Administrative Specialist jobs at UCLA - 35 jobs

We're seeking a skilled Administrative Assistant to join the team and provide overall administrative support to the Department of Medicine Space & Facility Office and Director. In this role, you will aide in space projects according to Departmental and University policies and procedures, and assist in the coordination of office and laboratory renovations and relocations, input data into the UCLA Space Inventory database (used by Facilities Management and Capital Programs for building renovation, by other campus groups for space management and data reporting, and for compliance with UCOP annual analysis of space usage). You will also assist with annual events and special projects as needed. The full hourly salary range for this position is $30.36 - $43.49. Please note, the department's target hourly salary range is $30.36 - $36.41. Qualifications Required: * Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips. * Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department. * Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems. * Skill in writing concise, logical and grammatically correct correspondence. * Skill in working as part of a team composed of faculty, staff and administrators. * Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities, Ability to use judgment when dealing with confidential information. * Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities. * Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management. * Reading skills to comprehend University policies and procedures, skill in organizing and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements * Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files. * Skill in performing with frequent interruptions and/or distractions Preferred: * Working knowledge of UCLA's Concur/BruinBuy system and Travel Express system * Demonstrated experience with managing calendars, coordinating meetings, and travel coordination. Skill in working as part of a team composed of faculty, staff and administrators. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Qualifications We're seeking a highly-skilled, self-motivated administrative professional with: + Bachelor's degree in related area preferred and/or equivalent experience/training preferred. + Minimum 1-year of related administrative or healthcare experience or training highly preferred. + Ability to use sound judgment in responding to issues and concerns. + Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. + Solid organizational skills and ability to multi-task with demanding timeframes + Working knowledge of common organization-specific and other computer application programs + Ability to use discretion and maintain confidentiality UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday; 12:00pm-4:00pm Posted Date 01/05/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 4 - Staff: Limited Duration 5 months Job # 28164 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Semel Institute is seeking an Administrative Assistant to support programmatic operations. This role serves as a key point of coordination with clinicians, legal partners, community agencies, and the Office of the Public Guardian, supporting scheduling, communications, and program operations. Responsibilities include managing calendars, coordinating meetings and clinical cases, supporting grant and program activities, assisting with budget-related processes, tracking professional effort, and overseeing logistics for conferences and presentations. The position plays an integral role in ensuring smooth collaboration across multidisciplinary teams and external partners. * This is a 50% limited role which may convert to career* Hourly range: $30.36-$43.49 Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in managing and administering business activities in highly complex, clinically, teaching, and research oriented environment * Ability to develop new program/services as delineated in the UCLA-JCN/OPG affiliation agreement * Strong financial skills and knowledge of accounting principles and practices * Skill using Microsoft Office software * Skill using UCLA business software * Skill in analyzing information, problems, procedures, and situations, on a meta-level to define problem or objective, identify relevant concerns/factors, and identify patterns * Excellent organizational skills to prioritize multiple projects to meet deadlines * Ability to establish and maintain positive working relationships with faculty, staff, parents, outside vendors, and OPG managers and staff * Skill in negotiating and integrating information from a variety of services * Ability to negotiate and work as part of a team with related departments to accomplish service goals * Extensive knowledge of and experience with University policies and procedures * Ability to learn about psychiatric, medical and legal terminology

The Semel Institute is seeking an Administrative Assistant to support programmatic operations. This role serves as a key point of coordination with clinicians, legal partners, community agencies, and the Office of the Public Guardian, supporting scheduling, communications, and program operations. Responsibilities include managing calendars, coordinating meetings and clinical cases, supporting grant and program activities, assisting with budget-related processes, tracking professional effort, and overseeing logistics for conferences and presentations. The position plays an integral role in ensuring smooth collaboration across multidisciplinary teams and external partners. *This is a 50% limited role which may convert to career* Hourly range: $30.36-$43.49 Qualifications Required: + Skill in managing and administering business activities in highly complex, clinically, teaching, and research oriented environment + Ability to develop new program/services as delineated in the UCLA-JCN/OPG affiliation agreement + Strong financial skills and knowledge of accounting principles and practices + Skill using Microsoft Office software + Skill using UCLA business software + Skill in analyzing information, problems, procedures, and situations, on a meta-level to define problem or objective, identify relevant concerns/factors, and identify patterns + Excellent organizational skills to prioritize multiple projects to meet deadlines + Ability to establish and maintain positive working relationships with faculty, staff, parents, outside vendors, and OPG managers and staff + Skill in negotiating and integrating information from a variety of services + Ability to negotiate and work as part of a team with related departments to accomplish service goals + Extensive knowledge of and experience with University policies and procedures + Ability to learn about psychiatric, medical and legal terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-4:30pm Posted Date 12/09/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 27871 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility At UCLA Health, our people are here for more than a career. They're committed to elevating the lives of everyone they come into contact with. It's only possible when you're passionate about what you do and where you get to do it. As a key member of our team, you'll be able to use your unique experience to help support positive patient experiences. Come join UCLA Health as an Administrative Assistant 3 for our Care Coordination and Clinical Social Work Department's Santa Monica