directly with the President and Cabinet to implement change and report on improvements required for the College's Realignment tasks.

+ Assists with the development of position statements and testimony on legislative bills and amendments. Serves as a staff liaison to government offices, city of Baltimore offices and other state agencies.

+ Identifies key leaders with whom the President and appropriate College staff should meet, and coordinates logistics and briefings as needed. Maintains up-to-date information regarding higher education issues and opportunities.

+ Coordinates preparatory sessions with the President and appropriate Cabinet members prior to key hearings and briefings.

+ Participates with the Maryland Association of Community Colleges (MACC) Committees on behalf of BCCC as assigned by the President. Arranges special meetings, forums, and events on and off campus with external stakeholders.

+ Works with faculty and staff to invite external officials to campus for speaking engagements.

+ Assists the President and executive staff with compiling and analyzing data relative to strategic planning, accreditation, enrollment, and outreach for the College. Works collaboratively with Marketing and Communications to promote open and accurate internal and external communications.

+ Drafts presentations, working proposals and talking points for the President.

+ Works with communications area to coordinate messaging for high-priority initiatives and sensitive announcements.

+ Other related duties as assigned.

Required Qualifications

**Please provide 7 professional references, uploaded in an additional document.**

+ Bachelor's degree required, in Business, Political Science, Public Administration, Sociology, or related field.

+ Must demonstrate flexibility to adapt to the dual functions required.

+ Must have previous government relations or legislative experience.

+ Minimum of 5 years administrative experience at the Director level or above; detail oriented; advanced computer/technology skills and demonstrated ability to handle multiple projects and responsibilities; excellent written and verbal skills, and experience with research, data analysis and fact checking.

+ Must have administrative experience or working knowledge about educational environments.

Preferred Qualifications

+ JD or Master's degree in business administration, public administration or related discipline.

+ (7-10 years) administrative experience developing programs and formulating legislative policy in a higher education setting. Experience working in a central/executive office with comprehensive administrative responsibilities.

+ Experience using Microsoft applications including Power Point, Excel and Share-Point.

+ Demonstrated senior level experience and success working with a President, Cabinet office, or Board.

Assistant to the President/Registrar

Reports to: President

Dominican Academy
44 East 68th Street
New York, New York 10065

The Institution

Since 1897, Dominican Academy has been educating young women in the Catholic tradition of Saint Dominic, offering a rigorous academic program distinguished by a firm commitment to values of truth, integrity, prayer, community, and service. As a Catholic, college-preparatory high school sponsored by the Dominican Sisters of Peace and located on the Upper East Side of Manhattan, Dominican Academy challenges and empowers intelligent young women to become spiritual, intellectual, moral, and socially responsible leaders in a global society.

Position Overview

The Assistant to the President of Dominican Academy facilitates the efficient operation of the President's Office by performing a variety of clerical, support and administrative tasks. The Registrar creates, updates and maintains student academic records. This staff person represents Dominican Academy and embraces, embodies and communicates the vision, mission, and values of Dominican Academy.

Primary Responsibilities of President Assistant

• Oversees, coordinates and performs day to day school administrative functions associated with the President's Office including: providing administrative assistance; coordinating and scheduling travel, meetings, and appointments; screening calls; and greeting visitors.
• Assists with expense sheets, credit card receipts and budget management.
• Purchases office supplies; orders, maintains and sells school spirit wear; and orders food for meetings as needed.
• Supports all school events with an emphasis on Commencement-related activities by ordering invitations, diplomas, medals, and academic regalia.
• Assists the Parents' Association with communications and some clerical support for meetings and events.
• Offers administrative support to other departments including proofreading, printing and mailing of materials.
• Serves as a support to the Board of Trustees in facilitating communications, sending out meeting reminders, disseminating materials in advance of meetings, and coordinating all aspects of meeting set up.
• Handles gifts, flowers, Mass cards, etc. coming from the President's Office.
• Additional responsibilities that may be given, from time to time, by the President.

Primary Responsibilities of Registrar

• Prepares, maintains and updates the student database and ensures its accuracy.
• Provides student data, contact information, and statistics to various school departments and outside third parties, as needed.
• Prepares and updates the School Student/Parent Directory and updates the Staff Employee Handbook (Non-Bargaining Employee Handbook).
• Uploads and processes Quarterly Progress Reports and Report Cards; provides directions to access such reports; posts Honor Rolls; and sends Honor Roll letters to grammar schools.
• Prepares certificates for the National Honor Society members and class awards at year end.
• Prepares and updates transcripts for current students and alumnae and distributes on request.
• Aids in processing student applications for working papers.
• Handles correspondence with the New York Archdiocese regarding Inner City Scholars Program; makes student nominations; files paperwork; and supervises student essays and thank you notes.
• Enters courses, and faculty and student schedules into database.

General Qualifications

• A strong belief in Catholic Dominican education including the values of prayer, study, community, service and diversity.
• Ability to work collegially within a team of educational leaders and an active group of volunteers and Board of Trustees.
• Excellent communication skills, both oral and written.
• Able to manage multiple tasks, prioritize and meet deadlines.
• Possess high energy, attention to detail, and the ability to organize effectively and work independently.
• Able to maintain confidentiality of information.

Education, Experience and Specific Qualifications

• A bachelor's degree is required.
• A minimum 3-5 years of experience in an administrative role, school setting preferred.
• Proficiency with all Microsoft Office programs and familiarity with database programs including Rediker and File Maker.
• Occasional evening/weekend work is required.

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