Assistant jobs at UCLA

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule 8 hour variable shifts which may include days, evenings, weekends and holidays Posted Date 11/17/2025 Salary Range: $22.12 - 26.42 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27599 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us. The Valet Attendant plays a vital role in delivering a seamless and welcoming experience for guests by safely and efficiently managing vehicle parking and retrieval. This position requires a high level of customer service, attention to detail, and situational awareness to ensure smooth traffic flow, protect property, and uphold facility standards. Valet Attendants serve as the first and last point of contact for many visitors, making professionalism, courtesy, and reliability essential to the role. Salary range: $22.12 - $26.42 / Hourly Effective 06/22/2025, employees represented by the AFSCME Union will receive a minimum wage of $25. Job Qualifications Press space or enter keys to toggle section visibility * Possess and maintain current California Driver's License. * Ability to operate manual transmission vehicles. * Ability to see aspects of public relations in all facets of the job and the ability to understand the effects of actions on the entire organization. * Ability to recognize the importance of dealing diplomatically with the public, and the importance of a good public appearance. * Ability to establish and maintain cooperative working relationships with security employees, police officers, and Medical Center, NPI & H, and Medical Plaza employees. * Demonstrated ability to assess problematic or emergency situations and plan / execute an appropriate solution based on established guidelines or policies. * Ability to clearly and concisely express ideas using appropriate vocabulary and spelling. * Ability to relay information, either in writing or verbally, in a professional manner. * Ability to independently resolve issues working within set policies and procedures. * Knowledge of applicable geography to expedite calls and to be an effective information source. * Ability to know and use available resources to solve problems. * Physically able to stand for long periods. * Ability to operate security related equipment and general office equipment.

Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us. The Valet Attendant plays a vital role in delivering a seamless and welcoming experience for guests by safely and efficiently managing vehicle parking and retrieval. This position requires a high level of customer service, attention to detail, and situational awareness to ensure smooth traffic flow, protect property, and uphold facility standards. Valet Attendants serve as the first and last point of contact for many visitors, making professionalism, courtesy, and reliability essential to the role. Salary range: $22.12 - $26.42 / Hourly Effective 06/22/2025, employees represented by the AFSCME Union will receive a minimum wage of $25. Qualifications + Possess and maintain current California Driver's License. + Ability to operate manual transmission vehicles. + Ability to see aspects of public relations in all facets of the job and the ability to understand the effects of actions on the entire organization. + Ability to recognize the importance of dealing diplomatically with the public, and the importance of a good public appearance. + Ability to establish and maintain cooperative working relationships with security employees, police officers, and Medical Center, NPI & H, and Medical Plaza employees. + Demonstrated ability to assess problematic or emergency situations and plan / execute an appropriate solution based on established guidelines or policies. + Ability to clearly and concisely express ideas using appropriate vocabulary and spelling. + Ability to relay information, either in writing or verbally, in a professional manner. + Ability to independently resolve issues working within set policies and procedures. + Knowledge of applicable geography to expedite calls and to be an effective information source. + Ability to know and use available resources to solve problems. + Physically able to stand for long periods. + Ability to operate security related equipment and general office equipment. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Under the general supervision of the Connie Frank Kidney Transplant Center Clinic Manager and the AN III. Perform the functions of receptionist, pre-register all new patients, assess new patients for insurance pre-certification; encounter all patients using the Care Connect system, update demographic and insurance data as necessary; prepare billing and medical record documents for pt. visits; communicate with back office staff regarding problems and specific circumstances; complete all receipts required for cash payments, including charge card payments, and make deposits to the finance office; perform appointment scheduling tasks in the Care Connect system for those physicians and clinics assigned; perform patient check out duties including obtaining authorization for further outpatient diagnostic studies and scheduling appointments with other offices/departments; provide patient with after visit summary and inform patient of mychart; provide prompt and courteous telephone communications; assist in collection and collation of census data; schedule all outpatient clinic visits for all physicians who utilize the Connie Frank Kidney Transplant Center; and perform other duties as assigned by the Clinic Manager and or the AN III. Reports directly to the Clinic Manager and or the AN III when necessary. Salary Range: $30.36-$43.49/hourly Qualifications Required: + Detailed knowledge of hospital admissions/registration procedures + Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment + Experience working in a medical setting + Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9_CM code book + Recent patient registration and appointment scheduling experience + Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person + Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community + Skill in prioritizing assignments to complete work in a timely manner when there are changes in assignment, pressures of deadlines, competing requirements and heavy workload + Skill in following through on assignments to completion + Ability to use diplomacy and respect confidentiality in sensitive situations + Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent + Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel + Oral and written communication skills to convey information clearly to patients, faculty and staff + Demonstrated excellent interpersonal skills, customer service skills, time management and organizational skills + Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones + Ability to maintain confidentiality on patient and physician issues + Proficiency with Microsoft Word & PC and access database systems + Skill in performing basic arithmetic operations; maintaining statistics and performing cashiering functions Desired: + Experience with UCLA EHR (Care Connect) + Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system + English/Spanish bilingual oral communications skills to conduct admission/registration interviews UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 12/11/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27910 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the general supervision of the Supervisor/Manager, this role provides comprehensive front-office support to ensure an efficient, welcoming, and well-coordinated patient experience. Responsibilities include greeting and registering patients, verifying insurance requirements, scheduling appointments, and supporting accurate billing and documentation processes. Key Responsibilities * Serve as the first point of contact for patients, providing professional and courteous reception services. * Pre-register all new patients and verify insurance information, including assessing the need for pre-certification. * Enter patient encounters in the Care Connect system and update demographic and insurance details as needed. * Prepare billing forms and medical record documentation prior to patient visits. * Communicate effectively with back-office staff to address issues, special circumstances, or patient needs. * Collect, review, and submit charge documents daily to ensure accurate and complete billing. * Process receipts for cash and charge card payments and submit deposits to the finance office. * Schedule patient appointments in the Care Connect system for assigned physicians and clinics. * Manage patient check-out, including obtaining authorizations for follow-up diagnostic studies and scheduling appointments across departments. * Provide timely, courteous, and professional telephone support. * Assist in collecting and organizing census and operational data. * Coordinate all outpatient clinic visits for physicians utilizing the multidisciplinary center. * Perform additional duties as assigned by the Supervisor or Manager. Salary Range: $30.36-$43.49 Job Qualifications Press space or enter keys to toggle section visibility Required: * Typing skill sufficient to input verbal or written data into CRT with accuracy and speed. * Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent * Ability to use diplomacy and respect confidentiality in sensitive situations * Skill in following through on assignments to completion * Skill in prioritizing assignments to complete work in a timely manner when there are changes in assignment, pressures of deadlines, competing requirements and heavy workload * Oral and written communication skills to convey information clearly to patients, faculty and staff. * Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other group in a professional, diplomatic and compassionate manner whether by phone or in person * Skill in performing basic arithmetic operations; maintaining statistics and performing cashiering functions * Ability to maintain confidentiality on patient and physician issues * Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9_CM code book * Demonstrated excellent interpersonal skills, customer service skills, time management and organizational skills * Proficiency with Microsoft Word & PC and access database systems Preferred: * English/Spanish bilingual oral communication skills to conduct admission/registration interviews. * Detailed knowledge of hospital admissions/registration procedures. * Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment * Experience with UCLA encounter registration system * Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community. * Experience in working in a medical clinic setting. * Recent patient registration and appointment scheduling experience.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 11/03/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 1 - Staff: Contract Duration Indefinte Job # 27344 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility This staff personnel reports to the Sleep Lab Manager and also works under the direction of the Medical Director of the Sleep Disorders Center to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients and doctors for the Medical Director to call back; instructing patients to obtain authorizations from their insurance companies and in some cases calling insurance companies for verification of authorization; performing SMS and ECD computerized billing for procedures; answering questions about the lab; providing parking directions; faxing typed reports to doctors' offices; ordering office supplies on EMPAC for approval by the supervisor; coordinating with Principal Technologist and Medical Director to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center. The incumbent will coordinate efforts with Manager, Medical Director and Principal Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center. This position will be primarily based in Westwood but requires flexibility to rotate between multiple UCLA Sleep Lab sites, as