office location. Under the guidance and supervision of the Manager of Learning, Development, & Business Operations, the Administrative Assistant III will independently prioritize work, performs administrative functions and processes necessary information to meet the Medical Center needs, patient/patient family needs, and government and third party regulations in a timely manner. In this role you will: * Work in close cooperation with all Care Coordination employees as well as internal and external customers to facilitate customer service, patient care and reduce liability for both the patient and hospital using professional and customer-oriented demeanor; often requiring diplomacy and skill in managing angry or inappropriate behavior. * Track and disburse Emergency Patient Assistance inventory to patients/families/staff and accurately use EPAF computer program to account for daily fund balances. * Compose memos and correspondence with a high degree of accuracy. * Maintain the TJC employee database and ensure that employee personnel files meet all required standards. * Process billings for payment from outside agencies and prepare interdepartmental recharges when necessary. * Type reports, proposals and spreadsheets using correct grammar, spelling and punctuation to include the ability to accurately complete numerous edits by Management staff. * Answer phones, reserve conference rooms, assist with office supply orders, and perform other appropriate clerical duties as requested by management. At UCLA Health, our passion for delivering the highest quality patient care has enabled us to become a world-renowned health system with four award-winning hospitals and more than 270 community clinics throughout Southern California. We're also home to the world-class medical research and clinical education capabilities of the David Geffen School of Medicine. If you're looking to play a key role in supporting exceptional patient experiences, join us and enjoy a fulfilling career at UCLA Health. Salary range: $30.36 - $43.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility We are looking for a detail oriented, organized, and caring individual with: * Ability to work with frequent interruptions, and skill in setting priorities which accurately reflect relative importance of job responsibilities. * Skill in reading a medical record and skill in accurately copying, positing or transcribing patient data, including medical record terminology and abbreviations. * General knowledge of government and third-party rules and regulations which affect the processing of authorizations necessary for billing of patient services. * Ability to code medical diagnoses or procedures using CPT coding manual and current procedure terminology. * Effective written and verbal communication skills, and proofreading skills. * Proficient computer skills with a PC and Microsoft Office, and ability to perform data entry and produce simple memos. * Ability to function cooperatively in performing individual and group tasks, and sensitive to the needs of others. * Ability to operate multi-line telephone, photocopy equipment, word processing equipment and fax machine. * Ability to perform simple arithmetic skills such as adding, subtracting, multiplying, dividing, with or without a calculator. * Interpersonal skills; ability to function cooperatively in performing individual and group tasks while being sensitive to the needs of others. Bilingual verbal language skills (English and Spanish) is preferred.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 7:00am - 4:00pm Posted Date 12/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27972 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will provide administrative and patient care support to the Vascular Surgery Clinic. You will assist in coordinating patient flow throughout the clinic, from registration to discharge. You will work as a member of our team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Job duties include: * Ensure all necessary paperwork is in place prior to appointments, including but not limited authorizations. * Work referrals and authorization * Appointment scheduling including cancelation/rescheduling * Answering high volume telephone calls to triage to appropriate individuals * Cash collection and auditing of billing * General administrative duties as assigned * Provide assistance with clinical and procedural and testing appointments. Salary: $26.42- $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to answer heavy phone volume, deal with difficult patien scenarios. * Ability to communicate professionally and effectively with physicians and staff in a high-volume setting. * Excellent organizational skills and ability to prioritize assignments. * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules. * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program. * Knowledge of major medical insurance plans and types of coverage provided. * Knowledge of medical terminology.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule a minimum requirement of 40 hours per week. Days and hours will vary on assignments Posted Date 12/18/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26908 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will deliver administrative and patient care assistance across various ambulatory practices. Your responsibilities will include facilitating patient flow within the clinic, from registration to discharge, and collaborating with the Ambulatory Care clinic team to ensure efficient outpatient operations that enhance patient satisfaction. Additionally, you will provide support to different teams and practices to cover for staff absences due to illness, holidays, or leave. This position requires a Team Assistant who is flexible, enthusiastic, and proactive. You will be expected to travel to all UCLA Community practices throughout the greater Southern California area and be physically present at the job site. Workdays and hours may vary based on assignments, and you must be capable of responding rapidly to urgent situations in a dynamic environment. Salary range: $26.42 - $26.42 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program * Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule Highly desired: * Working knowledge to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Experience working in a healthcare setting * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Friday - Tuesday, 8:00am - 5:00pm PST Posted Date 05/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27714 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility UCLA Health is seeking a highly organized Administrative Assistant to support the daily operational workflows within the Managed Care Department. Reporting to the Managed Care Operations Supervisor, this position plays a key role in processing incoming communications, preparing audit documentation, printing and distributing reports, and maintaining workflow logs to ensure efficiency, accuracy, and compliance. This role supports a range of critical back-office processes including batching, scanning, filing, and reporting. The Administrative Assistant also monitors incoming faxes, prepares documentation for CMS and Health Plan audits, and provides general clerical support to the team. The ideal candidate will be flexible, detail-oriented, and comfortable working independently in a high-volume environment. In this role, you will: * Receive, sort, batch, and route