About the Role:
The Project Assistant will work with an existing project team, involved in current construction projects. The Project Assistant will assist a Project Manager and continue their development under the direction of CSI. Successful candidates must display company core values as found in the CSI Orientation Packet.
Company Overview
Founded in 1990, CSI has emerged as a leader in highly technical and innovative electrical design and construction. We are a full-service firm with the resources and expertise to handle any commercial, industrial, or one-of-a-kind challenge. We are a trusted contractor to diverse industries, such as aerospace, biotech/pharmaceutical, education, healthcare, entertainment, hospitality, manufacturing, and retail, to name a few. Our services also include energy solutions and have earned a reputation as a premier provider of energy development, installation, and maintenance. In July 2019, CSI proudly joined the MYR Group family expanding our commercial and industrial reach. We're proud to celebrate 31 years of commitment to do all things with excellence for our customers, ourselves, and our craft. We Build Better.
Essential Functions
Understand and follow CSI policies and procedures and assist with the following:
Managing document control and drawings
Obtaining necessary permits
Preparing submittals and shop drawings, and reviewing quoted items and commodities
Managing RFI logs and reviewing RFIs for cost impact
Managing POs, vendor tracking, and releases
Working with the lighting department on an as-needed basis to manage light fixtures, controls, and switchgear tracking logs
Working with the pre-fab department on an as-needed basis
Providing field foremen with information, material tracking, and other administrative functions
Summarizing and tracking time and material paperwork
Taking ownership and accountability for assigned tasks
Preparing reports and schedule review for Project Reviews
Preparing job closeouts and O&Ms
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.
About You:
Qualifications
Proficiency in MS Office Suite, and BlueBeam
Proactive attitude, showing initiative and the ability to work independently
Ability to learn to read and understand architectural, structural, mechanical, electrical, and plumbing drawings
Excellent reasoning ability
Strong organizational and communication skills, both written and verbal
Ability to work under pressure and adapt to changing job requirements
Dependability and punctuality for all CSI activities
Ability to work in a team environment and display leadership skills
Positive attitude and customer focus
High School Diploma or the equivalent
Physical Requirements/Working Conditions
Frequently works outdoors on uneven surfaces
May be required to sit or stand for long periods of time
May be required to stoop, bend, and crouch
Required to use computer, keyboard and mouse for long periods of time
Works in a climate-controlled environment 50% of the time
May work in varying weather conditions: hot, cold, and wet conditions
Frequently works in areas with large industrial equipment subject to high noise levels
May occasionally work in areas with hazardous chemicals
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
What We Offer:
Compensation & Benefits
Hourly Rate $27.00-$35.00/ hour (Non-Exempt)
Commensurate with experience, paid weekly. Posted salary ranges are made in good faith. CSI reserves the right to adjust ranges depending on the selected candidate's qualifications.
Amazing Company Culture - We have a culture of trust, teamwork, performance, and commitment that drives our success.
Competitive Salaries - We pride ourselves on offering above-average industry salaries based on talent and experience.
Annual Paid Time Off starting at 15 days plus 9 paid Holidays.
Generous 401(k) Plan with 100% match up to 6%. Immediate vesting and Annual profit-sharing potential.
Company-paid life, and accidental death & dismemberment.
Employee Assistance Plan (EAP).
Various voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents.
Company medical and dental insurance for you and your family. CSI pays 100% for Employee and 75% of dependent coverage premium for the selected plan(s)
Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact our Employment Hotline at **************.
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.
MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer.
MYR Group, Inc. and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
Appcast: #applow LinkedIn Workplace: #LI-Onsite
$27-35 hourly 1d ago
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Color Assistant
24 Seven Talent 4.5
Assistant job in Los Angeles, CA
A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support.
Position Details
• Title: Color Assistant
• Location: Los Angeles , CA - Fully Onsite
• Type: 3-Month Freelance Assignment
• Compensation: $25-$30 per hour, based on experience
• Start Date: ASAP
What You'll Do
• Check in and log inbound mail and submissions using trackers and PLM
• Pull, organize, and prepare files for team review
• Maintain color records, approval history, and file systems
• Create and file folders for new and completed submissions
• Maintain Color Continuity Cards to support seasonal consistency
• Coordinate with internal partners and overseas teams to send approvals and track progress
• Log submissions in and out as they move across stakeholders
What They're Looking For
• Strong organization skills and attention to detail
• Ability to multitask in a fast-paced environment
• Positive attitude and proactive communication
• Strong written and verbal skills
If you or someone you know would be a great fit, feel free to reach out or apply for more information.
