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  • Electrical Construction - Project Assistant

    CSI Electrical Contractors 4.4company rating

    Assistant job in Santa Fe Springs, CA

    About the Role: The Project Assistant will work with an existing project team, involved in current construction projects. The Project Assistant will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must display company core values as found in the CSI Orientation Packet. Company Overview Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We're proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better. Essential Functions Understand and follow CSI policies and procedures and assist with the following: Managing document control and drawings Obtaining necessary permits Preparing submittals and shop drawings, and reviewing quoted items and commodities Managing RFI logs and reviewing RFIs for cost impact Managing POs, vendor tracking, and releases Working with the lighting department on an as-needed basis to manage light fixtures, controls, and switchgear tracking logs Working with the pre-fab department on an as-needed basis Providing field foremen with information, material tracking, and other administrative functions Summarizing and tracking time and material paperwork Taking ownership and accountability for assigned tasks Preparing reports and schedule review for Project Reviews Preparing job closeouts and O&Ms The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed. About You: Qualifications Proficiency in MS Office Suite, and BlueBeam Proactive attitude, showing initiative and the ability to work independently Ability to learn to read and understand architectural, structural, mechanical, electrical, and plumbing drawings Excellent reasoning ability Strong organizational and communication skills, both written and verbal Ability to work under pressure and adapt to changing job requirements Dependability and punctuality for all CSI activities Ability to work in a team environment and display leadership skills Positive attitude and customer focus High School Diploma or the equivalent Physical Requirements/Working Conditions Frequently works outdoors on uneven surfaces May be required to sit or stand for long periods of time May be required to stoop, bend, and crouch Required to use computer, keyboard and mouse for long periods of time Works in a climate-controlled environment 50% of the time May work in varying weather conditions: hot, cold, and wet conditions Frequently works in areas with large industrial equipment subject to high noise levels May occasionally work in areas with hazardous chemicals To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. What We Offer: Compensation & Benefits Hourly Rate $27.00-$35.00/ hour (Non-Exempt) Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications. Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success. Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience. Annual Paid Time Off starting at 15 days plus 9 paid Holidays. Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential. Company-paid life, and accidental death & dismemberment. Employee Assistance Plan (EAP). Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents. Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s) Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at **************. MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees. MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast: #applow LinkedIn Workplace: #LI-Onsite
    $27-35 hourly 1d ago
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  • Color Assistant

    24 Seven Talent 4.5company rating

    Assistant job in Los Angeles, CA

    A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.
    $25-30 hourly 3d ago
  • Assistant to the Dean

    Southwestern Law School 4.6company rating

    Assistant job in Los Angeles, CA

    The Assistant to the Dean provides critical support for the Office of the President and Dean. The Assistant opens the office each day, greets visitors, works with the Dean to manage the Dean's busy calendar, and assists with other aspects of office operations. The Assistant is a detail- and process-oriented individual who can thrive in a fast-paced, dynamic environment and present a calm and professional demeanor. The Assistant is trusted with highly confidential information and must have the ability to act with a high level of discretion and integrity. Strong oral and written communication skills are also required. This is an hourly on-campus position with occasional remote work available. Primary Responsibilities: Open the office by 8:30 a.m. every Monday through Thursday, and Fridays as needed; Coordinate information flow by greeting visitors and triaging calls and other communications to ensure timely and appropriate follow-up; Maintain the President and Dean's (Dean) complex and very active calendar of appointments, meetings, engagements, and functions with individuals and groups; confirm all meetings and meeting details in advance; ensure continuity across multiple calendars and scheduling platforms; coordinate event briefings; ensure details are accurate and complete; and escalate scheduling conflicts. Ensure the Dean is prepared for meetings and other events by gathering and collating materials, data, statistics, information about meeting participants, etc. Draft correspondence, memoranda, nominations, and other general communications; Maintain an organized and intuitive filing system and other office systems and protocols; Manage the look, organization, and neatness of the office suite and other areas over which the office has responsibility; Initiate reimbursements by scanning physical receipts and completing initial entries in the reimbursement system; Provide in-office assistance for assigned events (e.g., printing, preparing materials, tracking RSVPs, preparing name badges). Manage Dean's Zoom account, including scheduling Zoom meetings and handling Zoom room logistics when attending a meeting hosted by the Dean; Maintain the Office of the Dean Outlook account, including delivering important messages from the Dean to various constituencies, distributing Outlook calendar invitations for events hosted by the Dean's Office, and answering or directing messages received to the appropriate individuals; Work with other office staff and other departments on projects, as assigned; and Perform other duties as assigned. Minimum Job Requirement: Bachelor's degree or associate's degree with at least three years of relevant work experience. Knowledge, Skills, and Abilities Required: Detail- and process-oriented. Ability to work collaboratively in a fast-paced environment while successfully managing numerous tasks and responsibilities. Self-starter with an ability to prioritize, triage, and seek information and assistance when appropriate. Demonstrated knowledge about standard office practices and procedures, strong computer skills, including proficiency in Outlook, Word, Excel, and PowerPoint, professional telephone etiquette, diplomacy, office equipment usage, and correct English grammar, spelling, and proofreading. Knowledge of Monday.com, or willingness to learn. Knowledge of and hands-on experience using Zoom. Ability to use or learn Canva. Ability to use ChatGPT and Co-Pilot effectively. Exemplary written and oral communication skills. Excellent follow-through and ability to track multiple and often-changing deadlines. Ability to read carefully and critically and to synthesize large amounts of information. High level of confidentiality and discretion regarding law school business, office operations, records, and files. Salary: $24.04/hour To Apply: Send a cover letter and resume to ****************. Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern's nondiscrimination policies to: General Counsel 3050 Wilshire Boulevard Los Angeles, CA 90010 **************
    $24 hourly 4d ago
  • Litigation Secretary, Labor & Employment Defense