incoming communications including mail, faxes, emails, and CRMs. * Prepare and maintain batch and inventory logs, scan and file documentation, and manage off-site storage preparation. * Print and distribute reports to support operational and compliance requirements. * Monitor fax queues and identify document types for appropriate routing. * Support CMS and Health Plan audits by retrieving and compiling relevant documentation. * Create and complete CRM tasks based on incoming correspondence. * Maintain confidentiality and ensure adherence to HIPAA and departmental policies. * Support departmental improvement initiatives and process streamlining. Salary Range: $26.42 - $37.49/hour Job Qualifications Press space or enter keys to toggle section visibility We're looking for a detail-oriented and dependable administrative professional with: * A high school diploma, GED, or equivalent. Required * Experience working at a health plan, medical group, or medical billing office. * At least 1 year of data entry experience. Preferred * Basic knowledge of Microsoft Outlook, Word, and Excel. * Ability to file alphabetically, numerically, or alphanumerically. * Ability to multitask, work with frequent interruptions, and meet deadlines. * Ability to operate office equipment, including computers, printers, copiers, and fax machines. * Strong communication and organizational skills. * Ability to maintain confidentiality of sensitive information. Required * Ability to lift up to 40 pounds. Required

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00am-5:00pm Posted Date 12/30/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28089 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Department of Ophthalmology's Retina Division is seeking a reliable and detail-oriented Administrative Assistant to support daily clinic operations and deliver excellent patient service. Responsibilities include, but are not limited to: * Perform patient check-in/out * Collect co-pays and process patient payments * Secure authorizations and referrals * Schedule patient appointments * Answer calls route as needed * Track status of patients' test or imaging Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Knowledge of medical terminology. * Knowledge of various insurance plans such as PPOs, HMOs, EPOs, Medicare and Medi-cal. * Skill in establishing, coordinating and maintaining patient and administrative files. * Ability to act as liaison between physician and patients and their families, using good verbal and written communication skills. * Skill in speaking clearly, distinctly, and courteously using appropriate vocabulary and grammar to obtain and convey information to both physicians and patients and other individuals at various organizational levels. * Skill in writing grammatically correct routine medical and business correspondence. * Skill in setting priorities which accurately reflect relative importance of job responsibilities. * Ability to work independently and follow through with assignments with minimal (or no) direction from supervisor. * Ability to coordinate activities to guarantee timely completion of teamwork (usually under high pressure). * Ability to maintain a friendly, caring demeanor with patients, most of whom are very fearful and stressed.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00am-5:00pm Posted Date 12/30/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28105 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Department of Ophthalmology's Retina Division is seeking a reliable and detail-oriented Administrative Assistant to support daily clinic operations and deliver excellent patient service. Responsibilities include, but are not limited to: * Perform patient check-in/out * Collect co-pays and process patient payments * Secure authorizations and referrals * Schedule patient appointments * Answer calls route as needed * Track status of patients' test or imaging Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Knowledge of medical terminology. * Knowledge of various insurance plans such as PPOs, HMOs, EPOs, Medicare and Medi-cal. * Skill in establishing, coordinating and maintaining patient and administrative files. * Ability to act as liaison between physician and patients and their families, using good verbal and written communication skills. * Skill in speaking clearly, distinctly, and courteously using appropriate vocabulary and grammar to obtain and convey information to both physicians and patients and other individuals at various organizational levels. * Skill in writing grammatically correct routine medical and business correspondence. * Skill in setting priorities which accurately reflect relative importance of job responsibilities. * Ability to work independently and follow through with assignments with minimal (or no) direction from supervisor. * Ability to coordinate activities to guarantee timely completion of teamwork (usually under high pressure). * Ability to maintain a friendly, caring demeanor with patients, most of whom are very fearful and stressed.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm Posted Date 07/14/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 25635 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 7:30am - 4:30pm Posted Date 07/14/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 25636 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:00am - 5:00pm, hours may vary Posted Date 11/18/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 1 - Staff: Contract Duration Indefinite Job # 27583 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the direction of the manager, provide on-site administrative services associated with a busy medical clinic. Act as a key patient contact in the appointment and registration desk area, following the world-class practices of CI-CARE. Primary role is as phone agent to schedule patients using the electronic medical records system, collect and update demographics, insurance, and authorizations as necessary. May greet and check-in patients and perform cash collections. Ensure that proper procedures and policies are followed. Act as a liaison between the patients, providers, nursing staff, house staff and health system administration. Perform insurance verification and authorizations, and other duties as assigned by the manager. On site attendance in Westwood required. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Excellent organizational skills to work in a multi-function office with minimal supervision. * Knowledge of CPT codes, ICD10, and performing insurance authorizations * Skill in writing concise, grammatically correct correspondence, reports and manuscripts. * Proper telephone etiquette. * Knowledge of medical terminology. * Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines and competing requirements. * Skill in interacting diplomatically with the public including patients, other health care providers and students. * Ability to handle sensitive material and information with confidentiality and discretion. * Ability to schedule and encounter patients with speed and accuracy using the electronic medical records system * Ability to meet and exceed the CI-CARE standards. * Ability to obtain authorizations in a timely manner * Ability to work occasional overtime * Ability to have flexibility in work schedules and locations as needed Preferred: * Knowledge of UCLA policies and procedures and cash collections * Previous experience working in an outpatient clinic setting.