$25-30 hourly 3d ago
Assistant to the Dean
Southwestern Law School 4.6
Assistant job in Los Angeles, CA
The Assistant to the Dean provides critical support for the Office of the President and Dean. The Assistant opens the office each day, greets visitors, works with the Dean to manage the Dean's busy calendar, and assists with other aspects of office operations. The Assistant is a detail- and process-oriented individual who can thrive in a fast-paced, dynamic environment and present a calm and professional demeanor. The Assistant is trusted with highly confidential information and must have the ability to act with a high level of discretion and integrity. Strong oral and written communication skills are also required. This is an hourly on-campus position with occasional remote work available.
Primary Responsibilities:
Open the office by 8:30 a.m. every Monday through Thursday, and Fridays as needed;
Coordinate information flow by greeting visitors and triaging calls and other communications to ensure timely and appropriate follow-up;
Maintain the President and Dean's (Dean) complex and very active calendar of appointments, meetings, engagements, and functions with individuals and groups; confirm all meetings and meeting details in advance; ensure continuity across multiple calendars and scheduling platforms; coordinate event briefings; ensure details are accurate and complete; and escalate scheduling conflicts.
Ensure the Dean is prepared for meetings and other events by gathering and collating materials, data, statistics, information about meeting participants, etc.
Draft correspondence, memoranda, nominations, and other general communications;
Maintain an organized and intuitive filing system and other office systems and protocols;
Manage the look, organization, and neatness of the office suite and other areas over which the office has responsibility;
Initiate reimbursements by scanning physical receipts and completing initial entries in the reimbursement system;
Provide in-office assistance for assigned events (e.g., printing, preparing materials, tracking RSVPs, preparing name badges).
Manage Dean's Zoom account, including scheduling Zoom meetings and handling Zoom room logistics when attending a meeting hosted by the Dean;
Maintain the Office of the Dean Outlook account, including delivering important messages from the Dean to various constituencies, distributing Outlook calendar invitations for events hosted by the Dean's Office, and answering or directing messages received to the appropriate individuals;
Work with other office staff and other departments on projects, as assigned; and
Perform other duties as assigned.
Minimum Job Requirement:
Bachelor's degree or associate's degree with at least three years of relevant work experience.
Knowledge, Skills, and Abilities Required:
Detail- and process-oriented.
Ability to work collaboratively in a fast-paced environment while successfully managing numerous tasks and responsibilities.
Self-starter with an ability to prioritize, triage, and seek information and assistance when appropriate.
Demonstrated knowledge about standard office practices and procedures, strong computer skills, including proficiency in Outlook, Word, Excel, and PowerPoint, professional telephone etiquette, diplomacy, office equipment usage, and correct English grammar, spelling, and proofreading.
Knowledge of Monday.com, or willingness to learn.
Knowledge of and hands-on experience using Zoom.
Ability to use or learn Canva.
Ability to use ChatGPT and Co-Pilot effectively.
Exemplary written and oral communication skills.
Excellent follow-through and ability to track multiple and often-changing deadlines.
Ability to read carefully and critically and to synthesize large amounts of information.
High level of confidentiality and discretion regarding law school business, office operations, records, and files.
Salary: $24.04/hour
To Apply: Send a cover letter and resume to ****************.
Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern's nondiscrimination policies to:
General Counsel
3050 Wilshire Boulevard
Los Angeles, CA 90010
**************
$24 hourly 4d ago
Litigation Secretary, Labor & Employment Defense
Adams & Martin Group 4.3
Assistant job in Los Angeles, CA
Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles. The ideal candidate will possess excellent time management, communication, and organizational skills and have extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law.
Responsibilities
Coordinate attorney support with internal teams (billing, calendar, etc.).
Submit clear, accurate documentation to support teams.
Track deadlines and notify attorneys as needed.
Update litigation records (e.g., Virtual Binder, TOCs, TOAs).
Prepare and file/e-file documents with state and federal courts ensuring proper service.