needed, based on operational needs. Job Qualifications Press space or enter keys to toggle section visibility * Ability to work independently to follow through on assignments and projects without supervision. * Skill in analyzing information, problems, situations, and procedures. * Skill in working as a team member and collaborating with colleagues. * Ability to interact effectively and appropriately with all levels of professionals and with staff within the organization. * Ability to draft original business correspondence and edit materials using correct grammar, punctuation, spelling, and format. * Excellent oral and verbal communication skills. * Typing/word processing skills to prepare letters, memos, forms, and reports with speed and accuracy. * Skill in using a variety of Microsoft programs (e.g., Word, Excel). * Ability to schedule patient appointments accurately and complete pre-test processing. * Ability to perform clerical functions for scheduling, triaging, reporting, and billing. * Skills in using computer for email, scheduling, transcription, and registration. * Ability to operate all unit equipment (fax, copier, etc.). * Ability to instruct and train administrative personnel in job duties.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-4:30pm Posted Date 12/09/2025 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 27871 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility At UCLA Health, our people are here for more than a career. They're committed to elevating the lives of everyone they come into contact with. It's only possible when you're passionate about what you do and where you get to do it. As a key member of our team, you'll be able to use your unique experience to help support positive patient experiences. Come join UCLA Health as an Administrative Assistant 3 for our Care Coordination and Clinical Social Work Department's Santa Monica office location. Under the guidance and supervision of the Manager of Learning, Development, & Business Operations, the Administrative Assistant III will independently prioritize work, performs administrative functions and processes necessary information to meet the Medical Center needs, patient/patient family needs, and government and third party regulations in a timely manner. In this role you will: * Work in close cooperation with all Care Coordination employees as well as internal and external customers to facilitate customer service, patient care and reduce liability for both the patient and hospital using professional and customer-oriented demeanor; often requiring diplomacy and skill in managing angry or inappropriate behavior. * Track and disburse Emergency Patient Assistance inventory to patients/families/staff and accurately use EPAF computer program to account for daily fund balances. * Compose memos and correspondence with a high degree of accuracy. * Maintain the TJC employee database and ensure that employee personnel files meet all required standards. * Process billings for payment from outside agencies and prepare interdepartmental recharges when necessary. * Type reports, proposals and spreadsheets using correct grammar, spelling and punctuation to include the ability to accurately complete numerous edits by Management staff. * Answer phones, reserve conference rooms, assist with office supply orders, and perform other appropriate clerical duties as requested by management. At UCLA Health, our passion for delivering the highest quality patient care has enabled us to become a world-renowned health system with four award-winning hospitals and more than 270 community clinics throughout Southern California. We're also home to the world-class medical research and clinical education capabilities of the David Geffen School of Medicine. If you're looking to play a key role in supporting exceptional patient experiences, join us and enjoy a fulfilling career at UCLA Health. Salary range: $30.36 - $43.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility We are looking for a detail oriented, organized, and caring individual with: * Ability to work with frequent interruptions, and skill in setting priorities which accurately reflect relative importance of job responsibilities. * Skill in reading a medical record and skill in accurately copying, positing or transcribing patient data, including medical record terminology and abbreviations. * General knowledge of government and third-party rules and regulations which affect the processing of authorizations necessary for billing of patient services. * Ability to code medical diagnoses or procedures using CPT coding manual and current procedure terminology. * Effective written and verbal communication skills, and proofreading skills. * Proficient computer skills with a PC and Microsoft Office, and ability to perform data entry and produce simple memos. * Ability to function cooperatively in performing individual and group tasks, and sensitive to the needs of others. * Ability to operate multi-line telephone, photocopy equipment, word processing equipment and fax machine. * Ability to perform simple arithmetic skills such as adding, subtracting, multiplying, dividing, with or without a calculator. * Interpersonal skills; ability to function cooperatively in performing individual and group tasks while being sensitive to the needs of others. Bilingual verbal language skills (English and Spanish) is preferred.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule a minimum requirement of 40 hours per week. Days and hours will vary on assignments Posted Date 09/17/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26908 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will deliver administrative and patient care assistance across various ambulatory practices. Your responsibilities will include facilitating patient flow within the clinic, from registration to discharge, and collaborating with the Ambulatory Care clinic team to ensure efficient outpatient operations that enhance patient satisfaction. Additionally, you will provide support to different teams and practices to cover for staff absences due to illness, holidays, or leave. This position requires a Team Assistant who is flexible, enthusiastic, and proactive. You will be expected to travel to all UCLA Community practices throughout the greater Southern California area and be physically present at the job site. Workdays and hours may vary based on assignments, and you must be capable of responding rapidly to urgent situations in a dynamic environment. Please note: This role is only available for current Ambulatory Float Team employees. Salary range: $26.42 - $26.42 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program * Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule Highly desired: * Working knowledge to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Experience working in a healthcare setting * Knowledge of medical terminology

