Assistant jobs in Westminster, CA

A unique opportunity to become part of an international family office! Key Features: Full-time | 1099 Contractor | USD $60,000 - $80,000 annual base Reports to: Chief of Staff, Family Office About the Family Office The Principal is an accomplished Asian billionaire entrepreneur with generational wealth and a global business footprint. Known for his drive and ambition, he travels extensively across continents and maintains a high-frequency presence in the United States. The family office supports his multifaceted lifestyle and business interests with professionalism, confidentiality, and excellence. About the Role We are seeking a highly organized, discreet, and service-oriented Estate Management & Personal Asisstant to support the daily operations of a private family office. Work from the Principal's private Estate in Newport Beach, this role combines hands-on estate operations with personal administrative support, ensuring that the Principal's residence and lifestyle run seamlessly, efficiently, and to the highest standards when the Principal is in the United States. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, global environment where discretion and adaptability are essential. Key Responsibilities Personal Support Manage complex scheduling, travel coordination, and personal appointments for the Principal. Handle errands, reservations, purchases, and special requests with efficiency and confidentiality. Liaise with vendors, service providers, and the broader family office team. Maintain absolute discretion in all personal, family, and business matters. Estate Management Oversee household maintenance, vendor relationships, and property-related projects. Track and manage household budgets, invoices, and expense reports with the Chief of Staff. Supervise household staff and ensure service quality aligns with luxury standards. Support private events, guest logistics, and hospitality arrangements as needed. Qualifications Experience in a UHNW household, family office, or luxury estate environment. Demonstrated knowledge and skillsets in household operations, vendor management, and personal assistance. Highly organized, polished, and discreet with excellent judgment. Proficient in Google Suite, Microsoft Office, and task-management tools. Valid driver's license and reliable transportation (local familiarity with Orange County preferred). Flexible availability for occasional evenings or weekends.

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Personal Assistant to the Chairman - Family Office Compensation: up to 150k. A prestigious Beverly Hills based family office with a strong portfolio in real estate investments seeks an experienced and highly organized Personal Assistant to support the Chairman in both professional and personal capacities. This is a dynamic, hands-on role that requires discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a polished professional who thrives on organization, anticipates needs, and is experienced in working closely with a high-net-worth principal who values confidentiality, efficiency, and excellence. Key Responsibilities Provide high-level administrative and personal support to the Chairman. Manage a complex and ever-changing calendar, including meetings, travel, and personal appointments. Coordinate communication between the Chairman, family members, office staff, and home staff. Run personal and household errands as needed. Organize and maintain both digital and physical filing systems. Oversee household staff schedules and vendors to ensure smooth operations. Qualifications Minimum of 5+ years of experience as a Personal Assistant or Executive Assistant, supporting a high-level executive, ideally within real estate, finance, or a family office environment. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Tech-savvy, with proficiency in Microsoft Office, Google Workspace, and project management tools. Flexible, proactive, and able to adapt to shifting priorities and schedules. Must have valid driver's license and transportation.

About the Role We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business-perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment. Responsibilities Own day-to-day office operations and ensure a polished, productive workplace. Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team. Manage executive calendars, meetings, travel, expenses, and confidential communications. Coordinate office vendors, property management, supplies, mail, and deliveries. Plan internal events, team gatherings, and office celebrations. Support marketing by helping manage social media content calendars and basic reporting on KPIs. Create presentations, documents, and spreadsheets to support executive decision-making. Qualifications Bachelors degree preferred. You would be a great fit if you: Have strong experience supporting senior executives and/or managing an office. Are a master of organization, time management, and juggling competing priorities. Communicate clearly and professionally-both in writing and in person. Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat). Are curious about new AI tools to help make projects run smoother. Handle confidential information with discretion and integrity. Are a resourceful self-starter who thrives in a fast-paced, dynamic environment. Are a collaborative team player who is also comfortable working independently. Pay range and compensation package $60,000-$70,000, with a comprehensive benefits package Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.

About the Role We're looking for a detail-oriented professional to support order management and project coordination activities for construction/architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment. Key Responsibilities Review quotes, orders, surveys, and booking packages for accuracy and completeness. Coordinate project flow from prescreening to release, ensuring on-time shipment. Analyze architectural drawings, submittals, and documentation to prepare project data. Create and maintain production schedules based on customer requirements. Process release orders to suppliers and update job information in internal systems. Communicate with sales, project managers, manufacturing, and customers to resolve issues. Maintain job files, drawings distribution, and documentation accuracy. Respond to internal/external requests within defined service levels. Qualifications Experience in project coordination within construction, architecture, engineering, or manufacturing preferred. Strong communication and customer service skills. Proficiency in Microsoft Office (Excel, Word, Outlook) required. Ability to read/interpret drawings and technical documentation (preferred). Comfortable working with fractions, percentages, and basic math. Highly organized, detail-oriented, and able to manage multiple projects simultaneously.

