Accounts Receivable Specialist jobs at Associa - 37 jobs

At Adams Homes, we like to create win-win situations for our employees, craftsmen, and our clients. For the last 35 years, our success has been built on keeping things simple along with the design, quality, and affordability of our homes. We're seeking a Data Entry Accounts Payable Clerk to join our administrative Team. We recognize that people are truly what makes the difference and that you are only as good as the people with whom you surround yourself. Each member of the Adams Homes family is hired based on the following qualities: a positive "Can Do!" attitude, a strong work ethic, and being a coachable team player. Job Responsibilities: Perform data entry related to accounts payable transactions Sort, log, scan, photocopy, and file invoices and supporting documentation Process invoices accurately and efficiently while meeting team deadlines Execute daily processes and internal controls in compliance with company policies Maintain organized, and accurate records Identify discrepancies and assist with basic problem resolution as needed Requirements: High School Diploma or GED 2+ years of accounts payable or data entry experience preferred Proficiency in Microsoft Excel Strong organizational and time management skills High level of accuracy and attention to detail Ability to prioritize tasks in a fast-paced environment Ability to work independently and collaboratively as part of a team Compensation and Schedule: Full-time position Starting pay: $15.50 per hour Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Nights and weekends are yours Why Adams Homes? Adams Homes is a leading new homebuilder with 35 years of success, having closed more than 50,000 homes across the Southeast since 1991. Accredited by the BBB, we support more than 500 team members across 33 offices, all working toward one goal: “VALUE, Simplified.” We create win-win situations for our employees, craftsmen, and clients, and our success is based upon the design, quality, and affordability of our homes. As a growing company, we invest in our team through structured training, ongoing development, and a supportive work environment, while recognizing performance. At Adams Homes, you'll be part of a culture that works hard, celebrates wins, and delivers exceptional quality to every client. If you feel like you deserve better and want to have your best year ever, join the Adams Homes family by applying today! 'It's the people that make the difference.' - Wayne Adams, Founder Learn more about us and apply today at ****************** Adams Homes is an Equal Opportunity Employer and does not discriminate based on race, ethnicity, gender, age, national origin, sexual orientation, religion, or any other protected characteristic.

Job DescriptionThe Accounts Payable Associate position will provide our new hire with a unique opportunity to immerse themselves in the day-to-day bustle of a prestigious legal group's Finance & Accounting Department. Our firm maintains a work environment that prioritizes internal promotion, training, and professional development. We strive to see our employees grow! As our team-members progress and demonstrate a consistent ability to meet performance standards, promotional opportunities become available. Job Responsibilities - in this role, you will… · Assist in developing new AP processes where needed · Maintain Client directives, vendor accounts, and contact information · Provide reconciliations and oversight for vendor invoices, statements, and credit card receipts · Ensure timely payments to vendors · Obtain approvals as needed from Attorneys and Management · Ensure costs are processed timely and liaise with Billing Team to ensure costs are billed timely · Follow and enforce AP policies and procedures Requisite Knowledge, Skills, and Abilities · Detail oriented with strong ability to identify and resolve issues · Experience participating with a high volume data entry processing team · Knowledge of general accounting principles/procedures to assist in supporting financial reporting team · Highly proficient with MS Excel (Pivots, VLOOKUPs, etc.) · Ability to multi task critical functions and handle multiple projects in a fast-paced environment · Strong communication skills - work well with others · Ability to work independently and make sound decisions while meeting time sensitive deadlines · Able to identify workflow limitations and suggest improvements Required Education and Training · Associates Degree/Accounting or equivalent education/experience · Minimum of five years of progressive Accounts Payable experience · Advanced Excel skills · Strong ability to adapt to Accounting S/W packages · Basic principles of Quality Assurance and/or Quality Control strongly preferred but not required Job Details and Compensation · Full-time (40 hr./week) position · Business hours are typical work days - Monday through Friday · Competitive Pay - commensurate your experience · Comprehensive training and mentoring programs · Paid time off · Paid holidays · Medical, dental, and vision insurance plans · 401K program