    Adams & Martin Group 4.3company rating

    Assistant job in Los Angeles, CA

    Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles. The ideal candidate will possess excellent time management, communication, and organizational skills and have extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. Responsibilities Coordinate attorney support with internal teams (billing, calendar, etc.). Submit clear, accurate documentation to support teams. Track deadlines and notify attorneys as needed. Update litigation records (e.g., Virtual Binder, TOCs, TOAs). Prepare and file/e-file documents with state and federal courts ensuring proper service. Assist with preparing for trials, depositions, and hearings. Qualifications 5+ years of civil litigation defense experience; L&E Defense preferred. Strong organization for managing tasks across attorneys. Effective time management and prioritization skills. Expertise with Best Authority for TOCs/TOAs. Familiar with court rules & ECF procedures. Additional Information Compensation: $90,000 - $105,000 commensurate with relevant experience and education. The firm offers generous compensation and benefits packages. This hybrid position is based in Century City or Downtown, with a schedule of working in-office 2-3 days per week. Submit your resume in Word or PDF format today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $90k-105k yearly 2d ago
  • Administrative Assistant

    The Wagon Legacy

    Assistant job in Brea, CA

    We are searching for a diligent, reliable, and highly organized team member to provide administrative and client support in our growing estate planning law firm. This role is ideal for someone who takes ownership of their work, follows through without reminders, and can be trusted to get tasks done accurately and on time. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. If you care deeply about quality, details, and helping people, we would love to meet you. For consideration, please complete the entire application and submit your resume. Who You Are You are reliable, professional, kind, and intelligent. Quality matters to you, and you take pride in your attention to detail. You double-check your work, and typos make you cringe. You follow through on tasks and close the loop without being asked. You communicate proactively if something is delayed, unclear, or needs clarification. You love helping people and will take extra steps to ensure things are done right. You are comfortable working independently and as part of a team. If the copy machine jams, you try to fix it-and usually succeed-but you know that asking a question will save time. You work efficiently without sacrificing accuracy. You understand the importance of confidentiality and handle sensitive client information with discretion and integrity. Application Instructions (Optional but Highly Recommended) Please include a cover letter or brief note explaining why you consider yourself highly reliable and detail-oriented. Compensation & Benefits $21-$26 per hour, depending on experience Performance-based bonuses Medical, vision, and life insurance benefits 401(k) with employer match after one year of service Paid time off and paid holidays Quarterly team events and firm celebrations Supportive, team-oriented work environment with opportunities for growth Compensation: $21 - $26 hourly Responsibilities: Communicate with clients and provide a warm, professional first impression Answer a busy phone line and respond to client inquiries in a timely manner Scan, organize, and manage client documents Prepare and send client packets and correspondence Schedule, confirm, and manage appointments while keeping the calendar full Follow up with clients to obtain required documents and minimize rescheduled appointments Prepare new client folders and files for upcoming appointments Scan, mail, and track letters and other legal documents Assist with onboarding new clients Qualifications: Spanish-speaking preferred Prior experience in estate planning, probate, or trust administration preferred Customer service experience in a professional setting Excellent presentation, attitude, and interpersonal skills Ability to manage multiple priorities in a fast-paced environment Strong written, verbal, and problem-solving skills Proficient in basic computer software and able to quickly learn new systems Ability to complete highly detailed work efficiently and accurately Notary preferred Associate's degree preferred, but not required About Company At The Wagon Legacy, we help families protect their future and create peace of mind through thoughtful and well-crafted estate plans. Our work helps families avoid unnecessary conflict, preserve their legacy, and feel supported during important life moments. We are a growing firm that values long-term team members, personal growth, and doing meaningful work that truly helps people. Our Core Values: Attention to Detail Honesty Communication Doing What Is Best for the Client Learn more about us: ******************************* ***************************************** #WHLAW2 Compensation details: 21-26 Hourly Wage PI928f1929995f-37***********2
    $21-26 hourly 2d ago
  • Junior Personal Assistant to Entrepreneur