Assist with preparing for trials, depositions, and hearings.
Qualifications
5+ years of civil litigation defense experience; L&E Defense preferred.
Strong organization for managing tasks across attorneys.
Effective time management and prioritization skills.
Expertise with Best Authority for TOCs/TOAs.
Familiar with court rules & ECF procedures.
Additional Information
Compensation: $90,000 - $105,000 commensurate with relevant experience and education. The firm offers generous compensation and benefits packages.
This hybrid position is based in Century City or Downtown, with a schedule of working in-office 2-3 days per week.
Submit your resume in Word or PDF format today for immediate and confidential consideration!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
$90k-105k yearly 2d ago
Administrative Assistant
The Wagon Legacy
Assistant job in Brea, CA
We are searching for a diligent, reliable, and highly organized team member to provide administrative and client support in our growing estate planning law firm. This role is ideal for someone who takes ownership of their work, follows through without reminders, and can be trusted to get tasks done accurately and on time.
Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. If you care deeply about quality, details, and helping people, we would love to meet you.
For consideration, please complete the entire application and submit your resume.
Who You Are
You are reliable, professional, kind, and intelligent.
Quality matters to you, and you take pride in your attention to detail.
You double-check your work, and typos make you cringe.
You follow through on tasks and close the loop without being asked.
You communicate proactively if something is delayed, unclear, or needs clarification.
You love helping people and will take extra steps to ensure things are done right.
You are comfortable working independently and as part of a team.
If the copy machine jams, you try to fix it-and usually succeed-but you know that asking a question will save time.
You work efficiently without sacrificing accuracy.
You understand the importance of confidentiality and handle sensitive client information with discretion and integrity.
Application Instructions (Optional but Highly Recommended)
Please include a cover letter or brief note explaining why you consider yourself highly reliable and detail-oriented.
Compensation & Benefits
$21-$26 per hour, depending on experience
Performance-based bonuses
Medical, vision, and life insurance benefits
401(k) with employer match after one year of service
Paid time off and paid holidays
Quarterly team events and firm celebrations
Supportive, team-oriented work environment with opportunities for growth
Compensation:
$21 - $26 hourly
Responsibilities:
Communicate with clients and provide a warm, professional first impression
Answer a busy phone line and respond to client inquiries in a timely manner
Scan, organize, and manage client documents
Prepare and send client packets and correspondence
Schedule, confirm, and manage appointments while keeping the calendar full
Follow up with clients to obtain required documents and minimize rescheduled appointments
Prepare new client folders and files for upcoming appointments
Scan, mail, and track letters and other legal documents
Assist with onboarding new clients
Qualifications:
Spanish-speaking preferred
Prior experience in estate planning, probate, or trust administration preferred
Customer service experience in a professional setting
Excellent presentation, attitude, and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Strong written, verbal, and problem-solving skills
Proficient in basic computer software and able to quickly learn new systems
Ability to complete highly detailed work efficiently and accurately
Notary preferred
Associate's degree preferred, but not required
About Company
At The Wagon Legacy, we help families protect their future and create peace of mind through thoughtful and well-crafted estate plans. Our work helps families avoid unnecessary conflict, preserve their legacy, and feel supported during important life moments.
We are a growing firm that values long-term team members, personal growth, and doing meaningful work that truly helps people.
Our Core Values:
Attention to Detail
Honesty
Communication
Doing What Is Best for the Client
Learn more about us:
*******************************
*****************************************
#WHLAW2
Compensation details: 21-26 Hourly Wage
PI928f1929995f-37***********2
$21-26 hourly 2d ago
Junior Personal Assistant to Entrepreneur
Pocketbook Agency
Assistant job in Beverly Hills, CA
A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset.
Key Responsibilities:
Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks
Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries)
Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling
Maintain inventory, stock household items, and ensure all personal and home needs are proactively met
Assist with coordination of appointments, home maintenance, and service providers
Support special projects and ad hoc tasks as assigned
Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times
Qualifications:
3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role
Strong familiarity with the Beverly Hills and greater Los Angeles area
Excellent communication skills, both written and verbal
Highly organized with strong attention to detail and the ability to prioritize
Valid driver's license, reliable transportation, and comfort running errands daily
Ability to anticipate needs, take initiative, and follow through without hand-holding
Discreet, trustworthy, and committed to maintaining confidentiality
Location: Beverly Hills, CA
Salary: $90,000
JRN 2328
$90k yearly 4d ago
Amazon Vendor Central ads assistant
Icon Sports Group
Assistant job in Los Angeles, CA
Key Responsibilities:
Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms.
Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms.
Update and optimize existing product data using bulk feeds.
Support product visibility improvements through a basic understanding of SEO.
Conduct accurate and detailed data entry and analysis using Excel.
Assist with daily operational tasks such as inventory management and pricing updates.
Collaborate with internal teams to ensure smooth e-commerce operations.
Qualifications:
Junior-level experience with Amazon Seller Central operations.
Junior-level experience with Walmart Marketplace operations.
Basic knowledge of SEO principles.
Experience handling bulk data feeds.
Proficiency in Excel for data entry and analysis.
Preferred Attributes:
Organized and capable of multitasking.
Accurate and detail-oriented work ethic.
Strong communication and teamwork skills.
Location: Los Angeles, CA
$26k-37k yearly est. 3d ago
Assistant, C-Suite
Lionsgate 4.8
Assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
$43k-45k yearly 2d ago
Management Assistant
Forward Motion Artists
Assistant job in Los Angeles, CA
THE ROLE:
We are looking for an Assistant to support Artist Managers that work for one of our partner organizations, Forward Motion Artists. This role will assist with the ongoing management of the artists' business and their creative output. The ideal candidate will have at least 1-2 years of experience in a comparable role within the music industry.
RESPONSIBILITIES:
Serve as the primary point of contact on behalf of the Artist Managers tor for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust
Send schedule daily and follow up with reminders to maintain the flow of the day
Managing client and manager calendars with confirmed shows, interviews, releases, meetings, calls, and deadlines
Coordinate with teams internationally, working across multiple time zones
Provide support for artists across all of their business
Coordinating with artists teams - record labels, business management, merchandise, booking agents, attorneys etc.
General upkeep and organization of clients' assets (artists' press kits, press shots, bio, masters, artwork, and contracts)
Assist with meeting prep, agendas and dissemination of notes/action points
Track expenses, submit reimbursements, and ensure invoices are processed in a timely manner
Arrange flights, accommodations, ground transportation, and travel itineraries for managers and artists
Filter, prioritize, and draft emails on behalf of the managers
Handle personal tasks as needed, such as booking appointments or making reservations
Running miscellaneous errands as needed
Ad-hoc projects and administrative support as needed
QUALIFICATIONS:
1-2 years' experience in a comparable role working with talent
Must have demonstrated experience and knowledge of the music industry
Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
Ability to plan ahead and anticipate needs
Excellent written and verbal communication skills
Must be resourceful and have the ability to problem-solve independently when needed
Advanced Microsoft Office and Google Suite skills
Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
Exceptional organizational and time management skills-Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
Attention to detail and timely follow up
Demonstrated ability to handle sensitive issues and maintain complete confidentiality
Must have access to reliable transportation
Three Six Zero is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law.
We invite resumes from all interested parties.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
$41k-61k yearly est. 5d ago
Purchasing Clerk / Assistant - Mandarin Chinese Speaking
JSG (Johnson Service Group, Inc.
Assistant job in South El Monte, CA
JSG is hiring a Purchasing Assistant - Chinese Mandarin is a huge plus in Azusa, CA.
Pay range: $21-$24 DOE
Fluency in Mandarin Chinese is a plus.
Experience with SAP or an ERP is a plus.
Execute data entry tasks as directed by the Purchasing Manager or Team, ensuring accuracy and timeliness.
Regularly update our internal system with new application years for item lists, maintaining current and accurate data.
Manage and update item information within SAP Business One, ensuring all details are up-to-date and correct.
Handle incoming calls, providing information or redirecting calls to the appropriate party as needed.
Undertake additional tasks and responsibilities as required by the Purchasing Department.
Compile and process purchase orders and requisitions to efficiently order required parts.
Monitor inventory levels and place orders as necessary to maintain optimal stock.
Engage with a selected group of suppliers for daily procurement activities.
Coordinate with the Receiving Department to compare deliveries with orders, ensuring accuracy.