As an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, process requests for medical records, routing medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Qualifications Required: + Demonstrated basic knowledge of physician office policies and procedures. + Demonstrated computer skills including word-processing, use of spreadsheets and data entry. + Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors. + Skill and experience in operating office machines including hospital based computer systems. + Skill and experience in composing clear and understandable written memos and reports using correct grammar. + Skill in prioritizing assignments to complete work in a timely and accurate manner. + Skill in communicating with patients, families and referring physicians with diplomacy + Knowledge of basic medical terminology. + Familiarity with physician office billing procedures + Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy + Ability to work flexible hours and travel to department clinics, as assigned. Preferred: + Knowledge of University's Electronic Medical Record System + Familiarity with physician office billing procedures. + Fluent in Spanish UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Varies Posted Date 09/03/2025 Salary Range: $29.07 - 29.07 Hourly Employment Type 6 - Staff: Per Diem Duration Indefinite Job # 26695 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to travel to various UCLA Health locations * Availability to work various days/shifts and occasional weekends * Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: * Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Qualifications Required: + Ability to travel to various UCLA Health locations + Availability to work various days/shifts and occasional weekends + Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: + Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm, hours may vary Posted Date 12/08/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27923 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the general supervision of the office manager, the Administrative Assistant II will provide general and administrative support to the staff, physicians and patients of the assigned clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. This individual may travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy. * Ability to follow proper channels of policies & procedures, communication & work standards. * Skill to organize tasks to facilitate smooth work/patient flow. * Demonstrated ability to be punctual and maintain a satisfactory attendance record * Ability to work overtime in cases of emergency. * Demonstrated ability to be punctual and maintain a satisfactory attendance record. * Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. * Skill in speaking clearly and using proper grammar. * Ability to travel to various UCLA Health locations. * Availability to work various days/shifts. Preferred: * Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs. * Knowledge to schedule patients for referrals to specialists. * Knowledge of major medical insurance plans.

Under the general supervision of the office manager, the Administrative Assistant II will provide general and administrative support to the staff, physicians and patients of the assigned clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. This individual may travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Qualifications Required: * Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy. * Ability to follow proper channels of policies & procedures, communication & work standards. * Skill to organize tasks to facilitate smooth work/patient flow. * Demonstrated ability to be punctual and maintain a satisfactory attendance record * Ability to work overtime in cases of emergency. * Demonstrated ability to be punctual and maintain a satisfactory attendance record. * Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. * Skill in speaking clearly and using proper grammar. * Ability to travel to various UCLA Health locations. * Availability to work various days/shifts. Preferred: * Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs. * Knowledge to schedule patients for referrals to specialists. * Knowledge of major medical insurance plans. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

In this role, you will deliver administrative and patient care assistance across various ambulatory practices. Your responsibilities will include facilitating patient flow within the clinic, from registration to discharge, and collaborating with the Ambulatory Care clinic team to ensure efficient outpatient operations that enhance patient satisfaction. Additionally, you will provide support to different teams and practices to cover for staff absences due to illness, holidays, or leave. This position requires a Team Assistant who is flexible, enthusiastic, and proactive. You will be expected to travel to all UCLA Community practices throughout the greater Southern California area and be physically present at the job site. Workdays and hours may vary based on assignments, and you must be capable of responding rapidly to urgent situations in a dynamic environment. Salary range: $26.42 - $26.42 Hourly Qualifications Required: + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program + Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule Highly desired: + Working knowledge to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Experience working in a healthcare setting + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.