Be part of a team that makes a difference every day. In our Neuro-Ophthalmology clinic, you'll play an important role in creating a welcoming and efficient experience for our patients-from the moment they arrive to the moment they leave. This position is ideal for someone who enjoys working with people, thrives in a clinic environment, and takes pride in delivering excellent service. Responsibilities include, but are not limited to: + Coordinate patient flow from check-in to check-out + Collect insurance verifications and payments + Schedule new consultations, follow-up visits, and surgeries + Complete referral forms and obtain authorizations for services + Answer a heavy phone line Salary Range: $26.42-37.49 HourlyQualifications Required: + Experience in scheduling tests and surgeries. + Experience working with various insurances, and prior authorization process. + Ability to work efficiently and calmly under occasional high-pressure situations or deadlines. + Excellent interpersonal and communication skills to deal with patients, physicians, medical professionals, and co-workers. + Skill in working independently with accuracy and ability to follow instructions with minimal direction. + Skill in prioritizing assignments to meet deadlines and ability to determine which duties may require immediate attention. + Ability to work with frequent interruptions and manage several duties at once in an efficient manner. Preferred: + Experience working in an Ophthalmology practice. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $26.42 - $37.49 hourly Qualifications + Required:* Demonstrated basic knowledge of physician office policies and procedures* Demonstrated computer skills including word-processing, use of spreadsheets and data entry* Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.* Skill and experience in operating office machines including hospital based computer systems* Skill and experience in composing clear and understandable written memos and reports using correct grammar* Skill in prioritizing assignments to complete work in a timely and accurate manner* Skill in communicating with patients, families and referring physicians with diplomacy* Knowledge of basic medical terminology.* Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy* Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.* Ability to work flexible hours and travel to department clinics, as assigned.Preferred:* Familiarity with physician office billing procedures* Knowledge of University's Electronic Health Record System* Knowledge of UCLA School of Medicine and hospital nursing processes* Fluent in Spanish* Bachelor's Degree UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm Posted Date 07/14/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 25635 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:00am - 5:00pm, hours may vary Posted Date 11/21/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27837 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility As an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, process requests for medical records, routing medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Demonstrated basic knowledge of physician office policies and procedures. * Demonstrated computer skills including word-processing, use of spreadsheets and data entry. * Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors. * Skill and experience in operating office machines including hospital based computer systems. * Skill and experience in composing clear and understandable written memos and reports using correct grammar. * Skill in prioritizing assignments to complete work in a timely and accurate manner. * Skill in communicating with patients, families and referring physicians with diplomacy * Knowledge of basic medical terminology. * Familiarity with physician office billing procedures * Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy * Ability to work flexible hours and travel to department clinics, as assigned. Preferred: * Knowledge of University's Electronic Medical Record System * Familiarity with physician office billing procedures. * Fluent in Spanish

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm, hours may vary Posted Date 12/08/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27895 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility * Required: * Demonstrated basic knowledge of physician office policies and procedures * Demonstrated computer skills including word-processing, use of spreadsheets and data entry * Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors. * Skill and experience in operating office machines including hospital based computer systems * Skill and experience in composing clear and understandable written memos and reports using correct grammar * Skill in prioritizing assignments to complete work in a timely and accurate manner * Skill in communicating with patients, families and referring physicians with diplomacy * Knowledge of basic medical terminology. * Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy * Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload. * Ability to work flexible hours and travel to department clinics, as assigned. Preferred: * Familiarity with physician office billing procedures * Knowledge of University's Electronic Health Record System * Knowledge of UCLA School of Medicine and hospital nursing processes * Fluent in Spanish * Bachelor's Degree

