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Become An Assistant To Vice President

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Working As An Assistant To Vice President

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $94,000

    Average Salary

What Does An Assistant To Vice President Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant To Vice President

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant To Vice President Career Paths

Assistant To Vice President
Office Manager Human Resources Manager Director Of Human Resources
Human Resources Vice President
12 Yearsyrs
Office Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Office Manager Operations Manager Human Resources Manager
Human Resource Officer
6 Yearsyrs
Manager Owner Marketing Director
Community Relations Director
8 Yearsyrs
Manager Director
Chief Of Staff
7 Yearsyrs
Manager Account Manager Marketing Manager
Marketing And Operations Manager
5 Yearsyrs
Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Consultant Senior Associate Senior Accountant
Accountant And Office Manager
6 Yearsyrs
Assistant To Executive Vice President Project Manager Assistant Vice President
Administration Vice President
6 Yearsyrs
Assistant To Executive Vice President Administrator Human Resources Generalist
Senior Human Resources Generalist
8 Yearsyrs
Account Executive Sales Specialist Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Executive Assistant To President Administrator Human Resources Generalist
Human Resources Administration Manager
6 Yearsyrs
Assistant Manager Restaurant Manager Event Manager
Events Marketing Manager
5 Yearsyrs
Account Executive Customer Service Manager Administrative Manager
Administrative Operations Manager
6 Yearsyrs
Assistant To Executive Vice President Administrator Project Administrator
Senior Project Coordinator
7 Yearsyrs
Executive Assistant To President Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Account Executive Customer Service Manager Inside Sales Manager
Sales Support Manager
6 Yearsyrs
Buyer Contracts Administrator Executive Assistant To President
Administrative Services Manager
7 Yearsyrs
Assistant Manager Restaurant Manager Banquet Manager
Manager Of Special Events
5 Yearsyrs
Account Manager Relationship Manager Client Relationship Manager
Client Relations Manager
6 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Top Careers Before Assistant To Vice President
Internship 7.4%
Assistant 3.8%
Manager 3.7%
Secretary 3.7%
Cashier 3.1%
Top Careers After Assistant To Vice President
Manager 4.2%
Consultant 4.1%
Internship 4.0%
Assistant 3.9%
Owner 3.2%

Do you work as an Assistant To Vice President?

Average Yearly Salary
$94,000
View Detailed Salary Report
$51,000
Min 10%
$94,000
Median 50%
$94,000
Median 50%
$94,000
Median 50%
$94,000
Median 50%
$94,000
Median 50%
$94,000
Median 50%
$94,000
Median 50%
$170,000
Max 90%
Best Paying Company
Deutsche Bank Securities Inc.
Highest Paying City
San Francisco, CA
Highest Paying State
Connecticut
Avg Experience Level
3.2 years
How much does an Assistant To Vice President make at top companies?
The national average salary for an Assistant To Vice President in the United States is $94,204 per year or $45 per hour. Those in the bottom 10 percent make under $51,000 a year, and the top 10 percent make over $170,000.

Real Assistant To Vice President Salaries

Job Title Company Location Start Date Salary
VP and Assistant To The President ESPN, Inc. New York, NY Dec 07, 2009 $191,894 -
$319,740
Assistant Vice Florida Crystals Corporation West Palm Beach, FL Oct 01, 2012 $160,000
Assistant Vice Florida Crystals Corporation Belle Glade, FL Oct 01, 2012 $160,000
Assistant Vice Harvard Management Company, Inc. Boston, MA Jan 10, 2016 $140,000 -
$165,000
Assistant Vice Allied World National Assurance Company Boston, MA Dec 15, 2009 $130,000
Assistant Vice Barclays Services Corp. New York, NY Aug 26, 2009 $118,000
Assistant Vice Mizuho Securities USA Inc. Hoboken, NJ Apr 04, 2014 $112,000
Assistant Vice Exlservice.com, LLC Jersey City, NJ Sep 06, 2014 $112,000 -
$137,000
Assistant Vice Irunway Inc. Austin, TX Jun 12, 2016 $111,758
Assistant Vice Exlservice.com, LLC Jersey City, NJ Jul 22, 2016 $110,718 -
$135,718
Manager, Assistant To Vice President, Head of Gnic American Express Company New York, NY Sep 30, 2014 $104,000
Assistant Vice Mizuho Securities USA Inc. Hoboken, NJ Apr 04, 2011 $100,000
Assistant Vice University of Maryland University College Adelphi, MD Feb 18, 2016 $94,058
Assistant Vice University of Maryland University College Adelphi, MD Feb 18, 2013 $92,812
Assistant Vice University of Maryland University College Adelphi, MD Aug 19, 2015 $92,602
Assistant Vice Sumitomo Mitsui Banking Corporation New York, NY Oct 01, 2011 $91,724
Assistant Vice SMBC Capital Markets Inc. New York, NY Mar 02, 2010 $90,555
Assistant Vice University of Maryland University College Adelphi, MD Feb 18, 2010 $85,592 -
$95,000
Assistant To VP of Production Guntert & Zimmerman Const. Div., Inc. Ripon, CA Sep 20, 2011 $80,000
AVP, Branch Coordinator of Relationship Assistants Banco Santander International Houston, TX Sep 06, 2015 $70,600 -
$80,000
Special Assistant To VP and Grantsmanship Officer Lincoln University Lincoln University, PA Nov 01, 2012 $66,950
Special Assistant To The Senior Vice President of The Fortune Society, Inc. Islandia, NY Oct 01, 2010 $60,638
Assistant To Vice President Hagopian and Sons, Inc. Oak Park, MI May 29, 2012 $48,878
Assistant To Vice President Hagopian & Sons, Inc. Oak Park, MI May 21, 2012 $48,878
Assistant To Vice President Hagopian & Sons Oak Park, MI May 21, 2012 $48,878

