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Become An Assisted Living Administrator

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Working As An Assisted Living Administrator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Assisted Living Administrator Do At Centers Health Care

* Accurately pour and endorse assistance with medication of each individual
* Ensure consistency between the physician prescriptions, blister packs and medications poured for each resident
* Ensure timely and accurate medication orders and medication renewals
* Review medication refill log to compare with medication in storage cabinets
* Review of “no-refill” orders in the refill log and faxing of requests to MDs
* Review of receipt, storage and documentation of medications delivered
* Communicate with the Medication Supervisor to clarify and ensure entitlements, prescriptions, and deliveries
* Maintain medical and medication information on all residents in their designated file
* Report residents who missed or refused medications to supervisor and case management
* Attend all mandatory scheduled in-service training programs

What Does An Assisted Living Administrator Do At Trinity Health

* Provides/assists residents with personal hygiene such as bathing, dressing, elimination and shower;
* Performs safe and proper transfers using proper body mechanics;
* Responds to emergencies as per procedures;
* Responsible for reminding residents to take medications according to the resident care plan and under the direction of the licensed nurse;
* Maintains focus on quality improvement and customer satisfaction in all aspects of work.
* Promotes and supports the philosophy, goals and objectives of the department.
* Dedicated to providing services that anticipate and exceed resident and family needs

What Does An Assisted Living Administrator Do At Sunrise Senior Living

* Responsible for performing general housekeeping duties in resident suites, public areas and support areas as assigned while meeting or exceeding Sunrise’s quality standards
* Responsible for collecting, cleaning and redistributing the community laundry
* Assists Care Managers and Department Coordinators with resident care when requested
* Partners with community team to ensure community is in compliance with OSHA requirements and promotion of Risk Management programs and policies; adherence to safety rules and regulations
* Practices safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, MSDS (Material Safety Data Sheets) and Lockout Tagout procedures
* Team members may be exposed to blood and or body fluids with potential exposure to hazardous materials and infectious diseases
* Actively participates as a member of a team and committed to working toward team goals

What Does An Assisted Living Administrator Do At Brookdale Senior Living

* Clean and maintain the public areas in the building
* Properly set up appropriate caution and safety signs to ensure safety of residents and visitors
* Respond to occasional medical emergency calls
* Remove dirt, dust, grease, film, etc., from surfaces using proper cleaning and disinfecting solutions
* Clean public restrooms including washing, sanitizing, and/or polishing bathroom fixtures

What Does An Assisted Living Administrator Do At Franklin Companies

* Answer phone in a prompt and professional manner.
* Forward calls, provide requested information and/or take messages as needed.
* Expedite sales/marketing calls.
* Assist with outgoing and incoming mail and deliveries, including sorting and routing
* Assist in scheduling as-needed caregiving staff: call in part-time and PRN staff to cover vacant shifts
* Obtain information for residents, assist them to register for activities or services, and ensure that they sign out when leaving the premises
* Support marketing department by providing approved information to callers, assisting with move-ins, entering data into electronic database, etc.
* Communicate service requests to maintenance department
* Ensure that reception areas are kept tidy
* Create forms, run reports, do internet research, and complete other clerical duties
* Monitor emergency response system; maintain thorough familiarity with emergency response procedures, including communications and helping direct and protect residents
* Remain courteous, professional and helpful during situations where residents or others may be upset or dissatisfied.
* Resolve problem when possible, call on management to respond, and/or document incident/concern and report to administration

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How To Become An Assisted Living Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assisted Living Administrator jobs

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Assisted Living Administrator Career Paths

Assisted Living Administrator
Registered Nurse Staff Nurse Case Manager
Account Manager
5 Yearsyrs
Data Entry Associate Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Accounts Payable Clerk Accountant Finance Analyst
Assistant Vice President
7 Yearsyrs
Medical Assistant Front Desk Coordinator Office Manager
Branch Manager
6 Yearsyrs
Case Manager Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Case Manager Service Director Operations Director
Chief Operating Officer
11 Yearsyrs
Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Medical Assistant Office Manager General Manager
District Manager
7 Yearsyrs
Security Officer Night Auditor Assistant General Manager
Food And Beverage Manager
5 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Home Health Aid Patient Care Technician Medical Assistant
Office Manager
5 Yearsyrs
Registered Nurse Case Manager Program Manager
Operations Director
9 Yearsyrs
Licensed Practical Nurse Staff Nurse Instructor
Operations Manager
7 Yearsyrs
Security Officer Service Representative Accounts Payable Clerk
Payroll Manager
7 Yearsyrs
Home Health Aid Licensed Practical Nurse Case Manager
Program Manager
8 Yearsyrs
Data Entry Associate Office Manager
Property Manager
6 Yearsyrs
Accounts Payable Clerk Specialist Operations Manager
Purchasing Manager
9 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Sales Manager
5 Yearsyrs
Licensed Practical Nurse Case Manager Program Manager
Senior Manager
10 Yearsyrs
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Assisted Living Administrator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Portuguese

  • Arabic

  • Vietnamese

  • Korean

  • Italian

  • Japanese

  • Chinese

  • German

  • Hmong

  • Russian

  • Cantonese

  • Carrier

  • Mandarin

  • Hindi

  • Aramaic

  • Swedish

  • Cherokee

  • Romanian

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Assisted Living Administrator

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Assisted Living Administrator Education

Assisted Living Administrator

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Real Assisted Living Administrator Salaries

Job Title Company Location Start Date Salary
Administrative Assistance Seoul Broadcasting System Co. Ltd. Los Angeles, CA Jan 14, 2016 $57,616
Assistant Administrator Assisted Living Core Care V A Ca Limited Liability Partnership Fullerton, CA Jan 09, 2016 $54,000
Administrative Assistance Abundant Life Evangelical Community Kearny, NJ Sep 02, 2016 $52,467
Admin. Assist. To Controller Value Added Packaging Clayton, OH Aug 18, 2014 $50,775
Admin. Assist. To Controller Value Added Packaging Inc. Clayton, OH Jun 01, 2013 $50,775
Admin. Assist. To Controller Value Added Packaging Clayton, OH Jun 01, 2013 $50,775
Administrative Assistance M. Baxter Productions, Inc. Los Angeles, CA Mar 07, 2008 $49,026

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Top Skills for An Assisted Living Administrator


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Top Assisted Living Administrator Skills

  1. Administrative Assistance
  2. Customer Service
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Provide virtual administrative assistance services to solo-preneurs through a contract, project or hourly pay basis.
  • Supervised employees with included training, scheduling and customer service practices.
  • Provide Support to Property Manager such as filing, data entry, processing payments, scanning documents and assistance residents.
  • Serve as back up for payroll.
  • Communicated with prospective residents verbally and in writing to explain policies and procedures.

Top Assisted Living Administrator Employers