An individual contributor that supports the Card Business Organized Play (OP) team, coordinating shipping, logistics and tournament support for all Card Business OP. RESPONSIBILITIES: Assist with responding to Zendesk tickets and assigning/delegating tickets to the correct department. Help the OP Specialist process all tournament paperwork, including but not limited to requesting invoices from Tournament Organizers, proof of payments, data entering earned invites and preparing all documentation for final invoice pay outs for Regional Qualifiers and OTS Championships. Assist with forecasting all inventory needs for Regional Qualifier seasons, including player participation product, judge product, and prize support items. Work with Associate OP Manager for Tier 3 event coordination, including but not limited to, whitelisting Duelists for VIP Qualifiers and OTS Store Tournaments, updating prize wall values and inventory needs, general communication with the YCS Tournament Organizer. Assist with talent travel bookings as needed, manage hotel rooming list, coordinate with the travel manager to arrange flights, and communicate all relevant event information to the talent. Assist with vendor communication and coordination for convention-related items as needed. Learn to operate offline and online tournament software. Scheduling and minute-taking of meetings when requested. Other duties as assigned. QUALIFICATIONS: Ability to lift at least 50lbs. Must have great organizational skills. Ability to work under pressure. High sense of confidentiality. Experience with Microsoft Excel, Word and PowerPoint. Ability to accurately process and data enter information. Must be detail-oriented and demonstrate ability to multi-task. Spanish language fluency a plus. Proven ability to work with various personality types and work styles in a multicultural environment. Knowledge of or the willingness to learn the workings of Card Business IP's, including gameplay.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

We are seeking a detail-oriented and proactive OSHA Assistant to support health and safety compliance within an industry-leading entertainment production environment. This is a contract-to-hire opportunity ideal for candidates looking to grow their career in production safety, operations, or compliance. Key Responsibilities: Support Health & Safety Managers in maintaining OSHA compliance across studio facilities and active production sets. Assist in developing, distributing, and maintaining safety documentation, incident reports, and compliance records. Conduct regular site walk-throughs to ensure adherence to established safety standards and best practices. Coordinate employee safety training sessions and ensure accurate tracking of completion. Partner with production and facilities teams to identify, report, and resolve potential hazards. Support incident investigations by compiling notes, photographs, and documentation for follow-up and recordkeeping. Maintain up-to-date knowledge of OSHA regulations and other relevant safety guidelines applicable to film and television production. Requirements: Bachelor's degree preferred (Occupational Health, Environmental Science, or related field a plus). 1-2 years of experience in safety, compliance, or administrative support (internships and production experience welcome). Interest in understanding of OSHA principles and workplace safety fundamentals. Excellent organizational skills with the ability to manage multiple projects in a fast-paced, production-focused environment. Professional communication and interpersonal skills; comfortable engaging with multiple departments. Proficiency in Microsoft Office Suite and/or Google Workspace.

Reagan Gold Group is a forward-looking financial services firm built on precision, compliance, and a dedication to client success. We are expanding our operations and are seeking an IRA Processor Assistant who will uphold our commitment to excellence while contributing to the growth of our team and the satisfaction of our clients. Role Overview: As an IRA Processor Assistant, you will be responsible for the accurate and timely processing of Individual Retirement Account (IRA) transactions. This position requires strong knowledge of regulations, attention to detail, and the ability to provide both clients and colleagues with informed and dependable support. Key Responsibilities: Process and manage IRA transactions including contributions, rollovers, transfers, distributions, and closures. Ensure all activity complies with IRS regulations, state requirements, and Reagan Gold Group's compliance framework. Provide knowledgeable guidance to clients and team members regarding IRA matters, including required minimum distributions (RMD) and tax reporting. Review and verify documentation for accuracy, resolving discrepancies swiftly. Maintain organized and accurate records, contributing to the efficiency and reliability of the department. Qualification & Skills: Prior experience in IRA processing or financial operations preferred. Strong working knowledge of Traditional, Roth, SEP and SIMPLE IRAs. Excellent organizational skills with keen attention to detail. Clear and professional communication skills, both written and verbal. High level of integrity and discretion when handling sensitive information. What Reagan Gold Group Offers: Competitive salary and benefits package. A supportive team environment where your expertise is valued. The chance to be a part of a growing firm with a long-term vision. Experience: - IRA Processing: 1 year (Preferred) Ability to Commute: Los Angeles, CA 90045 (Required) Work Location: In person (On-Site)

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

OPUS is a fully integrated agency that provides its talent with the most effective and well-executed representation. With offices in Los Angeles, New York and Europe. The agency has grown to represent fashion stylists, hairstylists, makeup artists, and nail techs. From editorial, advertising, or commercial bookings to long-term contractual engagements in the fashion, entertainment, or endorsement arena, our artists benefit from unrivaled professionalism and contacts with both high fashion and celebrity clientele. We are seeking an Agent Assistant to join our team in Los Angeles. The ideal candidate must be able to work in a fast-paced work environment. The right person will be able to make critical decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience is required, and agency experience is a plus. This is job is in the office Monday through Friday. Responsibilities: • General administrative support • Daily communication with artists • Oversee artists' bookings • Create estimates/deal memos • Update options in artist calendars • Travel coordination • Accounting management (billing and wrapping jobs) • Managing artist and assistant schedules during show season • Client-facing - field incoming calls and requests appropriately • Maintain executive's calendar • Organize, maintain, and update electronic databases and paper file • Also calls for flexibility with work hours Qualifications: • Excellent communication skills (written and verbal) • Strong attention to detail • Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person in a friendly, efficient, and professional manner • Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously • Ability to handle confidential information with discretion • Should be experienced in meeting the needs of a high-level Executive • Ability to stay one step ahead in this fast-moving environment • Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism • A demonstrated interest in fashion, beauty, media, and/or entertainment preferred. • At least 1 years of professional experience required; direct industry experience a plus

We're seeking a Freelance Color Assistant to support the Color Manager in developing and executing seasonal color palettes across multiple categories. This role requires strong organization, a sharp eye for color, and the ability to collaborate cross-functionally with Design, Product Development, and Production teams. Key Responsibilities: Support Color Manager with development and execution of physical and digital seasonal color palettes Track and manage lab dips, strike-offs, and bulk color submissions across categories Maintain digital and physical color libraries, Pantone/Archroma standards, and vendor submissions Organize and document internal color approvals, comments, and rejections Communicate with vendors and mills to ensure timely and accurate submissions Assist in updating color cards, CADs, and colorway documentation Support color testing and track results Qualifications: 1-2 years of experience in color or product development (internship experience considered) Bachelor's degree in Fashion Design, Textile Design, or related field preferred Strong eye for color, attention to detail, and organizational skills Familiarity with Pantone standards, dye processes, and color measurement tools Proficiency in Adobe Illustrator, Photoshop, Excel, and PLM systems Excellent communication and follow-up skills

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA

Steve Madden Apparel Division is looking for a highly motivated sales assistant to join our Los Angeles team! The role supports the execution of strategies set by their manager by performing general sales activities in order to maximize sales and margins, support and promote the brand and maintain optimal relationships with customers as well as internal partners. This role also requires superior organizational skills and excellent communication skills. Must be team oriented and outgoing. We are looking for someone who is eager to learn, has the ability to multi-task, meet deadlines, and is highly detail oriented and meticulous. Excel expert preferred! Major Responsibilities (include but are not limited to): Provide support to Sales Manager with all business functions for assigned accounts. Complete all asset and image templates for assigned accounts. Manage dropship process in its entirety for assigned accounts. Assist with customer needs, such as EDI management, shipping and extensions, reorders, returns and exchanges if needed. Partner with internal customers and colleagues including Production, Operations and Design. Track and update regularly the status of inventories and ATS. Quickly learn full product line and understand fits, fabrics and silhouettes. Qualifications: Excellent written and verbal communication skills. Highly adaptable at balancing multiple projects Works well in a fast paced environment and executes tasks quickly and efficiently A self-starter with strong problem solving and organizational skills Ability to work well in a team environment Proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook

Job Title: Front Office Billing Administrator (Part-Time) Schedule: Monday-Thursday, 3:00 pm-7:00 pm Compensation: $20-$21 per hour (W2) Hours: 12-15 hours per week (Temporary, Non-Exempt) About the Role We are seeking a detail-oriented and reliable Front Office Billing Administrator to support our clinic's administrative and billing operations. This position is ideal for someone who enjoys interacting with clients, working with financial and insurance processes, and contributing to a professional and supportive healthcare environment. Key Responsibilities Administrative Support Welcome and assist clients upon arrival and verify payment status before sessions. Communicate with clinicians regarding client accounts and payment concerns. Assist with daily billing activities, including preparing insurance claims. Coordinate with third-party partners on accounts receivable and payment issues. Follow up with insurance companies regarding claims status and appeals. Support the Director of Administration with reconciling insurance payments and reimbursements. Assist with insurance network credentialing and special billing projects as assigned. Records & File Management Maintain accurate client billing and payment records, including insurance documentation. Ensure secure storage of financial records. Support the review and purging of records no longer required to be retained. Qualifications Previous experience in a healthcare office setting. Experience in accounts receivable or similar customer account responsibilities. Familiarity with insurance billing processes and claims management. Availability to work Monday-Thursday afternoon/evening shifts. Strong initiative, with the ability to work independently and manage time effectively. Excellent customer service and problem-solving skills. Proficiency with Google Suite, Microsoft Word and Excel, Adobe, and database systems. Commitment to maintaining confidentiality of clinic and client information. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws. REQUESTING AN ACCOMODATION Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at ****************, send us an email or speak with your recruiter. PAY TRANSPARENCY POLICY STATEMENT Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.

Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.