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Top Skills for An Assistant To Vice President

  1. Financial Statements
  2. Travel Arrangements
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Prepared various client financial statements.
  • Coordinated travel arrangements, maintained contractor files and ensured licensing requirements were met.
  • Position involved marketing, purchasing, customer service and financial reporting to management.
  • Reviewed expense reports, coordinated payments to internal and external recipients.
  • Maintained additional knowledge in database management tools and data entry technologies.

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Top 10 Best States for Assistants To Vice President

  1. New York
  2. Connecticut
  3. California
  4. District of Columbia
  5. Maryland
  6. Rhode Island
  7. Massachusetts
  8. Alaska
  9. Nevada
  10. Washington
  • (1,713 jobs)
  • (309 jobs)
  • (3,843 jobs)
  • (348 jobs)
  • (568 jobs)
  • (61 jobs)
  • (1,333 jobs)
  • (61 jobs)
  • (124 jobs)
  • (641 jobs)

Assistant To Vice President Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 11,775 Assistant To Vice President resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Assistant To Vice President Resume

View Resume Examples

Assistant To Vice President Demographics

Gender

Female

64.6%

Male

26.4%

Unknown

9.0%
Ethnicity

White

60.0%

Hispanic or Latino

16.6%

Black or African American

11.5%

Asian

8.2%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

49.1%

French

12.7%

Mandarin

5.8%

Chinese

5.2%

Italian

4.4%

Portuguese

3.5%

German

3.5%

Japanese

3.1%

Russian

2.6%

Korean

1.6%

Cantonese

1.2%

Hebrew

1.2%

Arabic

1.2%

Dutch

1.0%

Hindi

0.9%

Greek

0.9%

Polish

0.7%

Romanian

0.6%

Armenian

0.6%

Swedish

0.4%
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Assistant To Vice President Education

Schools

University of Phoenix

19.1%

New York University

11.0%

Pace University - New York

5.5%

Fashion Institute of Technology

5.3%

Northeastern University

5.3%

Fordham University

4.8%

University of Southern California

4.5%

George Washington University

4.4%

University of California - Los Angeles

4.0%

Florida State University

3.8%

University of Florida

3.7%

Temple University

3.5%

American University

3.4%

Michigan State University

3.4%

University of Delaware

3.2%

Villanova University

3.1%

Hofstra University

3.1%

Saint John's University - New York

3.0%

Texas A&M University

3.0%

University of Houston

2.9%
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Majors

Business

31.9%

Accounting

7.8%

Finance

7.1%

Marketing

6.6%

Communication

6.3%

Management

4.8%

Psychology

4.6%

English

3.6%

Political Science

3.3%

Education

2.6%

Law

2.5%

Liberal Arts

2.5%

Human Resources Management

2.4%

Health Care Administration

2.4%

Legal Support Services

2.2%

Economics

2.1%

Criminal Justice

2.0%

Fine Arts

1.8%

Computer Science

1.8%

Elementary Education

1.8%
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Degrees

Bachelors

43.7%

Other

20.0%

Masters

19.3%

Associate

8.4%

Certificate

4.5%

Doctorate

2.7%

Diploma

0.9%

License

0.4%
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