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 09/25/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26783 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Join our Vision Rehabilitation Center, a multi-specialty optometry group practice dedicated to providing exceptional care in Westwood. The Vision Rehab Center, under the Department of Ophthalmology, encompasses low vision rehabilitation, optometric primary care, refractions, contact lenses, research study visits, and the UCLA Executive Health Program. We are looking for a team member who is dependable and committed to creating a positive experience for both patients and providers. Responsibilities include, but are not limited to: * Schedule all patient appointments, manage check-in/check-out processes * Respond to a high volume of diverse phone inquiries * Collect patient payments at the time of service, prepare and submit billing information to the department's business team * Assist with pre-authorization processes to support patient access to care * Provide occasional support in rooming patients and cleaning exam rooms between visits * Maintain the office calendar, including doctors' meetings, travel schedules, staff shifts, and work-study coverage to ensure smooth daily operations. Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Experience working with major medical insurance plans. * Working knowledge of medical terminology. * Demonstrated ability to triage patient issues to achieve resolution including the ability to interact diplomatically and sympathetically with patients, their families and the general public in a high volume, continuous public contact setting. * Demonstrated interpersonal skills to interact effectively with staff, physicians and patients over the phone and in person. * Ability to complete heavy flow of work with minimal supervision and within established time frames. * Ability to prioritize and organize workload, working independently and multi-tasking with frequent interruptions. * Ability to respect and preserve the confidentiality of personnel information and other sensitive matters. * Demonstrated skill in problem solving to quickly assess, define, and resolve complaints and errors. * Ability to schedule and register patients utilizing the computerized appointment scheduling and registration systems.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Friday - Tuesday, 8:00am - 5:00pm PST Posted Date 05/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27714 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility UCLA Health is seeking a highly organized Administrative Assistant to support the daily operational workflows within the Managed Care Department. Reporting to the Managed Care Operations Supervisor, this position plays a key role in processing incoming communications, preparing audit documentation, printing and distributing reports, and maintaining workflow logs to ensure efficiency, accuracy, and compliance. This role supports a range of critical back-office processes including batching, scanning, filing, and reporting. The Administrative Assistant also monitors incoming faxes, prepares documentation for CMS and Health Plan audits, and provides general clerical support to the team. The ideal candidate will be flexible, detail-oriented, and comfortable working independently in a high-volume environment. In this role, you will: * Receive, sort, batch, and route incoming communications including mail, faxes, emails, and CRMs. * Prepare and maintain batch and inventory logs, scan and file documentation, and manage off-site storage preparation. * Print and distribute reports to support operational and compliance requirements. * Monitor fax queues and identify document types for appropriate routing. * Support CMS and Health Plan audits by retrieving and compiling relevant documentation. * Create and complete CRM tasks based on incoming correspondence. * Maintain confidentiality and ensure adherence to HIPAA and departmental policies. * Support departmental improvement initiatives and process streamlining. Salary Range: $26.42 - $37.49/hour Job Qualifications Press space or enter keys to toggle section visibility We're looking for a detail-oriented and dependable administrative professional with: * A high school diploma, GED, or equivalent. Required * Experience working at a health plan, medical group, or medical billing office. * At least 1 year of data entry experience. Preferred * Basic knowledge of Microsoft Outlook, Word, and Excel. * Ability to file alphabetically, numerically, or alphanumerically. * Ability to multitask, work with frequent interruptions, and meet deadlines. * Ability to operate office equipment, including computers, printers, copiers, and fax machines. * Strong communication and organizational skills. * Ability to maintain confidentiality of sensitive information. Required * Ability to lift up to 40 pounds. Required