    Pocketbook Agency

    Assistant job in Beverly Hills, CA

    A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset. Key Responsibilities: Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries) Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling Maintain inventory, stock household items, and ensure all personal and home needs are proactively met Assist with coordination of appointments, home maintenance, and service providers Support special projects and ad hoc tasks as assigned Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times Qualifications: 3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role Strong familiarity with the Beverly Hills and greater Los Angeles area Excellent communication skills, both written and verbal Highly organized with strong attention to detail and the ability to prioritize Valid driver's license, reliable transportation, and comfort running errands daily Ability to anticipate needs, take initiative, and follow through without hand-holding Discreet, trustworthy, and committed to maintaining confidentiality Location: Beverly Hills, CA Salary: $90,000 JRN 2328
    $90k yearly 4d ago
  • Amazon Vendor Central ads assistant

    Icon Sports Group

    Assistant job in Los Angeles, CA

    Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA
    $26k-37k yearly est. 3d ago
  • Assistant, C-Suite

    Lionsgate 4.8company rating

    Assistant job in Santa Monica, CA

    Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
    $43k-45k yearly 2d ago
  • Management Assistant

    Forward Motion Artists

    Assistant job in Los Angeles, CA

    THE ROLE: We are looking for an Assistant to support Artist Managers that work for one of our partner organizations, Forward Motion Artists. This role will assist with the ongoing management of the artists' business and their creative output. The ideal candidate will have at least 1-2 years of experience in a comparable role within the music industry. RESPONSIBILITIES: Serve as the primary point of contact on behalf of the Artist Managers tor for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust Send schedule daily and follow up with reminders to maintain the flow of the day Managing client and manager calendars with confirmed shows, interviews, releases, meetings, calls, and deadlines Coordinate with teams internationally, working across multiple time zones Provide support for artists across all of their business Coordinating with artists teams - record labels, business management, merchandise, booking agents, attorneys etc. General upkeep and organization of clients' assets (artists' press kits, press shots, bio, masters, artwork, and contracts) Assist with meeting prep, agendas and dissemination of notes/action points Track expenses, submit reimbursements, and ensure invoices are processed in a timely manner Arrange flights, accommodations, ground transportation, and travel itineraries for managers and artists Filter, prioritize, and draft emails on behalf of the managers Handle personal tasks as needed, such as booking appointments or making reservations Running miscellaneous errands as needed Ad-hoc projects and administrative support as needed QUALIFICATIONS: 1-2 years' experience in a comparable role working with talent Must have demonstrated experience and knowledge of the music industry Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts Ability to plan ahead and anticipate needs Excellent written and verbal communication skills Must be resourceful and have the ability to problem-solve independently when needed Advanced Microsoft Office and Google Suite skills Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities Exceptional organizational and time management skills-Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible Attention to detail and timely follow up Demonstrated ability to handle sensitive issues and maintain complete confidentiality Must have access to reliable transportation Three Six Zero is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
    $41k-61k yearly est. 5d ago
  • Purchasing Clerk / Assistant - Mandarin Chinese Speaking

    JSG (Johnson Service Group, Inc.

    Assistant job in South El Monte, CA

    JSG is hiring a Purchasing Assistant - Chinese Mandarin is a huge plus in Azusa, CA. Pay range: $21-$24 DOE Fluency in Mandarin Chinese is a plus. Experience with SAP or an ERP is a plus. Execute data entry tasks as directed by the Purchasing Manager or Team, ensuring accuracy and timeliness. Regularly update our internal system with new application years for item lists, maintaining current and accurate data. Manage and update item information within SAP Business One, ensuring all details are up-to-date and correct. Handle incoming calls, providing information or redirecting calls to the appropriate party as needed. Undertake additional tasks and responsibilities as required by the Purchasing Department. Compile and process purchase orders and requisitions to efficiently order required parts. Monitor inventory levels and place orders as necessary to maintain optimal stock. Engage with a selected group of suppliers for daily procurement activities. Coordinate with the Receiving Department to compare deliveries with orders, ensuring accuracy. Track the status of orders, providing updates and resolving any discrepancies. Address issues related to non-supplied, under orders, over orders, and damaged goods effectively. Facilitate the processing of invoices, ensuring timely submission to the accounts department for payment. Generate and maintain comprehensive reports related to purchasing activities. Perform miscellaneous administrative duties to support the department. Bachelor's degree. Excellent in-person communication skills. Excellent phone etiquette. Proficient in Microsoft Office products. #D800 JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
    $21-24 hourly 2d ago
  • Litigation Secretary