Job Description KWPMC is looking to hire an Accounts Payable Associate for its South Beach Market. The schedule of the position is between the business hours of 8:30 a.m. - 5:30 p.m and the role will support large luxury Condo Associations in the area. Also, there may be times when overtime is needed. Essential Duties and Responsibilities include, but are not limited, to the following. The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority: Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments. Presenting cash position & disbursement reports to Senior Accountants for review Prepare and process check disbursements. Update and follow check mailing instruction report without exception. Assisting vendors/property managers/accountants with any concerns regarding payments. Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances. Maintaining property recurring expense schedule. Follow procedures related to the weekly A/P workflow. Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors. Assist in the preparation and filing of 1099's at year-end. Special projects as instructed. Job Requirements 1-3 years accounts payable experience preferred Working knowledge of Nexus Payables preferred but not required Working knowledge of MS Office programs with strong excel skills Detail oriented and able to multi-task Excellent communication and interpersonal skills Keyboarding ability with accuracy at 45-50 words a minute Proven ability and desire to work in a number intensive environment Ability to work in a fast paced, dynamic business environment Strong organizational, analytical, and research skills Position Supervision Employee reports directly to the Accounts Payable Manager Travel: There will be no travel in this role except for the first month or two where there will be training at our Doral Headquarters and then the occasional travel to Doral for follow up trainings when new systems or processes roll out KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

KWPMC is looking to hire an Accounts Payable Associate for its South Beach Market. The schedule of the position is between the business hours of 8:30 a.m. - 5:30 p.m and the role will support large luxury Condo Associations in the area. Also, there may be times when overtime is needed. Essential Duties and Responsibilities include, but are not limited, to the following. The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority: Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments. Presenting cash position & disbursement reports to Senior Accountants for review Prepare and process check disbursements. Update and follow check mailing instruction report without exception. Assisting vendors/property managers/accountants with any concerns regarding payments. Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances. Maintaining property recurring expense schedule. Follow procedures related to the weekly A/P workflow. Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors. Assist in the preparation and filing of 1099's at year-end. Special projects as instructed. Job Requirements 1-3 years accounts payable experience preferred Working knowledge of Nexus Payables preferred but not required Working knowledge of MS Office programs with strong excel skills Detail oriented and able to multi-task Excellent communication and interpersonal skills Keyboarding ability with accuracy at 45-50 words a minute Proven ability and desire to work in a number intensive environment Ability to work in a fast paced, dynamic business environment Strong organizational, analytical, and research skills Position Supervision Employee reports directly to the Accounts Payable Manager Travel: There will be no travel in this role except for the first month or two where there will be training at our Doral Headquarters and then the occasional travel to Doral for follow up trainings when new systems or processes roll out KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

: Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Accounts Receivable Specialist is accountable for all processes and workflow that lead to the timely payments of owner payments. Workflow will include accurate and timely processing, audit, documentation, owners' communication, and payment management of all owner accounts. RESPONSIBILITIES AND DUTIES: Ready to Fly! Posts customer payments by recording cash, checks, and credit card transactions. Posts revenues by verifying and entering transactions from lock box and local deposits. Updates receivables by totaling unpaid invoices. Maintains records by microfilming invoices, debits, and credits. Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers. Resolves valid or authorized deductions by entering adjusting entries. Resolves invalid or unauthorized deductions by following pending deductions procedures. Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department. Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report. Protects organization's value by keeping information confidential. Create collection reports. REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed! 2 to 5 years of accounting or finance experience Ability to meet deadlines, and multitask in a fast-paced environment Excellent oral and written communication skills Proficient in Microsoft Office Community Association Management accounting software experience a plus Bachelor's degree in business administration, accounting, finance or minimum two years of accounting/accounts receivable experience Occasional travel may be required PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest! This is a largely sedentary role This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 15 lbs BENEFITS: The Perks of Eagle Pride! At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates! AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace. OTHER DUTIES MAY BE ASSIGNED The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Accounts Receivable/Collections Specialist - Treasury Job Details: Hollywood, FL • Corporate Office Job Type Full-time Description Department: Accounting Reports to: Accounts Payable Manager FLSA: Non-Exempt Job Summary: The Accounts Receivable/Collections Specialist will provide accounts receivables and collections support to a growing real estate development operation. The Accounts Receivable/Collections Specialist will work directly with the company's Accounts Payable Manager and play an active role in managing overdue accounts by contacting customers and reconciling billing discrepancies to ensure timely cash flow. Job Responsibilities: Including but not limited to Post customer payments by recording deposit transactions. Post revenue by verifying and entering transactions from lock box and local deposits. Update receivables by totaling unpaid invoices. Take ownership of the billing process from extracting the data from the various ERP systems, creating new customer accounts in the system when needed, importing the data, and validating the billing information that has been input is correctly. Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers. Resolve valid or authorized deductions by entering adjusting entries. Assist with the cash receipting / bank recs in the absence of our other collections assistant. Resolve invalid or unauthorized deductions by following pending deductions procedures. Resolve collections by examining customer payment plans, payment history, and credit line while coordinating contact with collections department. Proactively contact customers with overdue accounts via phone and email to secure payments and resolve issues. Summarize receivables by maintaining invoice accounts. Coordinate monthly transfer to accounts receivable account, verify totals and prepare report. Use credit bureau data, post office information, internet searches and other tools to try to locate vendors / customers who have moved or changed phone numbers. Resolve vendors / customer issues and complaints concerning billing. Submit regular reports on the status of unpaid accounts and any repayment progress. Work with individuals at all levels of the company including management staff on collections matters. Performs other related duties as assigned. Requirements: Associates degree in accounting preferred. Knowledge of relevant accounting software (such as Yardi Voyager, Sage). Knowledge of general accounting procedures. Proficient in data entry and management. 1-3 years' experience in accounts receivable, and strong collections skills preferably in the real estate, construction and or hospitality industry. Accounting/GAAP knowledge. Advanced knowledge of Microsoft Office (emphasis on Excel & Access) and paperless processing required. Excellent oral and written communication skills. Strong initiative and ability to manage multiple projects and accounts, as well as strong, follow-through skills. Ability to complete projects timely and accurately. Must be detail-oriented with strong organizational and analytical skills. Ability to work well with others in a fast-paced, dynamic environment with tight deadlines. Organizing and prioritizing. Attention to detail and accuracy. Vendor relationship skills. Information management skills. Problem analysis and problem-solving skills. Ability to meet deadlines. Thank you for expressing interest in employment with our organization. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days. Prime Group is an Equal Opportunity Employer

The Accounts Receivable Associate is responsible for maintaining records in accounts within the accounting system in accordance with KWPMC policies. The position is fundamental and as such requires following established policies and procedures with a high level of organizational skills, attention to detail, solid time management and good interpersonal skills. This role will work out of our new office in the South of Fifth District of Miami Beach supporting luxury Condo Accounts in that area. As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Functions of this role Operates company computer programmed with accounting software to record, store and analyze information. Provide administrative support to the Accounts Receivable Department and Management. Assist with calls/voicemails, reroute calls to appropriate area. Manage a portfolio of new associations and their data entry following Standard Operating Procedures. Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party Process coupon requests for new associations or statement and or statement of accounts as needed Process new Special Assessments/ Budgets etc. Support the AR Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc. Maintain records regarding Accounts Receivables per the guidelines provided. Assisting with staff training. Adding GL Codes to Nexus. Review and process Security Deposit Refunds and Maintenance Refunds (weekly). Set-up Recurring Vouchers in Vantaca Accounting System. Other duties as assigned. Competencies; Interpersonal and Communication Skills Problem Solving/Analysis Time Management Customer/Client Focus This position has no supervisory responsibilities. Job Requirements 3 to 5 years work experience in a related high volume Accounts Receivable Position. (Preferably in a Property Management or Real Estate setting) Experience with ERP accounting systems like Vantaca, Jenark, TOPS, or other enterprise accounting software's AR Module Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers Excellent communication and listening skills in order to interact with a diverse and multi culture population Ability to work in a team environment as well as independently and be self-driven Ability to meet deadlines and work well under pressure Ability to work with sensitive or confidential information Critical thinking, problem solving, judgment and decision-making abilities Work Environment This job operates in a small 3-5 person, clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a step stool as necessary. Work Schedule This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This schedule may change to accommodate the business needs of the company Travel This role will start off in our Doral Headquarters for training on a weekly basis and then transition full time to the Miami Beach location with occasional trips to Doral for training a few times per year. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Accounts Receivable Associate is responsible for maintaining records in accounts within the accounting system in accordance with KWPMC policies. The position is fundamental and as such requires following established policies and procedures with a high level of organizational skills, attention to detail, solid time management and good interpersonal skills. This role will work out of our new office in the South of Fifth District of Miami Beach supporting luxury Condo Accounts in that area. As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Functions of this role Operates company computer programmed with accounting software to record, store and analyze information. Provide administrative support to the Accounts Receivable Department and Management. Assist with calls/voicemails, reroute calls to appropriate area. Manage a portfolio of new associations and their data entry following Standard Operating Procedures. Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party Process coupon requests for new associations or statement and or statement of accounts as needed Process new Special Assessments/ Budgets etc. Support the AR Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc. Maintain records regarding Accounts Receivables per the guidelines provided. Assisting with staff training. Adding GL Codes to Nexus. Review and process Security Deposit Refunds and Maintenance Refunds (weekly). Set-up Recurring Vouchers in Vantaca Accounting System. Other duties as assigned. Competencies; Interpersonal and Communication Skills Problem Solving/Analysis Time Management Customer/Client Focus This position has no supervisory responsibilities. Job Requirements 3 to 5 years work experience in a related high volume Accounts Receivable Position. (Preferably in a Property Management or Real Estate setting) Experience with ERP accounting systems like Vantaca, Jenark, TOPS, or other enterprise accounting software's AR Module Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers Excellent communication and listening skills in order to interact with a diverse and multi culture population Ability to work in a team environment as well as independently and be self-driven Ability to meet deadlines and work well under pressure Ability to work with sensitive or confidential information Critical thinking, problem solving, judgment and decision-making abilities Work Environment This job operates in a small 3-5 person, clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a step stool as necessary. Work Schedule This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This schedule may change to accommodate the business needs of the company Travel This role will start off in our Doral Headquarters for training on a weekly basis and then transition full time to the Miami Beach location with occasional trips to Doral for training a few times per year. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking an Accounts Receivable Specialist to join our team. In this role, you will be responsible for the timely and accurate processing of customer payments. Your duties will include reviewing account information and correcting errors, creating invoices, and other administrative tasks. The ideal candidate is an excellent communicator with strong mathematical skills and a commitment to accuracy. Responsibilities Processing and accurately recording transactions Maintaining detailed records of payments and account statuses Sending reminders regarding overdue payments Researching any account discrepancies and taking appropriate action for resolution Creating accurate and informative reports Collaborating with other departments to gather additional information, ensure accounts are up-to-date, and develop repayment plans Communicating with clients regarding the payments on their accounts Entering financial transactions in Tops Pro Accounting Software Qualifications Proficient with Tops Pro and or HOA and COA accounting software 1-3 years of related accounting experience Bachelors degree in accounting or a related field Previous experience as an Accounts Receivable Specialist Advanced knowledge of Excel and accounting software Proficient with Microsoft Word, Outlook, and PowerPoint and Excel Strong understanding of accounting principles and best practices Excellent problem-solving and research skills Strong written and verbal communication skills Commitment to accuracy and attention to detail Able to muti task, prioritize, meet deadlines. Process late letters Process deeds and maintain owner files. Order coupons

The Accounts Receivable Specialist has a strong background in Accounts Receivable processes, exceptional attention to detail and ability to manage complex inquiries. The Accounts Payable Specialist will play a crucial role in ensuring accuracy, efficiency, and compliance in Accounts Receivable processes. The Accounts Receivables Processor also provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function. This includes working interdepartmentally, as well as, with our external customers. Responsibilities Apply customer payments and prepare daily bank deposits. Upload daily payment files, including credit card, ACH, and lockbox transactions. Make necessary account adjustments and updates. Generate and manage recurring customer billing cycles. Provide support to site staff by addressing general Accounts Receivable inquiries. Research and resolve complex payment discrepancies. Address account adjustments as needed. Respond to AR-related inquiries via the ticketing system, email, or phone calls, offering support to site teams. Perform other related duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience High school diploma required. Associate degree with a concentration in business and/or accounting preferred. Minimum of 2 years related accounting experience or equivalent combination of education and experience. General knowledge of accounting principles and understanding of the general ledger accounts is preferred. Skills and Abilities Attention to detail and accurate data entry skillset is a must. Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization. Able to work under tight deadlines and use time effectively based on key priorities. Intermediate command of computer hardware/software is required; specifically, proficient in the knowledge of Microsoft Office suite including but not limited to; Word, Excel, Power Point and Outlook. Fluent in the English language is required. Ability to act with integrity, professionalism, and confidentiality. Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Able to work under pressure, maintain composure and utilize good judgment during emergency/difficult and stressful situations. Ability to lift up to 5 lbs.; work in a sitting position for long periods of time, may fluctuate. reach with hands and arms, communicate, receive, and exchange ideas and information. easily navigate the building as required to meet the job functions; complete all required forms. Ability to work extended hours and weekends on an as-needed basis. Manual dexterity to input data into the computer. EQUAL EMPLOYMENT OPPORTUNITY Castle is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws. DISCLAIMER This is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason. Not ready to apply? Connect with us for general consideration.

About Us As a $100M+ full-service commercial air conditioning company, Hill York provides design build solutions, new construction, system maintenance, service, repairs, energy solutions and installation for a wide range of heating, cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II, Hill York has played a key role in leading Florida facilities such as condos, offices and university buildings to new plateaus of indoor comfort and energy efficiency. We are a growing company with four locations in the State of Florida. Hill York seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success. Job Summary Hill York seeks a driven and detail-oriented Accounts Receivable Specialist to join our team. This role is a key player in maintaining healthy cash flow and strong customer relationships for Hill York. The AR specialist takes ownership of their accounts, prioritizes effectively, and makes impactful collection calls that drive results. They are responsible for ensuring timely receipt of payment, managing disputes through collaboration with internal teams, and proactively monitoring accounts to prevent significant aging. A successful Accounts Receivable Specialist will keep receivables current, minimize aging balances, and ensure accurate records. Essential Duties & Responsibilities Take full ownership of assigned accounts to ensure timely receipt of payments, including managing the dispute process and working with internal teams for quick resolution. Make meaningful and productive collection calls, ensuring each call results in a clear action item (payment commitment, resolution of discrepancy, etc.) Contact customers using the most effective communication method for each account (phone, email, etc.) to achieve results, ensuring outreach occurs before payment is due and continuing follow-up until resolution. Proactively monitor accounts receivable aging reports using provided tools and strategically contact customers to prevent significant aging. Prioritize accounts to maximize collection efficiency and reduce aging balances. Raise issues promptly and communicate potential problems to management so they can be reviewed and resolved quickly. Maintain accurate and detailed notes within the ERP system, including last contact dates, payment status, and follow up dates. Ensure follow-up commitments are tracked and acted upon immediately if payment is not received as promised. Follow up on calls, send notices and statements, and advise on potential risks, or recommend outside collections. Investigate and resolve billing discrepancies or disputes promptly, following the proper escalation procedures. Apply credits, reconcile accounts, and process all payment types (ACH, checks, credit cards) accurately in the ERP system. Manage delinquent accounts and take ownership of assigned accounts, including supporting additional accounts as needed. Collaborate with internal and external departments to resolve discrepancies, investigate historical data, and correct issues such as missing checks, misapplied payments, and incorrect billings. Work closely with management on settlement offers, payment plans, and escalation of true issues requiring intervention. Ensure accuracy of all dollar amounts to be collected and maintain professional communication with customers while balancing collection objectives. Handle customer inquiries promptly and provide exceptional service throughout the collection process. Set up new customers, including D&B checks, Sunbiz validations, and ERP input, and process credit and debit memos as needed. Assist with special projects or other administrative tasks within the department as needed. Provide feedback on ways to optimize and streamline collection processes. #hillyork #LI-SD2 #LI-TM1 #LI-Onsite Qualifications 5-7 years prior collection, cash application, credit experience. B2B experience preferred. Strong communication skills, both written and verbal. Ability to work independently and as part of a team. Proficiency in Microsoft Suite, including basic Excel skills. Experience with an ERP system - Coins or similar. Strong attention to detail and organizational skills. Problem solving mindset for resolving discrepancies and payment issues. Ability to manage multiple priorities in a fast-paced environment Comfortable working with deadlines and meeting collection targets. Familiarity with payment processing systems and bank portals. Must be able to work in the office every day to ensure timely access to physical payment processing, secure handling of checks, and immediate collaboration with internal departments for issue resolution. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

The Accounts Payable Coordinator is responsible for cutting and mailing all checks from various entities, as well as working closely with accountants and the treasury department to ensure AP processing runs efficiently. DUTIES and SPECIFICATIONS: The Accounts Payable Coordinator's primary responsibilities include but are not limited to the following: High-volume processing of invoices from various accounting systems for multiple properties. Reviewing vendors and working with Operations to ensure updates are made accordingly. Processing voids, re-issues, and reversals. Mailing checks via regular mail and/or courier. Entering manual payments to reconcile items on aging reports. Processing rush requests daily. Manually enter invoices for closed properties and ZRS corporate when necessary. Assisting with reviewing, processing, and filing 1099/1096 tax documents at year-end. Performing additional accounts payable-related duties as needed. SKILLS, KNOWLEDGE, AND ABILITIES: Proficient in computer skills, including Windows and Microsoft Office. Preferred knowledge of all relevant software programs. Ability to read and write in English professionally. High level of professionalism, poise, and the ability to adapt to changes. Excellent customer service and interpersonal skills. Strong verbal and written communication skills. Ability to work both independently and in a team environment. Attention to detail, strong organizational skills, and self-motivation. Understanding of business practices, principles, processes, and corporate office etiquette. Strong organizational, multitasking, and time-management skills. Ability to meet deadlines and perform well under pressure. Ability to maintain confidentiality for both the company and its clients. QUALIFICATIONS: 2+ years of Accounts Payable experience. Associate's degree in accounting, Business, or a related field from an accredited college or university is preferred. WORKING CONDITIONS and PHYSICAL DEMANDS: The Accounts Payable Coordinator works in an office environment and should be able to sit for extended periods of time. The position requires the ability to push, pull, stoop, kneel, reach, grasp, talk, hear, climb, and lift objects up to 15 pounds with ease. Must be able to operate office equipment such as computer, phone, fax, scanner, etc. The position typically works normal business hours in the corporate office, with occasional evenings or weekends during busy periods, such as in January ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Mercedes Benz of Melbourne is seeking a detail-oriented Automotive Billing Clerk to join our team in Melbourne, FL. This role is essential in ensuring accurate and timely billing processes to support our accounting department. Responsibilities Organize deal documentation, including sending out contracts Post and update deal information accurately Process payoff of trade liens efficiently Maintain and update inventory schedules to ensure accuracy Verify that all purchased products are active and appropriately remitted Requirements High school diploma or equivalent Previous experience in automotive billing or a related clerical role is a plus. Strong attention to detail and organizational skills. Proficiency with billing software and Microsoft Office Suite. Excellent communication and customer service skills. Ability to work independently and as part of a team. Benefits Competitive pay at $21.00 per hour, paid bi-weekly. Health, dental, and vision insurance options. 401(k) retirement plan with company match. Paid time off and holidays. Supportive work environment with opportunities for growth. About the Company Mercedes Benz of Melbourne is a leading automotive dealership committed to excellence in sales, service, and customer satisfaction. Located in Melbourne, FL, we pride ourselves on delivering premium quality vehicles and exceptional experiences to our community. Join our team and be a part of a renowned brand dedicated to innovation and customer care.

Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities * Prepare billing invoices for services rendered or for delivery or shipment of goods * Create invoices and credit memos for customers * e-billing on customer website * Prepare various activities to support accounting and billing process * Research and resolve billing issues * Follow internal billing procedures for all tasks assigned * Ensure billing deadlines are met Requirements and Skills * 2-3 years of billing experience * Proficient in Excel and MS Office; experience with Accpac a plus * Experience in the service and/or petroleum industry a plus * Ability to build rapports with customers * Written and verbal communication skills * Ability to work both independently and as a team member * Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing * Detailed orientated Compensation and Benefits * PTO * 401(k) match * Health, dental, vision, and life insurance

Job Description Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities Prepare billing invoices for services rendered or for delivery or shipment of goods Create invoices and credit memos for customers e-billing on customer website Prepare various activities to support accounting and billing process Research and resolve billing issues Follow internal billing procedures for all tasks assigned Ensure billing deadlines are met Requirements and Skills 2-3 years of billing experience Proficient in Excel and MS Office; experience with Accpac a plus Experience in the service and/or petroleum industry a plus Ability to build rapports with customers Written and verbal communication skills Ability to work both independently and as a team member Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing Detailed orientated Compensation and Benefits PTO 401(k) match Health, dental, vision, and life insurance

Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities * Prepare billing invoices for services rendered or for delivery or shipment of goods * Create invoices and credit memos for customers * e-billing on customer website * Prepare various activities to support accounting and billing process * Research and resolve billing issues * Follow internal billing procedures for all tasks assigned * Ensure billing deadlines are met Requirements and Skills * 2-3 years of billing experience * Proficient in Excel and MS Office; experience with Accpac a plus * Experience in the service and/or petroleum industry a plus * Ability to build rapports with customers * Written and verbal communication skills * Ability to work both independently and as a team member * Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing * Detailed orientated Compensation and Benefits * PTO * 401(k) match * Health, dental, vision, and life insurance

Job Description Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities Prepare billing invoices for services rendered or for delivery or shipment of goods Create invoices and credit memos for customers e-billing on customer website Prepare various activities to support accounting and billing process Research and resolve billing issues Follow internal billing procedures for all tasks assigned Ensure billing deadlines are met Requirements and Skills 2-3 years of billing experience Proficient in Excel and MS Office; experience with Accpac a plus Experience in the service and/or petroleum industry a plus Ability to build rapports with customers Written and verbal communication skills Ability to work both independently and as a team member Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing Detailed orientated Compensation and Benefits PTO 401(k) match Health, dental, vision, and life insurance

Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities Prepare billing invoices for services rendered or for delivery or shipment of goods Create invoices and credit memos for customers e-billing on customer website Prepare various activities to support accounting and billing process Research and resolve billing issues Follow internal billing procedures for all tasks assigned Ensure billing deadlines are met Requirements and Skills 2-3 years of billing experience Proficient in Excel and MS Office; experience with Accpac a plus Experience in the service and/or petroleum industry a plus Ability to build rapports with customers Written and verbal communication skills Ability to work both independently and as a team member Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing Detailed orientated Compensation and Benefits PTO 401(k) match Health, dental, vision, and life insurance

Who We Are OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year. OWL Services' companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo's Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit OWLServices.com and follow us on LinkedIn. Role We are seeking a detail-oriented and organized Billing Specialist to join our team. The Billing Specialist is responsible for processing payments, maintaining organized financial records, and calculating bill totals. Our ideal candidate sis hardworking, pays attention to detail, and has a understanding of the billing process and procedures. This is an opportunity for a long term position and to join a growing company. This is an in office position Responsibilities * Prepare billing invoices for services rendered or for delivery or shipment of goods * Create invoices and credit memos for customers * e-billing on customer website * Prepare various activities to support accounting and billing process * Research and resolve billing issues * Follow internal billing procedures for all tasks assigned * Ensure billing deadlines are met Requirements and Skills * 2-3 years of billing experience * Proficient in Excel and MS Office; experience with Accpac a plus * Experience in the service and/or petroleum industry a plus * Ability to build rapports with customers * Written and verbal communication skills * Ability to work both independently and as a team member * Quick learner who is capable/willing to learn new information in a high volume environment that is constantly changing * Detailed orientated Compensation and Benefits * PTO * 401(k) match * Health, dental, vision, and life insurance