Venice Family Clinic is a leader in providing comprehensive, high-quality health care to people in need regardless of their income, insurance or immigration status. The organization has more than 500 staff who serve 45,000 people with compassion, dignity and respect across an area that spans from the Santa Monica Mountains through the South Bay. We have a network of clinics, Early Head Start centers and mobile clinics plus an expansive street medicine program to reach people experiencing homelessness. Read more about us at venicefamilyclinic.org Join our Venice Family Clinic team to make a difference in the community. As a Health Insurance Enrollment Administrative Assistant, you will: + Operate as first contact for health insurance clients through phone and drop-in services. + Provide support for the data management of VFC's Health Insurance Enrollment Program. + Be responsible for entering and maintaining accurate data, file retrieval, and assisting with reporting. + Assist with other office duties as needed and travel to other VFC locations within Los Angeles County as needed. Salary range: $26.42 - $37.49 hourly Qualifications Required: + Demonstrated clerical work experience in a high-volume office setting, and experience within in a community-based health clinic. + Strong verbal and written communication skills in both English and Spanish. + Proficient computer skills; the ability to verify insurance coverage online and work with databases and word processing. + Ability to keep accurate records; including filing alphabetically and numerically with accuracy. + Ability to work independently and follow through on assignments with minimal direction and supervision. + Interpersonal skills, including the ability to work within a team and with individuals from diverse ethnic, educational and socioeconomic backgrounds. + Ability to perform duties even with frequent interruptions and /or distractions and changing priorities/deadlines. + Strong customer service skills. + Ability to work weekends and evenings on an as-needed basis. + Ability to provide coverage at our multiple sites (Rose, Pico, RLHC, CHC, and South Bay) on a weekly basis. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 8:30am - 5:30pm, hours may vary Posted Date 12/08/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27923 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the general supervision of the office manager, the Administrative Assistant II will provide general and administrative support to the staff, physicians and patients of the assigned clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. This individual may travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy. * Ability to follow proper channels of policies & procedures, communication & work standards. * Skill to organize tasks to facilitate smooth work/patient flow. * Demonstrated ability to be punctual and maintain a satisfactory attendance record * Ability to work overtime in cases of emergency. * Demonstrated ability to be punctual and maintain a satisfactory attendance record. * Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. * Skill in speaking clearly and using proper grammar. * Ability to travel to various UCLA Health locations. * Availability to work various days/shifts. Preferred: * Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs. * Knowledge to schedule patients for referrals to specialists. * Knowledge of major medical insurance plans.

In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Qualifications Required: + Ability to travel to various UCLA Health locations + Availability to work various days/shifts and occasional weekends + Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: + Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Varies Posted Date 09/03/2025 Salary Range: $29.07 - 29.07 Hourly Employment Type 6 - Staff: Per Diem Duration Indefinite Job # 26695 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to travel to various UCLA Health locations * Availability to work various days/shifts and occasional weekends * Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: * Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

This staff personnel reports to the Sleep Lab Manager and also works under the direction of the Medical Director of the Sleep Disorders Center to provide clerical and administrative assistant support to the UCLA Sleep Disorders Center. Duties include: working in a fast-paced environment with frequent interruptions; answering a large volume of daily telephone calls; triaging and scheduling patient appointments including in some cases completing triage forms and faxing to doctors to complete the referral form; taking telephone messages from patients and doctors for the Medical Director to call back; instructing patients to obtain authorizations from their insurance companies and in some cases calling insurance companies for verification of authorization; performing SMS and ECD computerized billing for procedures; answering questions about the lab; providing parking directions; faxing typed reports to doctors' offices; ordering office supplies on EMPAC for approval by the supervisor; coordinating with Principal Technologist and Medical Director to update patient and staff materials. Assume overall clerical and administrative assistant responsibility for day-to-day coordination of the Sleep Disorders Center. The incumbent will coordinate efforts with Manager, Medical Director and Principal Technologist, and other Sleep Center staff to ensure smooth operation of Sleep Center. This position will be primarily based in Westwood but requires flexibility to rotate between multiple UCLA Sleep Lab sites, as needed, based on operational needs. Qualifications * Ability to work independently to follow through on assignments and projects without supervision. * Skill in analyzing information, problems, situations, and procedures. * Skill in working as a team member and collaborating with colleagues. * Ability to interact effectively and appropriately with all levels of professionals and with staff within the organization. * Ability to draft original business correspondence and edit materials using correct grammar, punctuation, spelling, and format. * Excellent oral and verbal communication skills. * Typing/word processing skills to prepare letters, memos, forms, and reports with speed and accuracy. * Skill in using a variety of Microsoft programs (e.g., Word, Excel). * Ability to schedule patient appointments accurately and complete pre-test processing. * Ability to perform clerical functions for scheduling, triaging, reporting, and billing. * Skills in using computer for email, scheduling, transcription, and registration. * Ability to operate all unit equipment (fax, copier, etc.). * Ability to instruct and train administrative personnel in job duties. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.