    Robert Half 4.5company rating

    Assistant job in Irvine, CA

    About the Role A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters. Key Responsibilities Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases. Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials. Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements. Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines. Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors. Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials. Handle incoming calls and provide a polished, professional client service experience. What You Bring 2-7+ years of litigation secretary or legal assistant experience in a law firm environment. Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal). High proficiency with MS Word, Outlook, and legal document management systems. Excellent attention to detail, time management skills, and the ability to prioritize competing tasks. Strong written and verbal communication skills and a proactive, solutions-oriented mindset. Why This Firm Join a well-regarded litigation team known for excellence in trial work and client service. Competitive compensation package, robust benefits, and long-term stability. Supportive, professional culture with opportunities to learn, collaborate, and grow. To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”
    $38k-50k yearly est. 5d ago
  • Dermatology Physican Assistant

    Hoag Health 4.8company rating

    Assistant job in Newport Beach, CA

    Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************
    $31k-36k yearly est. 2d ago
  • Office Assistant

    Specialized Recruiting Group-Irvine, Ca

    Assistant job in Irvine, CA

    Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour. Responsibilities Provide general administrative support to office staff and management Greet and assist office visitors in a courteous and professional manner Perform filing, data entry, and word processing tasks accurately and efficiently Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages) Assist with scheduling meetings and preparing basic reports or documents Requirements Prior experience in administrative support within an office environment preferred Strong verbal and written communication skills Proficiency in Microsoft Word and Excel Friendly, professional demeanor with a positive attitude Proven reliability and punctuality High school diploma or equivalent required At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
    $20-24 hourly 1d ago
  • Administrative Assistant

    Imagine Staffing Technology, An Imagine Company 4.1company rating

    Assistant job in Orange, CA

    Job Title: Administrative Assistant I Hire Type: Contract until 7/2026 Pay Range: $24.00/hour Work Type: Full-time Work Model: Onsite Work Schedule: Monday - Friday, 9am - 5pm Recruiter Contact: Karissa Lubberts, klubberts@imaginestaffing.net Nature & Scope: Positional Overview The Imagine Group is recruiting for an Administrative Assistant I, on behalf of our client, a leading regional financial institution with a strong presence across the Northeast and Mid-Atlantic, providing a full range of personal, business, and commercial banking solutions in Orange, CA. In this role, you will be provide basic secretarial/administrative support to non-executive employees or groups in the organization, making calls to customers and vendors while working with sales reps to obtain documentation. Role & Responsibility: Tasks That Will Lead to Your Success Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications. Schedule appointments and maintain calendar for manager. Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing. Schedule meeting rooms and make transportation arrangements as needed. Prepare disbursements and billings for approval. Maintains financial expense records. Skills & Experience Qualifications That Will Help You Thrive High school diploma or equivalent. One year work experience.
    $24 hourly 3d ago
  • Administrative Coordinator

    Ascend Talent Solutions

    Assistant job in Los Angeles, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $42k-62k yearly est. 3d ago
  • Operations Assistant

    American Window Film

    Assistant job in Carson, CA

    The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.
    $35k-48k yearly est. 3d ago
  • Administrative Assistant

    D'Leon Consulting Engineers

    Assistant job in Los Angeles, CA

    D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
    $36k-51k yearly est. 1d ago
  • Administrative Assistant II

    Net2Source (N2S

    Assistant job in Los Angeles, CA

    Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.
    $36k-51k yearly est. 4d ago
  • Administrative Assistant

    ICO Group of Companies 4.1company rating

    Assistant job in Los Angeles, CA

    Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture
    $33k-46k yearly est. 4d ago
  • Design Assistant

    24 Seven Talent 4.5company rating

    Assistant job in Los Angeles, CA

    A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment
    $39k-51k yearly est. 3d ago

Learn more about assistant jobs

How much does an assistant earn in Yorba Linda, CA?

The average assistant in Yorba Linda, CA earns between $22,000 and $43,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average assistant salary in Yorba Linda, CA

$31,000

What are the biggest employers of Assistants in Yorba Linda, CA?

The biggest employers of Assistants in Yorba Linda, CA are:
  1. Walmart
  2. Genesis HealthCare
  3. Bertucci's
  4. Costco Wholesale
  5. Earl Enterprises
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