Associate administrative assistant job description

The Administrative Assistant (RCA) will join the Refugee Social Services team and will be responsible for providing administrative support to the Refugee Cash Assistance program, which includes but is not limited to the following duties:
Preparing purchase orders Distributing checks and logging monthly payments Evaluating distribution process and proposing updates and modifications Drafting program advisal, referral, and termination letters


This position requires:


Bachelor's degree

Previous experience working in a non-profit or government setting is preferred but not required.

Visit our website www.ccannj.com


CURRENT EMPLOYEES:


Please be advised that current employees applying to open positions within the Agency are required to fill out an Agency Internal Job Application Form which is available for download to all employees on HR's public folders in Outlook. Please forward the completed form to HR via email to the agency email address indicated at the end of the application form.


AGENCY MISSION:


Catholic Charities as a ministry of the Archdiocese of Newark, participates in the Church's social mission by recognizing the inherent dignity and worth of all people, especially the poor, marginalized, and vulnerable, and by responding to the corporeal and material needs of those it serves with sincere Christian compassion. The activities of Catholic Charities are inspired and governed by its faith in Jesus Christ, the examples of Sacred Scripture, and the continuing exposition of Catholic social teaching. Through these activities, Catholic Charities strives to assist individuals in need, strengthen families, and to have those it serves experience the redemptive power of God's mercy.


BENEFITS:


CCAN offers a competitive compensation and comprehensive benefits package for employees. CCAN is an equal opportunity employer. M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, national origin/ancestry, citizenship status, disability, age, marital or family status, and military or veteran status.

Potential eligibility for federal student loan forgiveness.

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the Ada location, as well as the Oklahoma market.
Responsibilities

* Process daily cashiering of delivered routes in Enterprise Settlement Console, which includes remotely depositing scanned checks and compiling a physical deposit for cash and coin.
* Complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation.
* Process all miscellaneous deposits for location, which includes providing receipts of deposit activity, documenting activity appropriately on log of cashiering activity, and retaining appropriate documentation.
* Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation.
* Support delivery team with maintaining DOT records.
* Process donation requests as received following through with Unit Manager approval and final close out.
* Provide support by maintaining iphone records reassigning, ordering, submitting for repair.
* Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning cashiering & settlement documentation.
* Validate proof of delivery ("POD") in Enterprise Settlement Console for all charge term accounts, which includes signatures, store stamps, receiving reports, etc.
* Maintain accurate records of missing or incomplete payments and proof of delivery ("POD") and proactively communicate with appropriate stakeholders to support collection efforts.
* Team with Settlement admin to ensure all reporting is completed and communicated monthly with management.
* Serve as the primary point of contact for armored car service, which includes preparing physical deposits and maintaining accurate log of armored car service activity
* Maintain security of cash room, which includes facilitating safe combination changes as needed.
* Works with a centralized accounts receivable department with necessary to resolve cashiering and/or customer issues.
* Respond to email and phone communication in a timely and professional manner.
* Provide additional administrative support for location as assigned.
* High level of confidentiality and professionalism is required.

Qualifications

* High School Diploma or GED
* Prior experience providing administrative support
* Prior cashiering experience
* Strong computer skills
* Aptitude to work with minimal supervision
* Experience in prioritizing work and multi-tasking, with a strong sense of urgency
* Outstanding organization, time management, and communication skills
* Covid-19 vaccination may be a condition of employment dependent on role and location. For specific information, please discuss role requirements with the recruiter

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement

Step into an instrumental role helping to support a growing and dynamic private wealth advisory practice of Ameriprise Financial focused on guiding individuals through life transitions with a specialization in divorce financial planning.

This role provides client relationship support through interacting directly with clients to ensure a unique client experience that defines and differentiates the practice. The client service associate serves as the liaison between the team, our clients, and other professionals with whom we interact. Primary duties include greeting clients, answering incoming calls, scheduling meetings, maintaining client files and records, managing the practice calendar, working with vendors to ensure the overall appearance of the office, coordinating gifts and touch points such as greeting cards, and handling incoming mail and deposits. Responds to ad hoc requests, coordinates/tracks projects and/or manages business-as-usual projects such as organizing the logistics of a client seminar.

Responsibilities and Time Allocation - Will change over time to meet the needs of the practice and can include other duties as assigned by the advisor.
*50% *

*Administrative / Business Management / Product Solutions*
* Prepare documentation for client signature and follow-up for completion
* Schedule client appointments and conduct reminder calls
* Answer incoming phone calls, and direct requests to appropriate team members
* Work with vendors to maintain overall appearance and functionality of office
* Perform other allowable duties as assigned by the financial advisor(s)

*50% *

*Client Care *
* Greet clients upon arrival and extend hospitality to clients
* Set up and maintain client management system
* Coordinate client referral gifts and special occasion recognition items
* Maintain client documents in electronic storage system
* Document client contact/calls in CRM system

Key Traits of a Successful Client Service Associate / Administrative Assistant
* Strong organizational and computer skills
* Direct attention to detail and organization
* Effective communication with clients and other advisors/staff
* Effective and efficient time management
* Polite and clear phone manner
* Ability to multi-task
* Ability to adhere to rules and regulations as stated and required by advisor, Ameriprise Financial
* Ability to support and provide guidance for compliance within the advisor's practice
* Positive attitude and sincere willingness to constantly learn and grow

Education and Other Designations:
* High school degree or higher

Job Type: Full-time

Pay: $21.63 - $24.04 per hour

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Disability insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Supplemental pay types:
* Bonus pay

Ability to commute/relocate:
* Phoenix, AZ 85054: Reliably commute or planning to relocate before starting work (Required)

Experience:
* Customer service: 1 year (Preferred)

Work Location: One location