Track the status of orders, providing updates and resolving any discrepancies.
Address issues related to non-supplied, under orders, over orders, and damaged goods effectively.
Facilitate the processing of invoices, ensuring timely submission to the accounts department for payment.
Generate and maintain comprehensive reports related to purchasing activities.
Perform miscellaneous administrative duties to support the department.
Bachelor's degree.
Excellent in-person communication skills.
Excellent phone etiquette.
Proficient in Microsoft Office products.
#D800
JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
$21-24 hourly 2d ago
Litigation Secretary
Robert Half 4.5
Assistant job in Irvine, CA
About the Role
A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters.
Key Responsibilities
Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases.
Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials.
Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements.
Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines.
Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors.
Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials.
Handle incoming calls and provide a polished, professional client service experience.
What You Bring
2-7+ years of litigation secretary or legal assistant experience in a law firm environment.
Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal).
High proficiency with MS Word, Outlook, and legal document management systems.
Excellent attention to detail, time management skills, and the ability to prioritize competing tasks.
Strong written and verbal communication skills and a proactive, solutions-oriented mindset.
Why This Firm
Join a well-regarded litigation team known for excellence in trial work and client service.
Competitive compensation package, robust benefits, and long-term stability.
Supportive, professional culture with opportunities to learn, collaborate, and grow.
To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”
$38k-50k yearly est. 5d ago
Dermatology Physican Assistant
Hoag Health 4.8
Assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
$31k-36k yearly est. 2d ago
Office Assistant
Specialized Recruiting Group-Irvine, Ca
Assistant job in Irvine, CA
Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour.
Responsibilities
Provide general administrative support to office staff and management
Greet and assist office visitors in a courteous and professional manner
Perform filing, data entry, and word processing tasks accurately and efficiently
Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages)
Assist with scheduling meetings and preparing basic reports or documents
Requirements
Prior experience in administrative support within an office environment preferred
Strong verbal and written communication skills
Proficiency in Microsoft Word and Excel
Friendly, professional demeanor with a positive attitude
Proven reliability and punctuality
High school diploma or equivalent required
At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
$20-24 hourly 1d ago
Administrative Assistant
Imagine Staffing Technology, An Imagine Company 4.1
Assistant job in Orange, CA
Job Title: Administrative Assistant I
Hire Type: Contract until 7/2026
Pay Range: $24.00/hour
Work Type: Full-time
Work Model: Onsite
Work Schedule: Monday - Friday, 9am - 5pm
Recruiter Contact: Karissa Lubberts, klubberts@imaginestaffing.net
Nature & Scope:
Positional Overview
The Imagine Group is recruiting for an Administrative Assistant I, on behalf of our client, a leading regional financial institution with a strong presence across the Northeast and Mid-Atlantic, providing a full range of personal, business, and commercial banking solutions in Orange, CA.
In this role, you will be provide basic secretarial/administrative support to non-executive employees or groups in the organization, making calls to customers and vendors while working with sales reps to obtain documentation.
Role & Responsibility:
Tasks That Will Lead to Your Success
Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications.
Schedule appointments and maintain calendar for manager.
Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing.
Schedule meeting rooms and make transportation arrangements as needed.
Prepare disbursements and billings for approval.
Maintains financial expense records.
Skills & Experience
Qualifications That Will Help You Thrive
High school diploma or equivalent.
One year work experience.
$24 hourly 3d ago
Administrative Coordinator
Ascend Talent Solutions
Assistant job in Los Angeles, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$42k-62k yearly est. 3d ago
Operations Assistant
American Window Film
Assistant job in Carson, CA
The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment.
Job Responsibilities
Customer Service
Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner
Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls
Help update job information throughout the lifecycle of the project
Office Support
Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability
Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked
Accurately submit warranty registrations with suppliers as invoices are paid
Warehouse Management
Keep the warehouse organized and safe
Keep track of inbound and outbound shipments, following up with delivery providers where necessary
Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return
Conduct accurate and timely inventory audits
Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks
Teamwork
Be flexible and seek out opportunities to help other office team members experiencing high volumes of work.
Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required
Qualifications
Responsive and friendly customer service
Effective organization of multiple concurrent jobs
Strong written and verbal communication skills
Familiarity working with online tools like g-suite
Knowledge of window film is a plus but training will be provided
CRM & Sales experience is a plus
Must be able to lift up to 40 pounds
Benefits & Perks
Competitive monthly and quarterly bonus program
Paid Time Off plan for full time employees
Medical, Dental, Vision, and more *For eligible employees
401(k): American Window Film will match 3% of what you contribute
American Window Film Perks:
Family & Friends Day - take an extra day off and get $300 to spend time with family and friends.
People Helping People - take an extra day off to help someone out or contribute to a worthy cause
Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity
We not me time - get $300 when you spend time with a co-worker outside of work
*perks subject to terms and conditions and may change at any time
Our Core Values
Create Loyal fans - We create an environment that people love
Authenticity Matters - Trust is built one job at a time
Be Excellent Together - We support our teammates
We Embrace Change - How we got here today is not how we will get there tomorrow
American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.
$35k-48k yearly est. 3d ago
Administrative Assistant
D'Leon Consulting Engineers
Assistant job in Los Angeles, CA
D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA
Responsibilities
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files.
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports
Originate correspondence and reports
Stock supplies and maintain office equipment
Maintain an organized workspace by keeping documents and supplies properly stored
Provide backup for other administrative staff within TDIP
Perform other responsibilities associated with this position as may be appropriate
Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
Qualifications
10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Proficient in Microsoft Office Suite and Bluebeam
D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
$36k-51k yearly est. 1d ago
Administrative Assistant II
Net2Source (N2S
Assistant job in Los Angeles, CA
Job Title: Administrative Assistant II
Duration: 2+ Months
Shift: 09.00 am - 05.30 pm
RESPONSIBILITIES:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
$36k-51k yearly est. 4d ago
Administrative Assistant
ICO Group of Companies 4.1
Assistant job in Los Angeles, CA
Administrative Assistant
ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members.
Qualifications
Previous administrative or office support experience (4+years)
High school diploma required; college degree preferred
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational and multitasking skills
Excellent written and verbal communication
Professional demeanor and attention to detail
Ability to manage priorities and meet deadlines
Reliable transportation
Experience in commercial property management is a plus
Familiarity with Yardi Voyager is a plus
Familiarity with SharePoint is a plus
Responsibilities
Provide general administrative and reception support
Answer phones, greet visitors, and direct inquiries
Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS)
Maintain office supplies and organized common areas
Assist with scheduling and coordination of office activities
Create organization charts
Support team members with administrative tasks and other special projects
Perform errands and other duties as needed
Required Skills
Detail-oriented and organized
Strong communication and interpersonal skills
Ability to multitask in a fast-paced environment
Project Management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint )
Professionalism and reliability
We Offer
Competitive compensation
Stable, professional work environment
Collaborative team culture
$33k-46k yearly est. 4d ago
Design Assistant
24 Seven Talent 4.5
Assistant job in Los Angeles, CA
A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits.
Key Responsibilities:
• Assist Design Director and team with inspiration, research, and special projects
• Support seasonal development through trim, fabric, color, and concept research
• Prepare weekly and seasonal design presentations
• Update and distribute line sheets and design documents in collaboration with Development
• Manage style naming/numbering and facilitate pass-offs to Technical Design
• Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching
• Communicate CAD, placement, and color updates to Development throughout the process
• Maintain organized sketch libraries and update illustrations as needed
• Support design updates for best sellers
• Assist with archiving vintage inspiration samples, artwork, and submit materials
• Help create BOMs and track reference materials
• Build collaborative cross-functional relationships with Development and other teams
Qualifications:
• Degree in Fashion or Apparel Design (2-4 year program)
• Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign
• Strong sketching skills and attention to detail
• Knowledge of fabrics, washes, embellishments, and basic garment construction
• Interest or experience in knitwear design preferred, not required
• Patternmaking or technical knowledge a plus
• Highly organized, adaptable, and able to work independently and cross-functionally
• Strong follow-through, time management, and prioritization skills
• Ability to foster an inclusive and respectful working environment
How much does an assistant earn in Yorba Linda, CA?
The average assistant in Yorba Linda, CA earns between $22,000 and $43,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in Yorba Linda, CA
$31,000
What are the biggest employers of Assistants in Yorba Linda, CA?
The biggest employers of Assistants in Yorba Linda, CA are: